CorelDRAW X5 The Official Guide part 10 docx

If you’re new to both CorelDRAW and Windows 7, note some areas of interest in the
Open dialog, some of which are standard Windows conventions, while others are
CorelDRAW enhancements to the Open dialog:
●
Windows View Click the drop-down list (as was done in Windows XP) to set how
a folder you open displays its contents. You can usually get a good view for locating
a file you need to open using the Large Icons view. Another useful view configuration
is to use Details view in combination with the preview pane (the button directly to
the right of the Windows View drop-down list). With the Details view enabled, you
can then sort files by date, type, and size.
●
Filter By default, CorelDRAW will show you all files within a folder. If you’re not
organizationally fastidious with your hard disk(s), finding the CorelDRAW file you
seek can be a nightmare, but not if you choose, for example, CDR-CorelDRAW (*.CDR)
from the file formats list. The list of files that can be opened is a comprehensive one
in version X5, with over two dozen vector-type files recognized, not simply CorelDRAW
native files. See the section later in this chapter about the important differences
between opening a non-CorelDRAW file and importing one to an open file in
CorelDRAW’s workspace.
CorelDRAW X5 can open files that are saved in CorelDRAW 1 or later in the CDR
file format, although if you used CorelDRAW version 1’s proprietary WFN fonts, the
PANOSE Font Substitution box will pop up; Corel doesn’t support WFN typefaces
today. CorelDRAW X5 can also save as far back as version 7 in case you need to
share a file with a coworker who hasn’t upgraded to the 21st century.
●
Recently Opened Files If you do filter for only CDR files and then click the down
arrow at the right of the File Name field, you can access several of the most-recently
opened CorelDRAW files that can be located anywhere on your hard drive(s), not
just in the current folder’s contents. If you click to select a file, its name appears in
the File Name area, and if you type in the wildcard characters *.*, the filter list
resets to display All File Formats.

When you’re currently working on a page in CorelDRAW, to open your most-recently
accessed documents, go to File | Open Recent, where the 15 most-recently opened
files are listed.
●
Code Page If you are working with files that were created in a version of
CorelDRAW that uses a different language than your copy does, you might need
to change the code page before you open the file. Code pages control mapping:
which character in a typeface is used when you press a specific key on your
keyboard. If you have a lot of square boxes displayed where you know you should
have text (and you have the document’s typeface installed), try reopening the file
54 CorelDRAW X5 The Official Guide
using a different code page. The code page chosen in the drop-down list should
match that used when the file was created. For example, if you are using a copy of
CorelDRAW that uses US English, the code page that is used by default is 1252
(ANSI – Latin 1). However, if the file you are opening was created in the Korean
language edition of CorelDRAW, then you should choose 949 (ANSI/OEM—
Korean) from the Select Code Page drop-down when you open that file.
●
Maintain Layers And Pages CorelDRAW has supported layers and multi-page
files for seemingly forever; if you want to preserve the layer order between different
versions of saved files, check this box. If you leave this box unchecked, you might
create a mess of the document you open—all objects on all pages will be merged to
a single, one-layer CDR page.
In a work environment where users have different versions of CorelDRAW, it’s a
good idea when you save a file to also save a copy of the file in Corel’s CMX (Corel
Presentation Exchange) file format. CMX is covered later in this chapter, and it’s
your gateway to saving copies of files from version X5 that users of almost any
version of CorelDRAW can open.
In the Open Drawing dialog, locate and select your document file, and then click the Open
button (or double-click the filename) to open it. CorelDRAW supports multiple file–opening

using modifier keys. You can open neighboring files on the directory list (in the same folder)
by holding
SHIFT while selecting your files. Open nonadjacent files in the file list (in the same
folder) by holding
CTRL while clicking to select the filenames, and then click the Open button.
This is a standard Windows convention, as is marquee-dragging to select multiple file icons.
Opening Files from Other Applications
You can open many other files that are not native to CorelDRAW, such as Adobe Illustrator
or Microsoft PowerPoint, in CorelDRAW. When a file originally created in a different
application is opened, CorelDRAW automatically converts its contents to CorelDRAW
format. If you look at the title bar of the drawing window, you will see that CorelDRAW
has opened the file, preserved the filename, but has given it a .CDR extension. The original
application file remains on the hard disk unchanged. In a way, opening a nonnative CorelDRAW
file is similar to importing nonnative graphics data.
When you open nonnative application files supported by CorelDRAW’s Import filters,
the graphics and text objects contained in the file are converted as closely as possible to
compatible equivalents supported in CorelDRAW. Although the Open command is like an
Import operation, certain file formats might not open flawlessly, depending on their type
and contents. You might get better results if you import the files as objects into an open
CorelDRAW document by pressing
CTRL+I (File | Import). If CorelDRAW is unable to
interpret a file’s contents while trying to open it, an alert dialog appears.
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Warning Messages
When you open files—especially older files or files created on a different system or using a
third-party application—warning messages might appear before the file actually opens. For
the most part, these messages aren’t meant to cause alarm, but instead to advise. Two of the
most common messages warn of inappropriate data types and fonts.
If, for example, you try to use the Open dialog to open a GIF bitmap, CorelDRAW alerts

you that the file cannot be opened and suggests that you try using the Import command
instead. As far as opening a document that was originally created using fonts that you don’t
have installed, the Font Substitution For Missing Fonts dialog will appear and give you the
chance to view a list of the fonts used in the document and to substitute ones you do have
installed. An alternative measure is to jot down the names of the typefaces used, click Cancel,
and then install the needed fonts if you have identical or similar ones. Then reopen the
document; if the font you installed is similarly but not identically named, you will need to
work through the Font Substitution choices, but after a few moments you can be assured that
the file looks mostly like it did when created.
56 CorelDRAW X5 The Official Guide
Pantone and Basic Font-Matching
Font-matching sounds good in theory, and in the Font Substitution For Missing Fonts
dialog, you have the option to let CorelDRAW try to match a missing font, to locate a
compatible font manually (click the Substitute Font With button and then choose from
the drop-down list), or choose the Use The Panose Suggested Match. Usually, you’re
best off noting the name of the missing font, canceling the Open dialog, finding a
similar font yourself, installing it, reopening the document, and choosing the font you
just installed.
You’ll soon notice a problem with letting any computer program try to match a font.
It doesn’t use its eyes (it doesn’t have any), but instead relies on metadata (data about
data) that is written into the header of a typeface. The problem isn’t with CorelDRAW:
if someone who created a digital typeface didn’t bother to write the correct metadata
into the file, you indeed will get suggested matches of Arial for Windsor Condensed.
CorelDRAW can’t find a match, there’s no file information listed for the missing font,
and it’s as simple and as frustrating as that. The good news is that if you point the Font
Substitution box to an installed font you want to use, CorelDRAW remembers it for this
and all other documents with the missing typeface.
Saving and Closing Documents
Whether you save often (pressing CTRL+S at regular intervals is a good idea) or you’re
saving your document for the first time, you’ll want to define some file information for your

saves, and to practice good hard-drive housekeeping by saving to user-defined folders. When
you know you’ll want to retrieve a document in the near future, setting a save location,
applying a name, adding user data, and other options go along with the job.
Saving Your First Document
You can save an existing document simply by clicking the Save button on the standard
toolbar or by choosing File | Save (
CTRL+S), which causes your most recent changes to the
page to be saved immediately without opening any dialogs.
CorelDRAW X5’s Save Drawing dialog contains more than just options on where to
save and what name to use when saving the file. For a practical exercise that explores the
additional options you have when saving, follow these steps.
Saving Files with User Info
1. If you’ve just started a new document and want to save it, click the Save button in
the standard toolbar, use the
CTRL+S shortcut, or choose File | Save. The Save
Drawing dialog appears, as shown in Figure 3-3.
2. With the Save Drawing dialog open, use the dialog options to set a location for your
document, and type a unique name in the File Name box. If you’re saving your
document to a format other than CorelDRAW’s native CDR format, choose a file
format from the Save As Type menu. Doing this is similar to choosing File | Export.
The disadvantage to saving in a non-CorelDRAW file type is that it’s usually going
to be hard to open this file again and edit it using all of CorelDRAW’s features.
3. Saving as a CDR file gives you the option to choose a version from the Version
drop-down. Unless you must save to an older file format to allow the saved file to be
used with legacy software, always choose the most recent (highest number) version.
If you choose an older file version, some of the work you did in your file may not
save as you expect, because an effect or other feature used may not have existed in
the file version you selected.
4. If saving your document in CorelDRAW file or template file (CDT) format, you can
enter (optional) Title, Subject, and a star rating as part of the file’s metadata. If you

take a moment to fill in the Title or Subject field with a word or two about the file
you save, it becomes much easier to sort through your saved files a month or a year
later, especially with the new CorelCONNECT utility that ships with version X5.
You and every CorelDRAW user (so be tasteful with your descriptive text) can use
the File | Document Properties dialog to view and edit any information you
appended to your file.
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5. If you want to save only the object(s) you currently have selected, check the Selected
Only check box. Everything that is not selected will not be saved to the file.
6. Decide if you want to check the Embed Fonts Using TrueDoc™ check box. Checking
this check box increases the saved file size just a little because the font(s) are rewritten
as very small document information when you save. This can be a useful feature when
you’re working with fonts you don’t have loaded every day or if you are giving the file
to a coworker who does not have the font. TrueDoc technology originally developed
by Bitstream embeds the font data so you or anyone else can make changes and print
the file using the correct font. However, TrueDoc does not install a typeface embedded
in a CDR document on your computer or anyone else’s—the typeface stays inside of
CorelDRAW.
58 CorelDRAW X5 The Official Guide
FIGURE 3-3 The Save Drawing dialog can save a file with user information and other options.
Advanced Options
Title Subject
Click from left to right
to add star ratings.
Original color profile
7. You can choose to embed the color profile you used to create a document by
checking the Embed Color Profiles box upon saving. This is usually a good idea,
and it adds only marginally to the overall saved file size. Embedding the color
profile means that you and anyone else who opens the document will view it as it’s

intended to be output for the screen and for printing. The only time you wouldn’t
want to embed the color profile is if the document was created with the wrong
profile for a printing job, for example. To change a document’s color profile before
saving it, choose Tools | Color Management | Document Settings.
Advanced Save Drawing Options
The Save Drawing dialog sports still more refinements you can make when saving a file.
Clicking the Advanced button opens the same Options dialog that you can navigate to at any
time by choosing Tools | Options (
CTRL+J), expanding the tree directory under Document,
and then clicking the Save item. In this area you can make choices about File Optimization,
Textures, and Blends And Extrudes. These options are set on a document basis, not a global
one, so you can make different choices for each file you save.
●
Save Presentation Exchange (CMX). Check this box if you want to place or edit the
file in other applications that accept this file format, such as Corel WordPerfect or
Xara Xtreme, and older versions of CorelDRAW. For example, CorelDRAW 5 can’t
open an X5 CDR file, but version 5 can open a CMX file. The CMX file format can
hold both bitmap and vector data. It is a subset of the CDR format and as such is not
as capable of certain recently added features, but it is a good way to use graphics
created in CorelDRAW in other applications and for users of previous versions to
open your files in case you saved to version X5.
●
Use Bitmap Compression. Bitmaps and bitmap effects in a drawing can really plump
up the final file size of a document. To save precious hard disk storage space, put a
check in this box. The compression used is lossless, so you don’t have to worry that
choosing this option will degrade the quality of your file onscreen or when printed.
●
Use Graphic Object Compression. Checking this box reduces saved file sizes by
compressing the vector elements in the file. This is particularly welcome if you’ve
created a lot of extrude objects in a document whose component objects can number

in the 30s, 40s, or even hundreds if you’ve used complex shading options.
●
Save Textures With The File or Rebuild Textures When Opening The File. Choose
the radio button next to one of these mutually exclusive options. Saving the textures
increases the file’s size and uses more hard disk space. Rebuilding the textures saves
hard disk space, but it then takes longer to open and save a file. Your choice here is
between maximizing your hard disk space or your time.
CHAPTER 3: CorelDRAW’s Ins and Outs: Importing, Exporting, and Saving Design Work 59
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●
Save Blends And Extrudes With The File or Rebuild Blends And Extrudes When
Opening The File. As with saving or rebuilding textures, here your choice is really
between maximizing hard disk space or your time. Click the radio button next to the
choice that suits you best.
After you’ve made your selections, click the OK button to be returned to the Save
Drawing dialog. With all your options for this file spent, go ahead and click the Save button,
or click the Cancel button to abandon the save.
Save As Command
The Save As command (CTRL+SHIFT+S) is useful for saving copies of your document using
the same or different Save command settings. The Save As command is often used to save
a file at regular intervals throughout the creation of a graphic—so you can go back to an
earlier version of the file or see what different color schemes or layouts look like. Using
the Save As command in combination with the Selected Only option (available only while
objects are selected) is a truly useful option; if you’ve been working with a lot of objects
you won’t need later, you don’t have to delete them all to tidy up—you simply use Selected
Only. Otherwise, the options available in the Save As command dialog are identical to those
in the Save dialog.
Although using the Save As command may seem similar to using the Export command
in some ways, the two are quite different; in some cases it might be better to use one
command instead of the other. Usually the Save As command is the best option to choose

when saving native CorelDRAW files.
The Export command (File | Export) is best for saving your document or selected objects
as any other type of file format, particularly bitmap formats like CPT, GIF, JPEG, PNG, or a
wide variety of text formats as well as other specialized vector formats such as EPS and
SVG. In CorelDRAW you can save—but not export—files in CorelDRAW (CDR), Corel
Pattern file (PAT), and CorelDRAW Template (CDT) format.
Using File Backup Options
Countless hours of work can be saved using CorelDRAW’s Backup feature. When it comes
to saving and backing up your document files, CorelDRAW lets you take full control over
how, where, and when backup files are created. Backup files let you retrieve recent changes
made to documents should something unfortunate (such as a power failure) occur while
you’re working. Backup files created automatically are named auto_backup_of_ filename.cdr,
where FILENAME is the name of your original CorelDRAW document. It’s best to specify
a custom folder for your auto-saves instead of accepting the default location, so you can
quickly locate and proceed with your work after a mishap.
60 CorelDRAW X5 The Official Guide
If CorelDRAW closes unexpectedly, the next time you open CorelDRAW, the File
Recovery dialog prompts you to open the Auto-Backup file that it found. Click OK
to open the file. If you click Cancel and do not open the file, the Auto-Backup file
will be deleted when you exit CorelDRAW. So open and save the file when you
can—you won’t be prompted to do so again.
At your command, backup files can be created every time you save a file. The naming
convention for these files is in the form of backup_of_filename.cdr, and these backup files
are stored in the same folder location as the file you saved. You can open backup files the
same way as with any CorelDRAW document file, by using the File | Open command
(
CTRL+O).
To access CorelDRAW’s backup controls, use the Workspace | Save page of the Options
dialog (shown in Figure 3-4). Choose Tools | Options | Workspace | Save.
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FIGURE 3-4 Use these options to control where and when backup files are created.
This list should help you decide which options to choose:
●
Auto-Backup Every While this option is selected (the default), your document
files are backed up at specified time intervals. The default is 20 minutes and can be
set to anywhere between 1 and 60 minutes (or never).
●
Always Back-Up To Specify the location of the backups to be saved in your
temporary folder (the default), or choose Specific Folder and use the Browse button
to specify a drive and folder location.
●
Make Backup On Save Activating the Make Backup On Save option (selected
by default) causes CorelDRAW to update the backup file to match your original
document file each time you use the File | Save command (
CTRL+S). This backup
system is in addition to the Auto-Backup feature and complements it, because the
files are in a more accessible location and are not automatically deleted (although
they are overwritten each time you save a file), which leaves you with a backup of
the most recent version of the file. It is handy to have this kind of backup file
because you can revert to the last saved version of the file if you should make a
mistake while editing a file—or if you just want to start over.
Working with Templates
Templates are special files that can be saved based on existing settings and/or document
content. Templates can be used as starting points to avoid repetitive page setup and
document defaults. You can recognize template files by the .CDT file extension.
Opening Templates
To open an existing template file with the aim of creating a new document based on the
template, choose File | New From Template to open the New From Template dialog, as
shown in Figure 3-5. Here you can choose from a list containing many categories of

professionally designed templates that came with CorelDRAW. Additional templates are
found on the CorelDRAW DVD and on CorelDRAW.com.
Some of the templates use typefaces you might not have installed from the
CorelDRAW CD. If you choose to open a new document based on a template
containing text, it’s possible you’ll get the Font Substitution dialog, discussed
earlier in this chapter. If this happens, you can certainly open a new file based on
the template, and then replace the typeface used in the document. Alternatively, you
can install the fonts listed in this dialog and come back to the document later.
Templates are organized in two general groups: Type and Industry. Choose Type in the
View By drop-down to see a list of template categories that is broken down by kind of
document produced—a catalog, a flyer, a letterhead, and so on. Choose Industry to see the
62 CorelDRAW X5 The Official Guide
templates arranged in categories that correspond to various industries such as Hospitality,
Retail, or Services. To use any templates you’ve created and saved, either search the list in
the My Templates section on the left side of the dialog, or, if you didn’t specify the Type or
Industry of your own template, choose All, and then go to Not Specified.
Clicking a category such as Business Cards or Brochures in the list on the left opens
(in the center of the dialog) thumbnail views of the templates available. Click once on a
thumbnail to load information about the template into the Template Details section at the
bottom of the dialog and into Designer Notes on the right of the dialog. To increase the size
of the thumbnail for a better view or to decrease the size of the thumbnail to view more
thumbnails, click-drag the slider at the bottom of the dialog.
While a template is selected, the preview window displays a thumbnail of the first page
of the template. Click Open or double-click the file to open a new (unsaved) document using
the template’s content and page layout.
The Browse button opens a Windows standard file Open dialog that you can use to
locate, select, and open a new document based on a template somewhere on your computer
or network other than CorelDRAW’s default location for templates.
CHAPTER 3: CorelDRAW’s Ins and Outs: Importing, Exporting, and Saving Design Work 63
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FIGURE 3-5 Choose from these template categories to begin your new document.