Sở Nội Vụ hướng dẫn thông tư 01/2011/BNV về kỹ thuật trình bày văn bản

V
r
r
,
N

N
•••
UBND FiNH QUANG BiNH
CONG HOA XA HOI CHU NGHIA VICT NAM
NOI \TV

Wic lap - Tty do lianh phtic
S6: 9 1SNV -CCVTLT

Quang Mnh, ngay ,45 thcing 3/lam 2011
V/v hung dan thcrc hien
Thong to
s6
01/201 1/TT-BNV
ngay 19/01/201 lcita BO NOi
vu
iqa7 1'
116 1-;
)
/

-Lc/
Kinh
-
Cac co quan, to chirc thuc ngutm nOp luu so 1;

-
UBND cac huyen, thanh ph&
Thuc hien ThOng tu
.
so 01/2011/TT-BNV ngay 19 thang 01 nam 2011 cita BO
NOi vu V/v huang dan the thirc va ky thuat trinh bay van ban hanh chinh. Ngay 02
thang 3 nam. 2011, Si NOi vu da ban hanh Cong van so 187/SNV-QLVTLT V/v huO
.
ng
dan thuc hien the thirc va ky thuat trinh bay van ban hanh chinh. Qua 6 thang thuc hien
Thong tu so 01/201 1/TT-BNV, So NOi vu nhan thay viec soan thao van ban hanh chinh
cua cac co quan,
to
chirc trong toan tinh chua thong nhat. De giup cho cac co quan, to
chirc thuan lgi trong viec nghien cum, ap dung nhang quy dinh dm Thong tu so
01/2011/TT-BNV vao viec soan thao va ban hanh van ban hanh chinh, So NOi vu
hung &An cu the cho cac co quan,
to
chirc thuc ngutm nOp lu
-
u se) 1 va US
,
ban nhan
dan cac huyen, thanh pht) thuc hien nhu sau:
I.
NHITNG QUY DINH CHUNG
1.
Pham vi va

tuvng ap dung

Thong tu s6 01/2011/TT-BNV huang an the thirc va ky thuat trinh bay van
ban va ban sao van ban hanh chinh dugc ap dung doi vOri cac co quan nha nuo
.
c, to
chirc xa hOi, to chirc xa hOi - nghe nghiep, to chirc kinh to va don vi luc lugng vit
-
trang nhan dan.
2.
The thtrc van ban
The thirc van ban la tap hop cac thanh phan cau thanh van ban, bao gt)m
nhang thanh phan chung ap dung doi voi cac loci van ban va cac thanh phan
bO
sung trong nhang truerng hop cu the hoac doi voi mot so loci van ban nhat dinh
theo quy dinh tai Khoan 3, Dieu 1 Nghi dinh se) 09/2010/ND-CP ngay 08/02/2010
cua Chinh phit sira d6i, be) sung Nghi dinh so 110/2004/ND-CP ngay 08/4/2004 dm
Chinh phu ve cong tac van thu va huang dan tai ThOng to so 01/2011 /TT-BNV.
3.
Ky thu4t trinh bay van ban
ThOng tu so 01/2011/TT-BNV quy dinh bao
g6m kh6 giAy,
kieu trinh bay,
dinh le trang van ban, vi tri trinh bay cac thanh phan the thirc, phong chit, cO
.
chit va
kieu chit va cac chi tiet trinh bay khac, dugc ap dung dOi vOi van ban soan thao tren
may vi tinh va in ra giay; van ban dugc soan thao bang cac phuong tien ky thuat
khac hoc van ban dugc lam teen giay mau in san; khong ap dung doi vai van ban
dugc in thanh sach, in tren bao, tap chi va cac loci an pham khac.
4.
Phong chir trinh bay van ban

PhOng chit sir dung trinh bay van ban tren may vi tinh
la
ph6ng chit tieng
Viet cua b6 malcttr Unicode theo tieu chuan V* Nam TCVN 6909:2001.
5.
Kho giAy, kieu trinh bay, dinh le trang van ban va vi tri trinh bay
Kh6 gidy: van ban hanh chinh duvc trinh bay tren giay kh6 A4 (210 mm x
297 mm).
Cac van ban nhu giay gioi thieu, giay bien nhan 116 so, phie'u giri, phi6u
chuyen dugc trinh bay tren giay kho AS (148 x 210 mm) hoac tren giay
mau
in san
(kho A5).
Ki6u trinh bay van ban hanh chinh dugc trinh bay theo chi6'u dai cua trang
giay kilo A4 (dinh huOng ban in theo chieu dai)
Dinh le trang van ban (d6i voi kla6 giay A4)
Le tren: cach mep ten tir 20-25 mm;
Le duoi: cach mep dui tir 20-25 mm;
Le
trai: cach mep trai tir 30-35 mm;
Le
phai: each mep phai tir 15-20 mm.
II. THE THeC VA KY THUAT TRiNH BAY VAN BAN
1. Ve cach thirc trinh bay trong Thong tir so 01/2011/TT-BNV
Thong to so 01/2011/TT-BNV da ghep chung n6i dung va ky thuat trinh bay
van ban cu the theo tirng thanh phan cau thanh van ban:
a)
Th6' thirc: Qu6c hieu ghi tren van ban bao g6m 2 dong chit:
"CONG HOA
xA HOI

CHU NGHIA VIET NAM"
va
"D'Oc lap
-
Tv do
-
II#nh phitc"
b)
Ky thuat trinh bay van ban: Qu6c hiesu
ghi
tren van ban g6m 2 (long chit va dugc
trinh bay tai 6 so 1; chiem khoang 1/2 trang giay theo chieu ngang, o phia tren, ben phai.
Deng thir nhat:
"CONG HOA XA HOI CHU NGHIA VIET NAM"
dugc trinh
bay bang chit in hoa, c'6 chit tir 12 den 13, kieu chit dimg, dam;
Don thir hai:
"DOc 14p
-
Tai do
-
Hanh phitc"
dugc trinh bay bang chit in
thuimg, dong thir hai phai lan
,
han d6ng thir nhat mot c"6" phia duai c6 du6ng
ke
ngang, net lien, co d6 dai bang d6 dai cua dong chit (sir dung 1.'rih Draw, khOng
dung lenh Underline), hai clang chit dugc trinh bay cach nhau clang don, cu the:
•


4
-
Py
CONG HOA XA, HOI CHU NGHIA VIET NAM
DOc l4p - Tu
.
do - Hanh phtic
2
2. Ten co. quan, to chtk ban hanh van ban
a)
The thirc: DM v6i cac co quan: Hoi dOng nhan dan cac cap, US7 ban nhan
dan cac cap, Doan Dai bieu Quoc 110i tinh khOng ghi ten ca quan chit quan.
Ten co quan,
6
chirc ban hanh van ban bao gom ten dm co quan, to chirc chit
quan true tiep (neu co) (d'Oi \Tod cac to chirc kinh to c6 the la cong ty me) va ten ciia
ca quan, to chirc ban hanh van ban, vi du:
TONG
CONG TY DIEN LLJC MIEN TRUNG
CONG TY DIEN LIIC QUANG BINH
Ten
co quan, to chirc ban hanh van ban phai &roc ghi day dit hoac viet tit theo
quy dinh tai van ban thanh lap, quy
r
dinh chirc nang, nhiem vu, quyen han va co cau
to chirc bO may, phe chuan, cap giay phep hoat dOng hoac cong nhan to each phap
nhan cua ca quan, to chirc co tham quyen, vi du:
HOI BONG NHAN DAN


DOAN DAI BIEU QUOC HOI
TINH QUANG BINH

TINH QUANG BINH
Ten co quan,
6
chirc chit quan true tiep c6 the viet tit nhung cum tit thong
dung nhu UST ban nhan dan (UBND); HOi d'Ong nhan dan (HDND); Viet Nam
(VN), vi du:
UBND
TINH QUANG BINH

NGAN HANG PHAT TRIEN VN
SO TAI CHINH

CHI NHANH NHPT QUANG BINH
b)
Ky thuat trinh bay: Ten ca quan,
6
chirc chit quan true tiep &roc trinh bay
bang chit in hoa, dung coy chit ciia Quoc hi'eu, kieu chit dimg. Neu ten co. quan, chit
quart dai, co the trinh bay nhieu &mg, vi du:
SO NONG NGHIEP VA PHAT TRIEN
NONG THON TINH QUANG BINH
CHI CUC THU Y
Ten co quan,
6
chirc ban hanh van ban duac trinh bay tai 0 so
‘
2; chiern

khoang 1/2 trang giay theo chieu ngang, phia tren, ben trai. Trinh bay bang chit in
hoa, ding co
.
chit
.
cua Quoc hieu, kieu chit &mg, dam, &roc da.t canh giita duai ten
ca quan,
to
chirc chit quan; phia duai c6 duang
,
ke ngang, net lien, c6 dO dai bang
tir 1/3 den
,
1/2 dO dai

dong chit va dat can dal so vai d6ng chit Truang hop ten
ca quan, to chirc ban hanh van ban dai c6 the trinh bay nhieu clang. Cac thing chit
tren duvc trinh bay each nhau dong don, vi du:
UBND TINH QUANG BINH
BQL VIJON QUOC GIA
PHONG NHA - KE BANG
3. SO, 14 hien cila van ban
Yen/
3
a) The thirc: S6 cda van ban la so thir to clang lcS
,
van ban tai van thtr dm co
quan, , chdc. SO dm van ban duoc ghi bang chit so A-rap, bat dau tix so 01 vao
ngay clAu nam va ket thdc vao ngdy 31 thang 12 hang nam.
K '

Y hieu dm van ban: KST
,
hieu dm van ban c6 ten loci bao g6m chit viet tat ten
loci van ban theo bang chit viet tat ten loci va ban sao kern theo Cong van nay (Phu
luc I) va chit viet tat ten ca quan, to chirc hoac chirc danh nha nu6c ban hanh van
ban, vi du:
- Quyet dinh cua US
,
ban nhan dan tinh ban hanh dugc ghi nhu sau: So: /QD-
UBND.
KS
,
hieu cong van bao g6m chit viet tat ten ca quan,
t6
chirc hoac chdc danh
nha ntrac ban hanh ding van va chit viet tat ten dan vi (vu, phOng, ban, b6 phan)
soan thao hoac chit tri soan thao cong
van
do (neu co), vi du:
- Cong van dm Chi cuc Van thu - Luu tilt do phong Quan
1ST
Van thu - Luu
trit soan thao: S6: /CCVTLT-QL;
- Cong van dm Sa N6i vu do Chi cuc Van thu - Luu trit soan thao:
S6: /SNV-CCVTLT.
Chu viet tat ten ca quan, to chirc va cac dan vi trong moi
ca quan t6
chirc hoac
firth vuc (doi vai UBND cap huyen, cap xa) do ca quan, to chirc quy dinh cu the,
• bao dam ngan gon, de hieu.

Tnrang hop cac H'6i d6ng, cac Ban to van cua ca quan dugc sir dung con dAu
cua ca quan de ban hanh van ban va H6i dong, Ban dugc ghi la "ca quan" ban hanh
van
,
ban thi phai lay so cda H6i (long, Ban, vi du Quyet dinh so 02 cda H6i dOng
tuyen dung cong chirc US
,
ban nhan dan tinh Quang Binh dugc trinh bay nhu sau:
UBND
TiNH QUANG BINH
HOI BONG TUYEN DUNG CONG CHtIt
s6:
02/QD-HDTDCC
Viec
,
ghi kS/ hieu cong van do UBND cAp huyen, cAp xa ban hanh bao gom
chit viet tat ten co quan, to chirc ban hanh cong van va chit viet tat ten linh vuc (cac
linh vuc dugc quy dinh tai Muc 2, Muc 3, Chuang IV, Lust T8 chirc H6i cl6ng
nhan dan va US
,
ban nhan dan nam 2003) dugc giai quyet trong cong van.
b) Ky thOt trinh bay van ban: S6, 14 hieu cda van ban dugc trinh bay tai O s6
3, dat canh giita dual ten ca quan, to chirc ban hanh van ban. Tir "SO" dugc trinh
bay bang chit in thuong, ky hieu bang chit in hoa, coy chit 13, kieu chit climg; sau tir
"SO" c6 dau hai cham; vai nhitng s8 nh6 han 10 phai ghi them so 0 phia tru6c; giita
so va IcS/ hieu van ban c6 dau gach cheo (/), giita cac nhom chit viet tat trong
ky
hieu van ban co dau gach not (-) khong cach chit, vi du:
itry

4
So: 05/QD-UBND (Quyet dinh cua US/ ban nhan dan);
S6: 09/SNV-CCVTLT
(Cong
van
dm So NOi vu do Chi cuc Van thu — Luu trir soan
thao).
4. Dia danh va ngay, thing, nam ban hanh van bin
a) The th
i
rc: Dia danh ghi tren van ban la ten goi
,
chinh thirc cua dan vi hanh
chinh (ten rieng cua tinh Quang Binh; huyen, thanh pho thu6c tinh; xa, phuOng, thi
tran) nai co quan, to chirc (long tru so, cu the nhu sau:
+
Dia danh ghi tren van ban dia cac ca quan, t6 chirc Trung uang la ten dm
tinh nai ca quan, to chirc clang tru so
,
vi du:
Van ban dm Cong ty Dien luc Quang Binh thu6c T6ng Cong ty Dien luc
Mien Trung (co tru so tai tinh Quang Binh):
Quang Binh;
Van ban cua Ngan hang Dau tu va Phat trien Viet Nam chi nhanh Quang Binh
thu6c Ngan hang Dau tu va Phat trien Viet Nam (co tru so tai tinh Quang Binh):
Quang Binh;
+ Dia danh ghi teen van ban cua the ca quan, to chirc cap tinh:
Van ban dm UY' ban nhan
,
dan tinh Quang Binh va cua cac so

.
, ban, nganh
thu'6c tinh (co tru tai thanh pho Dong Hari tinh Quang Binh):
Quang Binh.
+
Dia danh ghi tren van ban dm cac ca quan, t6 chirc cap huyen la ten cua
huyen, thanh pho thu6c tinh, vi du:
Van ban dm UST ban nhan dan huyen 136 Trach va cua cac phOng, ban thu6c
huyen:
Bo Trach;
Van ban dm Ban Quan ly cac du an truc thu6c UBND huyen 136 Trach:
Bo
Trach.
+
Dia danh ghi tren van ban dm Hoi d6ng nhan dan, UST ban nhan dan va
cua
cac to chirc cap xa la ten cua xa, phuOng, thi tran dO, vi du:
Van ban Gila UST ban nhan dan xa San Trach (huyen BO Trach, tinh Quang
Binh):
Son Trach;
Van ban dm UST ban nhan dan phuong Bac LST (thanh ph6 D6ng 116
.
4 tinh
Quang Binh):
Phirdeng Bac
1
0
;
+
Dia danh ghi tren van ban dm cac ca quan,

to chirc
va don vi vu trang nhan
dan thu6c pham vi quan dm B6 Cong an, BO Quoc phOng duac thuc hien theo
quy dinh cua phap 14t va quy dinh cu the dm BO C6ng an, BO Qu6c phong.
b) KST thu4t trinh bay: Dia danh va ngay thing, nam ban hanh van ban duac
dat ten cling mot dOng voi so, 14 hi'eu van ban, tai O so 4, bang chit in thuong,
ca
chit tit 13 den 14, kieu
cha• nghieng;
cac chit cai dau cua dia danh phai viet hoa;
5
sau dia danh co dau phay; dia danh va ngdy, thang, nam dugc dat canh gift duoi
Quoc hiau, vi du:
CONG HOA
XA
HOI CHU NGHIA VIET NAM
D'cic lap - Tkr do - Hanh phac
Quang Binh, ngay 30 thang 08 nam 2011
5. Ten loai
va
trich yeu not dung van ban
a)
The thirc: Ten loai van ban la ten cila timg loaf van ban do co quan,
t6
chirc
ban hanh. Khi ban hanh van ban deu phai ghi ten loai, trir cong van.
Trich yeu nOi dung van ban IA mot cau ngan gon hoac mot cum tir phan anh
khai quat nOi dung chi" yeu dm van ban.
b)
K

-
y
thuat trinh bay: Ten loai va trich yeu nOi dung caa cac loai van ban co
ghi ten loai dugc trinh bay tai o so 5a; Doi voi van ban co ten loai (nghi quyet,
quyet dinh,
ke
hoach, bao cao, to trinh va cac loai van ban khac) dugc dat canh
giira bang chic in hoa, cry chit 14, kieu dirng
,
dam; trich yeu nOi dung van ban dugc
dat
canh

ngay duoi ten loai van ban, bang chit in thuong, ca
.
chit 14, kieu chit
dirng dam; ben duoi trich yeu co dueng ke ngang, net lien, co
di)
dai tit 1/3 den 1/2
cl0
dai cua d6ng chit va dat can dOi so voi &rig chit, vi du:
QUYET DINH
Ve viec bo nhiem can b6;
DOi voi cong van thi nOi dung trick yeu dugc trinh bay tai o

it
5b, sau chit

"V/v" bang chit in thuang, co chit tit 12 den 13, kieu chit dimg; dat canh gift duoi
so va ky hiau van ban, cach dOng 6pt voi so 1(f hiau van ban, vi du:

S6: 861/SNV-CCVTLT
V/v de nghi cac co quan,
t6
chirc
xay dung quy che cong tac
van thu,
km tit co quan
6. Ni dung van ban
a) The thirc: Viet hoa trong van ban hanh chinh dugc the hian theo (Phu luc
VI).
+1\10i dung van ban la thanh phan chit yeu ciia van ban.
Ni dung van ban phai dam bao nhang yeu cau co ban sau:
- Phu hop vai hinh thirc van ban sir dung;
Phil hop vai diremg loi, chit twang, chinh sach cua Dang; phii hop vai quy
dinh cua phap luat;
6
- Dirac trinh bay ngan gun, rO rang, chinh xac;
-
Six dung ngon ngir viet, each din dat de hiJu;
- Dung tir ngir ti6ng Viet Nam phe) thOng (khemg dung tir ngir dia phuang va
tir ngir nuarc ngoai neu khong thirc sit can thiet). Doi vai thu4 ngir chuyen mon can
xac dinh ro not dung thi phai dirge gtat thich trong van ban;
- Chi dugc viet
,
rat nhitng tir, cum tir thong dung, flirting tir thuOc ngon nga
tieng Viet de hieu. DOi vai nhitng tir, cum tir dugc sir dung nhieu lan trong van ban
thi co the viet tat, nhung cac chic viet tat lan dau cua tir, cum tir phai dugc cia;t trong
dau ngolac don ngay sau tit, cum tir do;
-
Khi vien dan lan dau van ban c6 lien quan, phai ghi day

du
ten loai, se), V
hie:u van ban, ngay, thong, nam ban hanh van ban, ten ca quan, to chirc ban hanh
van ban, trich yeu not dung van ban (doi vat 14.t va phap le'nh chi ghi ten loai va
ten cila luat, phap lenh), vi du: " dugc quy dinh tai Nghi dinh se)
.
110/2004/ND-
CP ngay 08 thong 4 nam 2004 dm Chinh phit ve cong tac van thu"; trong cac ran
vin dan tiep theo, chi ghi ten loai va so, V hit.t dm van ban do;
+ Be) cuc van ban: TuSt
,
theo the
, loai va not dung, van ban co the co phan can
cir phap 1S
,
de ban hanh, phan dau va CO the dugcbe) cuc theo phan, chucmg,
muc, dieu, khoan, diem ho4c dugc phan chia thanh cac phan, muc tir lan den nho
theo trinh tu nhat dinh,cu the:
- Nghi guy& (ca biet): theo dieu, khoan, diJm ho4c theo khoan, diJm;
-
Quye't dinh (ca

theo diJu, khoan, diem; cac quy ch6 (quy dinh) ban
hanh kern theo quyet dinh: theo chuang, muc, dieu, khoan, diem;
- Chi thi (ca biet): theo khoan, di6m;
-
Cac hinh thirc van ban hanh chinh khac: theo phan, muc, khoan, diJrn hoc
theo khoan, diem.
Cac van ban dirge
,

b6 cuc theo phan, chucmg, muc, diJu thi phan, chuang,
muc, diet' phai c6 tier' de.
b)
K
-
y
thuat trinh bay: NOi dung van ban dugc trinh bay tai o so 6.
Phan
,
* dung van ban dugc trinh bay bang chit in thuang (dugc dan dJu ca
hai kieu chit dirng; cof
,
chix tir 13 den 14 (phan lai trong mot van ban phai dimg
cimg mot co chit); khi xuong dung, chit dau clang phai lui vao tit 1cm den 1,27cm
(1 default tab); khoang cach gifra cac doan van d'a't toi thieu la 6pt; khoang each
giira cac dung hay each dung chon toi thieu tir each dung don hoc tir 15pt tra len;
khoang each toi da gtixa cac dung la 1,5 &mg. (1,5 lines). Doi vai nhang van ban c6
phan can cir phap ly de ban hanh thi sau moi can cir phai xuong
,
dOng, cuoi clang co
dau "cham phay", rieng can cir cuoi cimg ket thitc bang dau "phay".
/6
,
K

7
Twang hop not dung van ban dugc be) cue theo phAn, chuang, muc, dieu,
khoan, diem, thi trinh bay nhu sau:
- PhAn, chuang: Tit "PhAn", "Chuang" va s6 thir tu cua phAn, chuang dugc
trinh bay tren mot &mg rieng, canh giva

,
bang chit in thuemg, ca chit tit 13 den 14,
kieu chit dUng, dam. So thir tu cua phan, chuang dung chic so La Ma. Tieu de (ten)
cita phan, chuang dugc trinh bay ngay duad, canh giva
,
bang chit in hoa, ca chit tit
13 an 14, kiL chit dirng, dam;
- Muc: Tit "Muc" va so thir tu cUa muc dugc trinh bay tren mot clang rieng,
canh giva, bang chir
,
in
,
thubng, ca chit tir 13 den 14, kieu chic ding, dam. SO thir tu
cua muc dung chit so A-rap. Tieu de dm muc dugc trinh bay ngay clued, canh
bang chit in hoa, ca chit tit 12 den 13, kieu chit clUng, dam;
- DiL: Tit "DiL", s6 this tu va tieu de cua dieu dugc trinh bay bang chu in
thubrig, each le trai 1 defaut tab, so thir tu dia diet' dUng chit so A-rap, sau so thir
tu co dau cham; ca chit bang ca chit dm phan 16
.
i van (13-14), kieu chit dimg, dam;
Khodn: S6 thir tu cac khoan trong moi muc diing chit so A-rap, sau s6 thir tu
co dau cham, ca chitso bang ca chit cila phan lbi van (13-14), kieu chit dung; neu
khoan co tieu de, so thin tu va tieu
,
de dm khoan dugc trinh bay tren mot clang
rieng, bang chic in thuomg, ca chit bang ca chit
.
cua phan lad van (13-14), kieu chic
dimg;
- Di6m: Thin tu cac diem trong moi khoan dung cac chic cai tiLg Viet theo thir

tu abc, sau co dau dOng ngoac clan, bang chit in thuemg, ca chit bang ea chit dm
phAn lad van (13-14), kiL chit &mg.
Tnramg hop not dung van ban dirge phan chia thanh cac phAn, muc, khodn,
diem thi trinh bay nhu sau:
- Phan (nL co): Tir "PhAn" va s6 thir tu cua phAn dugc trinh bay tren mot demg
rieng, canh giita, bang chit in thubng, ca chit tit 13 den 14, kieu chit dUng, dam; so
thir tu cua phan diing
,
cha so La Ma. Tieu
,
de dm phan dugc trinh bay ngay duoi,
canh giira, bang chit in hoa, chit tit 13 den 14, kieu chit dung, dam;
- Muc: Se) thd tu cac muc dung chit se) La Ma, sau co dAu chAm va dirge trinh
bay each le trai 1 default tab; tieu de dm muc doge trinh bay ciing mot hang vai
so
thir tu, bang chit in hoa, ca chit tit 13 den 14, kieu chit dUng, dam;
Khoan: S6 thir tu cac khoan trong
m8i,muc
dimg chit s6 A-rap, sau s6 thir tu
co dau cham, ca
,
chir so bang ca chit

phan lad van (13-14), kieu chit clung; neu
khoan co tieu de, so tit* tu va tieu
,
de

khoan dugc trinh bay tren mot dong
rieng, bang chit in thubrig, ca chitbang ca chit cua phan lad van (13-14), kieu chit

dimg, dam;
- Diem trinh bay nhu trubng hop not dung van ban dirge b6 cue theo phAn,
chuang, muc, di'eu, khodn, diem.
16
,,,
)7

8
7. Quyen han, chtrc vu, ho ten va eh• ky cua ngtroi có Want quyen
a) The thirc: Viec ghi quyen han cua ngued ky dugc thgc hien nhu sau:
Truong hop 1c)'
,
thay mat tap the thi phai ghi chit viet tat "TM." (thay mat) vao
truac ten tap the lanh dao hoac ten co quan, to chirc, vi du:
TM. HOI BONG NHAN DAN

TM. UiT BAN NHAN DAN
-
Truong hop ky thay ngued dung dau co' quan, to chirc thi phai ghi chu viet
tat "KT." (14 thay) vao truO
.
c chdc vu cua ngtrai dirng dau, vi du:

KT. CHU TICH

KT. GIAM BOC

PHO CHU TICH

PHO GIAM BOC

Trueyng hop cap phO clugc giao phu trach thi thgc hien nhu cap ph6 ky thay
cap truong;
- Trueng hop V thira lenhthi phai
,
ghi chit viet tat "TL." (thira lenh) vao truck
chdc vu

nguei dung dau co quan, to chdc, vi du:

TL. CHU TICH

TL. GIAM BOC
CHANH VAN PHONG

TRlaING PHONG HANH CHINH
-
Trueng hop ky thira dy quyen thi phai ghi chit
,
viet tat "TUQ." (thira dy
quyen) vao truOcc chirc vu

nguai dung dau co quan, to chdc, vi du:
TUQ. GIAM BOC
TRUt'iNG PHONG TO CHeC CAN B0
+ Chirc vu cua ngued 14: Chirc vu ghi tren van ban la chdc vu lanh dao chinh
thdc cua ngued 14 van ban trong co quan, to chirc; chi ghi chdc vu nhtx
,
Chil tich,
Pito Chit tich, Giam doc, PhO Giam doe, Q.Giam doe (Quyen Giam doe) v.v ,
kitting ghi nhang chdc vu ma Nha nuac khong quy dinh; khong ghi lai ten co quan,

to chdc, trir cac van ban lien tich, van ban do hai hay nhieu co quan, to chirc ban
hanh; viec ky thira lenh, ky thira ity quyen do cac co quan, to chirc quy dinh cu the
bang van ban.
Chdc danh ghi tren van ban do cac to chirc to van (khong thuOc co cau to chirc
dm co quan clugc quy dinh tai quyet dinh thanh lap; quyet dinh quy dinh chdc
nang, nhiem vu, co call to chdc cua co quan) ban hanh la chirc danh lanh dao cda
ngueri V van ban trong ban hoac hOi Tong. Doi vo.i nhitng ban, hOi dung khong
dugc pile') sir dung con dau cda co
.
quan, to chirc thi chi ghi chdc danh cua ngued
V van ban trong ban hoac hOi &rig, khong dtrgc ghi chirc vu trong co quan, to
chirc.
Chirc vu (Chirc danh) cua nguoi 14 van ban do hOi &mg hoac ban chi dao cua
UBND tinh Quang Binh ma lanh dao UBND tinh la Truorng hoac Ph6 Trtrong ban,
Chu tich hoac Pito Chu tich HOi dOng dugc ghi nhu sau, vi
9
TM. HOI BONG
CHU TECH
(Chit kg,
dau
cua UBND tinh)
KT.TRU'ONG BAN
PHO TRU'O'NG BAN
(Chit' 4, cati
cua UBND tinh)
CHU TICH UBND TINH

PHO CHU TICH UBND TiNH
Ho va Ten


Ho va Ten
Doi
vai van ban hanh chinh, Mr& ho ten cua nguoi k)`7, khong ghi hoc ham,
hoc vi va cac danh hieu danh du khac. Doi vai van ban giao dich; van ban cua cac
to chirc su nghiep gido duc, y te, khoa hoc hoac lac luting vu trang dugc ghi them
hoc ham, hoc vi, quan ham.
b) Ky thuat trinh bay: Quyen han, chirc vu cua ngtro.i 147 dugc trinh bay tai o s6
7a; chirc vu khac cua nguai 147 dugc trinh bay tai 6 so 7b; cac chit viet tat quyen
han nhu: "TM.", "KT.", "TL.", "TUQ." hoac quyen han va chirc vu cua nguai ky
dugc trinh bay chit in hoa, co chit tit 13 den 14, kieu chir dfrng, dam.
Ho ten cua ngtx6i 1(3"/ van ban dugc trinh bay tai o s6 7b; bang chic in thuong,
cO
.
chit tit 13 den 14, kieu chit dirng, darn, duce dat
,
canh gift so vai quyen han,
chirc vu cua ngtroik)"
,
. Chirk)"
,
ngtroi c6 tham quyen dugc trinh bay tai 6 so 7c.
8.
DAu cua co' quan, to chin
Viec (long dau tren van ban dugc thuc hien theo quy dinh tai Khoan 2 va
Khoan 3 Dieu 26 Nghi dinh s6 110/2004/ND-CP ngay 08 thang 4 nam 2004 cua
Chinh phu ve cong tac van thu va quy dinh cua phap luat c6 lien quan; viec (lorig
dau giap lai doi voi van ban, tai lieu chuyen nganh va phu lac kern theo dugc thuc
hien theo quy dinh tai Khoan 4 Dieu 26 Nghi dinh so 110/2004/ND-CP.
Dau cua ca quan;t6 chirc dugc trinh bay tai o
s6

8; au giap lai dugc &mg
vao khoang giira mep phai
,
cfm van ban hoac phi lac van ban, tram mot phan
cac to giay;

dau dong toi da 05 trang van ban.
9.
Noi nh4n
a) The thirc: Nai nhan xac dinh nhang co quan,
to
chirc, don vi va ca nhan
nhan van ban va co trach nhiem nhu de xem, giai quyet; de thi hanh; de kiem tra,
giam sat; de bao cao;
de
trao doi cong viec; de biet va de luu.
Doi
vai van ban chi gui cho met s6 d6i Wong cu the thi phai ghi ten tang ca
quan, to chirc, ca nhan nhan van ban; doi v6i van ban dugc giri cho mot hoac mot
so nhorn
do i
tugng nhat dinh thi nai nhan dugc ghi Chung, vi du:
- Cac Si, ban, nganh cap tinh;
thi/
10
- UY ban nhan dan cac hu)*, thanh pho truc thuOc tinh;
DOi v6i nhang van ban c6 ghi ten loci, not nhan bao gom tir
"Nal nhOn"
va
phan liet ke cac co quan, to chirc, don vi va ca nhan nhan van ban.

• DOi vai cong van hanh chinh, not nhan bao gom hai phan:
-
Phan thir nhat bao
gOrn tit
"Kinh

sau do IA ten the co quan, to chirc
hoac don vi, ca nhan truc tiep giai quyet cong v*;
- Phan thir hai bao gom tir
"Nai
nhOn",
phia du6i la tir "Nhu tren", tip theo la
ten cac co quan, to chirc, don vi va ca nhan c6 lien quan khac nhan van ban.
b) K
-
y thuat trinh bay: Noi nhan dugc trinh bay tai o so 9a va 9b (chi cong van
hanh chinh)
Phan not nhan tai 0 so 9a doge trinh bay nhu sau:
-
Tir "Kinh

va ten cac co quan,
to
chirc hoac ca nhan nhan van ban dirge
trinh bay bang chit in thugng,

chit tir 13 den 14, kieu chir dimg;
-
Sau tir "Kinh gui" co dau hai chain; ne'u cong van


cho mot co quan,
t
chirc hoac mot ca nhan thi tir "Kinh gui" va ten co quan, ,

o'
chile hoac ca nhan dugc
trinh bay teen ding mot dung, vi du:
Kinh giri: US
,
ban nhan dan tinh Quang Binh
Tnx6ng hop cong van gui cho hai co quan, chirc hoac

nhan tro
.
len thi
xtiong d6ng; ten mai co quan, to chirc, ca nhan hoac moi nhom co quan, to chirc, ca
nhan dirge trinh bay tren mot clang rieng, dau d6ng co gach dau dOng, cuoi clang co
dau cham phay, cuoi (long cuoi
,
ding c6
,
dau cham; cac gach dau (Jong dugc trinh
bay thing hang vai nhau dugi dau hai cham, vi du:
Kinh
-
Coe co quan,
to
chirc thuOc nguOn nOp km se) 1;
-
UST ban nhan dan cac huyn, thanh ph6.

Phan nai nhan tai O so 9b

dung chung doi vai cong van hanh chinh va cac
loci van ban khae) dirge trinh bay nhu sau:
-
Tir
,
"Noi nhan" dirge trinh bay tr'en mOt d6ng rieng (ngang hang voi &mg
chit "quyen han, chin vu cua ngtx6i 1(3"T" va sat le trap, sau co dau hai cham, bang
chit in thuOng, ci chit 12, kieu chit nghieng, dam;
-
,
Phan

ke CAC co quan, chirc, don vi va ca nhan nhan van ban doge trinh
bay bang chit in thir6ng, c
.
a
.
chit 11, kieu chit dimg; ten
miSi
co quan, to chin, don
vi va ca nhan hoac moi nhOm co quan,
tO
•
chuc,
don vi nhan van ban dugctrinh bay
tren mot dOngrieng,
,
dau dOng c6 gach dau dOng sat le trai, cuoi dOng co dau chain

phay; rieng dOng cuoi ciing bao Om chit "Lou" sau c6
,
dau hai chAm, tie'p theo la
chit viet tat "VT" (Van tint co
.
quan, t6 dau phay, chir viet tat ten don vi
11
(ho4c b0 phesn) soan thao van ban va s6 lacing ban km
(chi trong trugng hop can
thik),
cu6i cimg la dau chem.
10. Cac
thinh phAn khfic
a) The thirc:
-
DL chi mirc dO met: Viec xac dinh va dung dau d0 met (tuyet met, to'i mat
ho4c met), dau thu hoi dui voi van ban co not dung bi met nha nugc dugc thuc hien
theo quy dinh tai Dieu 5, 6, 7, 8 dm Phap lenh Bao ve bi met nha nu& nam 2000.
-
DL chi mirc dO khan: Tily
,
theo mirc dO can dugc chuyen phat nhanh, van
ban dugc xac dinh dO khan theo bon mirc sau: khan, thirong khan, boa toc, hOa tOc
hen gia; khi sown thao van ban co tinh chat khan, dan vi hoec ca nhan soan thao
van ban de xuat mirc d0 khan trinh ngtrai kf van ban quyet dinh.
- Doi yeti nhang van ban co pham vi, dui tuong dirge ph6 bien, sir dung hen
che, sir dung cac chi dan ye pham vi ltru hanh nhu "TRA LAI SAU KHI HOP (HOI
NGHI)", "XEM XONG TRA LAI", "LLTU HANH NOI BO".
- Doi voi cong van, ngoai cac thanh phan dugc quy dinh co the b6 sung dia chi
co

.
quan, to chirc; dia chi thu dien tir (E-Mail); so dien thoai, so Telex, so Fax; dia
chi trang thong tin dien
tit (Website).
-
D6i vai nhitng van
ban can duoc
quan 13'7 chat che ve s6 luting
ban
phat hanh
phai c6 1(3"/ bleu ngirOi danh may va so luting ban phat hanh.
- Truerng hop van ban c6 phu lac kern theo thi trong van ban phai co chi dan
ve phu lac do. Phu lac van ban phai cO
,
tieu de; van ban co tir hai phu lac tra len thi
cac phu lac phai dugc danh thin to bang chit so La Ma.
-
Van ban c6 hai trang tra len thi phai danh s6 trang bang chir s6 A-rep.
b) KS
,
' thuet trinh bay:
DL chi mirc dO met: Con dL cac dO mat (TUYET MAT, TOI MAT hoec
MAT) va dau thu 116i dui:7c khac san theo quy dinh tai Muc 2 Thong to so
12/2002/TT-BCA ngay 13 thang 9 nam 2002 htrang dan thuc hien Nghi dinh so
33/2002/ND-CP cua Chinh phu quy dinh chi tik thi hanh Phap lenh Bao ve bi met
nha nu& nam 2000.
Dau do mat dugc dOng vao 6 so
10a, dau thu h6i dugc clung
vao o s6 11.
- DL chi mirc dO khan: Con dL cac d0 khan dugc khac sari hinh chit nh'et CO

kich thuac 30mm x 8mm, 40mm x 8mm va 20mm x 8mm, tren d6 cac tir "KHAN",
"THUONG KHAN", "HOA TOC" va "HOA TOC HEN GO" trinh bay bang chit
in hoa, phong chic Times New Roman ca
,
chir tir 13
,
den 14, kieu chit dimg, dam va
dat can dui trong khung hinh chd nhet vien dan. Dau dO khan &rot dOng vao
o so
10b. Muc de clang dau dO khan dung mau do
tuai.
2,4
,
12
-
Cac chi dan ve pham vi Itru hanh: trinh bay tai o s6 11; cac cum till. "TRA
LAI SAU KHI HOP (HOI NGHI)", "XEM XONG TRA LAI", "LU'U HANH NOT
BO" trinh bay can doi trong mot khung hinh chit nhat vien don, bang cha in hoa,
phong chit' Times New Roman, co chit 13 den 14, kieu chit' dtimg, dam.
-
Dia chi co quan, t6 chtirc; dia chi thu dien tit (E-Mail); s6 dien thoai, so
Telex, so Fax; dia chi Trang thong tin dien ttir (Website). Cac thanh phan nay dugc
trinh bay tai 6 so 14 trang thir nhat dia van ban, bang chic in thu6ng,
,
C6 chit tit' 11
den 12, kieu chit
.
clung, chthi mot throng ke net lien keo dai het chieu ngang cua
vUng trinh bay van ban.
-

K3% hieu ngtrai danh may va so lugng ban phat hanh: Dugc trinh bay tai 6 se)
13; V hieu bang chit' in hoa, so luting ban bang cha so A-rap, ca chit 11, kieu chir
&mg.
- Phu luc van ban: Phu luc van ban &roc trinh bay tren cac trang rieng; tir
"Phu luc" va so thir tit' cua phu luc dugc trinh bay thanh mot dOng rieng, canh Oita,
bang chit in
,
thuong, chir 14, kieu chir
,
dtimg, dam; ten phu luc dugc trinh bay
canh giira, bang chit in hoa,

chit tit 13 den 14, kieu chit dung, dam.
- Se) trang van ban: S6 trang dugc trinh bay tai g6c phai 6 cu6i trang giay
(phan footer) bang chit so A-rap, c`a chir 13-14, kieu chit dtimg, khong danh so trang
thir nhat. So trang cUa phu luc dugc
,
danh rieng theo tong phu luc. Mau chit
va
chi tiet trinh bay cac thanh phan the thtirc van ban dugc minh hoa tai Phu luc IV
kern theo Cong van nay. Mau trinh bay mot so loai van ban hanh chinh dugc minh
hoa tai Phu luc V kern theo Cong van nay.
III. THE THeC VA KY THUAT TRINH BAY BAN SAO
1. The thirc ban sao
The thirc ban sao bao g6m:
- Hinh thirc sao: "SAO Y BAN CHINH" hoac "TRiCH SAO" hoac "SAO
LVC"
Ten ca quan, t6 chirc sao van ban
Se), V hieu ban sao bao g6m so thir to (rang ky duoc danh chung cho cac loai
ban sao do co quan, to chdc thirc hie;n va chit viet tat ten loai ban sao theo Bang

chir viet tat ten loai van ban va ban sao kern theo Thong to nay (Phu luc
I).
S6 &roc
ghi bang chit so A-rap, bat dau tit' so 01 vao ngdy dau nam va ket thitc vao ngdy 31
thang 12 hang nam.
Cac thanh phan the thirc khac dia ban sao van ban g6m dia danh va ngay,
thang, nam sao; quyen han, chirc vu, ho ten va chu V dia ngtir6i co tham quyen;
dau cua ca quan, to chtirc sao van ban va nai nhan dugc thtrc hien theo hung dan
tai phan
II, Muc 4,7,8
va
9
dm Cong van nay. ,
13
KT.GIAM DOC
HO GIAM DOC
2. lq thuOt trinh bay
Vi tri trinh bay cac thanh phan the ,thirc
the

sao (ten trang gia'y kh6 A4).
Thgc hien theo sa d6 1)6 tri cac thanh phan the thirc ban sao kern theo Cong van
nay (Phu luc
III).
Cac thanh phan the thirc ban sao duac trinh bay tren ding mot to.
giay, ngay sau
,
phAn cuoi clang cfra van ban can sao duac photocopy, duai mot
&rang ke net lien, keo dai het chieu ngang cua \rang trinh bay van ban.
Icy thu"at trinh bay ban sao: Cum tir "SAO Y BAN CI

-
liNH", "TRiCH SAO'
ho4c "SAO LtJC" dugc trinh bay tai o
s6
1 (Phu luc III) bang chit in hoa, co. chit tir
13 den 14, kieu chit dung, clam.
dia
Ten ca quan, to chirc sao van ban (tai 6 s6 2);
so
, kS
,
hieu ban sao (tai o s6 3);
danh va ngay, thang, nam sao (tai 6 so 4); chfrc vu, ho
,
ten va chit kSt ngueri
co thAm quyen (tai 6 so 5a, 5b va 5c); dau cila co
.
quan, to chirc sao van ban (tai
,
s6
,
6); noi nha'n (tai o so 7) duac trinh bay theo huang &In trinh bay cac thanh phan
the thirc tai Phu luc
III.
MAu chit va chi
tik
trinh bay cac thanh phan the thirc ban
sao duac minh hoa tai Phu luc IV; mau trinh bay ban sao duac minh hoa tai Phu luc
V kern theo Cong van nay.
So

NOi vu de nghi cac ca quan,
t6
chu
.
c thuOc ngu6n nOp luu s6 01 va UBND
cac huyen, thanh pho trien khai thuc hien dung theo quy dinh tai Thong to so
01/2011/TT-BNV va Cong van huong dan cua Sa NOi
No'i nh(tn:
- Nhtr
ten;
-
Cuc VT&LT NN (b/c);
-
LD SO Noi vu;
- LD CCVTLT;
- Ltru: VT;P.QL.
UBND TiNH QUANG BINH
So GIAO DVC VA DAO TAO
SAO
Y BAN CHINH
S6': 1360 /SY

Quang Binh,
ngay 29 trang
9 niim 2011
TL. GIAM DOC
CHANH VAN PHONG
Nai
nh&n:
- Lanh dao Sa ;

- Cac phong, ban SO ; CON;
- Cac don vi trtrc thu6c Sb ;
- Cac ph6ng GD&DT huy6n,TP;
- Um VT, VP.