FLORIDA KEYS COLLEGE CAMPUS FOUNDATION, INC Request for Proposal # 2011‐01 Annual Financial Audit and Tax Services Direct Support Organization _part2 ppt

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1.ProvideproductsorservicesthatcomplywiththespecificationshereinorfailstomeettheCollege’s
performancestandards;
2.Deliverthesuppliesortoperformtheserviceswithinthetimespecifiedinthiscontractoranyextension;
3.Makeprogresssoastoendangerperformanceofthiscontract;or,
4.Performanyoftheotherprovisionsofthiscontract.
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Priortoterminationfordefault,theCollegewillprovideadequatewrittennoticetotheVendoraffordingtheVendorthe
opportunitytocurethedeficienciesortosubmitaspecificplantoresolvethedeficiencieswithinten(10)days(orthe
periodspecifiedinthenotice)afterreceiptofthenotice.Failuretoadequatelycurethedeficiencyshallresultin
terminationaction.Suchterminationmayalsoresultinsuspensionofpurchasinggoods/serviceswiththeCollege.The
Vendoranditssureties(ifany)shallbeliableforanydamagetotheCollegeresultingfromtheVendor’sdefaultofthe
contract.ThisliabilityincludesanyincreasedcostsincurredbytheCollegeincompletingcontractperformance.
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IntheeventofterminationbytheColle ge foranycause,thefirmwillhave,innoevent,anyclaimagainstthe
Collegeforlostprofitsorcompensationforlostopportunities.Afterareceiptofaterminationnoticeandexceptas
otherwisedirectedbytheCollegethefirmshall:
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1.Stoporders/workonthedateandtotheextentspecified.
2.Terminateandsettleallordersand/orsubcontractsrelatingtotheperformanceoftheterminatedwork.
3.Transferallworkinprocess,completedwork,andothermaterialsrelatedtothetermi natedworkasdirectedby
theCollege.
4.Continueandcompleteallpartsofthatworkthathavenotbeenterminated.
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IftheVendor’sfailuretoperformthecontractarisesfromcausesbeyondthecontrolandwithoutthefaultornegligenceof
theVendor,thecontractshallnotbeterminatedfordefault.Examplesofsuchcausesinclude(1)ActsofGodorthepublic
enemy,(2)actsofagovernmentinitssovereigncapacity,(3)fires,(4)floods,(5)epidemics,(6)strikesand(7)unusually
severeweather.
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B.TerminationforConvenience:
TheCollege,bywrittennotice,mayterminatethiscontract,inwholeorinpart,whenitisintheCollege’sbestinterest.If
thiscontractisterminated,theCollegeshallbeliableonlyforgoodsorservicesdeliveredandaccepted.TheCollegeNotice
ofTerminationmayprovidethevendorthirty(30)dayspriornoticebeforeitbecomeseffective.However,attheCollege’s
soleoption,aterminationforconveniencemaybeeffectiveimmediatelyandmayapplytodeliveryorders(ifapplicable)or
tothecontractinwhole.
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SECTIONTHREE–SPECIFICATIONS
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A. Purpose/Requirements
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ThepurposeofthisRFPistoobtaintheservicesofapublicaccountingfirm toprovidetheannualfinancialauditandtax
servicesfortheFloridaKeysCommunityCollegeDirectSupportOrganizationasfollows:
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• FloridaKeysCollegeCampusFoundation,Inc.,adirectsupportorganizationforfiscalyearsthatendSeptember30,
beginningwithfiscalyearendingOctober1,2011.
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PreliminaryfinancialstatementauditdraftsmustbesubmittedtotheCollegeDSO’sbyDecember15ofeachfiscalyear
audit.DraftauditreportsshallbedeliveredtotheCollegeDSO’sAuditCommitteesbyDecember31ofeachfiscalyear
audit.Finalauditreportsandanyapplicablereportableconditions/materialweaknesslettersshallbedeliveredtothe
CollegeDSO’sBoardofDirectorsbyDecember.
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TheCollegedesirestheauditfirm(s)toexpressanopiniononthefairpresenta tionofthefinancialstatementsinconformity

withaccountingprinciplesgenerallyacceptedintheUnitesState.TomeettherequirementsofthisRequestforProposal,
theauditsshallbeperformedinaccordancewithauditingstandardsgenerallyacceptedintheUnitedStatesassetforthby
theAmericanInstituteofCertifiedPublicAccountants.Auditsshallalsoincludethestandardsforfinancialauditssetforth
bytheU.S.GeneralAccountingOffice’sGovernmentalAuditingStandards,theprovisionsoftheU.S.OfficeofManagement
andBudget(OMB)CircularA‐133,theprovisionssetforthbytheInternalRevenueServicewithrespecttonot‐for‐profit
organizations,aswellasthelawsandstandardsprescribedbytheStateofFlorida anditsTreasurer.
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Followingthecompletionoftheaudits,thefirm(s)shallissuethefollowingreports:
1. Reportonthefairpresentationofthefinancialposition,resultsofoperations,andcashflowsorchangesin
financialpositionsinaccordancewithU.S.generallyacceptedaccountingprinciples;
2. ReportonFloridaSingleAudit,whenapplicable;
3. Reportableconditions/materialweaknessletter,ifapplicable;and
4. Taxfilings(i.e.FederalForm990)
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Allworkingpapersandreportsmustberetained,attheauditingfirm’sexpense,foraminimumofseven(7)years,unless
thefirmisnotifiedinwritingbytheCollegeoftheneedtoextendtheretentionperiod.Theauditfirm(s)will berequiredto
makeworkingpapersavailableuponrequestbytheCollege.Reports,documentsandworkingpaperswillonlybereleased
withspecificwrittenpermissionanddirectionfromtheCollege.Inaddition,thefirm(s)shallrespondtoreasonable
inquiriesofsuccessorfirmsandallowsuccessorauditfirmstoreviewworkingpapersrelatingtomattersofcontinuing 
accountingsignificance.
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TheCollegeDSOaccountingstaffandresponsiblemanagementpersonnelwillbeavailableduringtheauditstoassistthe
selectedfirmbyprovidinginformation,documentationandexplanations.CollegeDSOaccountingstaffwillprepare
statementsandschedulesforthefirmwhereverpossibleandappropriate.TheCollegeDSOstaffwillprovidethefirmwith
reasonableworkspace,desksandchairs.Thefirmwillalsobeprovidedwithreasonableaccesstotelephonelines,
photocopyingfacilitiesandFaxmachines.Reportpreparation,editingandprintingshallbetheresponsibilityofthe
selectedfirm.
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B. ContractPeriod
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Itisanticipatedthatthecontract(s)periodshallbefortwo(2)yearscommencingonoraboutSeptember1,2011.The
Collegehastheoptiontorenewfortwo(2)additionaltwo(2)yearperiodsfollowingsatisfactorydeliveryoftheservices
specifiedintheRFP,resultingcontract(s),otheridentifieddocuments(i.e.addenda,amendments)andshallbesubjectto
theannualreviewandrecommendationofeachofthedirectsupportorganization’sBoardofDirectors.
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SECTIONFOUR‐SUBMITTALINSTRUCTIONS,DATESANDSELECTIONPROCESS
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A. InstructionsforSubmittalofResponses
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IfthereareanyquestionsconcerningtheRFP,directinwriting,tothePurchasingCoordinator,TamrahHill,FloridaKeys
CommunityCollegeVIA email
.Neitherquestionsnoranswerswillbeprovidedverbally.
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Submitto:
 FloridaKeysCommunityCollege
ATTN:TamrahHill,
5901CollegeRd.
KeyWest,Florida33040
(Phone)305‐809‐3222
Proposalmustarriveattheaddresslistedabovenolaterthan2:00P.M.EasternStandardTimeonTuesday,July15,2011
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tobeconsidered.Proposalsreceivedafter2:00P.M.ESTon07/15/11willNOTbeconsidered.
Inaddition,proposals

receivedviaFacsimilewillNOTbeconsidered.IfnotrespondingtotheRFP,pleasesubmita“NoResponse”intheformofa
lettertothePurchasingCoordinator.One(1)originalandsix(6)copiesoftheproposalmustbefurnishedonorbeforethe
stipulateddeadlinecompletewithsupportingdocumentationinasealed,opaqueenvelope/containermarkedasnoted
below:
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Proposer’sName
ReturnAddress
RFP#2011‐01AnnualFinancialA uditandTaxServices
DueDateandTime
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Proposersthatdonotcomplywiththecollege’sproceduresordeadlinesestablishedwillnotbeconsidered.Allsubmittal
informationreceivedwillberetainedbythecollege.Proposalsreceivedafterthestipulateddateandtimewillnotbe
acceptedandwillbereturnedunopenedtotheProposer.Proposalsthatdonotcomplywiththeinstructionssetforth,
and/ordonotincludethequalifyinginformationrequired,maybeconsideredincompleteandmayberejected.
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Proposersarecautionedthattheyareresponsiblefordeliverytothespecificlocationcitedinthebid.Therefore,ifyour
proposaldeliveredbyanexpressmailcarrierorbyanyothermeans,itisyourresponsibilitytoensuredeliverytothe
specificaddressandofficelocation.Thisofficewillnotberesponsiblefordeliveriesmadetoanyplaceotherthanthe
specifiedaddressandofficelocation.
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TheCollegeshallinnowayberesponsiblefordelayscausedbyanyoccurrence..Proposalsreceivedafterthespecified
timeanddateshallbeconsiderednonresponsiveandthereforenoteligibleforconsideration.
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Responseswillbeevaluatedbyanevaluationteam.TheCollegereservestherighttorejectanyorallresponseswhenit
feelsitisinthebestinterestoftheCollege.BasedontheevaluationofthewrittenresponsesinPhaseIofthescreening
selectionprocess,ProposerswillberankedandaminimumofthreeProposerswillberequiredtodiscusstheirresponses
andparticipateinapublicpresentation(interview)totheevaluationteamduringPhaseIIofthescreeningselection
process.TheCollegereservestherighttoselectaVendorbasedonthewrittenresponsesonlyandnotconductPhaseII
oralpresentations.
AllinformationsubmittedbyProposersissubjecttotheLawsofPerjuryassetforthinChapter837,FloridaStatutes.Inthe

eventaProposerisfoundtohavecommittedperjury,suchProposershallbeineligibleforconsiderationforfutureprojects.
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B. RFPPertinentDates
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LegalAdsSubmittedtoPublications: Wednesday,May18,2011
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LegalAdstobeadvertised:  Sunday,May22,2011
Sunday,May29,2011
Sunday,June5,2011 

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RFPSubmittalFriday,July15,2011
   2:00P.M.EasternStandardTime
FloridaKeysCommunityCo llege,ATTN:TamrahHill
BuildingA,RoomA‐130
5901CollegeRd.
KeyWest,Florida33040
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ProposalOpeningFridayJuly15,20113:00P.M.
BoardRoom
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Recommendationforintendedaward  tobepostedonpurchasingwebsite:
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C. ScreeningSelectionProcess/EvaluationCriteria
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SCREENINGSELECTIONPROCESS/EVALUATIONCRITERIAPHASEONE(1):
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Inordertofacilitatereviewbytheevaluationteam,Proposersarerequestedtorespondandindextheirwrittenresponses
withthesametabnotationsascontainedherein(PhaseIEvaluationCriteria).Writtenresponsesmustbetypedandshall
notexceedseventy‐five(75)pages,includingchartsandpictures.Responsesshouldbepreparedsimplyandeconomically
providingathorough,clearandconcise delineationofallinformationsubmitted.Colordisplaysandpromotionalmateri als 
areneitherrequirednordesired.AllcorrectionsmadebytheProposerpriortotheopeningmustbeinitialedanddatedby
theProposer.Nochangesorcorrectionswillbeallowedafterresponsesareopened.
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TheCollegewillorganizeanevaluationteamwhowillreviewindepende ntlythefirstseventy‐five(75)pagessubmittedof
responsiveproposalsaspartofPhaseIofthescreeningselectionprocess.TheevaluationteamwillmeetinaPhaseIpublic
evaluationmeeting(s)(seescheduleinSection Four,ParagraphBofthissolicitation)andindividuallyassignPhaseIwritten

evaluationpointsforeachcriterionasdefinedherein.
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InPhaseIofthescreeningselectionprocess,eachevaluationteammembercanassignamaximumofonehundred(100)
pointsforeachProposer’swrittenresponse.Alloftheevaluationteammembers’individualmaximumpointsperProposer
willbetotaledandanaveragescorewillbecalculated.Basedontheaveragecalculatedscore,theProposerswillberanked
highesttolowestwith100averagescorebeingthehighest.Aminimumofthree(3)ofthetoprankedProposers,butno
morethanfive(5),willbeshortlistedandaskedtoreturnforPhaseIIofthescreeningselectionprocess.TheCollege
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reservestheright,atits’discretion,toselectmorethanfive(5)shortlistedProposerstobeincludedinPhaseIIofthe
screeningselectionprocess.TheCollegereservestherighttoselectavendorbasedonthewrittenresponsesonlyandnot
conductPhaseIIoralpresentations.
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ThefollowingTabOne(1)toTabFive(5)representtheEvaluationCriteriautilizedinPhaseOne(1):
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TABONE: ProfessionalQualifications/ProjectStaffing(0‐35Points)
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Providethefollowinginformationasitrelatestotheproposedprojectteam’squalificationsandtheprojectteam’sstaffing:
1. Firmnameandaddress
2. Name,title,emailaddress,telephone/faxnumberofPrincipaltocontact
3. Addressofofficetoperformwork
4. Briefresumeofkeypersons,specialistsandindividualconsultantsanticipatedforthisproject:
a) Name/title
b) Projectassignment
c) Nameoffirmwithwhichassociated
d) Yearsexperiencewithcurrentfirmandyearsexperiencewithotherfirms

e) Yearsexperienceofkeypersonnelwithnon‐profitauditingandtaxservices
f) Education(degree(s),specialization)
g) Activeregistrations(yearfirstregistered,discipline)
h) Indicatehowthequalityofstaffoverthetermofthecontractwouldbeassured
i) Otherexperienceandqualificationsthatmayberelevanttotheproject
5. DescribetheProposer’srangeofactivitiesperformedbythelocalofficesuchasauditingandreview,accounting
andcompilation,payrollandtax,and/ormanagementservices
6. ProvidethenameoftheexternalqualitycontrolrevieworganizationofwhichtheProposerisamemberandthe
Proposer’slengthofmembership;also,statetherevieworganization’splanned frequencyofpeerreviews
7. Submitacopyofthereportonitsmostrecentexternalqualitycontrolreview,withastatementwhetherthat
qualitycontrolreviewincludedareviewofspecificnon‐profit/governmentengagements
8. Provideinformationontheresultsofanyfederalorstatedeskreviewsorfieldreviewsofitsauditsduringthepast
three(3)years
9. Providedocumentationofinsurancecov eragemaintainedbytheproposer evidencingProfessionalLiability,
WorkersCompensation,GeneralLiabilityandAutomobileLiability.
Considerationwillbegivento,butnotlimitedto,professionalregistrations,yearsofexperience,experiencewithStateof
FloridaHigherEducationFacilitiesandotherexperience/qualificationsthatmayberelevanttotheproposedproject.
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TABTWO: PersonnelCapabilities/References (0‐5Points)
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Provideevidenceofthefirm’scredentialsfromtheState’sDepartmentofStateandalistingofthefirm’spersonnelto
respondtoandfulfilltheneedsofFloridaKeysCommunityCollegeforthecontractedservicesonanannualand/or“as
needed”basisthroughoutthetermofthecontract.
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Forthefirm’soffice(staff)thatwillbeassignedresponsibilityfortheauditandtaxservices,listatleastthree(3)
engagementsperformedinthelastfive(5)yearsthataresimilartotheengagementdescribedinthisRFP.These
engagementsshouldberanked onthebasisoftotalstaffhours.Indicatethescopeofwork,date,engagementpartners,
totalhoursandthenameandtelephonenumberoftheprincipalclientcontact.
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TABTHREE: Methodology (0‐40Points)
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Provideadescriptionoutliningtheservicestobeperformed.Suchdescriptionshouldataminimuminclude:
1. Proposer’sunderstandingoftheservice(s)tobeprovided;
2. Provideadefinitionoftheterm“generallyacceptedgovernmentauditingstandards”withcleardistinctions
betweenthesestandardsand“generallyacceptedauditingstandardsfornongovernmen talengagements”;
3. Proposedsoftwareapplicationstobeutilizedintheauditpreparations;
4. Proposer’sapproachtoanannualfinancialaudit,includingmethodology,nature,timingandextentofaudit
procedurestobeperformed
5. Proposershallestimatebudgetedhours,timelinesandsequenceforauditprocedures;
6. Includeaproposedschedulefortheauditcontainingthefollowingmilestones(a)interimwor kplan(b)de tailed
auditplan(c)fieldwork(d)draftreports;
7. Includeinaworkplanhowthefirmwillachieveauditefficiencythroughrisk‐basedauditingandthroughthe
applicationoftechnologytotheengagement;discussprocessbywhichthefirmwillcommunicateissueswith
Collegemanagementandauditentities;
8. DescribethelevelofassistancethatwillbeexpectedfromtheCollegeortheCollegiateSchoolentity;
9. DescribehowProposermeetstheindependencestandardsofGovernmentAuditingStandards,UnitedStates
GeneralAccountingOffice(GAO);including,butnotlimitedto,directandindirectfinancialinterest,andthe

relationshipoftheproposedauditteamtoemployeesoftheauditentityandanyoftheFloridaKeysCommunity
CollegeDistrictBoardofTrustees;
10. Projectplanandanyotherpertinentinformation.
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TABFOUR: PriceProposal (0‐15Points)
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Priceproposalsubmittedshouldcontainallpricinginformationrelativetoperformingtherequiredservicesasdes cribedin
thisRFP.Thetotalall‐inclusivemaximumpriceistocontainalldirectandindirectcostsincludingallout‐of‐pocket
expenses.
Submittedpriceproposalshouldinclude:
a) Anot‐to‐exceedcostofservicesbeingofferedfortheauditsandtaxservicesofeachfiscalyear;
b) Numberofhoursestimatedtocompletetherequiredservices;hoursshouldbebrokendownbypartner,manager,
supervisor,seniorstaffaccountants,etc.;furnishstandardbillingratesforeachoftheseclasses;
c) Estimateofanyothercostssuchasmileage,travel,clericaland/orsecretarialtime,etc;
d) CollegeDSOentitieswillbebilledactualhoursiflessthanquotedinthe“not‐to‐exceed”priceproposal
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SubmitpricingfortheDSOentitybeginningasfollowsandincludefeesfortheinitialtermandforeachoftheoptionaltwo
yearrenewalterms:
1. FloridaKeysCollegeCampusFoundation,Inc.beginningwiththefiscalyearendingSeptember30,2011.
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NOTE:Compensationwillnotbethesoleorpredominantfactorusedtoevaluateandawardtheproposal.
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TABFIVE: RequiredDocumentation/Forms (0‐5Points)
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A. Theprospectivecompanymustsubmit
aproperlyexecutedIRSFo rmW‐9,RequestforTaxpayerIdentification
NumberandCertification.IRSFormW‐9canbefoundatthefollowingwebsite: ‐
admin/purchasing‐bids.da
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B. Theprospectivecompanymustsubmit
aproperlyexecutedForm“PUR7068”.Form“PUR7068”canbefoundat
thefollowingwebsite: />
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C. Theprospectivecompanymustsubmit
aproperlyexecuted“DrugFreeWorkplaceForm”.Theformcanbefound
atthefollowingwebsite: />.
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D. Theprospectivecompanymustsubmitaproperlyexecuted“ConflictofInterestDisclosureForm”.Theformcanbe
foundatthefollowingwebsite: />.
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E. Additionally,provideabriefstatementofexplanationofallpast(withinpastthreeyears),presentandpending
claims(criminaland civil),lawsuits,judgmentsand/orinsuranceclaimsforerrorsand/oromissionsfiledbyor
againstanyfirmoranyprincipalorindividualemployedbyanyfirmtobeassignedtothecurrentservicetobe
provided.
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F. ProvidedocumentationofalllicensesrequiredbytheStateofFloridatoperformthedutiesrequiredbythe
servicestobeprovidedwithanaffirmativestatementindicatingtheaccountingfirmandallassignedkey
professionalstaffareproperlylicensedtopracticeintheStateofFlorida.
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SCREENINGSELECTIONPROCESS/EVALUATIONCRITERIAPHASETWO(2):
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Apublicpresentation(interview)willbeconductedwiththehighestrankedshortlistedfirmsasaresultofPhaseOne(1)of
thescreeningselectionprocess.ThePurchasingCoordinatorwillnotifytheshortlistedfirmsofthetimeallottedfortheir
publicpresentation(interview)aswellastheevaluationcriteriatobeusedintheevaluationofthepresentations.The
CollegereservestherighttoselectavendorbasedonthewrittenresponsesonlyandnotconductPhaseIIoral
presentations.TheevaluationteamwillmeetinaPhaseIIpublicevaluationmeeting(s)(ifapplicable)andevaluatethe
presentationsbasedontheevaluationcriteriatobedeterminedforPhaseIIofthescreeningselectionprocess.Evaluation
teammemberswillindividuallyassignPhaseIIwrittenevaluationpointsforeachcriterion.InPhaseIIofthescreening
selectionprocess,eachevaluationteammembercanassignamaximumofonehundred(100)pointsforeachProposer’s
publicpresentation(interview).Alloftheevaluationteammembers’individualmaximumpointsperProposerwillbe
totaledandanaveragescorewillbecalculated.Basedontheaveragecalculatedscore,theProposerswillberanked
highesttolowestwith100averagescorebeingthehighest.TherankingwillbepresentedtoAdministration.
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Basedontheevaluationteamrecommendation,anadministrativereviewisconductedtoincludeitemssuchas,butnot
limitedto,reviewoftheevaluationteam’swork,referencechecksandpossiblefollow‐upinterviews.Referencechecks
conductedinternallyandexternallyshallconfirmqualitativeexceptionalcustomerserviceandcontractsareawarded
equitablyandeconomically.TheCollegereservestherighttoselectproposalswhichin theopinionanddiscretionofthe
CollegewillbeinthebestinterestoftheCollegeand/orthemostadvantageoustotheCollege.Followingapprovalofthe
intendedaward(s)bytheDSO’sBoardofDirectors,ifapplicable,negotiationswillcommencewiththemostresponsibleand
responsiveProposer(s)forprofessionalservicesatcompensationwhichtheCollegedeterminesis fair,competitiveand
reasonable.
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NOTE:EvaluationCriteriautilizedinPhaseTwo(2)ofthescreeningselectionprocesstobedetermined(ifapplicable).
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INTENDEDAWARDPOSTING
This is trial version
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18
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FollowingPhaseOneandPhaseTwo(ifapplicable)oftheScreeningSelectionProcess,itisthesoleresponsibilityofall
prospectiveproposerstovisitthewebsite ‐admin/purchasing‐bids.da

toviewtheintended
awardpublicposting.


This is trial version
www.adultpdf.com