Financial Auditing Services Issuance Date: November 22, 2011 Submission Due Date: December 20, 2011_part2 potx

HCHC RFP No. 01-11-2011

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6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064
8.11.2.6 Proposed approach to gain and document an
understanding of the Commission’s internal control
structure;
8.11.2.7 Proposed approach to determine laws and regulations that
will be subject to audit test work; and
8.11.2.8 Proposed approach to draw review for compliance tests.

8.12 Identification of Anticipated Potential Audit Problems: The technical
proposal shall identify and describe any anticipated potential audit
problems, the Contractor's approach to resolving these problems, and any
special assistance the Contractor will request from the Commission.

8.13 Report Format: The technical proposal shall include sample formats for
required draft and final reports.

8.14 Statement and discussion of the requirements as analyzed by the
Contractor.

8.15 Price Proposal Cover Page and Schedules of Professional Fees and
Expenses.

8.16 A Contractor may submit a certification of status as a minority-owned
business enterprise, women-owned business enterprise, disabled-owned
business enterprise, or a HUD-defined Section 3 business concern. Such
certifications shall be considered by the Commission in a manner
consistent with its Procurement Policy.

8.17 To assure a uniform review process and to obtain the maximum degree of
comparability, each technical proposal shall be presented in the order of
the above. Technical proposals should be prepared simply and
economically, providing a straightforward, concise description of the offer
and all required information. They should be printed on recycled paper
and duplexed if possible; staples, clips or rubber bands are preferred to
ring binders, and unnecessarily elaborate brochures or other expensive
visual presentations are neither necessary nor desired. Each page of the
technical proposal should be consecutively numbered.

8.18 The required documents must be received by the Howard County Housing
Commission at 6751 Columbia Gateway Drive, Columbia, Maryland
21046 no later than 2:00 P.M., December 20, 2011. Submissions may be
mailed, hand-delivered, emailed or faxed. If mailing or hand delivery,
send to: Samit Paul, Contract Manager, 6751 Columbia Gateway Drive,
Third Floor, Columbia, MD 21046. If emailing, send to:
If faxing, send to: 410-313-5960.
Submissions must be in the form required and clearly marked
"AUDITING SERVICES PROPOSAL."


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HCHC RFP No. 01-11-2011

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6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064
9. PRICING/PRICE ADJUSTMENT

9.1 Prices offered shall be firm against any increase for one year from the
effective date of the contract. Prior to commencement of subsequent
renewal periods, the Commission will entertain a request for escalation in
accordance with the current Consumer Price Index at the time of the
request or up to a maximum increase of five percent on the current pricing,
whichever is lower. The Commission reserves the right to accept or reject
the request for a price increase. If the price increase is approved, the price
increase will be effective and will remain firm through the renewal period.
A request for escalation must be submitted to the Commission in writing
no later than thirty calendar days prior to the termination of the current
one-year period under the contract.

9.2 For purposes of this section, “Consumer Price Index” shall mean the
Consumer Price Index-All Urban Consumers (CPI-U), Washington-
Baltimore, DC-MD-VA-WV, All Items, Not Seasonally Adjusted, as
published by the United States Department of Labor, Bureau of Labor
Statistics.

9.3 If a price increase is requested following contract renewal and it has been
longer than one year since the last increase, the Commission may entertain
a request for escalation if it is in the Commission’s best interest. If the
price increase is approved, the price increase will be effective upon
approval and will remain firm through the renewal period or for one year
at the Commission’s sole discretion.

10. EVALUATION OF OFFERS

10.1 The Commission intends to make award to the responsible Contractor
whose proposal represents the best value to the Commission. The

proposal will be evaluated in two phases; the first based on the technical
and price submittals and the second on the oral discussions with
representative(s) of the Commission.

10.2 The first phase will be evaluated based on the following criteria listed in
order of importance:
10.2.1 Experience and technical competence of the firm in performing
similar services;
10.2.2 Qualifications and technical competence of the staff based on
resume;
10.2.3 Completeness of submittal;
10.2.4 Ability to meet due date; and
10.2.5 Price.

10.3 After identifying the short list of the most qualified Contractor(s) based on
the evaluation criteria, the short-listed Contractor(s) may be required to
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HCHC RFP No. 01-11-2011

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6751 Columbia Gateway Drive Columbia, Maryland 21046 Telephone (410) 313-6318 FAX (410) 313-6064
clarify their proposals through oral discussions with representative(s) of
the Commission.

10.4 The Commission may enter into negotiations with Contractors and invite
best and final offers as deemed to be in the best interest of the
Commission. Negotiations may be in the form of face-to-face, telephone,
facsimile, e-mail or written communications, or any combination thereof,

at the Commission’s sole discretion.

10.5 Contractors are strongly advised not to prepare their technical proposals
based on any assumption or understanding that negotiations will take
place. Contractors are advised to respond to this Request for Proposals
fully and with forth-rightness at the time of submission.

10.6 Following the submittal of proposals, Contractors are strongly cautioned
not to contact elected officials or members of the evaluation committee
regarding the selection process. Inappropriate efforts to lobby or influence
individuals or Contractors involved in this selection may result in
dismissal from further consideration, at the Commission’s sole discretion.

11. PRE-PROPOSAL CONFERENCE

11.1 Each proposer submitting a proposal must completely satisfy themselves
as to the exact nature and conditions of the scope of services to be
performed. Failure to do so will not relieve the Contractor of their
obligation to carry out the provisions of the contract.

11.2 A pre-proposal conference will be held at the Commission’s main office
located at 6751 Columbia Gateway Drive, Third Floor, Columbia, MD
21046 at 11:00 a.m. on December 5, 2011 to discuss objectives and
answer questions relating to this Request for Proposals.

12. QUESTIONS AND INQUIRIES

Questions concerning this Request for Proposals must be addressed in writing to
Samit Paul, Contracts Manager, 6751 Columbia Gateway Drive, Third
Floor, Columbia, MD 21046. If emailing, send to:

If faxing, send to: 410-313-5960. Questions must
be received no later than December 4, 2011 at 12:00 p.m.






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DOCUMENT A

TECHNICAL PROPOSAL COVER PAGE


TITLE Financial Auditing Services

TO: HOWARD COUNTY HOUSING COMMISSION
ATTN: Samit Paul
6751 Columbia Gateway Drive, Third Floor
Columbia, MD 21046

The undersigned agrees to furnish and deliver the above goods and/or services in accordance with the
specifications issued for same, and subject to all terms, conditions, and requirements in the Request for
Proposals, and in the various proposal documents:


COMPANY NAME:

FEDERAL TAX IDENTIFICATION NO./SOCIAL SECURITY NO.:

ADDRESS:


(City) (State) (Zip Code)

TELEPHONE

FAX:

E-MAIL ADDRESS

Delivery Time From Date of Award:

(This delivery time will be considered in determining the award.)

Payment Terms:______________________________________ F.O.B. Destination, Inside Delivery

The company will accept Visa procurement cards? Yes No

The Howard County Housing Commission is exempt from all local, state, and federal taxes, and prices
stipulated by the Contractor are considered maximum and are not subject to any increase due to any taxes,
or any other reason. The Commission’s Tax Exemption number is 30001219.

[ ] We wish to submit a “NO BID” at this time, but request that our company remain on your bidders list
for future solicitations.

SIGNATURE:___________________________________________________

DATE:____________________


PRINTED NAME:_______________________________________
TITLE:______________________________
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DOCUMENT A


PRICE PROPOSAL COVER PAGE

(Must be submitted separately from the Technical portion of the proposal)


TITLE Financial Auditing Services

TO: HOWARD COUNTY HOUSING COMMISSION
ATTN: Samit Paul
6751 Columbia Gateway Drive, Third Floor
Columbia, MD 21046

ITEM COMMODITY/SERVICE EXTENDED
NO. DESCRIPTION PRICE

Audit for Fiscal Year Ending June 30, 2012:

1. Financial Audit Price (Commission) $_______________

2. Single Audit Price $_______________

3. Compilations Price $_______________

4. Financial Audit Price (Ellicott Terrace) $_______________

5. Financial Audit Price (The Residences
at Ellicott Gardens, LLC) $_______________

6. Financial Audit Price (Monarch Mills, LP) $_______________

7. Tax Preparation Services $_______________


Total Price $_______________



THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.


COMPANY
NAME_____________________________________________________________________________

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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012

SUPPORTING SCHEDULE FOR AUDIT OF FINANCIAL STATEMENTS



ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Rate Price

1. Partners ______x $_________ $__________

2. Managers ______x $_________ $___________

3. Supervisory Staff ______x $_________ $___________

4. Staff ______x $________ $___________

5. Other (Specify) ______x $________
$___________



Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Audit Price $__________________

*This Figure should appear as Item 1 on Price Proposal Cover Page.

THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.




COMPANY NAME:


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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012

SUPPORTING SCHEDULE FOR SINGLE AUDIT

ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price

1. Partners ______x $_________ $_________

2. Managers ______x $_________ $_________

3. Supervisory Staff ______x $_________ $_________

4. Staff ______x $_________ $_________

5 Other (Specify) ______x $_________ $_________


Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Single Audit Price $__________________

*This Figure should appear as Item 2 on Price Proposal Cover Page.


THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE

MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.





COMPANY NAME:



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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012

SUPPORTING SCHEDULE FOR COMPILATIONS



ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price


1
. Partners ______x $_________ $___________

2. Managers ______x $_________ $___________

3. Supervisory Staff ______x $_________ $___________

4. Staff ______x $_________ $___________

5. Other (Specify) ______x $_________ $___________



Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Compilations Price $_________
_________

*This Figure should appear as Item 3 on Price Proposal Cover Page.



THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.

COMPANY NAME:

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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED JUNE 30, 2012

SUPPORTING SCHEDULE FOR ELLICOTT TERRACE AUDIT



ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price

1. Partners ______x $_________ $_________

2. Managers ______x $_________ $_________

3. Supervisory Staff ______x $_________ $_________

4. Staff ______x $_________ $_________

5 Other (Specify) ______x $_________ $_________

Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Audit Price $__________________

*This Figure should appear as Item 4 on Price Proposal Cover Page.


THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.





COMPANY NAME:



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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED DECEMBER 31, 2011

SUPPORTING SCHEDULE FOR THE RESIDENCES AT ELLICOTT
GARDENS, LLC AUDIT



ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price

1. Partners ______x $_________ $_________

2. Managers ______x $_________ $_________

3. Supervisory Staff ______x $_________ $_________

4. Staff ______x $_________ $_________

5 Other (Specify) ______x $_________ $_________


Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Audit Price $__________________

*This Figure should appear as Item 5 on Price Proposal Cover Page.


THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.





COMPANY NAME:


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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR THE AUDIT OF THE YEAR ENDED DECEMBER 31, 2011

SUPPORTING SCHEDULE FOR MONARCH MILLS, LP

ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price

1. Partners ______x $_________ $_________

2. Managers ______x $_________ $_________

3. Supervisory Staff ______x $_________ $_________

4. Staff ______x $_________ $_________

5 Other (Specify) ______x $_________ $_________


Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Audit Price $__________________

*This Figure should appear as Item 6 on Price Proposal Cover Page.


THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.

COMPANY NAME:



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DOCUMENT A

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES

FOR TAX PREPARATION SERVICES



ITEM COMMODITY/SERVICE Hourly Total
NO. DESCRIPTION Hours Rate Price

1. Partners ______x $_________ $_________

2. Managers ______x $_________ $_________

3. Supervisory Staff ______x $_________ $_________

4. Staff ______x $_________ $_________

5 Other (Specify) ______x $_________ $_________


Sub-Total $___________

Out-of Pocket Expenses: $___________

Meals, Lodging & Transportation $___________

Other (Specify):

*Total Tax Preparation Price $__________________

*This Figure should appear as Item 7 on Price Proposal Cover Page.


THE PERSON COMPLETING THE PRICE PROPOSAL COVER PAGE
MUST INITIAL ANY ALTERATIONS IN FIGURES IN INK.





COMPANY NAME:

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