Báo cáo thực tập tiếng anh an viet logistics joint stock company

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TABLE OF CONTENTS

ACKNOWLEDGEMENT
On the very outset of this report, I would like to extend my sincere and heartfelt
obligation towards all the personages who have helped me in this endeavor. Without
their active guidance, help, cooperation and encouragement, I would not have made
headway in the project.
It is my radiant sentiment to place on record my best regards, deepest sense of gratitude
to Mr. Phan Hong Viet, Director, Mr. Nguyen Minh Dung, Vice Director, Ms. Tran Thi
Phuong, accountant for their careful and precious guidance during the internship at An
Viet Logistics Joint Stock Company, which were extremely valuable for my study both
theoretically and practically.
I am extremely thankful and pay my gratitude to my supervisor Mrs. Tran Hong Ngan
for her valuable guidance and support on completion of this project in its presently.
I extend my gratitude to International School – Vietnam National University for giving
me this opportunity.
PART I: INTRODUCTION
1. Internship Objectives
• As a last year student of International School – Vietnam National
University, I took part in the 6 weeks Internship programme in a logistics
company. The reason I choose to follow the logistics sector is that I
wanted to study and experience more about international shipment. I
want to learn the differences in using different kinds of container and
how to minimize costs using them.


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I also want to have more knowledge on the international trading

•

activities, including 3PLs activities and learn more about the freight
forwarders as well as customs check procedures.
Besides, working in a logistics firm help me understand partly the

•

situation of Vietnamese companies in the global market, or importation/
exportation, the way they negotiate with their foreign partners and which
methods were used for transportation, sea or airway, which of the
Incoterm conditions were applied in the contracts.
Working as 3PL also gives me the general points of view in the Vietnam

•

import taxes, tariffs. For example, how the C/O form E benefits the
Vietnamese companies.
2. Internship Organization
2.1.
General background
• An Viet Logistics Joint Stock Company is a freight forwarder firm that

was established in January 27th 2014
• Business licence registration number: 0106446443, by Hanoi Authority
•
•
2.2.
•

•
•
•
•
•
2.3.

for Planning & Investment
Headquater: No. 34 Nghia Tan, Cau Giay, Ha Noi
Member of: FNC Group, TIACA
Industry
The company provides services on:
Sea transportation
Air transportation
Inland transportation
Storages
FCL, LCL
Multimodal transport

Core values
• Based on the professional and experienced staff, the company aims to
gain the strong reputation on international transportation, inland
transportation, as well as projects implementation.


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•

The networks of warehouses and partners all around the world bring

company the advantages to ensure the best services on both
international and domestic transportation.

2.4.

Services
2.4.1. Connecting international forwarders and partners from other
countries. The company is able to help customers in delivering/
receiving imported/ exported goods with the competitive prices.
2.4.2.

Providing sea and airway transportations. An Viet is responsible of
transporting containers, freights with the minimum costs and
maximum quality of services

2.4.3.

Importing/ exporting goods from other nations to Vietnam and from
Vietnam to other nation

2.4.4. Customs clearance services:
• Airport (Noi Bai, ICD My Dinh, Gia Lam, Tan Son Nhat, Express
•

customs), deliver goods within 24 hours.
Seaport (Hai Phong, Ho Chi Minh, Da Nang), deliver goods within 24 –

48 hours
• Inland border gates (Lang Son, Mong Cai, Cau Treo, Moc Bai, ...),
deliver goods within 36 hours

2.4.5.

Other businesses

Besides the main services, the company also provides other supporting
services:
•
•
•
•
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Customs declaration
Certification of origin
Fumigation (applied for wooden packages to U.S., Canada, ...)
Phytosanitary (applied for food, bamboo products, ...)
Cultural licenses


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•
•

Express
Inspection of labor safety and quality
Potential markets

2.5.

2.5.1. Airway transportation
• Europe (Italy, Netherland,
•

France, Germany, Austria, Finland,

Britain,...)
Asia (North Korea, India, Thailand, China, Taiwan, Hongkong,

Singapore, Malaysia, Indonesia, ...)
• American (Brazil, Chile, USA, Canada, ...)
2.5.2. Sea transportation
• Europe (Italy, France, Germany, Austria, Finland, Denmark,...)
• Asia (North Korea, India, Thailand, China, Taiwan, Hongkong,

Singapore, Malaysia, Indonesia, Philipine, ...)
• America (Chile,America, Canada, ...)
2.5.3. Inland transportation
• China, Laos, ...

In order to develop business and gain customers satisfaction, the company opened
branch offices in Hai Phong, Ho Chi Minh, Lang Son. In the future, the company is
opening office in Da Nang to meet the market demands.
The company discerns the importance providing safe and effective services and
satisfying customers, so that these services are the priority of the company.
3. Internship position

The internship position I hold is dealing with few major retailers in both sea
imports/exports and also in air import/exports.
In order to consolidate the knowledge and help me catch up with the work, the

company gave me a special training programme deeply about Logistics, Freight
Forwarder, Incoterms 2010, LCL, FLC, Containerization, ECUS5VNACCS


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(Vietnam Automated Cargo Clearance System), and differences between House
Bill of Lading and Master Bill of Lading.
3.1.

Logistics
Logistics is the overall management of the way resources are obtained,
stored and moved to the locations where they are required. Logistics
management entails identifying potential suppliers and distributors;
evaluating how accessible and effective they are and establishing
relationships and signing contracts with the companies who offer the best
combination of price and service. A company might also choose to
handle its own logistics if it is cost-effective to do so.

3.2.

Freight Forwarders
Freight Forwarders are professionals who take care of the more important
steps regarding the shipment of your goods. You can get all of the
transport information you require from a forwarder.
Using the right freight forwarder can save time, money and establish a
more competitive base for your product. Using the wrong one can send
you in the opposite direction. If you have decided you need the assistance
of a forwarder, you must find one that suits your needs. This section
covers the criteria for determining if the forwarders you select are

appropriate for your type of product and the shipping destination.
Some forwarders are more familiar with certain aspects of trade than
others. Therefore, it is a wise business decision to interview each
forwarder. In considering a forwarder, ask these questions. Does the
forwarder:
 Have an office near your shipping port?
 Have experience handling your type of product and shipment
to your market?
 Have experience with the type of carriers you require?


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
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Have a good credit rating?
Have favorable shipping rates and delivery schedules?
Receive good recommendations from carriers?
Belong to any professional associations or organizations?
Have a reputation for friendliness, competence, efficiency,
reliability, cost-effectiveness, trustworthiness and using fair
business practices?

3.3.

Incoterms 2010

Incoterms 2010 is the eighth set of pre-defined international contract
terms published by the International Chamber of Commerce, with the
first set having been published in 1936. Incoterms 2010 defines 11 rules,
down from the 13 rules defined by Incoterms 2000. Four rules of the
2000 version ("Delivered at Frontier", DAF; "Delivered Ex Ship", DES;
"Delivered Ex Quay", DEQ; "Delivered Duty Unpaid", DDU) are
replaced by two new rules ("Delivered at Terminal", DAT; "Delivered at
Place", DAP) in the 2010 rules.
In the prior version, the rules were divided into four categories, but the 11
pre-defined terms of Incoterms 2010 are subdivided into two categories
based only on method of delivery. The larger group of seven rules may be
used regardless of the method of transport, with the smaller group of four
being applicable only to sales that solely involve transportation by water
where the condition of the goods can be verified at the point of loading
on board ship. They are therefore not to be used for containerized freight,
other combined transport methods, or for transport by road, air or rail.

3.4.

Containerization


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Among these types of containers, the 20’DF, 40’DF, 40’HC, and 45’HC
are the most common types.
3.4.1. 20 Ft. Standard Container

Dimensions:
Overall

Length
20' = 6096 mm

Internal

19' 5.75"
5935 mm

Door Opening

Width
Height
7' 9.25" = 2370 8'6" = 2591
mm
mm
= 7'
8"
= 7'
9.75"
=
2335 mm
2383 mm
7'
8"
= 7'
6.25"
=
2335 mm
2292 mm

Weights:
Max. Gross

52910 lbs = 24000 kg

Tare

4585 lbs = 8080 kg

Max. Payload

48325 lbs = 21920 kg

Cube:

1197.25 cu. ft. = 33.9 m3

3.4.2.

40

ft.

Standard
Container

Dimensions:
Overall
Internal

Door Opening

Length
40' = 12192
mm
39'
5.25"=
12022 mm

Width
8' = 2438 mm
7' 5.625" =
2352 mm
7' 8.25" =
2343 mm

Height
8' 6" = 2591
mm
7' 10.25" =
2395 mm
7' 5.75" =
2280 mm

Weights:
Max. Gross

67200 lbs = 30480 kg

Tare

8600 lbs = 3900 kg


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Max. Payload

58600 lbs = 26580 kg

Cube:

2392 cu. ft. = 67.7 m3

3.4.3.

40 Ft. "High Cube"

Dimensions:
Overall
Internal
Door Opening

Length
40' = 12192
mm
39'
3.25"=
12022 mm

Width
8' = 2438 mm
7'
8.5"
2352 mm
7'
5.75"
2340 mm

Height
9' 6" = 2895
mm
= 8' 10.25" =
2700 mm
= 8'
5.75"
=
2585 mm

Weights:

3.5.

Max. Gross

67200 lbs = 30480 kg

Tare

9150 lbs = 4150 kg

Max. Payload

58050 lbs = 26330 kg

Cube:

2697 cu. ft. = 76.4 m3

LCL, FCL
3.5.1. LCL
If a shipper does not have enough goods to accommodate in a fully
loaded container, he arrange with a consolidator to book his cargo.
This type of shipment is called LCL shipment (Less Than
Contaioner Load). The freight forwarder sorts out these goods at
destination or at transshipment points, meant for different consignees
at different ports. Once after arrival of goods at destination the freight
forwarder release goods meant for each consignee separately by
collecting necessary charges if any.


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The cost is calculated by figure from length 1m multiplied by width
1m multiplied by Depth 1m = 1 ton (10Cbm)
3.5.2.

FCL
If an exporter has goods to accommodate in one full container load,
he books an FCL (Full Container Load) to stuff his cargo. In an FCL

cargo, the complete goods in the The term FCL. What is FCL
meanssaid container owns by one shipper. In an FCL owned by one
shipper, the cargo in the container need not have fully loaded cargo in
the container. Let the cargo be half loaded or quarter loaded container,
if booked by one shipper under one shipment, the said shipment is
called FCL shipment.

3.6.

ECUS5VNACCS
ECUS5VNACCS (Vietnam Automated Cargo Clearance System) was
designed as standardized modern electronic customs system, fully meets
the requirements in customs processes of the system VNACCS / VCIS
funded by Japanese Customs, while remains the typical features of ECUS
has been used by agencies. The new system is designed to extend the
registration procedures such as: registration for exempt categories;
procedures applied for both traded and nontraded goods, simplified
procedures for low value goods, temporarily imported reexported goods.
The operation codes are built so that users could select procedured

3.7.

options in an easy way. The system includes a full range of modules:
 Automatic customs clearance e-Declaration
 Electronic Payment Transactions e-Payment
 Invoice Transactions report e-Invoce
 National Single Window Systems Single Window
 Ship declaration System e-Manifest
 Shipping declaration System OLA
Differences between House Bill of Lading and Master Bill of Lading

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House Bill of Lading
issued by a Non-Vessel Operating
Common Carrier (NVOCC) or by a
freight forwarder to the person who
is their customer

The party to notify could be anyone,
including the shipper, a third party or
someone that is named in the letter
of credit, if the shipment has one
The party listed as the consignee is
the person who put in the order for
the cargo at the destination port
The shipper listed on the HBL is
typically the person who is selling
the cargo not their NVOCC or
freight forwarder
issued on what is called a back to
back basis with a master bill of
lading (MBL)

Master Bill of Lading
is given to the shipping line, the
company that is going to do the actual
cargo transportation or to the carrier of
the cargo. This document will be

generated and handed over to the
shipping line by the NVOCC or the
freight forwarder
Notifications could be sent to anyone
that the freight forwarder or the
NVOCC has chosen to inform about
shipment arrival
At the destination port, the freight
forwarder or NVOCC should have an
agent that will act as the consignee.
The shipper listed in the MBL is the
party that turned the MBL over to the
shipping lane. This should be the
NVOCC or the freight forwarder
Care must be taken to ensure that the
HBL and the MBL are not exact copies
of each other

PART II: INTERNSHIP ACTIVITIES AT THE ORGANIZATION
The internship position I hold is with few major retailers in both sea imports/exports
and also in air import/exports. I was helping with importing and exporting of products
for the company’s customers. There were nine job tasks for me that was attained while
working here. These job tasks made my internship position a valuable work experience
and also increased my knowledge in the sea freight process of supply chain. The nine
tasks are:
TASK 1:
Prepare and arrange critical sea freight documentation requirements and their impact
on sea freight shipments. The fact is that even to move something small like a piece of

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paper or screw from China to Vietnam, documentation of the packages being shipped,
its quantity, certificates of origin, does the country fall in the certain category of place
that Vietnam can ship from, and more questions should be answered for this small item
to enter Vietnam border gate. Therefore, four main documentations required for
checking if the items in a shipment are going to the right place with the right item are
Commercial Invoice, Packing List, Forwarder’s Cargo Receipt and Bill of lading. I
need to check all information on these four documents to make sure the purchase order
numbers in these copies provided by the exporters are the same. If the numbers are the
same, I enter the required information into the VNACCS (Vietnam Automated Cargo
And Port Consolidated System), a software allows users to practice the customs
clearance online. If the purchase order numbers are not the same or if some documents
do not have the purchase order numbers or if one or two documents are missing from
the exporter, I note it down. Then, I give the ones with the problem to my supervisor
and he sends the exporter an e-mail requesting the new purchase order numbers or the
required documents necessary for the shipment to be delivered at the right place with
the right quantity. There are other documents that are very important for shipment like
the Certificate of Origin, Certificate of Manufacture, Certificate of Inspection,
Certificate of Certification, Certificate of Analysis, Certificate of Free Sale, Import
License and Certificate of Insurance.
There are other transportation documents like the bill of lading, shipper’s letter of
instruction, shipments of dangerous goods and manifest. An Viet Logistics is a NonVessel-Operating Common Carrier which means they do not own any modes of
transportation but issue its own bill of lading and acts as a carrier. The bill of lading is
very important for an international transaction for three major reasons. Firstly, it is a
contract between the shipping company and the shipper based on the Incoterms they
agreed on. Second, it is a receipt for the goods. Once the shipping company signs for
the goods, they ensure everything is in good condition. If some items are not in the

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mentioned condition, they are under soiled or foul bills of lading that reflect the
condition of the goods the carrier received.
TASK 2:
Contact some sea freight operations and order the containers. The purpose of this task
is to understand what type of containers are used and what kind of equipment are used
during the whole freight operations and to know which vessel is selected for each
shipment. As I mentioned in my internship objectives, I want to study a little bit more
deeply on the containerization. After the training programme at the company, I realized
that there are four major container types, the 20’, 40’, 40’ high and the 45 foot
containers. I see which container is used while shipping. An interesting fact is that a 20’
container has a heavier payload because of its tri-axle chassis and the fact that the
20’container is 2425 lbs. lighter than the 40’ container. Chassis are equipment used to
carry the load on the highway and sometimes the drivers are penalized if they are
carrying a heavy load.
Weight and balance are very important for containers and use of equipment like
chassis and these containers must balance on a vessel. In the traing programme, I have
seen pictures of containers that are overweight or not placed in the balanced manner
and a lot of mishap happens. The forwarder point out the dangers of overloading and
asks the importers to ship less than the maximum weight. Then I see if the weight and
volume are in the given range for the specified containers.
TASK 3:
Understand the evolution of containerized sea freight and liner shipping including
changes in the industry and its role in international transportation and logistics. The
containers are constantly evolving. One of the major evolutions was when Malcolm
McLean in 1956 changed the cargo handling business by introducing the idea of a
container. Before this innovation, one manifest of the S.S.Warrior showed the contents

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of “74,903 cases, 71,726 cartons, 24,0336 bags, 10,671 boxes, 2,880 bundles, 2,877
packages, 2,634 pieces, 1,538 drums, 888 cans, 815 barrels, 53 wheeled vehicles, 21
crates, 10 transporters, 5 reels and 1,525 ‘undetermined.’”. Each piece of the cargo was
handled by a person and this is very time consuming. The introduction of containers
decreased the time for handling cargo as there is no more piece by piece cargo
handling. One drawback with the evolution of container is security. I remember from
the trainging programme, how the container can be used to threaten the security of a
country. Drugs maybe stuffed in a child’s teddy bear, weapons maybe hidden in
machines, and the most interesting is how people smuggle in the other. All these pose
as a threat because there is less handling of the cargo.


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TASK 4:

Exporter
In
Transit

Inland transportation
Port authorities and customs and
loaded to carrier.

Flow of information - documentation from
origin to destination
Flow of product - the actual commodity

Importer

Port of destination - unloading and
customs and brokeage
Inland transportation to wharehouse
and then to final customer.

Understand the basic principles and concepts of international sea freight transportation
including the flow and stages of sea freight shipment. My understanding of the flow
and stages can be illustrated by a flow chart.


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My company usually arange the transportation to Hai Phong port or Cat Lai port. Then
they open branch offices at Hai Phong and Ho Chi Minh city. When customers in
Hanoi have contracts to import or export goods, I came to them to collect the required
documents for the customs clearance and then delivered those papers to the offices in
Hai Phong or Ho Chi Minh city so they could do the customs check at these ports.
Offices in Hanoi or Hai Phong normally deal with customers in the North, and office in
Ho Chi Minh city normally deal with customers from the South. However, there are
still several risks while the documents are being delivered. They could be lost or arrive
late. It would raise the storage costs at the port and other related costs that the company
have to burden.
TASK 5:
Get in touch with the parties involved such as carriers, freight forwarders and logistics
providers in international sea freight transportation. This task clearly shows how the
importer and the exporter are not the only important people involved in the supply
chain but the different carriers and the people that makes sure the importer’s product
gets to him/her safely without any mishap. The role of carriers like Hapag Lloyd,

Nippon Yusen, Maersk, OOCL, China Shipping and other carriers are very important
for the visibility of the movement of cargo. Those carriers gives us the up-to date
information of a container or shipment. For instance, if there is a full container that has
an estimated time of arrival (E.T.A) of January 25 th, 2016 to Hai Phong and is using
China Shipping carrier; I can go into their website on the 25 th of January to see where
the container is located. Sometimes the full container may be still on rail in transit or
already in Hai Phong. The use of E.T.A is very important as that’s how the paper work
moves for that container or shipment and also shows me that we can only estimate the
uncertainty of the future.


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TASK 6:
Support the accountant with the operation cost and some other numbers. This task help
me gain a basic understanding of operation costs. As I learned in the university, there
are two types of operating cost – fixed and variable costs. Investopdia.com defines
operating cost as, “expenses associated with the maintenance and administration of a
business on a day-to-day basis. The operating cost is a component of operating income
and is usually reflected on a company’s income statement. While operating costs
generally do not include capital outlays, they can include components of operating a
business including fixed cost and variable cost”. This objective shows even if I am a
logistician, accounting is very important to keep us on track. The variable expense is
when an officer of the company goes out and gets a new account for sea imports, he
might get a commission. This is variable cost to the company as he/she is not getting a
sale every day. Besides, sometime the officer had to pay several kinds of customs fees
or taxes in advance for customer. It would also affect the company’s statement of
income.
TASK 7:
Learn the difference between controlled costs versus liability and their effects on

operations. Controlled costs are costs that the management tries to take hold of to work
efficiently without having to deviate from its actual cost. When the management sees
there has been a change from the actual costs or routine, a liability is created. The way
this applies to what I do is when there is a shipment that comes to port and if I don’t
open a file, for example if I overlook a LCL shipment and the shipment came on the
05th of February and my supervisor finds out this shipment was not opened until the
12th of February, then in this case the company has to pay storage fee for that shipment
for 07 days. If I opened the file like I was supposed to, then it is a controlled schedule
but when the schedule is broken, it becomes a liability for the company. This affects
the operation in a negative way now as there is a loss on this transaction and now the


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company has to hassle through the procedures that they are used to doing in a
systematic way. I need to ensure the system runs correctly by opening files by the
estimated time of arrival so I will not mess the shipments up.
TASK 8:
Calculate the cost and other related fees based on the INCOTERMS 2010 and
understand how they are used in the transfering risks and costs. The International
Commerce Terms or usually recognized as INCOTERMS, specifies the responsibilities
of the exporter and the importer in an international transaction. The first set of terms
was created in 1936 by the international Chamber of Commerce with the purposes to
help the entrepreneurs and companies negotiate, sign and organize activities related to
international trade more conveniently. Through the years INCOTERMS have modified
and the recent trade terms are INCOTERM 2010. There are eleven terms in
INCOTERMS 2010 that can be used depending upon what means of transportation can
be used and how much control an importer or exporter wants. The INCOTERMS that I
mainly see for the company’s customers transactions are FOB, CIF and EXW. This is
specifically for ocean transport. The risk and costs are passed to the importer after the

goods are placed on the ship by the exporter. It is the importer’s responsibility now to
bring the cargo safely to the correct destination.
TASK 9:
Learn basic Vietnam customs brokerage requirements. I learned the need for a broker.
When cargo is imported or exported, the importer and the exporter must be under
compliance of Vietnam customs and rules. The next objective talks about the paper
work required to clear the customs before importing to Vietnam. The interesting fact I
learned is that there are other agencies involved in the process. When importing a
machine into Vietnam, the Ministry of Labour, Invalids and Social Affairs sees if the
machine is of good quality, meet the standards of safety and pollution, and can be
imported from the country of origin. I check the purchase order numbers, the number


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of items and documentations before the shipment reaches the ports. Therefore, when
the cargo is at the port there is no delay in getting in though the customs. I have to
concider the importance of this part because it might cause unexpected costs.

PART III: REFLECTION TO THE INTERNSHIP
1. Procedures of services
Working in a Logistics organization helps me understand the general way imports or
exports are carried out. Sea imports or exports have a longer transit time than air
imports/ exports; therefore, I consider this as a stepping stone to work faster in the
aviation side since I am working in International Trading major.
1.1.
Sea importing service procedure
1.1.1. Importing LCL
1.1.1.1.
Collect the required documents for customs procedure, including:

 Contract
 Commercial Invoice
 Packing List
 Bill of Lading
 Customs Declaration
 Letter of Credit
 Certificate of origin
 Phytosanitary Certificate

Some of them are required, some other are optional, depended on
1.1.1.2.

the types and commodity of goods
Update the information into the VNACCS software (Vietnam

1.1.1.3.

Automated Cargo Clearance System)
Check the channel result if it is Green Channel or Yellow

1.1.1.4.

Channel or Red Channel
Clear the cargo at the port of destination, complete the customs
procedures, pay in advance for the customer some kinds of fee:
 D/O (Delivery Order Fee)


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1.1.1.5.

THC (Terminal Handling Charge)
Container Freight Station Fee (CFS)
Container Imbalance Charge (CIC)
Loading/ Unloading at the Port Storage Fee
Storage Fee (since the date of arrival)
Receive the goods and hire Inland delivery company to deliver to

1.1.1.6.

the customer’s warehouse
Finish the procedure, inform the customer if any problem







appears, receive payment.
1.1.2. Importing FCL
1.1.2.1.
Collect the required documents for customs procedure, including:
 Contract
 Commercial Invoice
 Packing List
 Bill of Lading
 Customs Declaration
 Letter of Credit

 Certificate of origin
 Phytosanitary Certificate

Some of them are required, some other are optional, depended on
1.1.2.2.

the types and commodity of goods
Update the information into the VNACCS software (Vietnam

1.1.2.3.

Automated Cargo Clearance System)
Check the channel result if it is Green Channel or Yellow

1.1.2.4.

Channel or Red Channel
Clear the cargo at the port of destination, complete the customs






procedures, pay in advance for the customer some kinds of fee:
D/O (Delivery Order Fee)
THC (Terminal Handling Charge)
Container Imbalance Charge (CIC)
Cleaning Container Fee
Storage Fee (Free in 3 – 5 days since the date of arrival)

1.2.
Airway exporting service procedure (Door to Port)
1.2.1. Receive required documents and details of the products that will be

exported (contract, invoice, packing list, certificate,...)


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1.2.2. Make Manifest, Bill of lading. The Master Bill of Lading (MBL) must

presents fully information of the shipper and the consignee, the House
Airway Bill of Lading (HAWBL) must present the information of the
two forwarders.
1.2.3. Book the flight
1.2.4. Deliver the packages from shipper’s warehouse to the airport of the
shipper’s country
1.2.5. Send the entire documents to the consignee’s forwarder
1.2.6. Inform the shipper when the the packages arrives the destination
airport, receive payments.
2. Real Business

After few weeks of the internship at AnViet Logistics Company, I am able to practice
some simple contracts by both sea and airway transportation. Here is my work on Sea
FCL Importing service and Airway exporting
2.1. Sea FCL Importing Service

The contract between:
 Shipper: Whether Company

 Consignee: Dinh Vu Joint Stock

– Italy
 Port of loading: La Spezia

Company - Vietnam
 Port of destination: Hai Phong

Term of contract: EXW
Quantity: 1 container 20’GP
Shipper’s forwarder: ITX Cargo Company
Consignee’s forwarder: An Viet Logistics Company
First, I informed ITX company to handle the package to La Spezia port
under the prices in the contract.
 Ocean freight fee: $1000/ container 20’
 EXW charge: €500/ container 20 (including THC, ISPS, Bill Fee,
customs clearance, on wheel fee)


21

Wether provided ITX all legal documents to complete the exporting customs
clearance for the package
ITX then e-mailed me to inform about detailed routine of the ship. Time of
ocean shipment: 31 days
During the ocean shipment, ITX made the Bill of Lading (Master Bill and
House Bill), then sended me to confront with the contract informations. Then
I sended all those documents to the office in Hai Phong to clear the package.
When the container arrived Hai Phong port, I was responsible of contacting

Dinh Vu company about the plan of reveiving the package.
Then officer in Hai Phong complete the customs clearance, paid in advance
the cost incurred at Hai Phong port:
 D/O: $25
 THC: $90
 Cleaning container: $10
 Lift on/ lift off: 900VND
After finishing the customs clearance, the officer received the package,
delivered to Dinh Vu’s warehouse in Hanoi.
Last, I informed Dinh Vu about all the costs and sended them all the
2.2.

invoices, then waited for their payment.
Airway exporting service
The contract between:
 Shipper: Entec company -

Vietnam
 Port of loading: Noi Bai

inernational airport

 Consignee: ZECA,

Ltd –

Hong Kong
of destination: Hong

 Port

Kong international airport


 Term of contract: Door to Port
 Quantity: 1 package, 100kg
 Entec company hired AnViet Logistics to export the package from the

company’s warehouse in Hanoi to their consignee in Hong Kong.
 Entec then provided me all details related to the package, includes
contract, invoice, packing list.
 I made the Manifest, Bill of Lading, includes HAWBL and MBL
 Then I checked all the information, completed the customs clearance for
the package.
 I book the flight of Hong Kong airline, from Hanoi to Hong Kong.
Departure day: February 21st 2016, flying time: 3 hours
 I informed Entec about the flight, received the package at their
warehouse and delivered to Noi Bai international airport, then paid in
advance:
 Delivery cost from the warehouse to Noi Bai international airport: 1.5
million VND
 Customs fees: 500.000 VND
 Flight ticket from Hanoi to Hong Kong: $200
 I sent all the documents to the consignee’s forwarder, which is Flynt
International Forwarder, Ltd
 When the cargo arrived Hong Kong international airport, the Flynt
company informed me by e-mail, then they will be in charge of the cargo.
 I forward the e-mail from Flynt company to Entec, as well as related
invoices that they had to pay.


 PART IV: CONCUSION
 This internship is a great learning experience in the transportation

industry. Now I have a better picture of what is required for
international
transportation.

imports
The

to

Vietnam

numerous

by

different

documents,

the

ways

of

container

requirement, who is involved in the importing process, what terms


are the importers using for trade, how the importing is done, how
the costs factor in the process of supply chain - these questions
can be answered better, because I have a good understanding of
how the process works for the An Viet Logistics Company. This
internship is my first experience in the transportation industry. To
know what I am doing before I do the process faster is a great
learning curve. This internship experience compliments the
certification in Logistics and Supply Chain Management that I
study this semester. Overall, this internship is going to have a
great impact on my career as An Viet Logistics is an amazing
company and if I was to follow my career goals of working
internationally, having an internship at An Viet is a great asset.
 I perceive as this opportunity as a big milestone in my career

development. I will strive to use gained skills and knowledge in
the best possible way, and I will continue to work on their
improvement, in order to attain desired career objectives.

 REFERENCES
 Investopedia.com (2004) ‘Logistics’, in Available at:

(Accessed: 24
February 2016)
 Freight forwarder - how to find and choose? (2009) Available at:

/>(Accessed: 24 February 2016)

 The term LCL. What does LCL mean? (no date) Available at:

(Accessed: 24 February 2016)


 The term FCL. What is FCL means (no date) Available at:

(Accessed: 24 February 2016)
 />
(Accessed: 24 February 2016)
 Pusch, O. (2014) A tale of Two bills (of Lading): The differences

between house and master bills of Lading. Available at:
(Accessed: 24 February 2016)
 Rao, V. (no date) The epic story of container shipping. Available

at: (Accessed: 24 February 2016)