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Adobe Acrobat
6 PDF
®

®

FOR

DUMmIES

‰

by Greg Harvey


Adobe Acrobat 6 PDF For Dummies
Published by
Wiley Publishing, Inc.
909 Third Avenue
New York, NY 10022
www.wiley.com

Copyright  2003 by Wiley Publishing, Inc., Indianapolis, Indiana
Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada
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About the Author
Greg Harvey, the author of more than 50 computer books, has had a long
career of teaching business people in the use of IBM PC, Windows, and
Macintosh software application programs. From 1983 to 1988, he conducted
hands-on computer software training for corporate business users with a
variety of training companies (including his own, PC Teach). From 1988 to
1992, he taught university classes in Lotus 1-2-3 and Introduction to Database
Management Technology (using dBASE) in the Department of Information
Systems at Golden State University in San Francisco.
In mid-1993, Greg started a new multimedia publishing venture called mind
over media. As a multimedia developer, he hopes to enliven his future computer books by making them into true interactive learning experiences that
will vastly enrich and improve the training of users of all skill levels. You can
send him e-mail at and visit his Web site at
www.mindovermedia.com.
In 1999, Greg began graduate school at the California Institute of Integral
Studies (CIIS) in San Francisco. In the summer of 2000, he received his master’s
degree in philosophy and religion in the area of Asian and Comparative Studies.
Currently, he has finished all his coursework in the Ph.D. program at CIIS and is
getting ready to begin work on his dissertation in the area of Chinese and
Tibetan end-of-life religious beliefs.

Dedication
To Chris for his unflagging support and encouragement

Author’s Acknowledgments

Let me take this opportunity to thank all the people, both at Wiley Publishing,
Inc., and at Mind over Media, Inc., whose dedication and talent combined to
get this book out and into your hands in such great shape.
At Wiley Publishing, Inc., I want to thank Steve Hayes and Tiffany Franklin for
their considerable help in getting this project underway, Christine Berman
for her tremendous expertise as project editor, and Jean Rogers for her great
skill as the copy editor, for making sure that the project stayed on course and
made it into production so that all the talented folks on the Production team
could create this great final product.
At Mind over Media, I want to give a special thanks to Michael Bryant, the
person primarily responsible for the updating and reorganizing all the material for this 6.0 version of the software covered in this new edition of the book
(fantastic job, Michael!).


Index
file attachment tools, 190–191
markup tools, 183–186
stamping tools, 180–184
text box tools, 186–188
using bookmarks during,
171–176
Review History tab, 182–183
Review Tracker
features and options, 62,
169–171
filtering options, 196–198
using, 164, 169
Reviewing options, 165–166
RGB (Red, Green, Blue) color
model, 97–98

RLE files, 82–83
Rotate Clockwise/Rotate
Counterclockwise
buttons, 30
Rotate View options, 27, 30, 61
rotating pages, 211–221
RTF file format, 272
Rulers command, 61
Run a JavaScript action, 310

•S•
Save As command, 250
Save a Copy button, dialog
box, 29, 47, 52
Save Image As option, 272
saving
batch sequences, 236–237
digitally signed
documents, 250
reviewer comments, 201
scaling, 154–155
scanning documents, 122–127
screen displays, 62, 330
scrolling, 34, 37, 48, 61
search tools
accessing, 28–29
for comments, 200–201
for document collections,
283–287
for documents, 277–278

indexes as, 278–289
navigating documents
using, 42
Searchable Image output
options (Paper
Capture), 126
Security commands, 63
Security dialog box (Distiller),
101–102
Security Method options, 240,
244–249

security settings
applying in Distiller, 101–102
applying in PageMaker, 339
applying in PDFMaker, 113
security tools
digital signatures, 244–261
encryption settings, 241–244,
261–262
permissions, 240
Select Action drop-down list,
306–307
Select Image tool, 270–272
Select Page Links to Download
dialog box, 143–144
Select Table tool, 264
Select Text tool, 28–29, 49
Select Trigger list box, 306–307
selecting

graphics and objects, 210
tables, 268–270
text, 206, 264, 266–267
Selection Change tab, 317–318
Send by E-mail for Review
dialog box, 117–118,
162–163
Send to Mobile Device button
(My Bookshelf), 47
Set Layer Visibility action, 309
Settings tab
Distiller Watched Tables,
103–104
PDFMaker, 112–113
SGML (Standard Generalized
Markup Language),
327–328
shaded triangles, in toolbars, 27
Show Comments List
command, 62, 197
Show Connector Lines
option, 198
Show menu (Review Tracker),
170, 196–198
Show by Reviewer command,
196–198
Show/Hide a Field action, 309
Sign Here stamps, 181
signature handler, 244
Signature Validation Status

dialog box, 256–257
signatures, digital. See digital
signatures
Signatures palette
comparing signed
documents, 260–261
predefining signature fields,
254–255
features, 32
validating signatures,
256–257

Signed tab, 318
single-key accelerators, 76–77
slideshows, PDF files for,
17–18. See also
presentations
smallest file size PDF files, 87
Smoothing palette, 49–50
Snap to Grid command, 61
Snapshot tool, 29
sound clips, 188–189, 362, 366
Sound Recorder dialog box,
188–189
Sound tool, 366
Specify Weblink Behavior
dialog box, 137–138
spell checking, 60, 193–194
sRGB color, converting to,
97–98

Stamp PDF 2.7 plug-in
(Appligent), 380
Stamp Properties dialog
box, 182
Stamp tool options, 180–182
stamps
adding hidden comments,
182–184
customizing Distiller settings,
182–183
customizing imprints,
183–184
Standard Business stamps, 181
standard PDF files, 87
status bar, 31–32
stemming, in collection
searches, 283
stop words, in indexes, 278, 280
Structure Elements dialog
box, 172
structured PDF files, 19
Submit buttons, adding to
forms, 312–313
Submit a Form action, 309
subsampling option
(Distiller), 93
substitute fonts, 96–97
Summarize Comments
command, 195–196
Summarize Documents

command, 63
symbols, adding to form
fields, 315

• T •
tab order in forms, setting, 324
tab-delineated data,
importing, 325

395


396

Adobe Acrobat 6 PDF For Dummies
table of contents, eBooks,
332–336
tables
creating fields for, 321–323
selecting and copying,
268–269
tagged bookmarks, 172
tagged PDF files, 19, 41. See
also eBooks
Taskbar (Windows systems), 54
Tasks toolbar, 27, 30, 71–72
Text Box tool, 186–188
text editing, 204–208
text extraction, 264–265
Text Field Properties dialog

box, 296–297
Text Field tool, 300
text fields
adding to forms, 295–296
calculations in, 316–317
formatting options, 314–315
Options tab settings, 305–306
uses for, 294
validation options, 315–316
text files
creating PDF files from, 82–83
saving PDF files as, 272
tab delineated, importing
data from, 325
text reflow feature, 39–41
Texterity Web site, 385
text-only markup tools,
183–186
thumbnails
for eBooks, 343–348
My Bookshelf, 28, 47, 347
printing selected pages
using, 152–153
viewing, managing, 34–36
TIFF (Tagged Image File
Format) files, 82–83,
129–130, 271
tiling options, 55, 154–155
time formats, adding to form
fields, 315

toolbars
Acrobat 6, 68–69
Adobe Reader, 26–31
PDFMaker, 108
Tools menu, 63–64
TouchUp Object tool
accessing and using, 208–210
editing document layers
using, 229–232
TouchUp Text tool
accessing and using, 204,
207–208
extracting text using, 264
with Paper Capture, 128
Trusted Certificates lists,
257–259

• U •
Underline Text tool, 184–185
undoing text changes, 205
unstructured PDF files, 19
Updates command,68
URLs (Uniform Resource
Locators), 65, 138
Use Local Fonts command, 66
Use Single-Key Accelerators to
Access Tools check
box, 204
user interface (UI), 22, 57,
60–61

• V •
Validate tab settings, 315–316
validating digital signatures,
255–257
version compatibility issues, 22
version number, locating, 68
Vertical Tile option, 55, 259–260
video clips, in presentations,
362–365
View History toolbar,
icons/buttons on, 30
View menu
Full Screen option, 38
new features, 60–61
page layout options, 38
Read Out Loud feature, 48
reflow feature, 41
Toolbars options, 68
Units and Grids options, 209,
319–323
View Result in Acrobat option
(PDFMaker), 109–110
viewing
articles, 36–37
comments, 180
eBooks, 50, 351–353
PDF files, 38–43, 109–110
presentations, 368
volume settings, for video

clips, 364

• W •
watched folders (PostScript),
102–104
watermarks, 63, 223–225
WAV/WAV3 file formats, 362
Web browsers
document reviews, 164–169
viewing PDF files using, 50–52
Web Capture commands,
16–17, 65, 143–145

Web links, adding to files,
137–140, 143–144. See
also links
Web Page Conversion Settings
dialog box, 141–142
Web page-to-PDF conversions
adding links, 143–144
capture process, 82–83,
133–136
customizing, 140–142
refreshing content, 144–145
uses for, 17
viewing in Bookmarks
palette, 136
Web sites
color management tools, 98
retrieving in Acrobat, 16–17

WebDAV (Web-based
Distributing Authoring
and Versioning), 165–166
Window menu display options,
55–56, 67
Windows systems
enabling keyboard
shortcuts, 76
installing, launching Acrobat
6, 53–54
installing, launching Adobe
Reader, 24–25
PDF documents in, 12–13,
22–25
word definition look-up
feature, 49, 267
Word (Microsoft) files. See
Microsoft Word; Office-toPDF file conversions
Word tab (PDFMaker), 114–115

• X •
XFDF file format, 313
XML (Extensible Markup
Language) file format, 273

• Z •
ZIP compression option
(Distiller), 93
Zoom In/Zoom Out buttons,
28–30

Zoom toolbar, 27, 72