Bond Committee LEPD Powerpoint (Building Justification) 11-17-2008

Little Elm Police Department
New Police Facility


Existing Conditions










2003 Town Hall was built and included 4,300 square feet for the
Police Department
2003 - 14 full-time officers and 1-civilian position
2008 - 33 officers and 3 civilian positions (140% increase)
8 patrol supervisors 4-Sgts/4-Cpls) share 2-desks
Supervisor’s office is used for roll call and interviewing
Lieutenant shares an office designated as a juvenile holding
office
Juvenile arrests/interviews-Lieutenant has to leave his office
Community Services/Training Sergeant uses the break room for
his office
Space is so inadequate: interviews with victims, witnesses, and
suspects some employees are asked to give up their office (s) so
that the interview can be more private and confidential

Existing Conditions Cont.













The building is not secured nor is it designed to protect the identity
of a victims, witnesses, juveniles, or suspects
Existing conditions do not provide an environment for practical
police operations and services necessary to perform various
functions
Office space-inefficient workflow layout
No sally port to securely transport prisoners from vehicles to
building
No room to conduct applicant/recruit interviews
One restroom for employees and guests
Paper thin walls separate PD/other offices-Disruptive
Property Room overcrowded
Holding Cage – Band-Aid


Immediate & Future Needs



More space is required to meet existing needs
 Criminal Investigators
 Community Service Division
 Administrative Secretary
 Records Clerk
 Office Clerk



Sally Port to secure prisoner/officer safety & park motorcycles
Jail to safely book prisoners and separate juveniles
Additional supervisor offices
Adequate office space for police to write reports
Training/Community/EOC Room
Interview/interrogation room
Property/evidence room expansion
Future Dispatch/911 Center










Why A New Building Design?







School
Hospital
Prison
Court House
Bank Building


What do each of these have in common?


Strategically designed for a specific work environment for
employees to perform job specific duties while maintaining security
and safety practices


How big would the new facility be?


There is no true standard formula for translating local
conditions and trends in law enforcement design into the
necessary square footage for a specific police facility



International Association of Chiefs of Police performed a
three year project to develop standards for police
facilities and recommends 349 square foot per number
of employees


IACP Recommendation


Today: Facility should be 12,564 square feet to

accommodate our existing staff compared to the 4,300
we currently have; a difference of 8,264 square feet


Based on Little Elm’s projected growth by 2012




LE should have a 19% increase or 4,403 new citizens
Requires an increase between 4 to 6 new police officers
2012 Facility should be 14,300 square feet


Aren’t police officers supposed to be
out on the streets?



Yes, the majority of patrol officers work outside the
building
Building houses numerous personnel besides officers











Criminal Investigators
Community Service Division
Administrative Secretary
Records Clerk
Office Clerk
Command Staff (Chief, Assistant Chief, & Lieutenant)
Multiple officers working on arrests/reports
Jail Operations
Animal Control employees and visitors
Daily visitors (complainants, victims, witnesses, suspects, tours)


How will a new facility improve service to the
community?



Provide 24/7 access to citizens
Interview rooms







Privacy of victims and witnesses; Texas Law requires juveniles to
be kept from an adult suspects view (Real challenge)
Sometimes victims of crimes feel victimized a second time when
they can not enter the building without other people (both
employees and members of the public) seeing and hearing them.

Training/Community Room: In-house and shared training,
Neighborhood meetings, Citizens police academy, Explorer
programs, special forums, education programs and special
needs upon request.
 This is a valuable benefit to our citizens.
Jail to house Class C Misdemeanor offenders and high risk
suspects, i.e., sex offenders, robbery suspects, violent suspects
(safety/escape issue)
 Less fuel usage, less time officers are outside the Town
 Boost employee recruiting


Options for existing facilities






Buildings used by public safety agencies must meet stringent
structural requirements
Existing buildings would likely need retrofitting to comply with the
“essential services” security standards, and those costs could be
significant
Police Facilities have unique needs not generally reflected in the
original design of average office buildings.

Secured storage for evidence and weapons
 Prisoner jail/holding/booking cells
 Suspect interview room (secure, video surveillance)
 Complex communication equipment
 Areas for investigation work and process evidence
The engineering of our existing building makes it infeasible to remodel the
facility to meet the Police Department's needs. The structure was designed
and built for normal day to day business dealings suitable for easy
customer/public access





The Blues News





POLICE NEWS
Texas man accused of trying to shoot
police chief
MAYPEARL— Attempted capital murder
charges were filed last month against a 35
-year-old man police said broke into Maypearl City Hall and tried to shoot the
town's police chief with his own gun.



New Facility Location






Facility location is not critical in terms of delivering
efficient police services, although there are community
benefits to having the facility visible and easily
accessible
Example: building close to the Fire Department, Library
or Town Hall which adds to the community's comfort
level for such things as evening meetings
Currently, there are three locations to consider;






a lot behind Town Hall
a lot in front of Town Hall,
and a lot off of Main Street

No additional cost for land


New Building Cost


2008 average cost per square foot is $341.10




2008 median cost per square foot is $345.94






14,300 square feet = $4,877,730
14,300 square feet = $4,946,942

Difference of $69,212.00
2008 construction cost to build is $4,946,942

2009 at a 21% increase is $6,000,000


Annual Operating and Maintenance Cost


Most businesses operate on a five (5) day work
schedule and have holiday closures



Police departments operate on a 365 day schedule
regardless



It is estimated at a rate of $5.60 (square foot) times
14,300 square feet that the annual O&M cost for a
new police facility is estimated at $80,000


Town
Year

FTE

Est.'07
Pop.

Bldg.

Size
@ Sq. Ft.

Original Cost

Cost in '08

incr.

2008 Cost per
Sq. Ft.

Sherborn

(2000)

16

4,217

8,000

$2,377,000.00

$3,638,331.00

53%

$454.7

Dracut

(2007)

52

29,498

23,350

$79,857,000.00

$8,385,000.00

5%

$359.1

Orleans

(2008)

31

6,315

18,100

$6,489,000.00

$6,489,000.00

0%

$358.5

Acton

(2004)

44

20,753

22,400

$6,350,000.00

$7,901,000.00

24%

$352.7

Sudbury

(2007)

35

17,159

18,500

$6,105,000.00

$6,471,300.00

6%

$349.8

Holliston

(2008)

25

13,941

14,871

$5,200,000.00

$5,200,000.00

0%

$349.6

Harvard

(2002)

14

6,001

9,000

$2,147,000.00

$3,142,907.00

46%

$349.2

Ayer

(1997)

20

7,369

12,800

$2,700,000.00

$4,428,000.00

64%

$345.9

Littleton

2008)

22

8,714

14,100

$4,734,800.00

$4,734,800.00

0%

$335.8

Hanson

(2005)

25

9,956

14,260

$3,902,789.00

$4,604,432.00

17%

$322.8

Bridgewater 2002)

34

25,514

15,800

$3,500,000.00

$5,075,000.00

45%

$321.2

Reading

(2000)

48

23,129

21,970

$4,635,000.00

$7,028,000.00

51%

$319.8

Grafton

(2004)

24

17,525

15,800

$3,843,506.00

$4,827,828.00

25%

$305.5

Westford

1998)

50

21,790

22,500

$4,150,000.00

$6,673,283.00

60%

$296.5

Hopkinton

2003)

26

14,307

17,500

$3,700,000.00

$5,159,000.00

39%

$294.8

Average

31

15,079

16,597

$4,521,320.00

$5,583,859.00

23%

$341.1

Median

26

14,307

15,800

$4,150,000.00

$5,159,000.00

24%

$345.9

33

23,000

14,300

$4,946,942

$6,000,000.00

21%