Memo: New guidelines for using email and the Internet.
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Bank of America.
From: Olly.
Memo to: all staff.
SUBJECT: New guidelines for using email and the Internet.
Following our investigation into email and the Internet usage, we are introducing the following new
guidelines for business travel expenses:
Company employees are expected to use the Internet responsibly and productively. Internet access is
limited to job-related activities only and personal use is not permitted.
Emails sent via the company email system should not contain any insulting or disrespectful content. This
includes, though is not restricted to, the use of offensive or harassing language and images. Transmitting,
retrieving or storing any of these materials are strictly forbidden.
Employees are not allowed to use email in a way that interrupts others. This includes sending or
receiving excessive numbers of large files and “spamming” (sending e-mail to thousands of users).
All sites and downloaded files may be scanned and blocked by the company if they are regarded as
harmful and/or not productive to business.
The installations of entertainment and personal software such as instant messaging or video games are
strictly banned.
Downloading or copying software and electronic files that are copyrighted or without authorization are
not allowed.
Sharing private materials, trade secrets, or protected information outside of the company is completely
forbidden.
Sending or posting information that spoils the company’s reputation, its products and services,
colleagues and customers are absolutely prohibited
Introducing malicious software onto the company network is totally banned.
If employees are unsure about these rules, then they should ask their supervisor or manager for further
advice and explaination.
Employees should immediately inform their supervisor or manager of any violation of this policy.
Employees who violate this policy will be punished, up to and including termination or cancallation of
employment.
Thank you in advance for your co-operation.
Olly
IT managers.
