Accounting principles 11e kieso kimmel chapter 005

Prepared by
Coby Harmon
University of California, Santa Barbara
Westmont College

5-1


5

Accounting for
Merchandising
Operations

Learning Objectives

After studying this chapter, you should be able to:
[1] Identify the differences between a service and merchandising companies.
[2] Explain the recording of purchases under a perpetual inventory system.
[3] Explain the recording of sales revenues under a perpetual inventory
system.
[4] Explain the steps in the accounting cycle for a merchandising company.
[5] Distinguish between a multiple-step and a single-step income statement.

5-2


Preview of Chapter 5

Accounting Principles
Eleventh Edition

Weygandt Kimmel Kieso
5-3


Merchandising Operations
Merchandising Companies
Buy and Sell Goods
Retailer

Wholesaler

Consumer

The primary source of revenues is referred to as
sales revenue or sales.
5-4

LO 1 Identify the differences between service and merchandising companies.


Merchandising Operations
Income Measurement
Sales
Revenue

Less

Cost of
Goods Sold

Not used in a
Service business.

Equals

Gross
Profit

Cost of goods sold is the total
cost of merchandise sold during
the period.

5-5

Illustration 5-1
Income measurement process for a
merchandising company

Less

Operating
Expenses

Equals

Net
Income
(Loss)

LO 1 Identify the differences between service and merchandising companies.

Merchandising Operations
Operating
Cycles

Illustration 5-2

The operating
cycle of a
merchandising
company
ordinarily is longer
than that of a
service
company.
Illustration 5-3
5-6

LO 1 Identify the differences between service and merchandising companies.


Merchandising Operations
Flow of Costs

Illustration 5-4

Companies use either a perpetual inventory system or a periodic inventory
system to account for inventory.
5-7

LO 1 Identify the differences between service and merchandising companies.


Merchandising Operations
Flow of Costs
Perpetual System

5-8



Maintain detailed records of the cost of each inventory
purchase and sale.



Records continuously show inventory that should be on
hand for every item.



Company determines cost of goods sold each time a
sale occurs.

LO 1 Identify the differences between service and merchandising companies.


Merchandising Operations
Flow of Costs

Periodic System


Do not keep detailed records of the goods on hand.



Cost of goods sold determined by count at the end of
the accounting period.



Calculation of Cost of Goods Sold:
Beginning inventory
$ 100,000
Add: Purchases, net

5-9

800,000
Goods available for sale

LO 1


Merchandising Operations
Flow of Costs
Advantages of the Perpetual System

5-10



Traditionally used for merchandise with high unit values.



Shows the quantity and cost of the inventory that should
be on hand at any time.



Provides better control over inventories than a periodic
system.

LO 1 Identify the differences between service and merchandising companies.


5-11


Recording Purchases of Merchandise


Made using cash or credit (on account).
Illustration 5-6



Normally record when

goods are received from the
seller.



Purchase invoice should
support each credit
purchase.

5-12

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Illustration 5-6

Illustration: Sauk Stereo (the
buyer) uses as a purchase
invoice the sales invoice
prepared by PW Audio Supply,
Inc. (the seller). Prepare the
journal entry for Sauk Stereo for
the invoice from PW Audio
Supply.
May 4

Inventory
Accounts Payable

5-13

3,800
3,800

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Freight Costs – Terms of Sale

Illustration 5-7
Shipping terms

Ownership of the goods
passes to the buyer when the
public carrier accepts the
goods from the seller.

Ownership of the goods
remains with the seller until
the goods reach the buyer.

5-14

Freight costs incurred by the seller are an operating expense.

LO 2

Recording Purchases of Merchandise
Illustration: Assume upon delivery of the goods on May 6,
Sauk Stereo pays Public Freight Company $150 for freight
charges, the entry on Sauk Stereo’s books is:
May 6

Inventory

150

Cash

150

Assume the freight terms on the invoice in Illustration 5-6 had
required PW Audio Supply to pay the freight charges, the
entry by PW Audio Supply would have been:
May 4

Freight-Out
Cash

5-15

150
150

LO 2 Explain the recording of purchases under a perpetual inventory system.

Recording Purchases of Merchandise
Purchase Returns and Allowances
Purchaser may be dissatisfied because goods are damaged
or defective, of inferior quality, or do not meet specifications.

5-16

Purchase Return

Purchase Allowance

Return goods for credit if the
sale was made on credit, or
for a cash refund if the
purchase was for cash.

May choose to keep the
merchandise if the seller will
grant a reduction of the
purchase price.

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Illustration: Assume Sauk Stereo returned goods costing
$300 to PW Audio Supply on May 8.
May 8

Accounts Payable

Inventory

5-17

300
300

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Review Question
In a perpetual inventory system, a return of defective
merchandise by a purchaser is recorded by crediting:
a. Purchases
b. Purchase Returns
c. Purchase Allowance
d. Inventory

5-18

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Purchase Discounts
Credit terms may permit buyer to claim a cash discount
for prompt payment.
Advantages:

5-19

Example: Credit terms
may read 2/10, n/30.



Purchaser saves money.



Seller shortens the operating cycle by converting the
accounts receivable into cash earlier.

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Purchase Discounts - Terms

5-20

2/10, n/30

1/10 EOM

n/10 EOM

2% discount if
paid within 10

days, otherwise
net amount due
within 30 days.

1% discount if
paid within first 10
days of next
month.

Net amount due
within the first 10
days of the next
month.

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Illustration: Assume Sauk Stereo pays the balance due of
$3,500 (gross invoice price of $3,800 less purchase returns
and allowances of $300) on May 14, the last day of the
discount period. Prepare the journal entry Sauk Stereo
makes on May 14 to record the payment.
May 14

Accounts Payable
Inventory
Cash

3,500

70
3,430

(Discount = $3,500 x 2% = $70)
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LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Illustration: If Sauk Stereo failed to take the discount, and
instead made full payment of $3,500 on June 3, the journal
entry would be:
June 3

Accounts Payable
Cash

5-22

3,500
3,500

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Purchase Discounts
Should discounts be taken when offered?

Example: 2% for 20 days = Annual rate of 36.5%
$3,500 x 36.5% x 20 ÷ 365 = $70

5-23

LO 2 Explain the recording of purchases under a perpetual inventory system.


Recording Purchases of Merchandise
Summary of Purchasing Transactions

4th - Purchase
6th – Freight-in

3,800
150

Balance

3,580

5-24

300
70

8th - Return
14th - Discount

LO 2 Explain the recording of purchases under a perpetual inventory system.

Recording Sales of Merchandise


Made using cash or credit (on account).
Illustration 5-6

5-25



Sales revenue, like service
revenue, is recorded when
the performance obligation
is satisfied.



Performance obligation is
satisfied when the goods
are transferred from the
seller to the buyer.



Sales invoice should
support each credit sale.
LO 3 Explain the recording of sales revenues under
a perpetual inventory system.