GROUP HUMAN RESOURCES
SIME
DARBY
EXECUTIVE
PERFORMANCE
EXCELLENCE
PROGRAMME
USER
MANUAL
Version
3.2
TABLE
OF
CONTENTS
OVERVIEW………………………………………………………………………………………..…………………….…………………………………………2
LOGGING
INTO
THE
SYSTEM………………………………………………………………………………………..…………………....................3
EMPLOYEE
SECTION
1.
2.
3.
INFORMATION
&
SETUP…………………………………………………………………………………………………………………………….4
1.1. VERIFYING
EMPLOYEE
INFORMATION………………………………………………………………………………………………..4
1.2. SETTING
UP
FUNCTIONAL
ROLE
&
KPI
WEIGHTAGES…………………………………………………….…………………...5
1.3. SCRATCH
PAD…………………………………………………………………………………………………………………………………….6
PERFORMANCE
PLANNING…………………………………………………………………………………………………………………………7
2.1. ADDING
KEY
PERFORMANCE
INDICATORS…………………………………………………………………………….……………8
2.2. EDITING
KEY
PERFORMANCE
INDICATORS…………………………………………………………………………….……………9
2.3. DELETING
KEY
PERFORMANCE
INDICATORS…………………………………………………………………….…….…………10
2.4. ADDING
LEADERSHIP
QUALITIES………………………………………………………………………………………………………11
2.5. EDITING
LEADERSHIP
QUALITITES…………………………………………………………………………………………………….12
2.6. DELETING
LEADERSHIP
QUALITIES……………………………………………………………………………………………………13
LEARNING
&
DEVELOPMENT………………………………………………………………………………………………………………….…14
SUPERIOR
SECTION
4.
5.
INFORMATION
&
SETUP……………………………………………………………………………………………………………………………15
4.1. VIEWING
EMPLOYEE’S
PERFORMANCE
INFORMATION…….………………………………………………………….…..16
4.2. SCRATCH
PAD…………………………………………………………………………………………………………………………………..17
PERFORMANCE
PLANNING……………………………………………………………………………………………………………………….18
5.1. CONFIRMING
KEY
PERFORMANCE
INDICATORS
&
LEADERSHIP
QUALITIES………………………………..…….18
5.2. RELEASING
KEY
PERFORMANCE
INDICATORS
&
LEADERSHIP
QUALITIES………………………………….……….19
1
OVERVIEW
The
Performance
Excellence
Programme
(PEP)
Online
System
aims
to
facilitate
the
execution
of
the
PEP.
While
promoting
transparency,
it
is
also
a
platform
to
support
Sime
Darby’s
vision
to
become
a
performance
driven
organisation.
The
PEP
Online
System
has
three
active
periods,
the
Performance
Planning
Period,
Mid‐Year
Review
Period
and
Year‐End
Review
Period.
These
are
the
periods
when
users
interact
with
the
system
the
most.
Refer
to
the
guide
below
to
identify
the
action
items
that
need
to
be
accomplished
at
each
period.
During
the
passive
periods,
i.e.
when
the
system
is
not
active,
the
system
is
in
read‐only
mode.
Figure
1.
Timeline
and
action
items
of
the
performance
evaluation
cycle
Note:
The
workflows
and
instructions
described
in
this
manual
are
correct
at
the
time
of
print.
2
LOGGING
INTO
THE
SYSTEM
STEPS
1.
2.
3.
Go
to
/>Key
in
your
User
ID
and
Password.
Press
enter
or
click
on
the
[Login]
button.
3
EMPLOYEE
SECTION
INFORMATION
&
SETUP
The
objective
of
this
page
is
to:
1. Verify
your
Employee
Information.
2. Setup
and
select
your
Functional
Role
&
KPI
Weightages.
3. Add
information
or
notes
into
the
Scratch
Pad.
(Optional)
4
1.1 VERIFYING
EMPLOYEE
INFORMATION
STEPS
a)
After
logging
in,
Employee
will
see
his/her
personal
details.
Check
that
all
details
in
the
page
are
correct.
If
not,
contact
the
respective
Company
/
Divisional
HR
Department
to
update
the
information.
System
will
not
allow
Employee
to
proceed
if
there
is
any
field
left
undefined.
b) Log
out
when
complete
or
proceed
to
other
sections.
5
1.2 SETTING
UP
FUNCTIONAL
ROLE
&
KPI
WEIGHTAGES
STEPS
a)
Ensure
that
the
‘Employee’
dropdown
box
is
defaulted
to
“Self”.
If
not,
select
the
correct
choice
from
the
dropdown
list.
b) Scroll
down
the
‘Financial
Year’
dropdown
list
and
choose
the
correct
year.
c) Scroll
down
the
page
to
the
Functional
Role
&
KPI
Weightages
Setup
section.
d) Scroll
down
the
‘Functional
Role’
dropdown
list
and
choose
the
correct
role.
For
the
definitions
of
Functional
Roles,
click
the
[Legend]
button.
e) Fill
in
the
weightages
in
all
the
textboxes
as
per
different
functional
role.
For
minimum
weightage
guidelines,
click
the
[Legend]
button.
(Note:
Total
Weightage
must
equal
100%)
f) Once
all
items
have
been
set,
click
the
[Save]
button.
a
b
f
d
e
6
1.3 SCRATCH
PAD
(Optional)
This
section
allows
you
to
add
notes,
observations
and
discussion
points
for
yourself
and
each
Employee.
The
notes
are
private
to
the
user,
and
thus,
can
only
be
read
by
the
user.
STEPS
a) Scroll
down
to
the
Scratch
Pad
section.
b) Adding
a
new
remark.
a. Click
the
[Add]
button
and
type
in
the
remark.
b. Once
done,
click
the
[Save]
button.
c) Editing
a
remark.
a. Click
the
[Select]
button
at
the
remark
that
needs
to
be
edited.
b. Click
the
[Edit]
button
and
amend
the
text
when
it
turns
editable.
c. Once
done,
click
[Save]
button.
d) Deleting
a
remark.
a. Click
the
[Select]
button
at
the
remark
that
needs
to
be
deleted.
b. Click
the
[Delete]
button.
7
2. PERFORMANCE
PLANNING
This
page
allows
you
to:
1. Add
Key
Performance
Indicators
(KPIs)
and
Leadership
Qualities
(LQs).
2. Edit
Key
Performance
Indicators
(KPIs)
and
Leadership
Qualities
(LQs).
3. Delete
Key
Performance
Indicators
(KPIs)
and
Leadership
Qualities
(LQs).
8
2.1 ADDING
KEY
PERFORMANCE
INDICATORS
STEPS
a)
b)
c)
d)
e)
f)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
KPIs
section.
Then
click
on
the
[Add]
button.
Fill
in
all
the
necessary
boxes.
(Category,
Description,
KPI
Weightage,
Mid
Yr
Target,
Yr
End
Target)
Once
done,
click
the
[Save]
button.
To
add
more
KPIs,
perform
step
(c)
to
step
(e)
again
until
all
the
KPIs
are
entered.
c
e
d
9
2.2 EDITING
KEY
PERFORMANCE
INDICATORS
STEPS
a)
b)
c)
d)
e)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
KPIs
section.
Identify
the
KPI
that
needs
to
be
edited
and
click
on
the
[Select]
button.
Then,
click
on
the
[Edit]
button
to
change
the
details
of
the
selected
KPI.
Use
the
[Cancel]
button
to
abort.
Once
done,
click
the
[Save]
button.
d
c
e
10
2.3 DELETING
KEY
PERFORMANCE
INDICATORS
STEPS
a)
b)
c)
d)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
KPIs
section.
Identify
the
KPI
that
needs
to
be
deleted
and
click
on
the
[Select]
button.
Then,
click
on
[Delete]
button
to
delete
the
KPI.
d
c
11
2.4 ADDING
LEADERSHIP
QUALITIES
STEPS
a)
b)
c)
d)
e)
f)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
Leadership
Qualities
section.
Next,
click
on
the
[Add]
button.
Select
a
quality
from
the
‘Leadership
Quality’
dropdown
list.
Once
done,
click
on
the
[Save]
button.
To
add
more
qualities,
perform
step
(c)
to
step
(e)
again.
c
e
d
12
2.5 EDITING
LEADERSHIP
QUALITIES
STEPS
a)
b)
c)
d)
e)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
Leadership
Qualities
section.
Identify
the
LQ
that
needs
to
be
changed
and
click
on
the
[Select]
button.
Then,
click
on
the
[Edit]
button
to
change
the
LQ
or
the
[Cancel]
button
to
abort.
Once
done,
click
on
the
[Save]
button.
d
c
2.6 DELETING
LEADERSHIP
QUALITIES
STEPS
a)
b)
c)
d)
Click
on
the
Performance
Planning
page.
Scroll
down
to
the
Performance
Planning
–
Leadership
Qualities
section.
Identify
the
LQ
that
needs
to
be
deleted
and
click
on
the
[Select]
button.
Then,
click
on
the
[Delete]
button
to
delete
the
LQ.
d
c
13
3.
LEARNING
&
DEVELOPMENT
STEPS
a) Click
on
the
Learning
&
Development
page.
b) Then,
key
in
the
relevant
details
in
the
textboxes.
c) Click
the
[Save]
button
once
all
details
are
entered.
a
c
b
14
SUPERIOR
SECTION
4.
INFORMATION
&
SETUP
The
objective
of
this
page
is
to:
• View
your
own
or
your
Employee’s
Employee
Information.
• To
view
the
Functional
Role
&
KPI
Weightages
that
has
been
selected
by
your
Employee.
• Adding
information
or
notes
into
relevant
Scratch
Pads.
15
4.1 VIEWING
EMPLOYEE’S
PERFORMANCE
INFORMATION
STEPS
a) To
view
Employee’s
performance
information,
click
on
the
[Expand]
button.
b) From
the
‘Employee’
dropdown
box,
select
your
Employee’s
name.
c) Scroll
down
the
‘Financial
Year’
dropdown
list
and
select
the
relevant
financial
year.
a
b
c
16
4.2 SCRATCH
PAD
STEPS
a) Scroll
down
to
the
Scratch
Pad
section.
b) Adding
a
new
remark.
i.
Click
the
[Add]
button
and
type
in
the
remark.
ii.
Once
done,
click
the
[Save]
button.
c) Editing
a
remark.
i.
Click
the
[Select]
button
at
the
remark
that
needs
to
be
edited.
ii.
Click
the
[Edit]
button
and
amend
the
text
when
it
turns
editable.
iii.
Once
done,
click
the
[Save]
button.
d) Deleting
a
remark.
i.
Click
the
[Select]
button
at
the
remark
that
needs
to
be
deleted.
ii.
Click
the
[Delete]
button.
17
5.
PERFORMANCE
PLANNING
5.1 CONFIRMING
KEY
PERFORMANCE
INDICATORS
&
LEADERSHIP
QUALITIES
STEPS
a) Click
on
the
Performance
Planning
page.
b) Review
all
the
KPIs
and
Leadership
Qualities
keyed‐in
by
Employee.
c) Once
the
relevant
items
have
been
checked
and
agreed
upon,
click
the
[Confirm]
button.
c
b
18
5.2 RELEASING
KEY
PERFORMANCE
INDICATORS
&
LEADERSHIP
The
[Release]
button
is
only
used
if
changes
need
to
be
made
in
the
Employee’s
Performance
Planning
page
AFTER
the
Superior
has
clicked
the
[Confirm]
button.
If
the
Superior
has
NOT
clicked
the
[Confirm]
button,
the
Employee
will
still
be
able
to
edit
their
Performance
Planning
page.
STEPS
a) Click
on
the
Performance
Planning
page.
b) Click
[Release]
button.
b
19