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PFIEV PROGRAM
DA NANG UNIVERSITY OF TECHNOLOGY
--------

Topic:
CONDUCTING THE SOLUTION TO
PROVISION OF STAFF MANAGEMENT
SOFTWARE FOR FMSTYLE STORE

Instructor :
Group
:

Nguyen Tran Nhu Ngoc
2

Da Nang, 24th Feb, 2017


IS Theories & Practices – Team 2

Staff Management Software

INTRODUCTION

N

owadays, Information Technology plays an important rule of our life. It was said that
USA is wealthy and strong partly thanks to Information Technology. Information
Technology was considered as a fiction but now it becomes an indispensable part of
many fields such as Medicine, Business, even Education, etc.

The practical demands of society require people to be active and creative in order to produce
as much as possible. The more the companies develop, the more applications there are. Thus,
there's a need of large collections to store the employees' profiles when they are hired. With
the aim to minimize the difficulties in management and payments, the most effective solution
now is investing more in technology and modern equipment. Applying information technology
and automatics in management aims to improve the quality of services, innovate the way of
managing and increase productivity. These are the core issues that are discussed in this topic.
As we know, human is the main factor for a company to maintain. With the speed of the
development of Information Technology, the programmers have invented many software so as
to assist people's work. The software of human sources management is one of the issues that
has been most considered recently. The software helps to minimize the difficulties in managing
files and documents and make a lot of room to store them.
The topic of staff management is not a new one, and there are many software introduced by
many professional technology companies. But we with a hope to find out and make out a piece
of knowledge in a very large amount of information technology, decided to take a further look
in the structure of the company in order to write a software of human management to assist the
company. My applied software mat not be complete yet and there must be some drawbacks,
but above all, it is the result of our efforts to get access to the working environment of
Information Technology.
We sincerely thank for the enthusiastic support of MSc. Nguyen Thi Thanh Tam to help us to
accomplish this topic.

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Staff Management Software

TABLE OF CONTENTS

INTRODUCTION .............................................................................. 2
I. THE NEED OF IMPLEMENTING A STAFF MANAGEMENT SYSTEM ............... 6
1.1. Project objectives ..................................................................................................... 6
1.2. The scope of Project ................................................................................................ 6
1.3. The benefits ............................................................................................................. 6
II. OVERVIEW OF A COMPANY ..................................................................................... 7
2.1. Company Introduction ............................................................................................. 7
2.2. The SWOT of a Company ....................................................................................... 7
2.3. Company’s Capabilities ........................................................................................... 8
III. OVERVIEW OF A STAFF MANAGEMENT SYSTEM ........................................... 8
3.1. The main functions of a system ............................................................................... 8
3.2. The purpose of functions ......................................................................................... 8
IV. INTRODUCING SOLUTIONS AND DEPLOY A SYSTEM ..................................... 9
4.1. Software solution ..................................................................................................... 9
4.2. Hardware solution ................................................................................................... 9
4.3. Network solution ..................................................................................................... 9
4.4. Deployment plan ................................................................................................... 10
V. SOFTWARE DESIGN SOLUTIONS ............................................................................ 11
5.1. System scale .......................................................................................................... 11
5.2. Designing an Effective Privacy and Security Plan ................................................. 16

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Staff Management Software

VI. AVAILABILITY MANAGEMENT .............................................................................. 17

6.1. Customer Requirement Analysis of Project Availability ........................................ 17
6.2. Service Availability ................................................................................................. 17
6.3. Availability Planning ............................................................................................... 18
VII. CONTINUITY MANAGEMENT ............................................................................... 18
7.1. Developing continency plans .................................................................................. 18
7.2. Planning for ITSCM ................................................................................................ 19
VIII. FINANCIAL MANAGEMENT .................................................................................. 20
8.1. Analysis Financial & Prepare Budget ..................................................................... 20
8.2. Accounting price for software ................................................................................. 21
8.3. Accounting .............................................................................................................. 21
8.3.1. Hardware.......................................................................................................... 21
8.3.2. Infrastructure.................................................................................................... 22
8.3.3. Software ........................................................................................................... 23
8.3.4. Training............................................................................................................ 24
8.3.5. Setup and maintaining ..................................................................................... 24
8.3.6. Other ................................................................................................................ 24
8.4. Charging .................................................................................................................. 24
IX. CONFIGURATION MANAGEMENT ...................................................................... 24

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IS Theories & Practices – Team 2

I.

Staff Management Software

THE NEED OF THE STAFF MANAGEMENT SYSTEM
1.1. Project objectives

- The Project objectives will help customer understand about the need of them based on the
difficulties they encounter. From that we will build the system to support and improve the
situation, save costs. In addition, the system will help businesses create and maintain
competitive advantage to rivals.
- Based on customer requests, we decide to learn process of FM STYLE Shop. By research and
transforming the process from manual to professionalize, we had the requirement for build our
project.

1.2. The scope of Project
This project is a staff management system. Range deployment is limited within in area. Final
product of the project is designed to staff management for restaurants, coffee shops and hotels.
In this project, we focused on limited the scope of the system in a fashion store chain.

1.3. The benefits
 Efficiency of Administration
The FMSTYLE Company more than a few dozen people working in each store and it can
become an administrative nightmare about keeping track of basic staff information if on a
paper-based system. The system will save and keep track anything customer need about their
staff (ex: Profile, payroll, working schedule, ...), this leads to reduced customer cost.


Improves management of staff time

The system eliminates time theft of staff. The Company lose tremendous amounts of work
hours each year because employees waste 20 minutes per day, minimum.


Monitoring remote staff

The system also monitors remote workers. This technology can integrate with mobile devices
or the internet. The use of camera and fingerprint reader can monitor employees working from
places, even if our customer is halfway around the world.

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Staff Management Software

II. OVERVIEW OF A COMPANY
2.1. Company introduction
Founded in 2012, starting a business from one small store, today FM STYLE has constantly
developed and became a specialty store system young fashion business with more 15 branches,
is one of the leading fashion brands in Da Nang City.
Name: FM STYLE Store
Location: The larges fashion shop chain in Da Nang city, Vietnam. Headquartered at 172 Le
Duan Street, Thanh Khe District, Da Nang City.
Size: 150 - 200 employees, doing business in 6 provinces nationwide. Headquartered in Da
Nang city.
Major areas: Clothes
Organizational type: Consortium of the multi-sector economy.
Human resource situation in a one of FM STYLE store:
Position

Quantity

Head store

1

Vice store

1

Salesperson

4

Cashier

2

Marketer

1

Security guard

2

Total

11

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Staff Management Software

2.2. The SWOT of a company
STRENGTHS
-

WEAKNESSES

More 15 branches all over Da Nang

- Information technology has been mainly

City.
-

applied to the management of bill only.

A major retail fashion brand for young

- Need more head people in each store to

people.

managing.

-

Large customer base.

-

Financial strength.

- Payroll for staff manually.

OPPORTUNITIES
-

System

-

can

create

and

THREATS
maintain

competitive advantage to rivals.

one manager. Customer need to recruit

Competitors have poor system. The

administration for system.

application of information technology is

-

- Large system with 15 branches but only

- Information Technology is developing

very limited in most fashion shop.

quickly with competitors having to

Profit margins could increase.

continually upgrade to compete.

2.3. Company’s Capabilities
They have strong financial resource. For long-term, they understand the importance of
Information System application in company. The company ready to cooperate and invested
capital with the development team to conducting the system. The company plan change
activities, want to standardizing & simplifying managing.
Each store has four surveillance cameras, one computer. Company can use the devices
available to integrate with system.

III. OVERVIEW OF A SYSTEM
3.1. The main functions of a system


Add staff



Working schedule



Timekeeping



Evaluation
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IS Theories & Practices – Team 2



Payroll



Delete staff

Staff Management Software

3.2. The purpose of functions
 Add staff
Administration or Manager add new staff into the system. They will add all information of staff
as require of the system (Full name, Date of birth, Sex, Address, Phone number, Position, …).

This function will support customer manages staff information easily.
 Working schedule
Because fashion stores often recruit students to work part-time, this function will help Manager.
Staff will sign in working schedule and Administration or Manager will follow it. If staff
arrange or change schedule together, Administration or Manager will know it on system.
 Timekeeping
This function based on the “Working schedule” function to timekeeping. Working schedule
will be saved to database and the system based on it to timekeeping automatic.
 Evaluation
The staff work overtime will be considered to reward and take disciplinary action against staff
who is late for work or leave earlier than closing time. The system will filter out the report
about list of staffs are rewarding or disciplinary and it will be send to Administration or
Manager. This function can be increased or reduced income for staff.
 Payroll
This function based on "Timekeeping" and "Evaluation" functions to determine automatic
salary for staff and send report to Manager.
 Delete staff
Administration or Manager may be removed or fired a staff out of the system. This function
based on list of staff who is often violations in “Evaluation” function or the staff want to quit.
And the system will send a message reason why they were fired.

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Staff Management Software

IV. INTRODUCING SOLUTIONS AND DEPLOY A SYSTEM
4.1. Software solution

- Design a software have fully integrated functions was mentioned. Software will have two
main interface: User interface – for staff, and Management interface – for Manager.
- The User interface displays only personal information, working schedule, and personal
evaluation. Staff can change personal information, register working schedule, arrange or
change schedule with other people, and know warnings about violating rules.
- The Management interface displays all the functions of the system. Manager can use all
functions to manage their staff, and details of functions listed in Section II.2.

4.2. Hardware solution
- Each store has four surveillance cameras; the system can use the it to integrate with system.
- Installing fingerprint scanners. Staff’s fingerprints will be stored on the database to integrate
into software. It checks working schedule of staff and helps Manager will know their staff be
present on time or not, monitoring remote staff and the system based on it to timekeeping
automatic, staff assessment.

4.3. Network solution
- Fingerprint scanner just use the LAN to check because fingerprint data already stored on the
database of company.
- Because the system supports remote management so customer must use the Wi-Fi network to
log in to the system and staff too.

4.4. Deployment plan
 Phase 1: Problem recognition
- We will make appointment with the Manager of FMSTYLE Shop in headquarters and end
interview on same day.
- Identify issues that companies face and provide solutions suitable system.

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Staff Management Software

 Phase 2: Information gathering and analysis
- Collects additional data to ensure we have all information needed about company to start the
development of the solution.
- Analysis SWOT and capabilities of company, from there given a solution suitable.
 Phase 3: The Requirements specification
- Focus on analysis the requirement of customer and description of main function of the future
system; an initial architecture of the system.
 Phase 4: The System Architecture and Design
- Complete the all module of a system, plans construction the architecture and standards for the
entire system, the prototypes of main components, and database.
- Integrated software and hardware together. UI design.
 Phase 5: The System Construction and Release
- Detailed plans for the development and testing.
- Testing and integration of components.
- User documentation.
- Training and communication materials.
- Detailed plans for implementation of the release.
 Phase 6: The system review and maintenance
- Focus on the review and acceptance of a release of customer.
- It performs all necessary conversions and installations, transfer responsibility to user and puts
a release into production and continues to provide supports and maintains when needed.

V. SOFTWARE DESGIN SOLUTIONS
5.1. System scale

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IS Theories & Practices – Team 2

Name of Function

Staff Management Software

ADD STAFF

Old process: When the candidates apply for a job and become official staff:

1. The manager receives their record.
2. The manager enters all new staff information into Microsoft
Excel.
3. List of staff will be entered on Microsoft Excel and printed for
storage.
Problem:  If the manager does not enter one or more staff information;
 Or the manager enters duplicate data.
 Microsoft Excel do not inform about that.
 Waste of time and inaccuracies.
New process: When the candidates apply for a job and become official staff:
1. The manager creates an account and get fingerprints for new
staff to access the system.
2. New staff log in to the system and complete their profile.
3. The manager will receive new staff list and their completed
profile.
4. Data backup and close the toolbar.
Benefits:  Each fingerprint and account is unique. This is the "primary
key" to help the manager manages their staff.

 Managing staff has duplicate information easily.
 The manager does not need to enter the information of each
staff, staff will be responsible for it.
 If staff does not enter the required information. The system will
not save.
 Manager only check the authenticity of the information.

Name of Function

WORKING SCHEDULE

Old process: When staff sign in working schedule:

1. Staff must register schedule directly with manager.
2. The manager will check again staff schedule and enter it in
Microsoft Excel.
3. It will be printed out and the staff will rely on it to go to work.
Problem: In step 1 of old process,
 Employees will not take the initiative in working time;
 Or if staff do not register working schedule for next week.
 Microsoft Excel do not inform about that. The manager must
recheck manually.
In step 2 of old process,
 If staff do not register working schedule for next week;
 Or the manager enters duplicate data.
 Microsoft Excel do not inform about that.

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Staff Management Software

New process: When staff registers working time by accessing to system after

login:
1. The manager login to the system, select the menu item on
toolbar and click Working schedule.
2. Staff registers working time.
3. The manager will receive working schedule board on the system
without direct contact.
4. Data will be backup.
Benefits:  Staff will take the initiative in working.
 Staff can arrange and change the schedule together on system
without direct contact to the manager. They will be responsible
for it.
 Staff work overcome the target will be considered to reward.
 The manage will receive staff working schedule on system.
 The manager only check the authenticity and do not need to
schedule in traditional way.

Name of Function

TIMEKEEPING

Old process: 1. The manager must recruit a head store or vice store for each

store. They will enter and send staff schedule to the manager.
2. The manager based on staff schedule for timekeeping.

3. Or the manager based on attendance record for timekeeping in
traditional way.
Problem:  Waste of time and inaccuracies.
 Staff are often not self-conscious and cheating on working time.
 Microsoft Excel do not automatic timekeeping, the manager
must do it manually.
 Costly for timekeeper person (head store, vice store, …).
New process: When the manager want to automatic timekeeping by accessing to
system after login:
1. Staff must check-in before and after work by their fingerprints
to recheck it with their working schedule.
2. The manager login to the system, select the menu item on
toolbar and click Timekeeping.
3. The system based on Working schedule to automatic
timekeeping.
4. Staff can check the Timekeeping at the end of the month by
login to the system.
5. Confirm the accuracy and then report back to the manager.
Benefits:  Save time and improve accuracy.
 Fingerprint scanner like the timekeeper, it will manage time in
and out of staff.
 The manager will receive the report and statistical file.
 Raising awareness of staff and reducing cheating.

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IS Theories & Practices – Team 2

Name of Function

Staff Management Software

EVALUATION

Old process: 1. The manager must recruit a head store or vice store for each

store.
2. A head store or vice store have the right to directly manage and
evaluate staff of store.
3. The manager will manage the staff of each store through them.
Problem:  It costs more money to manage a store that for more than one
evaluator.
 The evaluator may favor a certain staff. This does not seem fair.
 Evaluation policies often inconsistent and transparent due to
manual intervention and the evaluator's feelings.
New process: When the manager want to evaluate staff by accessing to system
after login:
1. The system will know who is coming early or late by check-in
with fingerprint and filter out those staff who overtime.
2. The staff who is coming early or working overtime will be
considered to reward. Sending list of rewards to the manager.
3. The staff who is coming late or not enough target will be
considered to discipline. Sending list of disciplines to the
manager.
4. The staff will receive evaluation information on the system
daily.
5. Data will be backup.
Benefits:  Save money and improve accuracy.
 Fingerprint scanner like the evaluator, it will evaluate staff of

store.
 The manager will receive the report and statistical list of
rewards and disciplines.
 Raising awareness of staff and reducing cheating.

Name of Function

PAYROLL

Old process: 1. The manager must open Microsoft Excel of staff list.

2. Manually calculate employee wages based on staff schedules.
3. Manually calculate employee wages based on staff ratings.
4. Calculating the total salary for each staff.
Problem:  Staff schedule and ratings elements are stored in a separate
worksheet not connected to each other.
 Traditional ways often occur errors. Waste of time and
inaccuracies.
 Costly for accountant.

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Staff Management Software

New process: When the manager want to payroll staff by accessing to system

after login:

1. The manager login to the system, select the menu item on
toolbar and click Payroll.
2. Select the staff you want to calculate the salary.
3. Click on Calculate and the system will automatically get the
results from Time Keeping and Evaluation (2 functions are already
installed on the system) from which the manager will get back
exactly the total salary of the staff.
4. The staff will receive payroll information on the system at the
end of the month.
5. Data will be backup.
Benefits:  Save time and improve accuracy.
 The system will automatically connect Timekeeping and
Evaluation to calculate payroll.
 Calculating payroll by one click.
 The manager will receive the report and statistical of payroll.
 No need to recruit accountant for payroll.

Name of Function

DELETE STAFF

Old process: When the staff want to quit a job:

1. Staff must contact directly with manager.
2. The manager must find staff and delete in staff list on Microsoft
Excel.
3. Find and delete that employee on other relevant spreadsheets of
Microsoft Excel.
4. Printed out for storage.
Problem:  If the manager does not delete one or more staff information, or

the manager delete other staff. Microsoft Excel do not inform
about that.
 All of information about staff are stored in a separate worksheet
not connected to each other.
 Waste of time and inaccuracies.
New process: When the staff want to quit a job:
1. Staff login to system and inform to the manager.
2. The manager receives it and asks the staff to confirm again.
3. Staff confirm. The manager selects the menu item on toolbar
and click Delete Staff.
5. Select the staff to delete, and delete them.
5. Data backup and close the toolbar.

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IS Theories & Practices – Team 2
Benefits:

Staff Management Software

 Each fingerprint and account is unique. This is the "primary
key" to help the manager manages their staff. Delete “primary
key” will delete all data of staff.
 Deleting all data of staff by one click.
 Staff can apply for immediate leave on the system without
contacting the manager directly.

5.2. Designing an Effective Privacy and Security Plan
 Determine the importance of information and data security

The common concern of businesses is the loss of data, the time it takes to recover data when it
occurs, especially for important organizational applications. The stability, security and
durability of the system is a key factor to ensure the business continuity of enterprises in the
economy using information technology opportunities and challenges.
 Develop a System for Monitoring and Tracking Network Access
Implement controls and systems that allow for early detection of network intrusions and the
ability to identify the intruders. This can be critical to mitigating breaches or other types of
security incidents. Continually coordinate with ours IT professionals to ensure that network
access is adequately monitored such that suspicious activity on your network can be detected
prior to breach.
 Raise staff awareness of the importance of information and data
Employees can be a common cause of data breaches, data loss and data misappropriation if
appropriate safeguards are not instituted and enforced. To mitigate these risks, develop
comprehensive policies and procedures that dictate which employees have access to particular
data; establish how confidential and proprietary information must be handled. The
effectiveness of a data security plan is critically contingent on employee awareness and
compliance with the plan. Companies need to promote employee awareness and preparation
through regular training and set expectations within their organizations that privacy and data
security are taken seriously.
 Develop a Breach Response Plan
A critical part of your company’s data security plan is the breach-response plan, which governs
how to respond to a suspected or actual breach. Consider including checklists in the plan to

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Staff Management Software

ensure that proper procedures are followed to collect pertinent information related to the breach
and promptly secure the premises and systems where the breach occurred in order to prevent
additional data loss.
 Conduct Regular Audits
Regularly measure the effectiveness of your designed solutions, including by revisiting and
reevaluating all of the factors that went into developing them. Regular audits should evaluate
your information-security practices and whether your company is effectively following those
practices, including conducting tests to ensure that employees are properly and consistently
implementing the solutions.

VI. AVAILABILITY MANAGEMENT
6.1. Customer Requirement Analysis of Project Availability
 Identification of functions must be available during the day
- Working schedule
- Time keeping
- Evaluation


Quantify the length of reasonable run of system

- Based on the opening and closing time of the store, 14 hours / day.
- When the service runs perfectly, on the last day of each quarter, during periods when the
service is not running, the system will be maintained.
- If errors occur during system use, the maintenance team commits maximum repairs within 5
hours. If more than 5 hours will compensate the customer according to the rules stated in the
contract.
- In a year, the system will not downtime more than 3 times. If downtime exceeds 3 times
will compensate the customer according to the rules stated in the contract.

6.2. Service Availability

- Availability is defined as the ability of an end user to access and execute any of the included
application functions from a functioning workstation and live network connection. For an
application to be available, all of its supporting systems must be operational.
- Availability is measured from the customer’s point of view and is recorded in the SLA.

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The real availability of system in a year:
𝐴% =
-

(14 ∗ 30 ∗ 12) − (4 ∗ 5 + 3 ∗ 5)
𝐴𝑔𝑟𝑒𝑒𝑑 𝑡𝑖𝑚𝑒 − 𝐷𝑜𝑤𝑛𝑡𝑖𝑚𝑒
∗ 100% =
≈ 99,30%
𝐴𝑔𝑟𝑒𝑒𝑑 𝑡𝑖𝑚𝑒
14 ∗ 30 ∗ 12
14
4
3
5

:
:
:

:

14 hours of running time system. (based on business time)
4 quarters of a year. (maintenance time)
The project time could be downtime.
The maximum recovery time

- Coverage parameters specific to the service(s) covered in this Agreement are as follows:
Telephone support: 9:00 A.M. to 5:00 P.M. Monday – Friday
 Calls received out of office hours will be forwarded to a mobile phone and best efforts will
be made to answer / action the call, however there will be a backup answer phone service.
Email support: Monitored 9:00 A.M. to 5:00 P.M. Monday – Friday
 Emails received outside of office hours will be collected, however no action can be
guaranteed until the next working day.
Onsite assistance guaranteed within 72 hours during the business week.

6.3. Availability Planning
- Availability is the ability of a system to withstand or recover from exceptional situations,
such as a computer failure. All components have built-in failover features to ensure that
system handles exceptions well.
- You can configure components in each of the system tiers to enhance availability. As a
general rule, make all of system components available on at least two computers. If the
computer on which a system component is running fails, another computer takes over.
- If, for tuning reasons, you are not running all components on every server, ensure that each
component is running on at least two servers. In the event of a computer failure, the
remaining component processes requests. Performance may degrade, but there will be
service.

VII. Continuity Management
7.1. Developing continency plans



Risk reduction when the system has been down

Name of Functions

Support Services

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IS Theories & Practices – Team 2


Add & Delete Staff




Working Schedule




Timekeeping





Evaluation




Payroll




Staff Management Software

Adding new employee information or deleting old employee
information is essential but not important to other functions.
We recommend using the Microsoft Excel spreadsheet to store
new employee information during downtime, the system after
fixed will be automatically synchronized with spreadsheet.
Working schedule will be backed up daily so the downtime will
not affect it. However, if your employees register a working
time at that time, it will be a big problem.
We will provide a similar feature running in parallel at this time
to replace it in case of an emergency.
This function must be available daily. If this function is
downtime, we will provide a similar feature running in parallel
at this time immediately to replace it in case of an emergency.
Staff will enter staff code into backup system instead of
fingerprint check-in.
Printing a code on staff card and using it for check-in is another
way.
This function must be available daily. If this function is

downtime, we will provide a similar feature running in parallel
at this time immediately to replace it in case of an emergency.
The backup system will be based on check-in time and rating
them.
Automatic payroll function is not prioritized as other functions.
However, this function be downtime at the end of the month
will be a big problem.
We will provide a similar feature running in parallel at this time
to replace it in case of an emergency.
If the manager wants to use the Microsoft Excel spreadsheet,
the system after fixed will be automatically synchronized with
spreadsheet.

7.2. Planning for ITSCM
IT SCM needs to create a series of documents, including: A risk prevention plan, an emergency
management plan, a recovery plan.
 Risk Prevention Plan: Distributed data storage; back-up electricity power supply systems;
data back-up policies; duplication of critical systems; passive security systems.
 Emergency Management Plan:
- Evaluating the impact of the contingency on the IT infrastructure.
- Assigning emergency roles to IT service personnel.
- Informing users and customers of a serious interruption or service degradation.
- Procedures for contact and collaboration with the suppliers concerned.
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- Protocols for putting the relevant recovery plan into action.
 Recovery Plan:
- Assigning personal and resources.
- Alternative hardware facilities.
- Security plans guaranteeing the integrity of the data.
- Data recovery procedures.
- Cooperation agreements with other organizations.
- Protocols for informing customers.
Periodically inspect the infrastructure, system network, and functions of system per year.

VIII. Financial Management
8.1.

Analysis Financial & Prepare Budget
BUDGET DETAIL ESTIMATE
Service component

Hardware

Status

Price (VND)

Costs (VND)

Printer

Buy 1

1,800,000

1,800,000

Finger Scanning

Buy 15

6,990,000

104,850,000

RAM 4GB
Intel® Core™ I54460 Processor
LAN Network

Buy 15

750,000

11,250,000

Buy 15

4,295,000

64,425,000

FPT Wifi Internet
Infrastructure

Software

Training

Server Viettel IBM2

Rent

Viettel Cloud Server

Rent

HRM Software

Buy 1

BKAV Pro Internet
Security
Windows 7 no
Activate

Buy 15

300,000 /
Month
4,700,000 /
Month
700,000 /
Month

299,000 /
Month

Free

Free
More 165
Staff

N/A

15,000,000
3,600,000 /
Year
56,400,000 /
Year
8,400,000 /
Year
40,000,000 /
Year
4,485,000 /
Year

33,000,000

Setup and
Maintaining
Other

Every quarter

Meeting, document,
cable, …
TOTAL

Update

5,000,000
2,000,000
350,210,000

Page 19


IS Theories & Practices – Team 2

8.2.
NO

Staff Management Software

Accounting price for software
Module

1

Functions

Website

FOR

2

MANAGEMENT

Management
staff’s status

3

Management
interface

4

User
interface

FOR STAFF

Real-time
checking
software
TOTAL

5

Detail and

Time

Costs

Deliverables

(days)

(VND)

15

10,000,000

20

15,000,000

15

5,000,000

15

5,000,000

15

5,000,000

80

40,000,000

Address:

User interface, where
you are using all the
function of our software.
Showing all the
information about staff:
profile, working
schedule, evaluation, …
Contain all the function
they can use in a screen
and showing status of
staff.
Showing all functions
staff can use in a screen
and showing status of
them.
Using finger scanner to
store data in server.

8.3. Accounting
8.3.1. Hardware
IMAGES

NAME

SPECIFICATIONS




Printer







Each person can register
10 fingerprints, one
password and 1 card.
Fingerprint capacity:
8,000
Card capacity: 10,000
Record capacity:
200,000
The fingerprint sensor is
the next-generation
optical sensor to prevent
scratches and abrasions
Fingerprint Algorithm
VX10.0

Price
(VND)

1,800,000

Page 20


IS Theories & Practices – Team 2

Staff Management Software




Finger
Scanning






Single Print
Print speed: 20 pages
per minute
Maximum resolution of
2400x600 dpi
1MB of memory
Prints A4, A5, Letter,
Legal
USB 2.0 connection
Use TN-1010 ink, Drum
DR-1010

6,990,000

RAM 4GB

 Capacity: 4GB
 Type: 288-Pin DDR4
SDRAM
 Speed: DDR4 2400 (PC4
19200)
 Cas Latency: 16
 Timing: 16-16-16-39
 Voltage: 1.2V
 Multi-channel Kit: Dual
Channel Kit
 Color: Black / Golden
 Heat Spreader: Yes
 Fan Included: No

Intel®
Core™ I54460
Processor

 Intel® Core™ I5-4460
 Product Type: Processor
Intel
 Processor Type: Intel
4,295,000
Core i54460 (4th Gen)
 Number of Cores: QuadCore / 4 threads
 Cache: 6 MB

750,000

8.3.2. Infrastructure
IMAGES

NAME
LAN
Network

SPECIFICATIONS

Price
(VND)
15,000,000

Page 21


IS Theories & Practices – Team 2

Staff Management Software

FPT Wifi
Internet

Server
Viettel
IBM2

 Package: F2
 Bandwidth: 32 Mbps
 Infrastructure: GPON

 Package: IMB2
 CPU: E5-2609 2.4GHz,
10MB LGA2011
 Memory: 2 x 4 GB
 Hard Drive: 2 x 500GB
SATA 7.2Krpm

300,000 /
Month

4,700,000
/ Month

8.3.3. Software
IMAGES

NAME

SPECIFICATIONS

HRM
Software

BKAV Pro
Internet
Security

Price
(VND)

40,000,000
/ Year

 Real-time anti-malware
features.
 Anti-spyware,
behavioral-based
malware remover.
 Privacy and data
protection.
 Smart scan.
 Smart Connection to
BKAV Contact Center.

299,000 /
Month

Page 22


IS Theories & Practices – Team 2

Staff Management Software

Windows 7
no Activate

 Version: 7 Professional
no Active
 File size: 8.3 MB

Free

8.3.4. Training
More 165 Staff: 33,000,000 VND

8.3.5. Setup and maintaining
Every quarter: 5,000,000 VND

8.3.6. Other
For meeting, document, ...: 2,000,000 VND

What is the total cost spent: 1,800,000 + 104,850,000 + 11,250,000 + 64,425,000 +
15,000,000 + 3,600,000 + 56,400,000 + 40,000,000 + 4,485,000 + 8,400,000 + 33,000,000 +
5,000,000 + 2,000,000 = 350,210,000 VND

8.4.

Charging

The total prices that customer's need pay for the system: 350,210,000 VND.

IX. Configuration Management
Configuration management is a systems engineering process for establishing and maintaining
consistency of a product's performance, functional, and physical attributes with its
requirements, design, and operational information throughout its life.

This document only mentions the sample to the configuration management of the 5 stores.

Identifies

ID1

Type

PC DELL

CIS

- RAM 4GB
- Intel® Core™ I54460 Processor

Location

Cashier

Status

Old need
upgrading

Inter
Servicer
relation
ID6, ID11,
ID16,
ID17,

Head store
ID26,
ID27,
ID28

Page 23


IS Theories & Practices – Team 2

Staff Management Software

ID7, ID12,
ID18,
ID19,
ID26,
ID27,
ID28
ID8, ID13,
ID20,
ID21,
ID26,
ID27,
ID28
ID9, ID14,
ID22,
ID23,
ID26,
ID27,
ID28

ID10,
ID15,
ID24,
ID25,
ID26,
ID27,
ID28

ID2

PC DELL

Cashier

Old need
upgrading

ID3

PC DELL

Cashier

Old need
upgrading

ID4

PC DELL

Cashier

Old need
upgrading

ID5

PC DELL

Cashier

Old need
upgrading

ID6

FINGER
SCANNER

Cashier

New

ID1

Cashier

ID7

FINGER

SCANNER

Cashier

New

ID2

Cashier

ID8

FINGER
SCANNER

Cashier

New

ID3

Cashier

ID9

FINGER
SCANNER

Cashier

New

ID4

Cashier

ID10

FINGER
SCANNER

Cashier

New

ID5

Cashier

ID11

PRINTER

Cashier

New

ID1

Cashier

ID12

PRINTER

Cashier

New

ID2

Cashier

- Single Print
- Print speed: 20
pages per minute
- Maximum
resolution of
2400x600 dpi
- 1MB of memory
- Prints A4, A5,
Letter, Legal
- USB 2.0 connection
- Use TN-1010 ink,
Drum DR-1010

- Each person can
register 10
fingerprints, one
password and 1 card.

- Fingerprint
capacity: 8,000

Head store

Head store

Head store

Head store

Page 24


IS Theories & Practices – Team 2

ID13

PRINTER

ID14

PRINTER

ID15

PRINTER

ID16

- Card capacity:
10,000
- Record capacity:
200,000
- The fingerprint
sensor is the nextgeneration optical
sensor to prevent
scratches and
abrasions
- Fingerprint
Algorithm VX10.0

Staff Management Software

Cashier

New

ID3

Cashier

Cashier

New

ID4

Cashier

Cashier

New

ID5

Cashier

CAMERA

Inside

Old

ID1

Head store

ID17

CAMERA

Outside

Old

ID1

Head store

ID18

CAMERA

Inside

Old

ID2

Head store

ID19

CAMERA

Outside

Old

ID2

Head store

ID20

CAMERA

Inside

Old

ID3

Head store

ID21

CAMERA

Outside

Old

ID3

Head store

ID22

CAMERA

Inside

Old

ID4

Head store

ID23

CAMERA

Outside

Old

ID4

Head store

ID24

CAMERA

Inside

Old

ID5

Head store

ID25

CAMERA

Outside

Old

ID5

Head store

ID26

HRM
SOFTWAR
E

PC Dell

New

ID1, ID2,
ID3, ID4,
ID5

Manager

PC Dell

New

ID1, ID2,
ID3. ID4,
ID5

Manager

ID27

BKAV
PRO

- Temperature range:
-20 - +80
- Pixel: 30w pixel,
Resolution:160*120,
320*240,640*480
- Output format: JPE
- Voltage: +5V
- Baud rate: 115200,
Current: Little that
90mA
- Minimum
Illumination:1 LUX
- Lens: 2.8mm
infrared lens

- Real-time antimalware features.
- Anti-spyware,
behavioral-based
malware remover.
- Privacy and data
protection.
- Smart scan.
- Smart Connection

to BKAV Contact
Center.

Page 25