JD Health Safety Compliance Manager April 2011

Job Description

Job title:

Health, Safety and Compliance Manager

Department:

Department of Estates

Grade:

7

Responsible to:

Director of Estates

Location:

University of Bath

Purpose of the job:
To manage all aspects of health and safety in the Estates Department in connection
with University of Bath operations, and ensure legal compliance with key health,
safety, environmental and other Estates related legislation.
Duties and Responsibilities:
1.

To apply their excellent knowledge and experience of all relevant legislation
and guidance to ensure that the Department of Estates is fully compliant in the

following and other areas of health & safety practice:







L8 - the control of Legionella which is managed through the Estates
Department and SLA’s to external departments;
Electrical safety, including LV systems and Estates PAT testing;
Fire risk assessments and fire safety;
Asbestos, and asbestos management;
Scaffolding, LOLER, PUWER;
Permits to work, the post holder will be responsible for issuing permit
to works on some occasions.

2.

The post holder will work closely with the Head of the Safety Health and
Environment Unit (SH&E) in connection with training requirements. The post
holder will ensure Estates staff are adequately trained in respect of health and
safety legislation and regulations, relevant to core duties and activities either
through training delivered by the SH&E Unit, arranging with specialist trainers,
or delivering training in house. The post holder will maintain adequate records
of estates staff training in connection with H&S.

3.

The post holder will work with SH&E to ensure that all staff, students, are

suitably inducted on H&S issues relevant to the campus relating to Estates
matters. (H&S relating to non Estates issues and accommodation, etc is not
included)

4.

The post holder will input into the selection of frameworks consultants and
contractors in respect of health and safety matters, and ensure they

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comply with health and safety and all other relevant legislation so far as our
legal obligations are concerned.
5.

The post holder will manage the University’s retained Asbestos and
Environmental consultants and ensure that they are competent and that works
undertaken on the campus are fully compliant. The post holder will not be
expected to issue final stage clearances, supervise or access enclosures etc.

6.

The post holder with be the named university Asbestos Manager and be
responsible for implementation of the university’s Asbestos Management Plan
on a day to day basis. The post holder will ensure asbestos related issues are
adequately managed through Estates staff, our consultants and contractors.

7.

The post holder will ensure that records relating to asbestos and condition
surveys are maintained, and updated as necessary in conjunction with the
department Records and Planning Team.

8.

The post holder will undertake regular reviews of compliance through audits
and inspections of Estates’ activities and provide reports to Estates and the
University’s Senior Management Team.

9.

The post holder will monitor and plan for changes in H&S legislation that will
effect the Department of Estates and the operations associated with our
activities and remit.

10.

The post holder will ensure that advice in respect of fire safety provided by the
SH&E units is implemented through the Department of Estates, fire strategy
drawings are managed by SH&E.

11.

Produce monthly and annual progress reports and statistics related to Health,
Safety and Compliance, with KPI’s where relevant.

12.

Candidates with a blend of QM Auditor qualifications would be advantageous;

H&S (NEBOSH) part 1 & part 2 diploma is essential.

13.

The post holder will also ensure the department maintains required standards:
 Ensuring systems and procedures relating to H&S are maintained
 Developing and issuing department specific Quality, Environmental
Health & Safety procedures
 Issuing and updating an Internal Audit Programme
 Planning and carrying out internal audits, taking a lead role in
management of external Environmental and H& S audits, identifying
qualification gaps concerning Environmental and Health & Safety
initiating/evaluating any necessary education and training

and

the
any
and

14. The University is actively pursuing a reduction in our carbon emissions, the
post holder will have a clear understanding of how his role can assist in our
objectives.
15.

BOHS P405 qualification is considered essential for this role. Post holders
who do not have this particular qualification will be given training and expected
to achieve this qualification within 6 months of appointment.

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Person Specification
Criteria

Essential

Desirable

Assessed by
A/F
I
T

Qualifications
Educated to degree level



Educated to degree level in health,
safety, environmental management or
equivalent/associated discipline related
to the role i.e. construction or
management based













Appropriate experience in corporate
setting sufficient to demonstrate
competency and ability





Diploma in Health and safety





BOHS P405 qualification





Experience/Knowledge
Excellent knowledge of all legal and
practical aspects of Estates-related

health & safety including the
management of asbestos, construction
and Legionella within an organisation.







Good understanding of the built
environment based on significant
experience from an estates, contractor
or consultant role.







Experience of supervising and mentoring
staff, including allocating / managing
workloads







Experience of managing and monitoring
external consultants and contra tractors







Experience of delivering training
/awareness-raising





Experience of working in a large, multisite organisation





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





Skills
Very good verbal, written and numerical
skills





Computer literate – including experience
of email and spreadsheet packages





Ability to promote a culture of health
ands safety through face-to-face
engagement and presentations





















Leadership qualities







Motivational qualities









A good communicator









A good team player







Ability to liaise confidently with staff and
third parties (stakeholders/ students/
contractors/ consultants) at a variety of
levels across the University and
externally
Excellent time management and
organisational skills



Attributes

Code: A/F – Application form, I – Interview, T – Test

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Further Information:
This is an important and exciting role, newly created within the Department of Estates
to complement the University’s Safety, Health and Environment Unit (SH&E) which
acts in an advisory capacity. The post holder will work closely with the SH&E Unit but
will have a management role within Estates reporting directly to the Director of
Estates.
The Department of Estates is a multi-disciplinary team with construction and
engineering professionals, a workshop, on-call engineers and support staff. We are
responsible for delivering services either through in-house labour or through external
contractors. The main campus covers some 200 acres, with 1.5M sq. ft of
accommodation, 2,500 bedrooms on campus, 1,000 beds off site and a Sports
Training Village facility (STV). The insured value for buildings is circa £600M.
The University employs both Asbestos and Environmental consultants under a
framework arrangement and retain CDM-C services through our consultant
frameworks. Service departments such as the Sports Training Village and
Accommodation/Hospitality have their own H&S arrangements.
The post of Health, Safety and Compliance Manager is a part time role, dedicated to
the Department of Estates, initially on a 2 year fixed term contract. The role is
envisaged to be one which would require at least attendance on site 4 days a week
and may require the individual to be on-call.

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