Word 2003 in Pictures

Word 2003
In Pictures



by Sarah Fowlie







www.inpics.net





Word 2003 In Pictures


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accuracy, quality, reliability, or freedom from error of this document or the products
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ISBN 1597061123

TABLE OF CONTENTS
i
Table of Contents
Word Basics .................................................... 1

Create a new document.........................................................................2

Cut, copy and paste .............................................................................12

Format words .......................................................................................22

Format paragraphs ..............................................................................35

Use bullets and numbering .................................................................47

Adjust page settings............................................................................53

Check spelling......................................................................................59

View pages ...........................................................................................63

Long Documents ........................................... 77

Format text with styles ........................................................................78

Find and replace...................................................................................98

Set tabs ...............................................................................................103

Insert breaks.......................................................................................108

Employ headers and footers.............................................................114


TABLE OF CONTENTS
ii
Special Features .........................................127

Format pages in columns ................................................................. 128

Employ drop caps.............................................................................. 131

Insert pictures.................................................................................... 134

Draw and paint................................................................................... 145

Employ tables .................................................................................... 156

Advanced Word............................................173

Employ mail merge............................................................................ 174

Employ templates.............................................................................. 196

Print envelopes and labels ............................................................... 205

Use the thesaurus.............................................................................. 212

Count words....................................................................................... 215

Insert table of contents ..................................................................... 217






WORD BASICS
1
Word Basics


In this section, you’ll learn how to:

• Create a new document
• Cut, copy and paste
• Format words
• Format paragraphs
• Use bullets and numbering
• Adjust page settings
• Check spelling
• View pages

WORD BASICS
2
Create a new document

Type text

1.
Start Microsoft Word 2003.

You should see a screen that looks like this:





WORD BASICS
3
2.
Close the Getting Started pane.



3.
In the blank document, type:

Fax Cover Sheet

at the top of the page.


WORD BASICS
4
4.
Press the ENTER key on your keyboard twice.

The document should look like this:



Tip:
Pressing the
ENTER
key twice should add two blank lines
between the words
Fax Cover Sheet
and the blinking cursor.


WORD BASICS
5
5.
Type:

To: John Smith

6.
Press the ENTER key on your keyboard.

7.
Type:

From: Melissa Jones

then press ENTER.

8.
Type:

Fax number: 888-555-1874

then press ENTER.

WORD BASICS
6
9.
Type:

Date: January 1, 2004

then press ENTER.

10.

Type:

Total number of pages: 5

The document should now look like this:





WORD BASICS
7
Create a folder for your document

1.
On the Menu Bar, click File, then Save.




WORD BASICS
8
2.
When the Save As window appears, create a new folder in the
My Documents folder called Word Documents.

Tip:
To create this new folder, first select
the My Documents
folder in the

Save in
drop-down list.




WORD BASICS
9
Then click the icon.




When the
New Folder
window appears, type:

Word Documents


in the
Name
box.




WORD BASICS
10
Then click the button.

The
Word Documents
folder should appear in the
Save in
box.




WORD BASICS
11
Save the document

1.
In the File name box, type:

Fax Cover Sheet



2.
Click the button.



WORD BASICS
12
Cut, copy and paste

Move text

1.
Click at the beginning of the words

Fax number: 888-555-1874

2.
Holding your mouse button down, drag over the words to
highlight them.




WORD BASICS
13
3.
Click the icon.



Tip:
Your Standard and Formatting toolbars may share one row
at the top of the window.

Some buttons may be hidden:

To see all the buttons, click the Formatting toolbar’s handle (the
light gray dotted vertical line)…




…and drag the Formatting toolbar down so it occupies a second
row.
Hidden
Icons

WORD BASICS
14

Now the toolbars should be stacked one above the other:




Some menu commands also may be hidden. To make all the
menu commands appear, click the double arrows at the bottom
of the menu:




To see what an icon does, rest your mouse on it for a full
second. A yellow label will appear that tells you what it does:

WORD BASICS
15
4.
Click at the beginning of the last line on the page to place the
cursor there.



5.
Click the icon.




WORD BASICS
16
Your document should now look like this:



WORD BASICS
17
Copy text

1.
On the Menu Bar, click Edit, then Select All.

2.
Click the icon.



WORD BASICS
18
3.
Click the icon.


This should create a new document.

You should now have two Word windows open, and a new blank
document:



WORD BASICS
19
Paste text

1.
Click the icon.


All the text from the document Fax Cover Sheet should appear

in the new document:



2.
Click the icon to save the new document.




WORD BASICS
20
3.
Save the document as Fax Cover Sheet Copy in the Word
Documents folder.



4.
On the Menu Bar, click Window, then Fax Cover Sheet.





WORD BASICS
21
This should return you to the original document: