On boarding key elements

KEY ELEMENTS

Content Owner: Jim Warr-JL

The most effective way to contribute and develop quickly is to apply what you learn, or "learn as
you go." Make sure your on-boarding key elements reflect this approach.

Assignment Outline -- You should receive and discuss this outline with your supervisor during
your first week. It is important you understand how your contributions will be measured and
what you need to focus on to be successful.
ASSIGNMENT OUTLINE

Content Owner: Jim Warr-JL

INITIAL PROJECT ACTION PLAN

Name: _____________ Time Period: ______________ Supervisor: ____________

Position/Organization: ____________________ Manager: ____________________


Assignment description (definition and history):




Project objectives/measures:

Milestones:




Customers/suppliers (roles and responsibilities):




Resources (people, equipment, supplies, systems, etc.):




Guidelines (levels of initiative):




Development needs:


Initial Schedule -- You should expect to receive a key appointment schedule from your
immediate supervisor on or before your start date. This schedule should include any
introductory meetings and on-boarding activities that are crucial during your first two to three
weeks.
INITIAL SCHEDULE

Content Owner: Jim Warr-LJ

The schedule below is intended as an example only.

John Neuhier -
First Week's Schedule
Week of April 10
.

Monday, 4/10/00

8:30 – 9:00 Welcome by Manager and Supervisor
9:00 – 10:30 Meet work group for instructions, tour
10:30 – 11:00 Security (ID Badge)
11:00 – 11:15 Human Resources – overview and contacts
11:15 – 12:00 Admin. Processes/Workplace Arrangements
12:00 – 1:30 Lunch
1:30 – 3:30 Building Tour; Security Procedures
3:30 – 4:30 Wrap-up with Supervisor
.

Tuesday, 4/11/00

8:30 – 9:30 View Intranet resources at workstation
9:30 – 10:00 Meeting with Associate Director
10:00 – 10:30 Intro to contacts/resources outside work group
10:30 – 12:00 Project Review with Manager, Supervisor
12:00 – 1:00 Lunch
1:00 – 1:30 Administrative Reconnect
1:30 – 3:00 Meeting with Associate
3:00 – 3:30 Meeting/Introduction to Director

3:30 – 4:30 Safety Training / Requirements
.

Wednesday, 4/12/00

8:30 – 9:30 Start - IT Intranet Training
9:30 – 10:30 Safety Program
10:30 – 12:30 Function Information Session
12:30 – 1:30 Lunch with Associate
1:30 – 4:30 Business / Technology Background
.

Thursday, 4/13/00

8:30 – 9:00 Medical Appointment at Health Services
9:00 – 12:00 Business / Technology Background (TBD)
12:00 – 1:00 Welcome Aboard Lunch with New Hire Coordinators
1:00 – 2:30 Functional Information Session
2:30 – 4:00 Business / Technology Background
.

Friday, 4/14/00

12:00 – 5:00 First week progress meeting with Supervisor, Manager


New Employee Checklist -- This is a list of items broken into categories that as a new employee
in Beauty Care you should complete or be sure to have done for you over the next 12 months.
These items, while not all directly related to your work assignment, are intended to help you
organize all parts of your on-boarding. Previous new hire experience has shown that

completing all of these will help your short and long term performance.

NEW EMPLOYEE CHECKLIST

Content Owner: Jim Warr-JL

TASK
1st
Week
1st
Month
3
Months
6-12
Months
CONTACT
Your Company: Procter & Gamble
1. Ask your manager for an
overview of basic conduct
policies and behavior
expectations. The
Worldwide
Business Conduct Manual
contains a wealth of information
for all global employees. If you
are located in the U.S., enroll in
"You and P&G" as soon as
possible.
X

X

-

-

Register through
RapidLearn
Physical Site
2. Obtain badge and appropriate
access
X

-

-

-

Security Contact
3. Tour the site/request maps (if
not provided in arrival booklet)
X

-

-

-

Supervisor / Facilities
Coordinator
4. Learn about appropriate
dress and needed safety items
X

-

-

-

Safety Coordinator
5. Obtain building and
workplace safety instructions
X

-

-

-

Safety Coordinator
6. Access directories,
organization charts, distribution
lists, etc.
X

-

-

-

Administrative Contact
7. Verify your name has been
added to appropriate directories,
organization charts, distribution
lists, etc.
-

X

-

-

Administrative Contact
8. Verify your workplace has
been setup properly and obtain
site informational folder
X

-

-

-

Facilities Coordinator or
Administrative Contact
9. Obtain work supplies
X

-

-

-

Administrative Contact
10. Ensure your
communications and electronic
equipment (phone, computer,
X

-

-

-

Facilities Coordinator or
Administrative Contact
printer) are setup and
accessible to you
11. Obtain other necessary
communication needs as
appropriate (i.e. T#, e-mail

address, mailbox #, voicemail,
LAN connection, passwords,
etc.)
X

-

-

-

Director's Administrator /
Administrative Contact
12. Learn building rules (access
hours, eating areas, parking,
sanitation, etc.)
X

-

-

-

Site Orientation Guide or
Supervisor
13. Apply for corporate card, if
appropriate
X

-

-

-

Administrative Contact
14. Apply for corporate long
distance card, if appropriate
X

-

-

-

Administrative Contact
15. Learn your employee # and
dept. charge number(s) and
appropriate use
X

-

-

-

Administrative Contact

How Your Organization Works
16. Review Business Unit
structure and where your
organization fits in
X

X

-

-

Manager and/or 1-up
Manager
17. Learn about your
organization (history, mission,
objectives, goals)
X

X

-

-

Manager and/or 1-up
Manager
18. Learn about other
organizations you will be
interacting with

X

X

-

-

Manager
19. Learn how your organization
compares with like
organizations and businesses
X

X

X

-

Manager and/or 1-up
Manager
20. Answer who are the key
customers of your organization
and who are the consumers that
you serve?
X

X

X

-

Manager
Communications
21. Learn the language
(
acronyms)
X

X

X

X

Yellowpages for P&G
Cincinnati
22. Obtain a list of local,
organizational, and functional
acronyms
X

X

-

-

Supervisor
23. Talk to your managers and
associates about
communications and cultural
norms you see. Don't feel
compelled to mimic them, only
understand them.
X

X

X

-

Luncheons, 1:1's and
other socialization
activities are often
arranged; discuss with
your supervisor.
24. Talk to your supervisors and
associates about cultural norms
and watch-outs as you
communicate with people in
other regions and functions.
Learn what is considered polite,
rude, or just good business
etiquette.
X

X

X

-

Luncheons, 1:1's (links
above) and other
socialization activities
25. Learn about effective memo
writing
-

-

X

-

RapidLearn
26. Become a member of ION
conferences relevant to you
X

X

-

-

Supervisor
27. Learn how to effectively use
P&G's e-mail system and
intranet resources
X

X

-

-

Start-IT training (see
Training Resources)
Compensation & Benefits
28. Learn what benefits are
available to you and complete
necessary paperwork
X

-

-

-

See Benefits Section
29. Learn about paycheck
process and overtime reporting,
if applicable

X

-

-

-

Administrative Contact
30. Get explanation about
vacation and holiday policies
and how to schedule vacation
X

-

-

-

Administrative Contact
31. Learn about the Work &
Development Plan (W&DP)
process
-

X

X

-

Read Creating Your
Present & Future, and
discuss W&DP process
with your manager.
Obtain forms from
RapidLearn.
32. Understand link between
your performance and your
compensation
-

X

X

-

Discuss with Manager
33. Be sure to spend time
developing your social life after
work. Life balance provides
perspective and fresh ideas on
the job.
X

X

X

X

You!
(see Community
Orientation)
34. Obtain information about
training and education
opportunities internally and
externally
X

X

-

-

See Learning
Resources
35. Talk to your manager and
others about career systems
and career paths that others
have taken
-

-

X

X

Supervisor, Associates,
Peers, Human Resources