Macs all in one for dummies, 4th edition

•Tips on the Mac user interface
and making customizations
•The skinny on networking
and Wi-Fi
•How to get work done
with iWork
•Info on using e-mail, Messages,
FaceTime, and more
•How to use iPhoto, iMovie,
GarageBand, and iTunes

•Connect — browse the web, use e-mail, chat with Messages
and FaceTime, and move around with Maps

•Details on running Windows
on your Mac

sier!™
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•That’s entertainment — listen to music, watch movies, play
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and much more
•Take care of business — manage contacts, stay on schedule with
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• Mac® Basics
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• Beyond the Basics
• Your Mac as a Multimedia
Entertainment Center
• Taking Care of Business

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Online
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4th Edition

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Beyond the Basics

Taking Care
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Here’s your guide to getting
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Your Mac as a
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Macs
ALL-IN- ONE

4th Edition

by Joe Hutsko
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Macs All-in-One For Dummies®, 4th Edition
Published by
John Wiley & Sons, Inc.
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Copyright © 2014 by John Wiley & Sons, Inc., Hoboken, New Jersey
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Manufactured in the United States of America
10 9 8 7 6 5 4 3 2 1

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Contents at a Glance
Introduction................................................................. 1
Book I: Getting Started with Mac Basics........................ 7
Chapter 1: Starting to Use Your Mac................................................................................ 9
Chapter 2: Getting Acquainted with the Mac User Interface...................................... 25
Chapter 3: Making Your First Connections................................................................... 59
Chapter 4: Working with Files and Folders................................................................... 81
Chapter 5: Managing Apps on the Dock, Launchpad, and Desktop......................... 121
Chapter 6: Changing How Your Mac Looks, Sounds, and Feels................................ 159

Book II: Online Communications................................ 197
Chapter 1: Browsing the Web with Safari.................................................................... 199
Chapter 2: Corresponding with Mail............................................................................ 241
Chapter 3: Chatting with Messages and FaceTime..................................................... 279
Chapter 4: Moving Around with Maps......................................................................... 309

Book III: Beyond the Basics...................................... 321
Chapter 1: Backing Up and Restoring Your Data........................................................ 323
Chapter 2: Protecting Your Mac against Local and Remote Threats....................... 343
Chapter 3: Networking Your Mac and Connecting Peripherals................................ 377
Chapter 4: Sharing Files and Resources on a Network.............................................. 395
Chapter 5: Running Windows on a Mac....................................................................... 413

Chapter 6: Maintenance and Troubleshooting........................................................... 425

Book IV: Your Mac as Multimedia
Entertainment Center................................................ 441
Chapter 1: Tuning In and Listening with iTunes......................................................... 443
Chapter 2: Watching Videos and Movies on Your Mac............................................. 483
Chapter 3: Importing, Viewing, Organizing, and Sharing Photos..................................505
Chapter 4: Making Movies with iMovie........................................................................ 551
Chapter 5: Making Your Own Kind of Music with GarageBand................................ 585
Chapter 6: Reading, Listening, and Learning on Your Mac....................................... 607

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Book V: Taking Care of Business................................ 621
Chapter 1: Managing Contacts...................................................................................... 623
Chapter 2: Staying on Schedule with Calendar........................................................... 645
Chapter 3: Creating Documents with Pages................................................................ 675
Chapter 4: Presenting with Keynote............................................................................. 713
Chapter 5: Crunching with Numbers............................................................................ 757
Chapter 6: Getting the Most Out of iWork................................................................... 787

Index....................................................................... 797

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Table of Contents
Introduction.................................................................. 1
About This Book............................................................................................... 1

Foolish Assumptions........................................................................................ 2
Icons Used in This Book.................................................................................. 3
Beyond the Book.............................................................................................. 4
Where to Go from Here.................................................................................... 4

Book I: Getting Started with Mac Basics......................... 7
Chapter 1: Starting to Use Your Mac . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Examining Different Macintosh Models......................................................... 9
The Mac mini and Mac Pro.................................................................. 10
The iMac................................................................................................ 11
The MacBook Air and MacBook Pro.................................................. 11
Starting Your Mac........................................................................................... 12
Turning Your Mac Off.................................................................................... 14
Putting a Mac in Sleep mode............................................................... 14
Shutting down your Mac...................................................................... 17
Restarting a Mac................................................................................... 19
Understanding Mac Processors.................................................................... 19
Exploring Your Mac’s Inner Workings......................................................... 21

Chapter 2: Getting Acquainted with the Mac User Interface . . . . . . . 25
Looking at Menus, Dialogs, and Windows................................................... 26
Exploring the menu bar....................................................................... 26
Understanding menu commands........................................................ 27
Working with dialogs............................................................................ 28
Managing windows............................................................................... 29
Mastering the Mouse, Trackpad, and Keyboard........................................ 34
Using the mouse.................................................................................... 34
Operating the trackpad........................................................................ 36
Examining the parts of the keyboard................................................. 37
Getting to Know the Parts of the Desktop................................................... 44

The Dock................................................................................................ 45
The Finder.............................................................................................. 47
Exploring the Dashboard............................................................................... 49
Viewing Dashboard widgets................................................................ 50
Customizing a widget........................................................................... 51
Adding and removing widgets............................................................. 52
Disabling and deleting widgets from Dashboard.............................. 55

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Macs All-in-One For Dummies, 4th Edition
Getting Help..................................................................................................... 56
Pointing out commands to use........................................................... 57
Reading Help topics.............................................................................. 58

Chapter 3: Making Your First Connections . . . . . . . . . . . . . . . . . . . . . . . 59
Setting Up an Internet Connection............................................................... 59
Ethernet connection............................................................................. 60
Wireless (Wi-Fi) access........................................................................ 61
Establishing Your Apple Identity.................................................................. 64
Creating an Apple ID during Mac setup............................................. 65
Creating an Apple ID in iCloud............................................................ 66
Keeping Your Data in iCloud......................................................................... 70
Selecting iCloud preferences............................................................... 71
Syncing with your other devices........................................................ 74
Using the iCloud website..................................................................... 74
Setting Up E-Mail and Social Network Accounts........................................ 76

Adding accounts................................................................................... 76
Gathering your account information.................................................. 76
Configuring your account.................................................................... 77

Chapter 4: Working with Files and Folders . . . . . . . . . . . . . . . . . . . . . . 81
Getting to Know the Finder........................................................................... 82
Handling devices................................................................................... 83
Understanding folders.......................................................................... 84
Setting Finder preferences................................................................... 85
Navigating the Finder..................................................................................... 87
Opening a folder.................................................................................... 87
Working with tabs................................................................................. 88
Jumping to a specific folder................................................................ 89
Jumping back and forth....................................................................... 89
Moving to a higher folder.................................................................... 90
Following the folder path..................................................................... 90
Organizing and Viewing Folders................................................................... 90
Selecting items in the Finder............................................................... 91
Using Icon view..................................................................................... 91
Using List view...................................................................................... 93
Using Column view............................................................................... 94
Using Cover Flow view......................................................................... 95
Changing your view options................................................................ 96
Using Quick Look to view file contents.............................................. 97
Creating Folders.............................................................................................. 99
Creating a folder from the Finder menu.......................................... 100
Creating a folder from Save or Save As............................................ 100
Playing Tag: Classify Files and Folders for Quick Access........................ 102
Setting tag preferences...................................................................... 102
Tagging existing files and folders..................................................... 103

Tagging new files ................................................................................ 104
Finding your tagged files.................................................................... 104

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vii

Manipulating Files and Folders................................................................... 104
Renaming files and folders................................................................ 105
Copying a file or folder....................................................................... 107
Moving a file or folder........................................................................ 108
Grouping files...................................................................................... 108
Archiving Files and Folders......................................................................... 109
Creating a ZIP file................................................................................ 109
Creating a DMG file............................................................................. 110
Deleting files and folders................................................................... 112
Searching Files.............................................................................................. 113
Using Spotlight.................................................................................... 113
Spotlight Preferences......................................................................... 116
Using Smart Folders........................................................................... 117
Creating a Smart Folder with Spotlight............................................ 117
Deleting a File or Folder............................................................................... 118
Retrieving a file or folder from the Trash........................................ 119
Emptying the Trash............................................................................ 119

Chapter 5: Managing Apps on the Dock, Launchpad,
and Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Launching an App......................................................................................... 121
From the Dock..................................................................................... 122
From Launchpad................................................................................. 123
From the Apple menu’s Recent Items.............................................. 125
From the Finder................................................................................... 125
With Spotlight...................................................................................... 126
Opening documents........................................................................... 126
Switching among Applications.................................................................... 129
Quitting Apps................................................................................................ 131
Closing a document............................................................................ 131
Shutting down an app........................................................................ 132
Force-quitting an app......................................................................... 132
Creating Alias Icons...................................................................................... 133
Working with Dock Aliases.......................................................................... 135
Adding file and folder aliases to the Dock....................................... 136
Rearranging icons on the Dock......................................................... 138
Removing icons from the Dock......................................................... 138
Organizing Multiple Desktops with Spaces............................................... 138
Creating Desktops............................................................................... 139
Switching Desktops............................................................................ 140
Moving app windows to different Desktops.................................... 141
Setting Mission Control preferences................................................ 142
Acquiring New Apps..................................................................................... 143
Shopping in the App Store................................................................. 145
Downloading apps from the App Store............................................ 148
Installing Applications................................................................................. 150
Installing an app from the web.......................................................... 150
Installing an application from a CD/DVD......................................... 152

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Macs All-in-One For Dummies, 4th Edition
Updating Applications and System Software............................................ 153
Uninstalling Applications............................................................................ 155
Uninstalling an app............................................................................. 155
Removing app alias icons from the Dock and Desktop................. 156
Removing user setting files................................................................ 157

Chapter 6: Changing How Your Mac Looks, Sounds, and Feels . . . . 159
Changing the Desktop and Screen Saver................................................... 160
Choosing a Desktop image................................................................ 160
Customizing the Screen Saver........................................................... 163
Changing the Display and Appearance...................................................... 166
Changing the screen resolution........................................................ 166
Changing the color of the user interface......................................... 167
Changing the Date and Time....................................................................... 169
Adjusting Sounds.......................................................................................... 172
Noticing Notifications.................................................................................. 175
Using Your Mac’s Accessibility Features.................................................. 179
Mitigating vision limitations.............................................................. 179
Compensating for hearing limitations.............................................. 182
Interacting with ease.......................................................................... 183
Enabling Switch Control.............................................................................. 187
Speaking with Your Mac.............................................................................. 188
Setting up Speakable Items................................................................ 188
Setting up Dictation & Speech .......................................................... 193

Book II: Online Communications................................. 197
Chapter 1: Browsing the Web with Safari . . . . . . . . . . . . . . . . . . . . . . 199
Browsing Websites....................................................................................... 199
Visiting websites................................................................................. 200
Reading in Reader............................................................................... 207
Using tabbed browsing...................................................................... 209
Setting your Safari home page.......................................................... 213
Searching within a web page............................................................. 214
Organizing Your Website Experience........................................................ 215
Using bookmarks................................................................................ 215
Creating a Reading List...................................................................... 221
Seeing what your friends are reading.............................................. 223
Displaying favorites in Top Sites...................................................... 224
Storing Personal Info and Keeping it Private............................................ 225
Using AutoFill to track passwords and more.................................. 226
Protecting your web-browsing privacy............................................ 227
Saving and Sharing Web Pages................................................................... 231
Saving a web page as a file................................................................. 231
Saving a photo from the web............................................................. 233
Sharing a web page............................................................................. 234
Printing a web page............................................................................ 235

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ix

Viewing and Playing Multimedia Files....................................................... 235

Watching video................................................................................... 235
Listening to streaming audio............................................................. 236
Viewing PDF files................................................................................. 236
Downloading Files........................................................................................ 237
Using Extensions........................................................................................... 238

Chapter 2: Corresponding with Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
Adding an E-Mail Account to Mail.............................................................. 242
Looking at the Mail Window........................................................................ 245
Writing E-Mails.............................................................................................. 247
Creating a new e-mail......................................................................... 248
Replying to or forwarding a message............................................... 250
Customizing your messages.............................................................. 251
Sending a file or photo attachment.................................................. 256
Using stationery.................................................................................. 260
Spelling and grammar checking........................................................ 261
Receiving and Reading E-Mail..................................................................... 262
Retrieving e-mail................................................................................. 262
Reading e-mail..................................................................................... 263
Viewing and saving file attachments................................................ 264
Adding an e-mail address to Contacts............................................. 265
Organizing E-Mail.......................................................................................... 266
Searching through e-mail................................................................... 266
Organizing e-mail with mailbox folders........................................... 267
Deleting a mailbox folder................................................................... 269
Automatically organizing e-mail with smart mailboxes................. 269
Automatically organizing e-mail with rules..................................... 271
Flagging your messages..................................................................... 272
Dealing with Junk E-Mail.............................................................................. 273
Filtering junk e-mail............................................................................ 273

Using advanced filter rules................................................................ 275
Deleting and Archiving Messages............................................................... 277
Deleting messages.............................................................................. 277
Retrieving messages from the Trash folder.................................... 277
Emptying the Trash folder................................................................. 278
Archiving messages............................................................................ 278

Chapter 3: Chatting with Messages and FaceTime . . . . . . . . . . . . . . 279
Getting Started in Messages........................................................................ 279
Choosing a chat service..................................................................... 280
Setting up a Messages account......................................................... 281
Keeping up appearances.................................................................... 283
Adding buddies to your account...................................................... 283
Chatting with Others.................................................................................... 290
Initiating a text chat............................................................................ 290
Initiating an audio or a video chat.................................................... 293
Sharing files, photos, and screens.................................................... 295

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x

Macs All-in-One For Dummies, 4th Edition
Saving or deleting your conversations............................................ 295
Interpreting status indicators........................................................... 296
Making Yourself Available (Or Not) for Chatting..................................... 296
Changing your status......................................................................... 297
Blocking chat invitations................................................................... 298
Making Calls with FaceTime........................................................................ 299

Signing in to FaceTime....................................................................... 300
Making a call with FaceTime............................................................. 300
Receiving a FaceTime call.................................................................. 302
Managing your Apple ID settings...................................................... 303
Adding contacts and favorites to FaceTime.................................... 305

Chapter 4: Moving Around with Maps . . . . . . . . . . . . . . . . . . . . . . . . . . 309
Wherever You Go, There You Are.............................................................. 309
Finding your location......................................................................... 309
Navigating the Maps interface.......................................................... 311
Asking For Directions................................................................................... 312
Finding what you seek........................................................................ 312
Sharing what you find......................................................................... 315
Accessing a saved location................................................................ 316
Dropping a pin..................................................................................... 317
Getting directions............................................................................... 318

Book III: Beyond the Basics....................................... 321
Chapter 1: Backing Up and Restoring Your Data . . . . . . . . . . . . . . . . . 323
Understanding Different Backup Options................................................. 323
Backing up with external hard drives.............................................. 324
Storing backups on USB flash drives................................................ 325
Storing backups off-site...................................................................... 325
Backing up to CDs or DVDs............................................................... 326
Blasting into the Past with Time Machine................................................. 327
Setting up Time Machine................................................................... 327
Skipping files you don’t want to back up......................................... 330
Retrieving files and folders................................................................ 333
Understanding Versions.................................................................... 336
Restoring your entire backup........................................................... 337

Moving Your Backup from an Old Mac to a New Mac............................. 338
Working with Data-Recovery Programs..................................................... 339

Chapter 2: Protecting Your Mac against Local and
Remote Threats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343
Locking Down Your Mac.............................................................................. 343
Using Passwords........................................................................................... 344
Changing your password................................................................... 345
Applying password protection......................................................... 347

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xi

Encrypting Data with FileVault................................................................... 349
Setting up FileVault............................................................................. 349
Turning off FileVault........................................................................... 352
Using Firewalls.............................................................................................. 353
Configuring the Mac firewall.............................................................. 353
Buying a more robust firewall........................................................... 355
Selecting Privacy Settings............................................................................ 357
Creating Multiple Accounts......................................................................... 358
Adding a new user account............................................................... 359
Activating a Sharing Only account................................................... 370
Switching between accounts............................................................. 372
Deleting an account............................................................................ 374
A Few Final Security Tips............................................................................ 376

Chapter 3: Networking Your Mac and Connecting Peripherals . . . . 377
Creating a Wired Network........................................................................... 377
Creating a Wireless Network....................................................................... 381
Setting up a computer-to-computer network.................................. 382
Setting up a wireless network with a router................................... 384
Connecting and Choosing a Printer........................................................... 386
Biting into Bluetooth.................................................................................... 388
Configuring Bluetooth on your Mac................................................. 388
Pairing a Bluetooth device................................................................. 390
Sharing through Bluetooth................................................................ 392

Chapter 4: Sharing Files and Resources on a Network . . . . . . . . . . . 395
Sharing Files with People Near and Far..................................................... 395
Using AirDrop...................................................................................... 396
Using a network.................................................................................. 399
Sharing Printers............................................................................................ 406
Sharing an Internet Connection.................................................................. 407
Seeing Your Screen from Afar..................................................................... 409
Sharing your screen............................................................................ 409
Accessing your Mac............................................................................ 411

Chapter 5: Running Windows on a Mac . . . . . . . . . . . . . . . . . . . . . . . . 413
Giving Your Mac a Split Personality with Boot Camp.............................. 414
Choosing an operating system with Boot Camp............................. 419
Sharing Mac and Windows files........................................................ 420
Removing Windows from your Mac................................................. 420
Using Virtual Machines................................................................................ 421
Using CrossOver Mac................................................................................... 422

Chapter 6: Maintenance and Troubleshooting . . . . . . . . . . . . . . . . . . 425
Shutting Down Frozen or Hung-Up Programs........................................... 426
Handling Startup Troubles.......................................................................... 427
Booting up in Safe Mode.................................................................... 427
Uninstalling apps................................................................................ 429

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Macs All-in-One For Dummies, 4th Edition
Repairing and Maintaining Storage Drives................................................ 430
Verifying disk permissions................................................................ 430
Verifying a disk.................................................................................... 431
Performing a Recovery Boot............................................................. 433
Booting from another Mac through a Thunderbolt cable............. 435
Reinstalling the operating system.................................................... 436
Wipe out!.............................................................................................. 437
Removing Jammed CDs or DVDs................................................................ 438
Automating Preventive Maintenance......................................................... 439

Book IV: Your Mac as Multimedia
Entertainment Center................................................. 441
Chapter 1: Tuning In and Listening with iTunes . . . . . . . . . . . . . . . . . 443
Getting to Know the iTunes Window......................................................... 443
Adjusting iTunes Preferences..................................................................... 446
Playing Audio with iTunes........................................................................... 451
Listening to CDs.................................................................................. 451
Importing a CD’s audio tracks into iTunes...................................... 453

Importing digital audio files............................................................... 455
Searching your iTunes library........................................................... 456
Playing digital audio files................................................................... 456
Burning an audio CD........................................................................... 459
Playing Around with Playlists..................................................................... 461
Creating an ordinary playlist............................................................. 461
Creating a Smart Playlist.................................................................... 463
Letting your Genius free.................................................................... 467
Deleting a playlist............................................................................... 468
Listening to the Radio.................................................................................. 468
Playing iTunes Radio.......................................................................... 468
Streaming Internet radio.................................................................... 471
Playing Digital Video Files........................................................................... 472
Shopping at the iTunes Store...................................................................... 473
When you know what you’re looking for......................................... 476
Downloading media from iTunes...................................................... 476
Sharing the Wealth....................................................................................... 480
Sharing over a network...................................................................... 480
Enabling Home Sharing...................................................................... 481
Sharing from the iTunes Store.......................................................... 481

Chapter 2: Watching Videos and Movies on Your Mac . . . . . . . . . . . 483
Making Sense of Video Disc Formats......................................................... 483
Understanding Digital Video Formats........................................................ 484
Playing a Digital Video File.......................................................................... 485
Using QuickTime Player............................................................................... 486

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xiii

Playing a DVD................................................................................................ 489
Understanding full-screen mode and window mode...................... 489
Viewing the DVD and Title menus.................................................... 492
Skipping through a video................................................................... 492
Viewing frames in steps and slow motion....................................... 493
Skipping by chapters.......................................................................... 493
Placing bookmarks in a video........................................................... 494
Viewing closed captioning................................................................. 496
Viewing different camera angles....................................................... 496
Choosing different audio tracks........................................................ 496
Enhancing your viewing experience................................................. 497
Using the DVD Player Timer.............................................................. 499
Ejecting a DVD..................................................................................... 500
Customizing DVD Player.................................................................... 500

Chapter 3: Importing, Viewing, Organizing, and Sharing Photos . . . . 505
Understanding Digital Photography........................................................... 505
Flash memory cards........................................................................... 506
Digital image file formats................................................................... 508
Transferring Digital Images to the Mac..................................................... 509
Defining a default app for retrieving photos................................... 510
Retrieving photos using Image Capture........................................... 511
Retrieving photos using iPhoto........................................................ 512
Moving photos from other folders into iPhoto............................... 514
Retrieving photos by using the SDxD memory card reader.......... 515
Capturing Photos from Other Sources...................................................... 516

Capturing photos with Photo Booth................................................ 516
Capturing photos from websites...................................................... 519
Organizing Photos with iPhoto................................................................... 521
Organizing the Events library........................................................... 522
Tagging photos.................................................................................... 527
Storing photos in albums and folders.............................................. 531
Organizing photos with Faces and Places....................................... 533
Editing Photos with iPhoto.......................................................................... 538
Sharing Photos.............................................................................................. 541
Printing photos................................................................................... 542
Sending photos in a message............................................................ 543
Posting your photos........................................................................... 544
Using Photo Stream............................................................................ 546
Ordering books, calendars, and cards............................................. 547

Chapter 4: Making Movies with iMovie . . . . . . . . . . . . . . . . . . . . . . . . 551
Seeing How iMovie Works........................................................................... 552
Working with the Event Library.................................................................. 552
Importing video from a device.......................................................... 553
Importing a digital video file.............................................................. 555
Organizing the Event Library............................................................ 557

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Creating an iMovie Project.......................................................................... 558
Selecting video clips........................................................................... 560

Editing video clips in a project......................................................... 562
Using Special Effects.................................................................................... 575
Applying special effects..................................................................... 575
Adjusting the quality of a clip........................................................... 576
Two-image video effects.................................................................... 579
Deleting an iMovie Project.......................................................................... 580
Making a Trailer for Your Movie................................................................. 580
Sharing Your Movie...................................................................................... 582

Chapter 5: Making Your Own Kind of Music with GarageBand . . . . 585
Recording Audio........................................................................................... 586
Creating music with software instruments..................................... 586
Interpreting the Control bar.............................................................. 590
Playing with a real instrument.......................................................... 593
Using Apple Loops.............................................................................. 595
Editing Audio Tracks.................................................................................... 597
Expanding track views....................................................................... 598
Splitting a track................................................................................... 599
Joining a track..................................................................................... 600
Moving tracks...................................................................................... 600
Quantize the times of real and Software Instruments.................... 600
Groove matching................................................................................. 601
Saving Music.................................................................................................. 601
Saving a song in iTunes...................................................................... 602
Saving a song as a ringtone............................................................... 602
Sharing your song on SoundCloud................................................... 603
Saving a song to your storage drive................................................. 603
Burning a song to CD.......................................................................... 603
Learning to Play the Guitar and Piano....................................................... 604

Chapter 6: Reading, Listening, and Learning on Your Mac . . . . . . . . 607
Thumbing through iBooks........................................................................... 607
Finding something to read at the iBooks Store............................... 608
Shopping for books at the iTunes Store.......................................... 610
Adding books and files from other sources.................................... 611
Reading by screenlight....................................................................... 611
Sorting your books............................................................................. 613
Continuing Education at iTunes U.............................................................. 614
Choosing courses............................................................................... 614
Attending class.................................................................................... 616
Finding and Playing Podcasts..................................................................... 617
Managing your podcasts.................................................................... 618
Listening to or watching podcasts................................................... 620

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xv

Book V: Taking Care of Business................................. 621
Chapter 1: Managing Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 623
Setting Up Contacts...................................................................................... 624
Viewing Contacts................................................................................ 624
Designing your Contacts template................................................... 625
Entering contacts................................................................................ 627
Working with Contacts................................................................................ 633
Searching contacts............................................................................. 633
Editing a card...................................................................................... 633

Deleting a contact............................................................................... 634
Creating groups................................................................................... 634
Sharing Your Contacts................................................................................. 640
Sending one contact at a time........................................................... 640
Exporting multiple cards................................................................... 640
Printing your Contacts....................................................................... 641

Chapter 2: Staying on Schedule with Calendar . . . . . . . . . . . . . . . . . . 645
Getting Acquainted with Calendar............................................................. 645
Working with Multiple Calendars............................................................... 648
Creating a new calendar.................................................................... 649
Accessing calendars from other accounts...................................... 649
Subscribing to online calendars....................................................... 651
Importing Calendar data.................................................................... 652
Creating a new calendar group......................................................... 653
Moving a calendar or group.............................................................. 654
Renaming and deleting calendars and groups................................ 655
Creating and Modifying Events................................................................... 655
Viewing events.................................................................................... 655
Creating an event................................................................................ 655
Editing an event.................................................................................. 656
Moving an event.................................................................................. 663
Deleting an event................................................................................ 663
Finding Events............................................................................................... 663
Color-coding events............................................................................ 663
Selectively hiding events................................................................... 663
Checking for today’s events.............................................................. 664
Checking events for a specific date.................................................. 664
Searching for an event....................................................................... 664
Exporting Calendar data.................................................................... 665

Sharing your calendars...................................................................... 666
Backing up Calendar data and restoring a backup file.................. 667
Printing a Calendar file....................................................................... 668

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Organizing Tasks with Reminders.............................................................. 669
Creating new Reminders tasks.......................................................... 669
Making new lists.................................................................................. 671
Adding Reminders from other accounts.......................................... 672

Chapter 3: Creating Documents with Pages . . . . . . . . . . . . . . . . . . . . . 675
Working with Document Templates........................................................... 676
Choosing a template........................................................................... 676
Replacing placeholder text................................................................ 678
Replacing placeholder photos and graphics................................... 679
Adding pages or sections to your document.................................. 681
Moving around your document........................................................ 683
Working with Text........................................................................................ 684
Editing text........................................................................................... 684
Formatting text.................................................................................... 685
Adjusting line spacing, justification, and margins.......................... 686
Creating and Placing Text Boxes................................................................ 695
Creating a text box.............................................................................. 695
Moving a text box............................................................................... 695
Resizing a text box.............................................................................. 695

Uniting text boxes............................................................................... 696
Using Styles................................................................................................... 696
Using a paragraph style..................................................................... 697
Using an image style........................................................................... 698
Using a text box style......................................................................... 699
Creating Charts and Tables......................................................................... 700
Adding and removing a chart............................................................ 700
Adding a table..................................................................................... 701
Adding shapes..................................................................................... 703
Arranging objects............................................................................... 704
Wrapping text around an object....................................................... 705
Polishing Your Document............................................................................ 706
Spell-checking a document................................................................ 706
Finding and replacing text................................................................. 708
Saving Your Documents on Your Mac or iCloud...................................... 708
Printing Your Documents............................................................................ 709
Exporting to a Different File Format........................................................... 710

Chapter 4: Presenting with Keynote . . . . . . . . . . . . . . . . . . . . . . . . . . . 713
Creating a Presentation............................................................................... 714
Choosing a theme and saving your presentation........................... 715
Opening an existing file...................................................................... 717
Finding your way around Keynote................................................... 718
Adding slides....................................................................................... 720

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xvii

Manipulating Text......................................................................................... 722
Entering text........................................................................................ 722
Inserting text boxes............................................................................ 722
Editing text........................................................................................... 722
Formatting text and text boxes......................................................... 723
Adding Shapes, Charts, and Tables............................................................ 730
Inserting predrawn shapes................................................................ 730
Aligning and arranging objects......................................................... 732
Adding a chart..................................................................................... 733
Adding a table..................................................................................... 735
Adding Media Files....................................................................................... 736
Adding sound...................................................................................... 737
Adding photos or movies.................................................................. 739
Rearranging Slides........................................................................................ 740
Creating groups of slides................................................................... 741
Deleting a slide.................................................................................... 742
Skipping a slide................................................................................... 743
Creating Transitions and Effects................................................................ 743
Creating a slide transition................................................................. 743
Creating text and graphic effects...................................................... 744
Adding hyperlinks to your presentation.......................................... 747
Using Masters to Customize Themes......................................................... 748
Polishing Your Presentation....................................................................... 749
Viewing a presentation...................................................................... 750
Rehearsing a presentation................................................................. 750
Preparing for your big event............................................................. 751
Letting others run your presentation.............................................. 752

Chapter 5: Crunching with Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . 757
Understanding the Parts of a Numbers Spreadsheet............................... 757
Creating a Numbers Spreadsheet............................................................... 760
Creating a new spreadsheet with a template.................................. 761
Opening an existing file...................................................................... 762
Working with Sheets.................................................................................... 762
Adding a sheet..................................................................................... 763
Deleting a sheet................................................................................... 763
Adding or removing a table............................................................... 764
Resizing a table................................................................................... 764
Changing the appearance of a table................................................. 765
Inserting headers and resizing rows and columns......................... 765
Typing Data into Tables............................................................................... 767
Formatting numbers and text............................................................ 767
Typing formulas.................................................................................. 770
Formatting data entry cells............................................................... 774
Sorting data......................................................................................... 777
Deleting data in cells.......................................................................... 778
Adding a chart..................................................................................... 778
Naming sheets, tables, and charts.................................................... 780

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Making Your Spreadsheets Pretty.............................................................. 780
Adding a text box................................................................................ 781
Adding media...................................................................................... 781

Sharing Your Spreadsheet........................................................................... 782
Printing a spreadsheet....................................................................... 782
Exporting a spreadsheet.................................................................... 783
Sharing files directly from Numbers................................................ 784

Chapter 6: Getting the Most Out of iWork . . . . . . . . . . . . . . . . . . . . . . . 787
Inserting Media from Other Sources.......................................................... 787
Copying and Pasting..................................................................................... 788
Finding and Replacing.................................................................................. 789
Modifying Photos.......................................................................................... 790
Masking a photo.................................................................................. 790
Making a picture transparent with Instant Alpha........................... 791
Using Adjust Image............................................................................. 793
Adding Comments........................................................................................ 793
Finding More Templates.............................................................................. 795

Index........................................................................ 797

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Introduction

W

hether you’re a beginner, an intermediate user, or a seasoned
computer expert, you can find something in Macs All-in-One For
Dummies, 4th Edition. This book is divided into five minibooks so you can
focus on the topics that interest you and skip over the ones that don’t.
We explored every menu and button of the Mac, its operating system, and

Apple’s iLife and iWork applications and wrote about most of them, focusing
on the functions and features we think you’ll use frequently or that will help
you get the most out of your Mac and the applications.

About This Book
This book begins by focusing on the basics for all the aspects of using a
Mac with the latest operating system, OS X 10.9 Mavericks. We start at the
very beginning, from turning on your Mac, using the mouse and trackpad
with multitouch gestures, and organizing your virtual desktop. We segue to
creating your Apple ID and connecting your Mac to the Internet. In true For
Dummies style, we show you step by step how to conduct all your online
activities from setting up e-mail accounts to having video chats. We introduce you to more advanced but important tasks, such as protecting your
Mac and your personal information; networking your Mac with other Macs,
peripherals, and devices; and installing Windows on your Mac!
The fun begins when we explore Apple’s iLife apps to manage tasks, such as
editing and organizing your digital photos and videos, adding music to your
Mac, and even creating and recording your own sounds. Along the way, we
tell you how to share your finds and creations with people you know.
This book also shows you how to use and take advantage of Apple’s iWork
suite, which provides word processing, desktop publishing, a presentation
app, and a spreadsheet app for calculating formulas and displaying your
data as 3D charts. Whether you use a Mac for work, school, or just for fun,
you’ll find that with the right software apps, your Mac can meet all your
computing needs.
If you’re migrating to a Mac from a Windows desktop or notebook PC, this
book can ease you into the Mac way of computing and show you how to
install Windows on your Mac so you can still use your favorite Windows
programs. By running Windows on a Mac, you can turn your Mac into two
computers for the price of one.

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2

Foolish Assumptions
If you’re new to the Mac, you’ll find that this book introduces you to all the
main features of your Mac. If you’re already a Mac user, you’ll find information on topics you might not know much about. After reading this book,
you’ll have the foundation and confidence to delve deeper into your Mac’s
bundled apps as well as others you can find at the App Store.
To help you navigate this book efficiently, we use a few style conventions:



✦ Terms or words that we truly want to emphasize are italicized
(and defined).



✦ Website addresses, or URLs, are shown in a special monofont typeface,
like this. If you’re reading this book as an e-book, URLs are active
hyperlinks like this: www.dummies.com.



✦ Numbered steps that you need to follow and characters you need to
type are set in bold.

✦ Control-click means to hold the Control key and click the mouse. If you’re
using a mouse that has a left and right button, you can right-click rather
than Control-click. If you have one of Apple’s trackpads, tap with two
­fingers. You find complete explanations of the multitouch gestures in
Book I, Chapter 2.



✦ When we refer to the Apple menu — the menu that appears when you click
the Apple icon in the very upper-left corner of your Mac’s screen — we use
this apple symbol: . When we talk about menu commands, we use a command arrow, like this: Choose  ➪Recent Items➪Calendar. That just means
to click the Apple menu; then, when it appears, slide your pointer down to
Recent Items and drag slightly to the right to open a submenu from which
we want you to click Calendar.



✦ We place figures where we think they help to explain the task at hand;
however, we encourage you to follow along with your Mac so you have a
full-color, full-size image to refer to.

Foolish Assumptions
In writing this book, we made a few assumptions about you, dear reader.
To make sure that we’re on the same page, we assume that


✦ You know something, but not necessarily a whole lot, about computers,
and you want to find out the basics of using a Mac or doing more with
your Mac than you are already.

✦ You have at least a general concept of this wild and crazy thing called
the Internet — or more precisely, the phenomenon known as the web
(or, more formally, the World Wide Web).

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Icons Used in This Book

3



✦ You’ll turn to the introductory chapters if you find yourself s­ cratching
your head at such terms as double-click, drag and drop, scroll, and
­Control-click — or any other terms that sound like things we assume
that you know but you don’t.



✦ You appreciate the speed at which technology-based products like the
Mac (and the programs you can run on it) can change in as little as a few
months, with newer, sleeker, faster models and app versions replacing
previous versions.



✦ You can traverse the web to find updated information about the products

described throughout this book.



✦ You know that keeping up with the topic of all things high-tech and Mac
(even as a full-time job, as it is for us) still can’t make a guy or gal the
be-all and end-all Mac Genius of the World. You will, therefore, alert us
to cool stuff you discover in your Mac odyssey so that we can consider
including it in the next edition of this book.



✦ You’re here to have fun, or at least try to have fun, as you dive into The
Wonderful World of Mac.

Icons Used in This Book
To help emphasize certain information, this book displays different icons in
the page margins.


The Tip icon marks tips (duh!) and points out useful nuggets of information
that can help you get things done more efficiently or direct you to something
helpful that you might not know. Sometimes Tips give you a second, or even
third, way of doing the task that was pointed out in the step.



Remember icons mark the information that’s been mentioned previously but
is useful for the task at hand. This icon often points out useful information
that isn’t quite as important as a Tip but not as threatening as a Warning. If

you ignore this information, you can’t hurt your files or your Mac, but it may
make the task at hand easier.



This icon highlights interesting information that isn’t necessary to know but
can help explain why certain things work the way they do on a Mac. Feel free
to skip this information if you’re in a hurry, but browse through this information when you have time. You might find out something interesting that can
help you use your Mac.



Watch out! This icon highlights something that can go terribly wrong if
you’re not careful, such as wiping out your important files or messing up
your Mac. Make sure that you read any Warning information before following
any instructions.

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4

Beyond the Book

Beyond the Book
Talk is cheap (so they say), but print is not, and we always have more information than we can squeeze into our page limits. The wonderful universe
of the web comes to the rescue, so we put a bunch of cool stuff online to
complement what you read here. Follow these links to find

✦ Cheat Sheet
www.dummies.com/cheatsheet/macsaio

Although the Mac uses menus for just about everything, the menu
­commands have key combination counterparts. We put together a table
of the most common key commands that you can print and keep near
your Mac. You also find a cheat sheet table that shows you how to type
foreign letters and common symbols and one that summarizes the multitouch gestures. To help you stay up to date with the latest Mac news, we
provide a list of Mac websites with hot links, which you can simply click
to go to the site.


✦ Dummies.com online articles
www.dummies.com/extras/macsaio

We posted four bonus articles — one each for minibooks II–V — to reinforce what you read about in each minibook. You can read suggestions
for enhancing your online communications, advanced tips for working
with Mac utilities, and specific examples of using Apple productivity
apps in your daily Mac routine.


✦ Updates
www.dummies.com/extras/macsaio

When we write these books, the content is current, but sometimes
­products change the day after the book goes to press. So, we post
updates online for you. If changes are important but minimal, you find
an article online; if substantial changes happen, we post updates to the
Downloads tab.

Where to Go from Here

In general, For Dummies books aren’t meant to be read cover to cover.
However, this book flows from task to task, chapter to chapter, in an order
that would be logical if you’re learning the Mac for the first time. In that case,
feel free to start at Book I, Chapter 1 and go through the Book I chapters to
familiarize yourself with how the Mac is organized and how you can make it
do what you want it to do. Then mix it up, moving on to fun tasks, such as
making FaceTime video calls (Book II, Chapter 3) or designing a flyer with
Pages (Book V, Chapter 3), and then bounce back to a crucial task, such as
backing up (Book III, Chapter 1).

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Where to Go from Here

5

If you’re computer intuitive, you could start with Book I, Chapter 3 to get
your Apple ID and Internet connection set up, and then move in the direction
you want, whether it’s learning about more advanced system functions in
Book III or editing your digital home movies with iMovie.
If you’re familiar with the Mac but want to brush up on the latest OS X —
Mavericks — read about the Notification Center in Book I, Chapter 6; Maps in
Book II, Chapter 4; iBooks in Book IV, Chapter 6, and the completely updated
iWork apps in Book V, Chapters 3–6.

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