exploring microsoft office 2016 p8
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Exploring
®
®
Microsoft
PowerPoint
Microsoft® PowerPoint®
2016
2016
Series Editor Mary Anne Poatsy
Krebs |Lawson
Series Created by Dr. Robert T. Grauer
Chapter 8
Collaboration and Distribution
Collaborating, Preparing, Securing, and
Sharing a Presentation
Copyright © 2017 Pearson Education, Inc.
Objectives
• Work with Comments and Annotations
• Show, Hide, and Print Markup
• Compare and Merge Presentations
• View Presentation Properties
Copyright © 2017 Pearson Education, Inc.
Objectives
• Check a Presentation for Issues
• Protect a Presentation
• Select a Presentation File Type
• Save and Share a Presentation
Copyright © 2017 Pearson Education, Inc.
Objective 1:
Work with Comments and
Annotations
Skills: Insert Annotations Insert a Comment
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Work with Comments and
Annotations
Comment
Box
Click New
Comment
Comment
icon
Reply box
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Work with Comments and
Annotations
Select
Pointer
Options
Select Pen
or
Highlighter
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Objective 2:
Show, Hide, and Print Markup
Skills: Show Markup Hide Markup Print Markup
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Show, Hide, and Print Markup
Toggle on
or of
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Show, Hide, and Print Markup
Select
layout
Prints
comments
and
markup
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Objective 3:
Compare and Merge
Presentations
Skills: Compare Presentations Merge Presentations
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Compare and Merge Presentations
End Review
Slide
Changes
Revisions
pane
Presentation
Changes
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Objective 4:
View Presentation Properties
Skills: View Presentation Properties Change Presentation Properties
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View Presentation Properties
• Document properties
Author
Title
File size
Keywords
Statistics
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View Presentation Properties
Tags
(keywords)
Author
Show All
Properties
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View Presentation Properties
Advanced
Properties
dialog box
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Objective 5:
Check a Presentation for Issues
Skills: Inspect the Presentation Check for Compatibility
Copyright © 2017 Pearson Education, Inc.
Check a Presentation for Issues
• PowerPoint preparing and securing features
Check for accessibility issues
Run a compatibility check
Mark the presentation as final
Add password
Allow rights
Attach a digital signature
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Check a Presentation for Issues
Protection
Options
Inspection
Options
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Check a Presentation for Issues
• Document Inspector searches for:
Comments and Annotations
Properties and Personal Information
Embedded Documents
Macros, Forms, and ActiveX Controls
Custom XML Data Invisible On-Slide
Content
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Check a Presentation for Issues
Select
content to
be removed
Click Check
for Issues
Check
indicates no
data found
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Check a Presentation for Issues
• Accessibility Checker—helps identify and resolve accessibility
problems
• Accessibility Checker categories
Errors—content is unreadable
Warnings—content is difficult to read
Tips—content that may or may not make it difficult to read
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Check a Presentation for Issues
Accessibility
Checker pane
Errors
Warnings
Tips
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Check a Presentation for Issues
Editing
problem
Customized
layout
problem
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Objective 6:
Protect a Presentation
Skills: Set a Password Remove a Password Mark as Final
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