CP 3 vol 3 EN final

Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Tender Documents
FOR

Ho Chi Minh City Urban Railway Construction
Project
Ben Thanh - Suoi Tien Section (Line 1)

CONTRACT PACKAGE-3:
E&M, ROLLING STOCK, TRACKWORK,
MAINTENANCE

Volume 3
Employer’s Requirements – General
Specifications

Management Authority for Urban Railways
Ho Chi Minh City People’s Committee

Final


Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications

Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Tender Documents
For
Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

CONTRACT PACKAGE 3:

E&M, ROLLING STOCK, TRACKWORK, MAINTENANCE

VOLUME 3
Employer’s Requirements – General Specifications

TABLE OF CONTENTS

SECTION

PAGE

1.

INTRODUCTION

3

2.

DEFINITIONS AND ABBREVIATIONS

4

3.

RELEVANT DOCUMENTS

11

4.

DESIGN AND CONSTRUCTION PHASES

12

5.

EMPLOYER’S OUTLINE SPECIFICATIONS, SPECIFICATIONS IN SI UNITS AND
APPLICABLE STANDARDS

17

6.

SURVEY AND SITE INVESTIGATIONS

18

7.

PLANNING AND PROGRAMME REQUIREMENTS

19

8.

MANAGEMENT PLANS

35

9.

DOCUMENTS SUBMISSION AND RESPONSE PROCEDURE

56

10.

QUALITY ASSURANCE

60

11.

REQUIREMENTS FOR SITE HEALTH AND SAFETY PLAN

68

12.

ENVIRONMENTAL PROTECTION REQUIREMENTS

86

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

13.

THE SITE ESTABLISHMENT AND ATTENDANCE

94

14.

CLIMATIC CONDITIONS

105

15.

CONTRACTOR’S CO-ORDINATION WITH OTHERS

107

16.

CONTRACTOR’S PROJECT ORGANISATION

120

17.

SOFTWARE

121

18.

MATERIALS AND EQUIPMENT

125

19.

PACKAGING, STORAGE, SHIPPING AND DELIVERY

128

20.

THE WORKS AND CARE OF THE WORKS

132

21.

DAMAGE AND INTERFERENCE

135

22.

TEMPORARY ELECTRICITY SUPPLY

142

23.

MOCK-UPS, PROTOTYPES AND SAMPLES

148

24.

SECURITY REQUIREMENTS

149

25.

TESTING AND COMMISSIONING

150

26.

TASK AND RESPONSIBILITY IN MAINTENANCE

165

27.

OPERATION AND MAINTENANCE DOCUMENTATION

170

28.

TRAINING AND TRANSFER OF KNOWLEDGE AND SKILLS

176

29.

SUPPLY OF SPARE PARTS, CONSUMABLES, SPECIAL TOOLS AND TEST
EQUIPMENT

180

30.

AFTERCARE SERVICES

186

31.

SYSTEMS OPERATION PLAN

187

32.

CODES AND STANDARDS

188

33.

DISASTER PREVENTION POLICY

189

34.

REQUIREMENTS FOR HIV/AIDS PREVENTION PROGRAMME

190

35.

PUBLIC RELATIONS

191

36.

GENERAL REQUIREMENTS RELATED TO OPERATION AND MAINTENANCE

192

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

EMPLOYER’S REQUIREMENTS - GENERAL SPECIFICATIONS
1.

INTRODUCTION

1.1

APPLICATION OF THE GENERAL SPECIFICATION (GS)

1.1.1

The provisions contained in the Particular Specifications (PS) and the Employer’s
Drawings shall prevail over the provisions contained in this GS.

1.1.2

The provisions contained in the GS shall prevail over the provisions contained in,
Vietnamese Standards, Japanese Standards, International Standards, and similar
standard documents stated in the Contract.

1.1.3

This GS shall be read in conjunction with the other documents constituting the Contract.
∗

End of Section

∗

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

2.

DEFINITIONS AND ABBREVIATIONS

2.1

DEFINITIONS:
In addition to the words and expressions defined in the General Conditions of Contract
(GCC), further following words and expressions shall have the meaning assigned to them
except where the context otherwise requires :
"As-Built Drawings": means those drawings produced by the Contractor and endorsed by
it as true records of construction of the Permanent Works and which have been agreed
with the Employer's Representative.
"Combined Services Drawings" (CSD): means drawings showing the locations, layouts
and sizes of all services including those of other contractors co-ordinated so as to
eliminate all clashes.
“Commissioning”: means the process of setting to work the complete transportation
system through a series of integrated tests that demonstrate the installation and
performance in accordance with the specified criteria.
"Construction Phase": has the meaning identified in Section 4 of this GS
“Consumables”: means those parts that are not repairable and usually have a relatively
short life span.
“Contractor”: means the person(s) named as Contractor in the Contract Agreement and
the legal successors in title to this person(s).
“Critical Path Method Network”; means a mathematically based algorithm chart set up
for scheduling a set of project activities.
“Day”: means calendar day unless expressly stated otherwise.
“Defects Liability Period”: means the period during which the Contractor is responsible to
remedy any defective work which becomes apparent during the Defects Liability Period.
The Defects Liability Period for this Contract is 730 calendar days.

“Defects Notification Period”; means the period during which the Employer is responsible
to notify the Contractor of any defective work which becomes apparent during the
Defects Liability Period defined above.
“Defined Area”: means an area within which Works Trains will be operated and the
Employer’s defined area working safety rules will apply.
“Depot and Workshop Equipment” includes Equipment and Plant in depot and workshop,
Infrastructure Maintenance Vehicles and related works
"Design Manual": means the manual to be prepared and submitted by The Contractor as
part of the Definitive Design and as described in the Employer's Requirements –
Particular Specifications
"Design Package": has the meaning identified in Section 4 of this GS.
"Design Phase": has the meaning identified in Section 4 of this GS.
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

“Extended Preliminary Design”: has the meaning identified in Section 4 of this GS.
“Factory Acceptance Tests”: means the tests to be performed at the Contractor’s
factories prior to delivery to the Site to verify compliance with the Specification and
quality standards
“Final Design”: has the meaning identified in Section 4 of this GS.
“First line maintenance”: Inspection and repair work on site for infrastructure, on daily
and/or monthly inspection of rolling stock without dismantling which consist of

adjustment, replace equipment or part
“Headway”: means the time between the departure time of a train and that of the
succeeding train.
“Installation Tests”: means the tests to be performed to verify the conformity of
completion of an installation/assembly to the design documents previously reviewed
without objection by the Employer’s Representative prior to the start of Commissioning.
Installation Tests do not form part of the Tests on Completion to be performed by the
Contractor in order to achieve Employer’s Taking Over of the Works or any Section
however they must be successfully completed before the Tests on Completion can
commence.
“Integrated Testing and Commissioning” means those tests that demonstrate the
integration of the complete transport system meeting the requirements of the
Specification in an operating environment. Integrated Testing and Commissioning form
part of the Tests on Completion to be performed by the Contractor in order to achieve
Employer’s Taking Over of the Works or any Section.
“Interfacing Contractor”: means the Contractor’s Counterpart from either Contract
Package 1, 2 or 3 who has an interface requirement with the Contractor in order to fulfil
the Employer’s Requirements.
“Key Dates”: means the date by which the Contractor completes a Key Date activity. Key
Dates are subdivided into two categories:
(1) Key Date for the access of the Contractor CP-3 to the Contractor’s Site, and
(2) Key Date for Tests on Completion and the Contract Completion Date.
For Key Dates Types 1 and 2: Liquidated Damages will be imposed at the rate given in
Appendix 1 to the Letter of Tender for the period of time that the Key Date requirement
remains unachieved.
“Maintenance”: includes Maintenance, Consumables, Training of O&M Company’ staff
and related works.
“Maintenance Contract”: Contract between the Contractor and the Employer or his O&M
Company on maintenance of Railway Systems including Train Control and Signalling
System, Traction and Auxiliary Power Supply System and Substations,

Telecommunication System and Operation Control Centre facilities, Rolling Stock, Track
work, Depot and Workshop Equipment, Infrastructure Maintenance Vehicles, Automatic
Fare Collection System and relevant works during five (5) years starting from the

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

commencement of revenue service of the Line between Ben Thanh Station and Suoi
Tien Terminal Station.
"Notice": means a Notice of No Objection.
“Operation & Maintenance Company (the)”: means the organization to be settled by HPC
(Ho Chi Minh People's Committee) or MAUR (Management Authority for Urban Railway)
for the purpose of railway operation and maintenance of Ho Chi Minh City Urban Railway
System including the Line 1
“Partial Acceptance Tests”: means the functional tests to be performed on components
and parts of systems to meet the specified criteria. Partial Acceptance Tests form part of
the Tests on Completion to be performed under the Contract in order to achieve
Employer’s Taking Over of the Works or any Section.
“Peak Load”: means the biggest volume of the passengers per hour in a day at a
section.
“Preventive maintenance”: means maintenance that will be carried out periodically not to
have the facility or rolling stock failed at the operation.

“Quality Control Point”: means a point in time when a notice or other document is to be
submitted to the Employer’s Representative in accordance with the Contract before the
Contractor can commence, proceed with or terminate an activity
“Quality Hold Point”: means a point in time when a notice of no objection by the
Employer’s Representative is required
“Railway Core System”: is a general name showing the system consisting of
subsystems; signalling, train control, telecommunication, power supply, track, rolling
stock, AFC, depot and workshop equipment, etc.
"Railway Envelope": means the zone or zones within the Works containing the trackwork
and equipment necessary for the operation of the railway.
“Recovery/corrective maintenance”: Maintenance activity to restore the performance and
faculty of the system or equipment by adjusting, repair or replacement of part after failure
“‘S’ curve”: means the graphical relationship between the planned (and actual where
appropriate) quantity of completed work (or resources) and time. The curve produced is
to be illustrated on an accumulative basis where the slope of the line indicates the rate of
undertaking the work or rate of expenditure of the resources.
“Scheduled maintenance”: Maintenance activity to prevent failures by doing inspection,
checking and adjustment, etc. periodically
“Second line maintenance”: Inspection and repair work on workshop with dismantling or
disassembling which consist of replace equipment or part, and repair
"Services, Electrical, Mechanical Drawings" (SEM): means those drawings produced by
the Contractor showing the locations, sizes and details for openings in structural
elements for Mechanical and Electrical facilities and other related contracts.
“Trial Run”: means the phase after completion of the System Acceptance Tests where

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

the training and operating procedures are validated through the running of the trains to
the published timetable. Trial Run form part of the Tests on Completion to be performed
under the Contract in order to achieve Employer’s Taking Over of the Works or any
Section.
“Software maintenance”: Activities on debagging, improvement, modification or replace
of software
“Spare parts” means those parts which are generally repairable and have normally a
service life of several years.
“Specification (the)”: means the aggregate sum of the documents and any amendments
thereto, issued to Tenderers by MAUR as part of the Tender process before the final
date for submission of Tenders.
“Specification (this)”: means the particular document within which the reference is made.
"Structure Gauge": means the profile related to the designed normal co-ordinated axis of
the track into which no part of any structures or fixed equipment may penetrate.
“System Acceptance Tests”: means those tests that demonstrate the performance of the
installation/equipment to the specified requirements as detailed in the PS. SATs form
part of the Tests on Completion to be performed under the Contract in order to achieve
Employer’s Taking Over of the Works or any Section.
“Systemwide Contractor”: means a Railways System Package Contractor
“Third line maintenance”: Inspection and repair work done for replaced equipment or part
including identification of cause of the failure
“Validation”: means the process of confirmation by examination and provision of
objective evidence that the application produced achieves the particular requirements
specified.

“Verification”: means the process of confirmation by examination and provision of
objective evidence that the specified requirements have been incorporated within design.
"Works Specification": means the combined specifications prepared by the Contractor
format which combines the Employers Design Criteria, the Employer's Outline
Construction Specifications and those parts of the Contractor's Technical Proposals
which specify standards for design and construction which are developed during the
Design Phase.
2.2

ABBREVIATIONS

2.2.1

Common abbreviations used in the GS and in the PSs shall have the following meanings:

ACB

: Air Circuit Breaker

AFC

: Automatic Fare Collection

ATO

: Automatic Train Operation

ATP

: Automatic Train Protection

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

ATS

: Automatic Traffic Supervision

BAS

: Building Automation System

BCC

: Backup Control Centre

BS

: British Standard

CADD

: Computer Aided Design and Drafting

CAR

: Corrective Action Request

CBD

: Central Business District

CCTV

: Closed Circuit Television

CIF

: Cost, Insurance and Freight

CNP

: Construction Noise Permits

COTS

: Commercial Off the Shelf

CPM

: Critical Path Method

CV

: Curriculum Vitae

DLP

: Defects Liability Period

DVT

: Design Verification Table

ECS/TVS

: Environmental Control System/Tunnel Ventilation System

E&M

: Electrical & Mechanical

EMC

: Electromagnetic Compatibility

EMIP

: Environmental Mitigation Implementation Plan

EMP

: Environmental Management Plan

EMU

: Electric Multiple Unit

ETI

: Employer's Training Instructors

FAI

: First Article Inspection

FAT

: Factory Acceptance Test(s)

FMEA

: Failure Modes and Effects Analysis

FMECA

: Failure Modes, Effects and Criticality Analysis

GC

: General Consultant

GCC

: General Conditions of Contract

GIF

: Graphic Information Format

GS

: General Specification (this document)

HCMC

: Ho Chi Minh City

HV

: High Voltage

IC Card

: Integrated Circuit Card

IEC

: International Electro-technical Commission

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

IEE

: The Institution of Electrical Engineers

IP

: Ingress Protection

ISO

: International Standards Organisation

ITT

: Instructions To Tenderers

ITU

: International Telecommunications Union

JIS

: Japanese Industrial Standards

LV

: Low Voltage

MAUR

: Management Authority for Urban Railways

MCB

: Miniature Circuit Breaker

MMI

: Man-Machine Interface

MOT

: Ministry of Transportation

MOC

: Ministry of Construction

MONRE

: Ministry of Natural Resources and Environment

MRT

: Mass Rapid Transit

NONO

: Notice of No Objection

NONOC

: Notice of No Objection with Comments

NOO

: Notice of Objection

NSR

: Noise Sensitive Receivers

OCC

: Operations Control Centre

OCS

: Overhead Contact System (Rigid Conductor)

OEM

: Original Equipment Manufacturer

OSR

: Operational Safety Report

OSR(S)

: Operational Safety Report (Software)

OHE

: Over Head Equipment (Flexible Catenary)

P3

: Primavera Project Planner

PA

: Public Announcement

Pax

: Passengers

PCBs

: Printed Circuit Boards

PLC

: Programable Logic Controller

PMIS

: Project Management Information System

PPE

: Personal Protective Equipment

PS

: Particular Specification

PSD

: Platform Screen Door

PVC

: Polyvinyl Chloride

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Ho Chi Minh City Urban Railway Construction Project

Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

QA

: Quality Assurance

RAMS

: Reliability, Availability, Maintainability and Safety

RTU

: Remote Terminal Unit

SAT

: Systems Acceptance Test(s)

PCC

: Particular Conditions of Contract

SCADA

: Supervisory Control and Data Acquisition

SI

: International System of Units

SIL

: Safety Integrity Level

SQAP

: Software Quality Assurance Plan

SRR

: Submission Review Request

SWA

: Steel Wire Armoured

T/C

: Time Chainage

TRIP

: Track Related Installation Programme

UPS

: Uninterrupted Power Supply

VNS

: Vietnamese Standards
Table 2-1 General Abbreviations

2.2.2

Further abbreviations may be defined within the body of the GS or PS where there is only
local applicability. Where such abbreviations exist the Contractor shall exercise great
care that the abbreviation is not used out of context when communicating with the
Employer, the Employer’s Representative or any Third Party.

2.2.3

Abbreviations of units of measurement used in the GS shall have the meanings as
defined under the SI units.

2.3

GLOSSARY OF TERMS

2.3.1

Words and expressions to which meanings are assigned in any paragraph of the GS
shall have the same meanings in other paragraphs of the GS except when the context
otherwise requires.

2.3.2

Utilities are electricity, lighting, traffic control, telephone and other communication cables,
gas, water, sewage and drainage pipes and ducts, including all associated protection,
supports, ancillary structures, fittings and equipment.
∗

End of Section ∗

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

3.

RELEVANT DOCUMENTS

3.1

This General Specification shall be read in conjunction with the General Conditions of
Contract (GCC), the Particular Conditions of Contract (PCC), the Particular
Specifications and the Employer’s Drawings and any other documents forming part of the
Contract.

3.2

The Contractor shall always immediately seek advice from the Employer’s
Representative in the event of conflicts between the provisions in the document.
In the event of a conflict between the provisions of the following documents the order of
the precedence will be:
(1)

Employer’s Requirements

(2)

Vietnamese and other International Standards referenced herein; and

(3)

Vietnamese and other International Standards.

3.3

Employer’s Drawings

3.3.1

The Employer’s Drawings assist in describing the scope of the Works in general and
clarify constraints, interface arrangements and the conceptual nature of the finished
structures/system outline.

3.3.2

The Contractor shall carefully check all Employer’s Drawings and advise the Employer’s

Representative of discrepancies, omissions, errors or ambiguities should any be found.

3.3.3

The Contractor shall note that any drawings included but marked “For information only”
do not form part of the Contract.

3.3.4

Dimensions shown on the Employer’s Drawings are indicative only and shall be
determined by the Contractor.

3.3.5

Where the Employer’s Drawings indicate the locations of existing utilities these are for
information and are assumed to be approximate only and it is the Contractor’s sole
responsibility to ensure that the precise nature and location of all existing utilities are
ascertained prior to undertaking any works.
∗

End of Section ∗

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

4.

DESIGN AND CONSTRUCTION PHASES

4.1

The contractor shall obtain the radio frequency allocation for signalling system,
telecommunication system and AFC to a relating Authority, e.g. Radio Frequency
Directorate (RFD), if necessary.

4.2

The Contractor shall execute the Works in two phases, the Design Phase and the
Construction Phase.

4.3

There are four Design Stages covering the Design Phase and Construction Phase:
(1)

INCEPTION DESIGN

(2)

TECHNICAL DESIGN

(3)

CONSTRUCTION/INSTALLATION DESIGN; and

(4)

AS-BUILT DOCUMENT

4.4

The Contractor shall submit all four stages of design in accordance with the Employer’s
Requirements herein and in accordance with Conditions of Contract Clause 5 for consent
and issue of Notices of No Objection

4.5

The Employer’s Representative will review the submissions in accordance with the
Contract to be satisfied that the submittal covers the obligations, extent and intended
purpose of the design of the Railway Core Systems and fully complies with the Contract.
The Design Stages and their relationship with Phases, construction activities and
Contract dates are indicated below in Figure 4.1

Commencement
Date

Inception
Design

Technical
Design

Construction/Installation
Design

Construction Phase

Design Phase

Figure 4-1

Construction

Taking-Over
Certificate

As-Built
Documents and
O+M Manuals

Stages of Design

4.6

The design of the Railway Core Systems shall be carried out in accordance with the
Contractor’s Quality Assurance Plan as described in Section 10.

4.7

All drawings and documents shall be produced and submitted in compliance with the
CADD and Document Standards as given in Appendix 4.

4.8

All design submissions shall include a compliant Design Certificate (Form DC) and,
where applicable, the Designer has fully checked the design as being compliant with all
QA procedures and fully compliant with the requirements of the Contract. Forms DC are
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

shown in Appendix 19 and 20, respectively.

4.9

Requirements during Design Phase:
The principal requirements of the Design Phase are the production of the Inception
Design and the Technical Design.
(1)

(2)

INCEPTION DESIGN
(a)

Within forty-five (45) days after the Commencement Date, the
Contractor shall submit the Inception Design as described herein for
consent in accordance with Conditions of Contract Clause 5 and
issue of a Notice of No Objection.

(b)

The Inception Design shall be based on the Contractor's Tender
Design and Technical Proposals and shall be sufficiently developed to
define the main elements of the design and shall include the main
documentation needed to prepare and develop the Technical Design
and to demonstrate compliance with design requirements.

TECHNICAL DESIGN
The Technical Design shall be the Inception Design developed to the stage
at which all elements of the Railway Core Systems are fully designed and
specified and shall detail and illustrate, in full, the Railway Core Systems.
During the preparation of the Technical Design, the Contractor shall in
particular:
(a)

all standards and regulations to be applied are complete;

(b)

calculation and analysis are complete;

(c)

all main and all other significant elements are delineated;

(d)

all protocol of tests and trials, all selection of materials and equipment
are complete;

(e)

shall take full account of the effect on the Railway Core Systems of
the proposed methods of manufacturing, installation, construction and
of the Temporary Works: and

(f)

complete all surveys, investigations and testing necessary to
complete the design of the Railway Core Systems in accordance with
the Contract.

Engineering studies and comparative evaluations shall be performed to ensure that the
designs incorporate features to achieve optimum performance of all elements. In
particular, the E&M design shall be reliable, energy and cost efficient with due
considerations to the local climate and conditions, safety, ease of installation, operation,
maintenance and future replacements.
The Technical Design shall include the Technical Design Drawings, Works
Specifications, Technical Design Report, Method Statement and any all other relevant
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

contents of the Technical Design.
The Contractor shall sub-divide the Technical Design into Design Packages which shall
be identified in the Design and Certification Submission Programme. The Design
Packages are to relate to the significant and clearly identifiable parts of the Technical
Design and shall address the design requirements as described herein. The Design
Packages shall facilitate the review and understanding of the Technical Design as a
whole and shall be produced and submitted in an orderly, sequential and progressive
manner to suit the Construction sequence and the Works Programme.
Separate Technical Design Submissions may be prepared for those major elements to
be procured by sub-contract and which sub-contracts include design. Where such work
is to be procured by the Contractor on the basis of outline design, design briefs and
performance specifications, such documents may be submitted as Technical Design
Submissions.
The Contractor shall submit the Technical Design as described herein for consent in
accordance with Conditions of Contract Clause 5 and issue of a Notice of No Objection.
The Contractor shall also require to obtain safety certification from Vietnam Register for
the Technical Design.
The design review process is shown in the Figure 4.2 below.

Contractor
submits
Technical
Design to ER
for Consent

ER Carries
Out and

Contractor

Issue
Notice

Submits

Prepares &
Construction/I
nstallation

ER Carries
Out Review

Construction

and Issue
Notice

Design to ER
for Consent

Figure 4.2 - Design Review Process

4.10

Requirements during Construction Phase
The principal requirements during the Construction Phase are the production, submission
and consent of the Construction/Installation Design, the As-Built Documents and the
O&M Manuals
(1)

CONSTRUCTION/INSTALLATION DESIGN
Upon the issue of a Notice of No Objection in respect of a Technical Design
Package
the
Contractor
shall
produce
the
respective
Construction/Installation Design which shall include, inter alia, the
Construction Technical Drawings, Work Specifications, Working Drawings,
and all other associated documents necessary to supplement the design
covered in the Technical Design and to comply with the Contract regarding
the construction of the Works such as detailed Method Statement, Safety
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Risk Assessment etc.
The Construction Technical Drawings shall be derived directly from the
Technical Design Drawings by the Designer and shall be identical to the
Technical Design except for the amendments that may be necessary to
resolve and respond to any comments attached to the Notice and shall be
upgraded to Construction/Installation Design in accordance with the CADD
Standards. Similarly the other documents of the Technical Design are
likewise revised, upgraded and included in the Construction/Installation
Design Package. The Construction Technical Drawings shall form part of
the Drawings to be used for construction/installation purposes.
The Working Drawings shall be additional drawings developed by the
Contractor as necessary to supplement the Construction Technical
Drawings and to specify additional details and procedures for
construction/installation of the Railway Core Systems, such as shop
drawings, fabrication drawings, erection drawings. All such drawings shall
comply with the consented Technical Design and other requirements of the
Contract.
The Construction/Installation Design Package shall be prepared as required
under the Contract and shall be fully checked as being in accordance with
the Technical Design and compliant with all requirements of the Contract.
The Contractor shall endorse the original paper drawings and documents in
the Construction/Installation Design Package as "Good for Construction"
The Contractor shall certify the Construction/Installation Design Package by
signing and attaching the Construction/Installation Certificate (Form CIC) as
shown in Appendix 21 as the covering document.
The Contractor shall submit the Construction/Installation Design Package
as described herein in accordance with Conditions of Contract Clause 5, for
consent and issue of a Notice of No Objection. The Contractor shall also
require to obtain the Safety Certification from Vietnam Register for the

Construction/Installation Design Package.
Only those drawings and documents that have been endorsed and certified
and have received consent as above shall be issued to the Site. The
Construction of the Railway Core Systems shall be strictly in accordance
with the Construction/Installation Design Package.
If the Contractor identifies the need for any change to the design due to site
conditions or other reason, then the Contractor shall produce a Design
Change Notice or Field Change Notice.
(2)

AS-BUILT DOCUMENTS
The Contractor shall maintain all records necessary for the preparation of
the As-Built Documents. Prior to the issue of the Taking-Over Certificate and
in accordance with the Conditions of Contract Clause 5 the Contractor shall
prepare the As-Built Drawings and Records which, subject to the Employer's
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Ho Chi Minh City Urban Railway Construction Project
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Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Representative's agreement, shall become the contents of the As-Built
Documents.
The As-Built Drawings shall be a full set of the latest revisions of the
Construction Technical Drawings (updated to incorporate all Design Change

Notices and Field Change Notices) and as many Working Drawings as
necessary to convey a full and true record of the as-built condition of the
Works. The As-Built Drawings shall show all changes from the
Construction/Installation Design, all construction/installation deviations and
all other features relevant to the future maintenance and management of the
Railway and it’s facilities. The As-Built Drawings shall be endorsed by the
Contractor as true records of the construction of the Works.
The As-Built Records shall include all record photographs, survey results
including geotechnical, and all inspection records and shall be endorsed by
the Contractor as true records of the construction/installation of the Railway
Core Systems.
The Operation and Maintenance Manuals of the Railway Core Systems
shall be included in the As-Built Documents.
The As-Built Documents, shall be submitted to the Employer's
Representative, in accordance with Conditions of Contract Clause 5, for
consent and issue of a Notice of No Objection.
∗

End of Section

∗

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

5.

EMPLOYER’S OUTLINE SPECIFICATIONS, SPECIFICATIONS IN SI
UNITS AND APPLICABLE STANDARDS

5.1

EMPLOYER’S OUTLINE SPECIFICATIONS
In accordance with the provisions of these Employer's Requirements, the Particular
Specification contained in the Contract shall be considered as the minimum requirements
for the Works. The Particular Specification shall be developed into Works Specification
by the Contractor during the design stage and submitted as part of the Extended
Preliminary Design Submission. When the Works Specification has received a Notice of
No Objection from the Employer’s Representative it shall replace the Particular
Specifications and take precedence over the other Specifications for construction
purposes.

5.2

SPECIFICATIONS IN SI UNITS
The Contract shall utilise the SI units.

5.3

APPLICABLE STANDARDS
Equipment, materials and systems shall be designed, manufactured and tested in
accordance with the Employer’s Requirements defined in GS and PS and the latest issue

of applicable international and/or national codes and standards.
∗

End of Section

∗

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

6.

SURVEY AND SITE INVESTIGATIONS

6.1

The datum used for the Contract shall be Mean Sea Level Datum of Vietnam

6.2

The coordinate system used for the Contract shall comply with VN 2000 Coordinate
System.

6.3

The Contractor shall carry out all further site investigations necessary for the design of
the Permanent Works and to enable the determination of the methods of construction
and the nature, extent and design of the Temporary Works.
∗

End of Section ∗

Page GS 18 of 200

Final


Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

7.

PLANNING AND PROGRAMME REQUIREMENTS

7.1

GENERAL

7.1.1

Purpose of Programme
There are two primary purposes for the requirements of Programme (Scheduling)
information described in this document:
(a)

Evaluation of Tender
To provide the Employer with sufficient information on proposed schedules
and costs to facilitate evaluation of Tenders; and

(b)

Works Programme & Supporting Reports
To provide the Employer’s Representative with programme and status
reports for managing, monitoring and co-ordinating the awarded contracts
during their execution within the overall multi-contract project programme.

7.1.2

The requirements are organized in two stages. The first stage is a requirement for all
Tenderers and shall be submitted as part of Tender. The second stage is a requirement
of the Employer and describes a series of deliverables to be submitted by the Contractor
to the Employer’s Representative during the execution of the contract.

7.1.3

The Tenderer/Contractor shall programme his work at all times to meet the Key Dates
stated in Appendix 1 to the Letter of Tender. During the progress of the Works the
Contractor shall constantly monitor and report to the Employer’s Representative his
progress against the programmes described herein.

7.1.4

Programme activities shall be discrete items of work, which when combined, produce
definable elements, components, Milestones, Stages and Sections of the Works and
clearly identify the completion obligations of the Contractor. Design programmes shall be
organised by Design Stages and Plans as described in Clause 8.5.1 below.

7.1.5

Key Dates and Milestones shall be an integral part of all programmes and all activities,
and sequencing and interrelationships required to achieve each completion obligation
shall be shown. Milestones shall not impose constraints that in any way affect the
programme logic and float or limit the achievement of Key Dates. Milestones shall not be
introduced into any programme as constrained dates.

7.1.6

The critical path shall be clearly identified in the programme and fully described in the
accompanying programme narrative.

7.1.7

Activity descriptions shall clearly convey the nature and scope of the Works.
Programmes shall take into account the activities of precursor, concurrent, adjacent and
follow on Project Contractors as well as utility service diversions, new utilities and
connections and any other activity that may affect the progress of the Works.

7.1.8

The Contractor shall also incorporate the Employer’s Representative’s requirements for
additional activities, to further explain or subdivide complex or long duration tasks,
without affecting completion dates.

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

7.1.9

The Tenderer/Contractor shall include in all programmes his work obligations towards
shared access, shared Site areas and other coincident or adjacent Works Areas.

7.1.10

The Works Programme, and all more detailed or revised versions, shall be submitted to
the Employer’s Representative for his consent.

7.2

METHODOLOGY

7.2.1

The computerized Critical Path Method (CPM) network using the Precedence
Diagramming Method (PDM) has been selected by the Employer as the technique for
contract management system and in co-ordinating the multi-contract project. This
technique shall also be employed by the Tenderer in preparing their Tender submissions
and by the Contractor in their Construction Stage submissions.

7.2.2

Unless otherwise agreed by the Employer’s Representative, all programmes submitted
by the Contractor shall be produced using computerized Critical Path Method (CPM)
Networks developed implementing the Precedence Diagramming Method (PDM) with
Cost Loaded Charts and Tables.

7.2.3

The Contractor shall implement and use throughout the duration of the Contract, a
computerized system (see Clause 7.3 below) to plan, execute, maintain and manage the
planning, design, pre-construction, construction, and sub-contracts in executing the CPM
scheduling by PDM. The reports, documents and data provided shall be an accurate
representation of the current status of the Works and of the work remaining to be
accomplished; shall provide a sound basis for identifying problems, deviations from the
planned works, and for making decisions; and shall enable timely preparation of the
same for presentation to the Employer’s Representative.

7.3

PROGRAMME MANAGEMENT SOFTWARE

7.3.1

CPM programming software to be used for the Tender Programme, the Works
Programme and all subsequent programmes shall be Primavera Project Planning (P3)
Program - Ver 3.1 The use of later versions of Primavera software may be accepted by
the Employer’s Representative following discussion and agreement with the Contractor.
The Contractor shall provide three (03) copies of the agreed Scheduling software
together with all relevant instruction manuals, licensed for use in connection with the
contract, to the Employer’s Representative for use by the Employer’s Representative
during the execution of the project. If the Employer’s Representative agrees to change
from Version 3.1 of the software to a later version the Contractor shall provide acceptable
training for Employer’s Representative scheduling staff on the new version of the
software.

7.4

TENDER PROGRAMME
See also Instructions to Tenderers Annexure 2 – Requirements for Tender Programme

7.4.1

The Tenderer shall with his tender submit a fully logic linked programme that covers all
elements of the contract. The programme shall comply with all Key Dates identified in
Appendix 1 to the Letter of Tender.

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Ho Chi Minh City Urban Railway Construction Project

Ben Thanh - Suoi Tien Section (Line 1)

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

7.4.2

The programme shall clearly indicate sequence in which the Tenderer proposes to carry
out the works and include information regarding any interfaces with external agencies
that may impact on the completion of the works. The schedule shall recognise realistic
consideration/approval durations for both Employer’s Representative and any external
agency activities.

7.4.3

The programme shall be supported by information detailing major Equipment/Material to
be mobilised to the project, temporary facilities the Tenderer proposes to set up to
support his activities, details of all long lead items and information regarding the
numbers, skills and source of the labour he is proposing to deploy.

7.4.4

The Tender Programme will be used by the Employer’s Representative to refine the
interfacing between the contracts in context with the whole project.

7.4.5

The Tender Programme shall be accompanied by a Narrative that describes the
Tenderer’s approach to the project and lists any assumptions made during the
preparation of the programme.

7.4.6

Following the placing of the contract the tender programme together any negotiated
changes in Access dates, Logic or Durations shall become the successful Tenderer’s
Initial Works Programme (See Clause 7.5.2) and should be prepared accordingly.

7.5

POST CONTRACT AWARD
The Works Programme to be submitted under the Contract shall be developed from the
Tender Programme submitted and developed during the Tender period. Similarly the
Design and Certification Submission Programme shall be developed from the Outline
Design and Certification Submission Programme submitted and developed during the
Tender period.

7.5.1

Mobilization Programme

7.5.1.1

The Contractor shall within seven (07) days from the award of the contract submit for the
Employer’s Representative’s consideration a mobilization schedule that details all the
work activities planned to take place during the 1st ninety (90) days of the project.

7.5.1.2

The programme shall clearly list all activities requiring Employer’s Representative input
and reflect any agreements regarding responses outside the standard thirty (30) day

response time.

7.5.1.3

The programme shall include but not be limited to mobilization of Staff, procurement of
facilities, Information required from Employer’s Representative and deliverables to be
submitted.

7.5.1.4

The Mobilisation Programme shall be supported by a narrative which clearly states any
assumptions made by the contractor, any items that the Contractor identifies as being at
risk and any action required to be undertaken by the Employer’s Representative.

7.5.1.5

The duration for any activity shown on the Mobilisation Programme with the exception of
the Employer’s Representative thirty (30) working day approval periods shall not exceed
seven (07) days.

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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

7.5.2

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Initial Works Programme
Within twenty-eight (28) days of the Commencement Date of the Works, the Contractor
shall submit for consideration by the Employer’s Representative, his proposed initial
version of the Works Programme. The Initial Works Programme shall be based on the
Tender Programme and incorporate any changes agreed during the Contract
negotiations. The programme shall reference the mobilisation programme and provide
detail of the 1st six (06) Months of the project.
Long Lead items shall be clearly identified in the Initial Works Programme.

7.5.3

Final Works Programme
Within 60 days after receiving consent to the Initial Works Programme the Contractor
shall submit for consideration by the Employer’s Representative the Detailed Works
Programme.

7.5.4

Failure by the Contractor to Submit within the Specified Timescales

7.5.4.1

Should the Contractor fail to submit the initial and full versions of the Works Programme
within the timescales nominated above the Employer may nominate the Tender
Programme as the first issue of the Works Programme required under the Contract.

7.5.4.2

In the event that the Employer does nominate the Outline Works Programme as the first
issue of the Works Programme under the Contract the Employer’s Representative may
include any amendments that he sees fit to change external constraining dates, duration
of activities by parties other than the Contractor and subdivide the Contractors own
activities to provide additional detail and links to other activities but without altering the
duration or sequencing of the activities shown on the Outline Works Programme.

7.5.4.3

Any either initial or final Works Programme resulting from a nomination by the Employer
of the Outline Works Programme as amended shall be taken by the Contractor as his
own work and any responsibility for further maintenance of the Works Programme as
nominated shall remain the Contractor’s.

7.5.5

Content of Programmes

7.5.5.1

The Works Programme shall demonstrate by reference to its Sub-Programmes,
Supplementary Programmes and associated Management Plans, the sequence and
duration of activities and any restraints thereto, that the Contractor shall adopt to achieve
Key Dates and to fulfil all Contract obligations. The Works Programme shall become the
Employer’s Representative’s basis of administration of the time-related aspects of the
Contract.

7.5.5.2

The Contractor shall provide the Employer’s Representative with substantiation for each
constraint whether target start, target finish or mandatory constraint entered by the
Contractor into the Works Programme. The number of constraints shall be kept to an
absolute minimum in order that the CPM networks developed can be freely analysed.

7.5.5.3

The Works Programme shall include activities for all the phases and stages of the
Works, clearly showing all logical interdependencies and stages in the development of
the Contractor’s design, procurement, installation, commissioning and setting to work.
As a minimum, it shall include:
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

7.5.5.4

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

(1)

all work comprising the Permanent Works;

(2)

preparation, submission and consideration of Design Documents showing
all items where consideration by the Employer’s Representative is required;

(3)

preparation and submission for consideration of mock-ups and prototypes;

(4)

procurement of all major materials and items of Contractor’s Equipment for
the Works, including the dates orders are to be placed, manufacture period
and the expected delivery date to the Site for each item, long lead items to
be clearly identified.

(5)

any software development requirements and Validation time frames;

(6)

all manufacture or prefabrication of materials or components;

(7)

all design and installation of major Temporary Works;

(8)

all activities associated with the securing of necessary permits and other
statutory approvals for the Works;

(9)

access and availability dates for all Project Contractors;

(10)

all interfaces related to the Project that may affect the progress of the
Works;

(11)

testing and commissioning activities which demonstrate an understanding of
the interfaces and requirements of Chapter 8 below; and

(12)

Training and Knowledge/Skills Transfer.

The Works Programme shall be divided into Sub-Programmes of manageable sizes
addressing in more specific detail, the content of the Management Plans as stated in
Chapter 8 below. The Sub-Programmes shall be as follows:
(1)

Design and Certification Submission Programme;

(2)

Design, Procurement and Manufacturing Programme;

(3)

Construction Programme

(4)

Installation Programme;

(5)

Testing and Commissioning Programme; and

(6)

Training and Knowledge/Skills Transfer Programme

7.5.5.5

The submission of the full version of the Works Programme shall include the Design,
Procurement and Manufacturing Programme, Construction Programme and a
preliminary version of the Installation Programme and the Testing and Commissioning
Programme identifying all major construction, installation, testing activities and
associated interfaces.

7.5.5.6

The Sub-Programmes shall be further substantiated by the following supplementary
programmes:
(1)

Three Month (03) Rolling Programme;

(2)

Five Week (05) Rolling Programme; and
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Ho Chi Minh City Urban Railway Construction Project
Ben Thanh - Suoi Tien Section (Line 1)

(3)
7.5.5.7

7.5.5.8

Employer’s Requirements – General Specifications
Package-3: (E&M, Rolling Stock, Trackwork, Maintenance)

Other programme required by the Employer’s Representative.

The Contractor’s Works Programme shall comply with the following:
(1)

All programme, except the Five Week Rolling Programme, shall be
computerised Critical Path Method (CPM) networks developed using the
Precedence Diagramming Method (PDM), and submitted in both hard copy
and electronic data format;

(2)

All programmes, except the Five Week Rolling Programme, shall be
prepared using the specified version of CPM scheduling software Primavera
Project Planner; (See Clause 7.3)

(3)

Unless consent is otherwise obtained from the Employer’s Representative,
all programmes shall be accompanied by a Programme Analysis Report as
described in Clause 7.18 below;

(4)

A standard Gregorian calendar shall be used for planning and execution of
the Works. All programme submissions shall include details of the
Contractor’s allowance for Public Holidays and non-work periods. If a Key
Date or Milestone falls on a Public Holiday or non-work day, it shall be
effective the next working day;

(5)

the planning unit for the duration of all programme activities shall be the day.
Any activity having a duration of more than thirty (30) days shall be divided
into sub-activities that shall not exceed thirty (30) days;

(6)

CPM programme shall reflect status using remaining duration and percent

complete;

(7)

All programme shall be fully resource loaded as appropriate or required by
the Employer’s Representative covering all stages and aspects of the
Contract and shall include, but not be limited to:
(a)

major manpower for both design and installation ;

(b)

number of items of Contractor’s Equipment ;

(c)

number of drawings and other design deliverables ;

(d)

principle quantities of components or parts ;

(e)

principle quantities of bulk materials inclusive of Rail, Sleeper, Ballast,
OCS, Steel, Cement, Aggregate Sheeting, Glazing, cabling, pipe,
ductwork and equipment items, etc.

All programme constituting the Works Programme shall be organised in a logical work

breakdown structure including work stages or phases. Each activity shall be coded to
indicate, as a minimum, the work group or entity responsible for the activity, the area,
facility or location and the Cost Centre in which the activity is included, from information
provided in the Pricing Document. Key Dates and Milestones shall be coded so as to be
separately identifiable. The Contractor may be required to assign additional activity
codes as required by the Employer’s Representative.

Page GS 24 of 200

Final