QB 2011 Chapter 1 Lecture with Notes

QUICKBOOKS 2011:
A COMPLETE COURSE
CHAPTER 1—LECTURE
INTRODUCTION TO
QUICKBOOKS® 2011 AND COMPANY
FILES

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All rights reserved. No part of this publication may be reproduced,
stored in a retrieval system, or transmitted, in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise,
without the prior written permission of the publisher. Printed in the
United States of America.

Copyright © 2011 Pearson Education, Inc.
publishing as Prentice Hall


Chapter Focus
• Overview of QuickBooks Program
Features
• Begin using QuickBooks
• Open, backup, and restore company files

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Manual Accounting vs.
Computerized Accounting with
QuickBooks
Manual Accounting

Computerized Accounting with
QuickBooks
Analyze Transactions

•

Analyze Transactions

•

•

Prepare business documents by hand
—Invoice, Check, Sales Receipts

•

•

Record transactions in Debit/Credit
format

Prepare business documents using the

computer to record information directly
on the business form—Invoice, Check,
Sales Receipt

•

Based on the business form entry,
QuickBooks enters transactions in
Debit/Credit format automatically

•

QuickBooks automatically posts
transactions

•

Prepare reports by clicking a button

•

Close period by entering a closing date

•

Post transactions to General Ledger
and Subsidiary Ledgers

•

Prepare Reports by hand

•

Record Closing Entries manually

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Open QuickBooks
• Click the QuickBooks icon on the desktop
or
• On the Start Menu, point to All Programs,
point to QuickBooks, click QuickBooks 2011

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Open a Sample File
• On the No Company Open screen:
 Click the Open a Sample File button
 Click Sample service-based business

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Open a Sample File
• Click OK on the QuickBooks Information
screen

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QuickBooks Desktop Features
• Desktop Features include:
 Title Bar
 Menu Bar
 Icon Bar

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QuickBooks Desktop Features: Title
Bar
• Title Bar
 Contains Company Name—Larry’s Landscaping &
Garden Supply
 Program Name
 Minimize, maximize, and close buttons

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QuickBooks Desktop Features:
Menu Bar
• Menu Bar
 Has a list of menus available in QuickBooks

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QuickBooks Menus
• File Menu: Access company
files

• Edit Menu:

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Make changes

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QuickBooks Menus
• View Menu: Select an

open window list, icon bar, and
one or multiple windows

• Lists Menu: Show lists
used by QuickBooks

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QuickBooks Menus
• Favorites Menu place
and access your favorite or
most frequently used
commands

• Accountant Menu

perform client data review,
make General Journal Entries,
and other accounting functions

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QuickBooks Menus
• Company Menu: Access • Customers Menu:

the Home Page, change
company information, and other
company related tasks

Access Customer Center and
other tasks related to
customers and sales

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QuickBooks Menus
• Vendors Menu: Access • Employees Menu: Access
the Vendor Center and other
tasks related to vendors and
purchases

the Employee Center, the Payroll
Center, and other tasks related to
employees and payroll

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QuickBooks Menus
• Banking Menu: Perform

tasks related to banking and
checking

• Reports Menu: Access
Report Center ,prepare reports

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QuickBooks Menus
• Online Services
Menu: Access Online tools

• Help Menu: Access Help

• Window Menu: Switch
between windows and arrange
icons

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QuickBooks Desktop Features: Icon
Bar
• Icon Bar and Command Centers
 Icons are pictures that may be clicked to give

instructions or perform tasks
 Centers contain information about the company,
customers, employees, vendors, and reports

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QuickBooks Centers
• QuickBooks Centers provide access to specialized areas
of information.
• To access a center, click the appropriate icon on the icon
bar.
• The Centers are:










Company Snapshot
Customer
Vendor
Employee
Online Banking

Doc
Report
Statement Writing
App
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QuickBooks Centers: Company
Snapshot
• Company Snapshot provides three tabs used to display
information about the company, payments, and
customers. You may customize the Company Snapshot
and select from among different options to determine
what you want displayed.

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QuickBooks Centers: Customer
• Customer Center shows a Customers tab and a
Transactions tab.
• The Customers Tab displays a list of customers and their
balances, customer information and transactions for a
selected customer. This is the default tab.
• Clicking the Transactions tab displays transaction
categories and allows you to get information about

transaction groups.

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QuickBooks Centers: Vendor
• Vendor Center has a Vendors tab and a Transactions
tab.
• The Vendors tab allows you to display information about
the vendors and is the default tab.
• Clicking the Transactions tab displays transaction
categories and allows you to get information about
transaction groups.

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QuickBooks Centers: Employee
•

Employee Center has an Employees tab, a Transactions tab, and a
Payroll tab.
• The Employees tab allows you to display a list of employees,
employee information and payroll transactions for a selected
employee and is the default tab.
• Clicking the Transactions tab displays transaction categories and

allows you to get information about transaction groups.
• The Payroll tab provides information regarding payroll dates, payroll
taxes, and payroll forms.

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QuickBooks Centers: Online
Banking
• Online Banking
Center allows
you to perform
online banking
transactions
through the
center.

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QuickBooks Centers: Doc
• The Online Document Center is a subscription
service that lets you access and manage your
online documents without using QuickBooks.
• User access to your online documents can be
managed.

• All uploaded documents are listed.
• New documents may be uploaded.
• A single online document can be shared without
having to make the recipient an attached
documents user.
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