Lecture Art of Leadership and Motivation - Lecture 21

Art of Leadership & Motivation
HRM – 760
Lecture ­ 21

FACILITATOR
Prof. Dr. Mohammad Majid Mahmood


Time Management-II


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HOW A 60­YEAR LIFE IS SPENT?
On An average
  20 Years in Sleep

    8 Years in Education
    6 Years in Rest & illness
    5 Years in Holidays & Recreation
    4 Years in Commuting
    4 Years in Eating
    3 Years in getting ready 
to undertake all the above activities.
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This leaves only
10  years
For

Effective work.
“We make it more shorter by wasting time” 
­­­­    Victor Hugo

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Myths about Time
Myth: The longer or harder you work the more you
accomplish.

Myth: If you want something done right, do it yourself.
Myth: Y ou should try to do the most in the least amount of time.
Myth: Technology will help you do it better, faster.
Myth: Get more done and you’ll be happier. 
Myth: There is only ONE CORRECT WAY to do a job.
Myth: Y ou can’t be productive unless you are
BUSY ALL THE TIME.

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Time Wasters


Lack of discipline



Inability to say “NO”



Indecisiveness



Poor Delegation Skills



Disorganization



Day Dreaming



Worry
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Time Wasters


Telephone Interruptions



Unscheduled Meetings



Drop­in Visitors



Poor Communications



Confused chain of 
Authority 

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Time Wasters






E­Mail
Co­workers
Stress
Family issues

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Keep Only One Calendar!

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Delegation of workload
 Use technology
 Train others to do the 
jobs you want to 
delegate
 Have realistic 
expectations

 Provide additional 
information
 Remember that end 
result matters, not the 
methods
 Review progress of 
delegated task
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Time Planning Software
 Meeting Maker (www.meetingmaker.com)
 Electronic Assistant Lite 3.1 (www.dante­
productions.com)

 Virtual Secretary 2012 (www.wizardware.com)
 Quick Reminder 1.12 (www.mobisystems.com)

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Speaker phone:  
hands are free to 13
do something else.


Telephone
 Keep calls short
 Start by announcing goals for the call

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Biological Rhythms
You may have heard of the term biological 
rhythms. 
This term refers to the times of day when 
your energy levels are at their highest and 
when you can accomplish your most 
important work.
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25000 Dollar
Advice !!!
Start your day with a
THINGS TO DO LIST
AND
PRIORITIZE THE VITAL FEW
after picking them from many.

CHARLES SCHWAB, an American millionaire paid  a consultant  25,000 
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dollars  for the above advice in the year 1936.


TIME FOR EVERYTHING
 Take time to work
 Take time to think
 Take time to play
 Take time to read
 Take time to love
 Take time to serve

 Take time to laugh
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RECOMMENDATIONS
 set smart goals and deadlines.
 break long term plans into weekly and daily 
action plans.
 think through your day while making way to your 
work.
 delegate tasks
 prioritize your daily work plans.
 avoid distractions.
 reward yourself when you meet your deadlines.
 enjoy everything you do.
 learn to say ‘no’ 
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Keep your balance
Physical
Intellectual
Social
Career
Emotional
Spiritual

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Conclusion

Time Has No Holiday 
So switch on the Best in You.

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Take Action Today! 

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