--~
HO CHI MINH CITY UNIVERSITY OF FOREIGN LANGUAGES
AND INFORMATION TECHNOLOGY (HUFLIT)
SCHOOL OF FOREIGN LANGUAGES
Cc>oi!lJl~
THEME:
ANAL YllNG AND PLANNING
FINANCIAL MANAGEMENT
AT GARMEX SAIGON COMPANY
ADVISOR
STUDENT
CLASS
: NGUYEN THI QUYNH, MSBA
: VO THUY VAN KHANH
: KA9602
HO CHI MINH CITY
JULY, 2000
-- -~~
,..----- ----
~
~~
HO CHI MINH CITY UNIVERSITY OF FOREIGN LANGUAGES
AND INFORMA TION TECHNOLOGY (HUFLIT)
SCHOOL OF FOREIGN LANGUAGES
&ailleoG\
~~~fE))~~T![fJi~l~~~e~
THEME:
ANALYllNG AND PLANNING
FINANCIAL MANAGEMENT
AT GARMEX SAIGON COMPANY.
ADVISOR
STUDENT
CLASS
i
: NGUYEN THI QUYNH, MSBA
: VO THUY VAN KHANH
: KA9602
r";:"OOFurJ
N""
kif'
[1 1 ::; 'i
I
HO CHI MINH CITY
JULY, 2000
~
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ACKNOWLEDGEMENTS
First of all, I gratefully acknowledge my deep indebtedness
to Ms Nguyen Thi Quynh, who
advised, provided materials for my study, reviewed and made comments on present paper.
I would also like to thank President Huynh The Cuoc, Dean Luong Thi Ly, Vice Dean Le
Thi Thu Hang for their helpful comments and advice.
In addition, I wish to express thanks to Chief Accountant Nguyen Thi Chinh, Ms Nguyen
Thi Hanh and the whole staff of the Garmex
Saigon Company
for their valuable
experience and guidance from which I have benefited greatly in the writing of this report.
Last but not least, I also wish to express my great appreciation to my friend's supports and
encouragement.
COi'rrEN'rs
List of Tables
List of Figures
Abstract
Introduction
Page I
Chapter 1: General Introduction about Garmex Saigon Company
1.1 The History and Development
3
of Garmex Saigon
3
1.2 The Functions, Tasks and Production Technology
5
1.2.1 Functions
5
1.2.2 The Tasks of Garmex Saigon
6
1.2.3 Products Categories and Business MarkeL
7
1.204 Production Technology
7
1.3 Organizational
Structure of Garmex Saigon
1.3.1 The Management
Structure of Garmex Saigon
1.3.2 The Tasks, Functions and Relations between Departments
104General Analyzing of Garmex Saigon
II
II
12
16
104.1 The Situation of Business at Garmex Saigon
16
1.4.2 The results of Business Activities through years
17
104.3 Market structure
18 .
1.5 SWOT Analysis
19
1.5.1 Strengths
19
1.5.2 Weakness
20
1.5.3 Opportunities
20
1.5A Threats
21
1.6 Strategy for the year 2000 and the Future
21
1.6.1 Garmex Saigon's goals for 2000
21
1.6.2 Planning for Future
22
Chapter
Chapter
2: Analyzing Financial Statement
at Garmex Saigon
24
2.1 Analyzing the Garmex Saigon's Financial Statements
24
2.1.1 The Balance Sheet
24
2.1.2 The Income Statement..
29
2.2 Financial Ratios Analysis
32
2.2.1 Liquidity Ratios
33
2.2.2 Leverage Ratios
34
2.2.3 Activities Ratios
34
2.2.4 Profitability Ratios
36
3: Future Strategies
and Measurerto
improve capital use efficiency and
Financial Ratios
44
3.1 Planning
44
3.2 Measure to improve capital use efficiency
52
3.2.1 Direction for the improvement of fixed assets
3.2.2 Direction for a stricter and more Effective Management
Current Capital
3.3 Financial Measure
Chapter
52
of
53
53
3.3.1 The Liquidity Ratios
53
3.3.2 The Activity Ratios
54
3.4 Measure to Improve Garmex Saigon's Business Operation
55
3.5 Measure to Human Resources
59
4: Suggestion
and Conclusion
4.1 Suggestion
61
61
4.1.1 To the company
61
4.1.2 To the Government.
63
4.2 Conclusion
64
LIST OF TABLES
***
Table 1.1 Business Performance,
1997 - 1999
Page 17
Table 1.2 Annual Growth Rate of Sales, 1997 - 1999
17
Table 1.3 Garmex Saigon's export growth rate in 1999
18
Table 2.1 Balance Sheets of Garmex Saigon, 1995 - 1999
26
Table 2.2 Income Statements
30
of Garmex Saigon, 1995 - 1999
Table 2.3 Garmex Saigon Ratios Analysis, 1995 - 1999
38
Table 2.4 Financial Ratios for Garmex Saigon and Industry Average
40
Table 3.1 Selected Financial Statement
45
Items as a Percent of Sales
Table 3.2 Pro forma Financial Statement for Garmex Saigon, 2000 - 2005
47
Table 3.3 Selected Financial Statement as Percent of Sales
48
Table 3.4 Pro forma Financial Statement
51
•••
LIST OF FIGURES
***
Figure 1.1 Process of Production Technology
Figure 1.2 Process of Clothes Manufacturing
Figure 1.3 Organizational
Page 8
at Garmex Saigon
Structure
9
10
Figure 1.4 Accounting Structure
14
Figure 1.5 Accounting System Overview
15
Figure 1.6 Growth Rate of Sales, Income, Workforce, Given to Budget,
1997 - 1999
17
Figure 1.7 Sales Proportion
Figure 2.1 Generation
from Exporting
of a Balance Sheet
Figure 2.2 Comparison in percentage
25
of components of Total assets (a) and of Total
Liabilities and Equity (b)
Figure 2.3 Generation
18
of an Income Statement
28
29
Figure 2.4 Sales of Garmex Saigon, 1995 - 1999
30
Figure 2.5 Net Income of Garmex Saigon, 1995 - 1999
31
Figure 2.6 Time Trends of Garmex Saigon Financial Ratios
39
Figure 3.1 Forecasted
47
Sales and Expenses, 2000 - 2005
Figure 3.2 Forecasted Total assets and Liabilities, 2000 - 2005
51
I
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J
••
The
company's
management
want
business
is good. Therefore,
to understand
effectiveness
activities
a company's
exists
and
as
its financial
studying finance is necessary
to those who
performance,
develops
and then
can evaluate
the
of its finance. For that reason, this study involves analyzing
and
forecasting financial management at the Garmex Saigon Company.
The study begins an introduction
. development,
about Garmex Saigon, such as history,
function tasks, and organizational
structure. Based on the general
analysis of Garmex Saigon, the study also mentions the SWOT analysis. Besides
that, the study states the strategy for the year 2000 and the future. In general, this
part provides necessary information about Garmex Saigon's business situation.
The
management.
second
part discusses
the major
criteria
for analyzing
financial
To deal with this problem, data from 1995 to 1999 at Garmex Saigon
shown in Balance Sheets and Income Statements brings a further understanding of
Garmex Saigon's
performance
over time especially
liquidity, leverage,
activity,
profitability ratios. In addition, industry average data is also taken into account in
order that we can have better look on this issues.
The third part presents plan for the future, and measures improving capital
and financial ratios. On the basic of the financial ratios, we forecast the income
statements and balance sheets for six years to achieve what we would like to.
The last part concerns suggestion to the company and government
that we
have got during the time doing this research. Moreover, the proposes would make
great contribution
to our enterpreneurs,
financial activities at Garmex Saigon.
and promote
more rapid and efficient
Introduction
INTRODUCTION
Since the "Doi main policy, which was a call for foreign
introduced
ten years
ago, sources
of capital
investment
was
flowing into Viet Nam have rapidly
increased each year. Besides, being situated in the dynamic economic region of the Asia
- Pacific, our business people have many opportunities in the business sector. However,
they are facing several challenges due mainly to effects of the regionally financial crisis.
They have to deal with low consumer demand, a shortage of capital, high level of debt
and low profit. In this case, finance is a main solution in problem solving.
Finance is not as specialized or complex as you might think. In fact, it is a daily
concern of people and organization, such as businessmen
and government.
The study of
finance can benefit anyone. Especially, to exit and develop in the competitive
market,
most enterprises now use finance "as the most effective tool in their competition. But what
methods contribute to the success of their financial management?
And how can they
analyze financial activities logically and effectively?
As a matter of fact, financial management
plays a central role in the company. If
marketing is considered as a bridge linking information from factory to market; financial
analyzing and planning are decisive factors that influence the operation of the enterprise.
Financial activities are looked upon as blood flowing into the body of organization, any
interruption will affect the business operations.
The main objective of this research is to analyze a company's
so that we can have a better understanding
financial activities
of corporate finance, which is the basic of a
business enterprise.
1
Introduction
This research focuses on the financial situation at Garmex Saigon Company. The
intensification
of financial analyzing and planning is a main factor in helping Garmex
Saigon achieve its financial goal, and profit maximization.
The organization
overview
of Garmex
of this research is as follows: Chapter I introduces the general
Saigon
functions, organizational
described
including
the company's
history
structure, and business performance.
in this chapter.
and development,
The SWOT analysis is also
Chapter 2 shows the basic criteria for analyzing
Garmex
Saigon's financial situation. Financial statements from 1995 - 1999 are also analyzed in
this chapter.
In chapter
3, come
effectiveness
of using capital
the making
and improving
plan and measures
the financial
ratios.
of raising
Conclusions
the
and
suggestions from the research are stated in chapter 4.
2
Chapter 1 Generallntroduction
GEttEilfiL
about Garmex Saigon
IttTilODUCTIOtt
1.1 The History and Development
fiBOUT
GfiilMEX
SfilGOtt
of Garmex Saigon
Originated from The Union of Garment Factories of Ho Chi Minh City, Saigon
Garment Manufacture
Import - Export Company, which was established by the approval
of Ho Chi Minh City People Committee according to theDecision 36/QEl-UB, 1976. The
Union of Garment Factories included 4 affiliated enterprises:
Saigon 1, Saigon 2, Saigon
3, and Saigon 4 Garment Factories. Their tasks were to produce and export garment
products to Eastern European, and other countries in the world.
Since
1992, when our nation has implemented
economy under the State's
management,
our garment
the development
of market
export market was expanded.
Saigon 2 and Saigon 3 Garment Factories were transferred
into Saigon 2 and Saigon 3
Garment Companies.
On December
No.1845/QEl-UB-CN
9,1993 Ho Chi Minh City People Committee issued the Decision
that ended the operation of the Union of Garment
Factories
of
HCM City, and added the other garment factories into Saigon Garment Import - Export
Company with its trade name Garmex Saigon Co. This is a legal organization
in the
import-export garment business, which is located at 213 An DlWng Vuong Street, District
5, Ho Chi Minh City.
During the past ten years,
Vietnam
Garment
and Textile
Corporation,
and
Garment Saigon Company, in particular, have posted rapid growth, and accomplished
their international venture to settle a premise for the next development.
Increased export
sales have contributed to economic growth, improved people's living standards.
3
Chapter 1 General Introduction about Garmex Saigon
Among the local textile and garment industries,
developed
Garmex Saigon Company has
both the strength and depth. The number of customers coming to visit, co-
ordinate, and exchange experience
with Garmex Saigon increases daily. Customers do
not only stop at a CMP (Cutting Making Packing) order form, but also invest in the textile
machinery, equipment,
and apply modern technology for processing. Then, the finished
products will be exported to aboard market.
However,
because
satisfies customer's
quota markets
of limited factories, Garmex Saigon Company just partially
demand. Now, the garment export market has really expanded from
(decided
by import countries)
to non-quota
markets,
such as Japan,
Taiwan, Northern Europe, and West Asian countries. For this reason, the Garmex Saigon
has a cooperation
Garmex
with Garment 12 Factory to establish Garment 2 (An Nho'n Factory).
Saigon also rents floor-space
to set up factories,
such as Wash, May, etc.
Nowadays, the company has the following factories:
Garment
1 Factory located at 107 Tran Hung Dao B Street, District 5, Ho Chi
Minh City, where jacket, shirt, pants and various kinds of shorts are produced.
Garment 2 Factory located at 236/7 Nguyen Van Luong Street, Go Vap District,
Ho Chi Minh City, where all kinds of polo-shirts, and cotton sweaters are produced.
Garment 3 Factory located at 55E Minh Phung Street, District 6, Ho Chi Minh
City, where T-shirts, and various kinds of pants are produced.
Garment 4 Factory located at 213 An Duong Vuong Street, District 5, Ho Chi
Minh City, where sweat shirts, and coach jackets are produced.
4
Chapter I General Introduction about Garmex Saigon
At the present
controlled
factories
month, Garmex
blouses,
time, Garmex
Saigon has over 2,200 employees
with 1,350 kinds of the garment machines
Saigon can manufacture
50,000 jackets,
working at
and equipment.
Each
120,000 shirts or 250,000
120,000 various pants, and 40,000 T-shirts and polo-shirts
or 20,000 knitted
pajamas.
In the renovation
process, Garmex Saigon is undergoing
a vIgorous change to
grow up and take a suitable position in the new conditions. Although there are a large
number of qualified staff and workers, the company is always focusing on managerial
training, technical staff, and skilled workers, which highlights Garmex Saigon goals of
expanding the market, improving production and increasing export sales.
Garmex Saigon was the first company ready for entering international
when Vietnam
has adopted
its open-door
policy. The company
markets,
first introduced
its
products to Japan, and was later successful in opening up Asian countries. With annual
sales reaching US$ 4 million, it is still at the top of the list of Vietnam's
biggest textile
exporters.
1.2 The Functions, Tasks and Production
Technology
1.2.1 Functions
The Garmex Saigon Company is specialized
direct trade of garment
products, raw materials
in import-
export, production and
and equipment
for the textile and
garment industry.
Besides that, the company undertakes the design service, grading pattern pieces
and m~er
in computer system and original samples making, and providing computer
aided design services.
5
Chapter 1 Genera/Introduction
about Garmex Saigon
The main function in the field of processing activity is to receive the accessories
and raw materials from the foreign customers, and transfer them to affiliated enterprises;
after that the finished products will be sent to the customers.
However,
to catch up with the new mechanism
of the market economy,
the
company is diversifying its business activities in other fields, such as carrying out rawmaterial import services on consignment for other factories in the garment sector.
1.2.2 The Tasks of Garmex Saigon
.:. Organizing and expanding its production dimension; successive
efficiency in business, and establishing
meet the consumer's
•:. Cooperating
other
of its
many products, which
demand .
with other enterprises
experience,
a loyalty to manufacture
improvement
strengthening
to improve the technical process, learning from
and
widening
their
relationship
with
local
and
international partners .
•:. Fulfilling its duty to government in full.
.:. Distributing the workforce, taking care of the living standard of the staff and workers,
increasing
their income,
Enhancing
knowledge,
and creating
managerial
jobs for thousands
skills, and foreign
of labours
language
countrywide.
skills as well as
technology for all employees and workers .
•:. Keeping its capital intact, and guarantee its effectiveness
in using the capital. With
their technical knowledge and existing machinery, it is trying to manufacture
high quality
products, and creating prestige with customers in business.
6
Chapter I General Introduction about Garmex Saigon
1.2.3 Products Categories and Business Market
Garmex Saigon's products are specialized in shirts, T-shirts, polo-shirts, trousers,
jackets,
men's
suits, ladies'
suits, track suits, knitted garments,
woolens, fashionable
clothes for men, ladies, and various kinds of clothing for children. With the following
brands: Converse,
Allegri, Ellese,
Goldwin, Champion,
Pierre Cardin, Jean France, Arrow, Spengler-Snoopy,
Garmex Saigon has manufactured
such as Nissho Iwai, Mitsui, Kanematsu
Meato,
Calvin Klein, Nike,
etc.
and exported to a number of famous customers,
(Japan) .:.. Asiatex (USA) - Fashion Force,
Chungtex (Hong Kong), Second International B.Y (the Netherlands)
- Zydy, Full Beam,
Formostar (Taiwan) and Jao Trading (Korea).
Garmex Saigon strives to approach the U.S market through reexport market to
gain a foothold there. Thus, step by step, it can continue strengthening
its position in the
U. S market.
Garmex
Saigon carries out its customer's
orders under two forms: The CMP
orders, which the company fulfills within one month after completely
accessories
and materials. The company manufactures
receiving
the
within four months towards the
FOB (free on board) orders after being accepted by customers for a 20 feet container.
The finished products will be moved to the Tan Cang port about half an hour.
1.2.4 Production Technology
Technical production lines are equipped with different kinds of machinery
equipment. Depending
kinds of production
and
on the products composition, Garmex Saigon will install various
lines based on each products structure
with the main focus on
specialization of each factory.
7
Chapter 1 General Introduction about Garmex Saigon
Customer's
order
•.
~
Design the
product
Preparing of
the material
..
.
,.
Finished
products
~
Figure 1.1
Sewing of the
product
••
Cutting of the
material
Process of Production Technology
8
Chapter i Genera/introduction
about Garmex Saigon
-
D es igning pattern, and
app roving pattern
Preparation of
manufacturing
Imp orting accessories
and materials
-Des
igning technical process
Manufacturing
Cutting
~
~
,Ir
Sewing
~
~
,Packing
••
,
Storing
(Exporting)
Figure 1.2 Process of Clothes Manufacturing
at Garmex
Saigon
9
President
Quality Management
Representative
I
Internal quality control
insnection
I
Personnel Vice Director
Vice President Production
I
I
Organ izationa I
Administrational Dept.
Garmex 1 Director
-
Financial
Accounting Dept.
Import-export
Planning Dept.
...
••••
Cutting workshop
I
Sewina workshop
I
Technichal Dept.
I
I
I
I
Checking Part.
Cutting workshop
Garmex 2 Director
Sewing workshop
""-
••••
Technichal Dept.
Checking Part.
I
Garmex 3 Director
-
Garmex 4 Director
.......
Cutting workshop
Sewino workshop
Technichal Dept.
I
Checking Part.
I
Cutting workshop
...
Sewing workshop
~
Technichal Dept.
Checking Part.
I
•..
Saga Director
~
Figure 1.3 Organizational Structure
Cutting workshop
Sewin a workshop
Technichal Dept.
Checking Part.
I
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l
I
I
I
I
I
I
I
I
Chapter i General introduction about Garmex Saigon
1.3 Organizational Structure of Garmex Saigon
1.3.1 The Management
Structure
After the establishment
of the company,
Garmex
Saigon
has quite a neat
structure, which has improved with each passing day. Each enterprise
production process from manufacture
labour
capacity
rapidly
increasing
has its closed
to finished products, and delivery stages with its
(at
enterprises
has
also
its
own
company
management).
The allocation of right person to the right job helps employees
accomplish their
duties easily, and bring high efficiency to the company. Hence, the arrangement
management
structure requires an objectivity that contributes
of the
an important role in the
business activities.
The management
coordinating.
structure of Garmex Saigon is organized by both directing and
This is an efficiently managerial
method. According to this structure, the
president of the company is a person who has knowledge,
and high management
skill,
especially in creating internal solidarity, and in considering the advice from consultants
that help him when making decision. The information
carries out its role in advising the president.
Therefore,
from various departments
the company's
just
president can
make well informed decisions for factories, and departments.
The entire company (including factories) have 2,200 employees, more than 2,100
employees
directly
work on the manufacturing
of products.
The situation
of the
company's personnel management is as followed:
•:. Board of Directors
: 3 people .
•:. Financial -Accounting Department
: 4 people .
•:. Organizational
- Administration Department
: 6 people .
•:. Import-Export
Planning Department
: 8 people .
11
,
Chapter I General Introduction about Garmex Saigon
1.3.2 The Tasks, Functions and Relations
between Departments
The Board of Directors includes three units, and has following functions.
President
Representative
of both the government and company as required by law, he has
final decision, and is responsible for the overall management
of the organization. He sets
up the operating policies and guides the company's interaCtions with its environment.
carries out the targets of socio-economics
He
issued by Communist Party and Government.
The president is the highest responsible person.
Vice President
Production
Responsible
for the production, and import-export of the company, consulting the
president
about necessary
decisions
in production
matters such as discussing,
activities,
taking
offering advice about various
part in the management
of company's
operations, and planning the production process in a logical and efficient way.
Vice President
Personnel
Responsible
for organizing the accounting-administration,
of internal information
logically, allocating employees,
designing the system
calculating
salaries
and work
safety measures, and building unity between board of directors and the employees when
president is absent.
The following units and departments are under the control of president.
Directors
of Factories
Directing
guidance
management
of president,
to all production
they are also responsible
and business
activities
for the results
under
the
of their company
operation in front of the president.
12
Chapter I General Introduction about Garmex Saigon
Each factory has its own management
department, and workshops. These working
units are supplied a concrete guide by the factories' director. At the end of each month,
they report to the director about business activities.
Organizational-
Administration Department
Responsible
management
for staffing and carrying
out organizational
work and personnel
such as:
- Setting up plans, developing
the human resources,
and implementing
the
direction given by Board of Directors.
- Solving problems concerning labour relations, labour contracts based on labour
law, labour agreements,
- Administrating
and the company's operation.
salary, social insurance, health insurance, building bonus-salary
policies and suggesting working standard process to reach the target, so as to keep the
efficiency of company's operation.
Import-Export
Planning Department
Its primary purpose is the overseeing
of all of import-export
activities in entire
company, such as giving import-export plans, seeking for customers, expanding domestic
and overseas markets, exploring the consumptive market insight and outside countries,
setting up a selling system.
Besides
that, it is also responsible
scope of the import-export
for contacting factories,
companies,
III
the
business, suggesting optimum methods aimed at enhancing
the efficiency of products such as advertising, and marketing.
13
Chapter 1 General Introduction about Garmex Saigon
Financial-Accounting
Department
In charge of gathering production expenses,
calculating
cost of .goods sold. It
includes recording figures about the company's transactions and the keeping of financial
records. The chief accountant also sets up a system of internal control of efficiency to
prevent fraud. For these functions, they help the company's
effective the company's performance
managers
determine
how
is and which sectors are strong or weak during the
business time.
Because
management
they
are familiar
with all aspects
of the company's
operations,
accountants often have an important effect on the firm's decision making.
Chief Accountant
Payment
Accountant
Accountant
Garmex 1
General
Accountant
Accountant
Garmex 2
Accountant
Garmex 3
Cashier
Accountant
Garmex 4
Accountant
Saga
Figure 1.4 Accounting Structure
14
Chapter I General Introduction about Garmex Saigon
The main task of the accountants at factories is to give managers the information
needed to make wise' decisions. They also help plan, budget and control cost. It is their
responsibility
to see that the company has good records,
prepares
proper financial
reports, and complies with tax laws and government regulations.
An Overview of Accounting System
Garmex Saigon keeps a business account, uses its accounting books according to
documents,
and regulations
issued by the Financial Ministry. The order of keeping
business accounts, and rotating documents are reflected through following diagram:
Transaction source
documents
Books of funds
Registration books
The Journals
Detail books
Recorded documents
The ledgers
..••......
Worksheets
The balance sheets
Financial statements
~ : Daily
===: Recording at the end of
month or period
..••.
,"""""'~:Comparing relation
Figure 1.5 Accounting System Overview
15
Chapter I General Introduction about Garmex Saigon
1.4. General Analyzing of Garmex Saigon
1.4.1 The Situation of Business at Garmex Saigon
In the 1990s, our socio-economy
changes
from a central managed
has gone through complex changed, such as the
economy to the market economy.
The textile and
garment industry as well as the other industries went through many hardships.
Garmex
Saigon was not excluded,
quota resources
were more limited than
previous years due to the decrease in orders. The orders were divided into many styles
for different
kinds of customers
with unstable prices. Garmex Saigon was willing to
process at any price because of excess supply. For this reason, the company had to cut
448 jobs, and arrange the production process in a way suitable to market's
and customer's
preference
demand.
In order to get market-shares
and customers, Garmex Saigon gives prominence to
the increasing of labour efficiency in production and quality of products, keeping the trust
of customer, and delivering products at the time agreed upon.
In time, the flexible and corrective appraisal contributed to the development
such as processing
rate for Mitsui was up to 64%, Kanematsu
rate,
430%, Secon Group
increased to 147.2% from the previous year. However, Garmex Saigon could not avoid a
decrease in customers, such as Chungtex dropped 93%, Tahsin fell 76%.
In reality,
Garmex
Saigon is striving to arrange,
production process to match customer's
specialized
and improve
demand. For example,
Garmex
the technical
I factory has
in 3 production lines (shirt, pants, sweatshirt, and coach-jacket),
Garmex 2
factory has carried out 1,3 million items with brand name Nike, Garmex 4 factory has
already received the orders from Goldwin, Sanyo, Style Fair.
16