Exporing microsoft office 2013 ch09

Exploring Microsoft Office 2013
Excel Comprehensive

by Mary Anne Poatsy, Keith
Mulbery, Jason Davidson

Chapter 9
Multiple-Sheet
Workbook Management
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

1


Objectives
• Work with grouped
worksheets
• Manage windows and
workspaces
• Insert hyperlinks
• Insert a 3-D formula
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

2


Objectives
• Link workbooks
• Audit formulas
• Set up a Watch Window
• Validate data

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3


Working with Grouped Worksheets
• Worksheets frequently contain similar
content and formatting
• Worksheets with like structure and
formatting provide consistency and
continuity
• Grouping worksheets allows the same
action to be done at the same time to
all grouped worksheets
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4


Working with Grouped Worksheets
• Grouping worksheets allows
simultaneous:
– Data entry
– Structural changes
– Formatting
– Page layouts and printing

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5


Working with Grouped Worksheets

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6


Managing Windows and
Workspaces
• Worksheets can be:
– Hidden and unhidden
– Opened in another window
– Arranged
•
•
•
•

Tiled
Horizontal
Vertical
Cascaded

• Split
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7

Managing Windows and
Workspaces

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

8


Managing Windows and
Workspaces

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9


Inserting Hyperlinks
• Hyperlinks connect to:
– Another location in the same/different
worksheet
– Another file
– Web page
– E-mail

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

10

Inserting Hyperlinks
• Creating a hyperlink:
– Click Hyperlink in the Links group on the
INSERT tab
– Right-click the cell or object and select
Hyperlink
– Click a cell or object and press Ctrl+K

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11


Inserting Hyperlinks

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

12


Inserting a 3-D Formula
• 3-D reference—pointer to a cell in
another worksheet
– Its form is: WorksheetName!RangeOfCells
• For example: October!E3
• Where October is the name of the other
worksheet

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

13


Inserting a 3-D Formula
• 3-D formula—formula or function that
refers to the same cell or the same
range of cells in multiple worksheets
– Form is: =SUM(‘First Worksheet:Last
Worksheet’!RangeOfCells)
• For example: =SUM(‘Qtr1:Qtr4’!E3)
• Where Qtr1 … Qtr4 are four worksheets

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

14


Inserting a 3-D Formula

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

15


Linking Workbooks
• Linking—creates external cell
references from worksheets in one
workbook to cells on a worksheet in
another workbook

• Source file—contains original data that
is needed in another file
• Destination file—contains pointer to
receive data from the source file
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

16


Linking Workbooks
• Linking formula:
– [WorkbookName]WorksheetName!
RangeOfCells
• For example: [Indianapolis.xlsx]Qtr3!A1
• Where Indianapolis is the name of an external
Excel file

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

17


Linking Workbooks
• When both the source and destination
files are open:
– Changes made to the source file are
made in the destination file

• If the destination file is closed when
changes are made to the data in the

source file:
– The destination file does not
automatically update
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

18


Linking Workbooks

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19


Auditing Formulas
• Worksheet Errors
– Syntax—occurs when a formula or
function violates correct construction
• Misspelled function name or illegal use of an
operator

– Logic—incorrect construction produces
inaccurate results
• Wrong operator or cell reference in a function

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20

Auditing Formulas

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21


Auditing Formulas
• Precedent cells—referenced in a formula
• Dependent cells—contain formulas that
refer to other cells
• Trace Precedents and Trace Dependents
—show relationships between cells and
formulas
• Tracer arrows—start in a precedent cell
and end with an arrowhead at the
dependent cell
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice

22


Auditing Formulas

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23

Auditing Formulas
• Checking for and repairing errors
• Error Checking button—checks for
errors that have occurred in formulas
anywhere in a worksheet
• IFERROR function—checks a cell or a
formula to see if an error results
– Form is: =IFERROR(value,value_if_error)

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24


Setting Up a Watch Window

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