PROJECT MANAGEMENT FOR TELECOMMUNICATIONS MANAGERS CHAPTER 18 ppt

Chapter
18
PURCHASING
Recall the full procurement cycle includes:
Procurement planning - determining what to procure and when
Solicitation planning - documenting product requirements and
identifying potential sources
Solicitation - obtaining quotations, bids, offers, or proposals as
appropriate
Source selection - choosing from among potential sellers
Contract administration - managing the relationship with the dealer
Contract close-out - completion and settlement of the contract,
including resolution of any open terms
The Purchasing Department is often not intimately involved with
projects, which is surprising considering the potential impact of purchasing
activities. The PM should ensure that purchasing is brought into the project
early. He should also ensure that he can work well with this department to
take advantage of their knowledge and skills.
In a projectized company, sometimes purchasing departments do not
even exist. In this case, the project team must perform this function. The
information in Chapter 6 should be considered seriously and the legal
department should be consulted.
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Purchasing
Contract Close out
In the final stage the team closes the contract by:
verifying that the product or service meets the specifications or
requirements, and if necessary, following up with the vendor re any
gaps or missing material.
documenting all aspects of contract management and vendor
management

auditing the product/ service provision to ensure that everything was
handled properly, and
evaluating the supplier and the relationship, as input to further teams
or individuals who might deal with this supplier in the future.