Tài liệu Guidance to assist organisers of Small Events docx

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Guidancetoassist
organisersof
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SmallEvents 
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CONTENTSPage
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1. Introduction3
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 1.1Responsibilityfortheeventandplanning4
 1.2PublicandEmployer’sliabilityinsurance5

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2.HealthandSafety
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 2.1Thelaw6
 2.2Howtodoariskassessment6
 2.3Venue/site7
 2.4Thecrowdmakeup8
 2.5Saf
etybarriers8
 2.6Informationnoticesandsignage9
 2.7Temporarystructures9
 2.8Firesafety10
 2.9Electricalinstallationsandlighting10
 2.10Gassafety11
 2.11Firstaidmanagement12
 2.12Stewards,securityandCRBchecks12
 2.13Communications13
 2.14Welfarefacilities14
 2.15Ca
tering,merchandising,attractionsandspecialeffects15
 2.16Camping15
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3.NoiseControl17
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4.Pre‐andDuringEventChecklist(BasicExample)18
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5.BlankRiskAssessmentTemplate19
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6.FoodSafetyAdvice20
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7.WhattoexpectfromInspectors21
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8.RecommendedReading 22
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9.OthersourcesofInf
ormationandGuidance 25
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10.DorsetEnforcementAuthoritiesContactDetails26
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11.Acknowledgements27
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1INTRODUCTION
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Purpose
Thisguidehasbeenproducedtoassistsmalleventorganisers.Eacheventisdifferentandwillrequire
different levels of management, services and provisions, However, there are elements that are
commontoalleventsandweadviseyoutousetheinformationcontainedinthisguideasabasisfor
planningyouevent.there
quirementsfortheirevent.
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If you are an employeror self‐employed person, compliance with health and safety, food safetyand
fire precautions legislation are legal requirements andcanbe enforced bylocal authorities.In other

casesvoluntarygroupswillfindmuchoftheinformationhelpful,andiftheprincipleslaidouthereare
followed,sho
uldensurethatyoucomplywithcommonlawduties(i.e.thosewhicharen’tenforceable
butthroughwhichyoucanbesued).Safe,well‐runeventswillhavefewerinjuriesorunsafeincidents,
withlesslikelihoodofresultantclaimsforcompensationorevenenfor
cementaction.
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Appropriateprecautionaryandpreventive(orcontrol)measuresineachcasewilldependonahostof
factorssuchas:
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 thesize,locationandnatureoftheevent,
 whethertheeventisindoorsoroutdoors,
 theaudience/crowdprofileanddynamics,
 whethercontractorsundertakecertaintasks,
 thepresenceoftraders,useofspecialeffects,
 accessibilityforemergencyservicesetc.
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Dependingonthecircumstances,eventorganisers(oftencalled‘dutyholders’)willeitherhavealegal
duty to comply with the law, or a common law duty to follow the same principles; in all cases they
shoulddetermineandimplementsuitableandsufficientprecautionstokeepeveryonesafe.
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This publication identifies som
e of the hazards likely to require consideration and gives guidance on
how to address them (some or all may be relevant to your event).These are generally called risk
assessments and help the duty holders decide which elements of hazard are relevant and how to
assessth
elevelandtypeofcontrolsneededforthatevent.Manyeventswillinvolveactivitieswhich
comewithinthedefinitionof“licensableactivity”forthepurposesoftheLicensingAct2003.Subject
tocertainexemptions“licensableactivity”,includes:
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 Retailsaleofalcohol,
 Provision of entertainment (e.g. music and dancing, live music, play, film, indoor sporting
event),
 Latenightrefr
eshment(supplyofhotfoodordrinktothepublicforconsumptiononoroffthe
premises(mobileunitsincluded)between11pmand5am),
 Acombinationoftheabove.
However,many elements of this guide canbeused as a templa
tefororganising public eventswhich
donotinvolvea“licensableactivity”.
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It is not unusual for certain types of events involving a ‘licensable activity’ to require a Premises
Licence for theperiod of the event under the Licensing Act 2003.However, forsmaller events(less
than500pe
ople)ofshortduration(lessthan96hours),organisersmaynotrequireaPremisesLicence
butmayberequiredtogivetheLicensingAuthorityaTemporaryEventNotice.Formoreinformation
onthisyouareadvisedtocontactthelocalauthoritylicensingsectionorwebsitewheretheeventis
being held. Al
ternatively, in the DorsetEnforcement Authorities Contact Details section you will find
detailsofotherstaffwhomaybeabletoassistyouwithyourenquiry.


4
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IfitisalicensableeventthePolice,FireService,EnvironmentalHealth(NoiseControl),Health&Safety
Regulator, Trading Standards or Social Services (Child Protection) acting as ‘responsible authorities’
can place detailed conditions in relation to the four licensing objectives which then become
requirementsofthePremisesLicence.Thefourlicensingobjectivesare:
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 Thepreventio

nofcrimeanddisorder
 Publicsafety
 Thepreventionofpublicnuisance
 Theprotectionofchildrenfromharm
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Whetheryouareproposingtorunafunday,fete,festival,fancydressstreetparty,smallgig,concert,
carnival,localshoworbarndancethereshouldbesomeusef
uladviceforyouincludedinthisguide.
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This guide ‐‐‐‐‐ aims to help those who organise events so that the event runs safely. The event
organiser, whether an individual, charity or community group, has prime responsibility, and an
obligationinlaw,forprotectingthehealth,safetyandwelfar
eofeveryoneworkingat,orattending,
theevent.Soinpracticeanystaff,volunteers,helpersandthepublic.Forsmalleventssuchasjumble
sales, presentations and exhibitions held in village, school or church halls and fund raising events
organised by groups like school PTA’s, church, community and vo
luntary groups and charitable
societiesthesepeoplemustbeconsidered
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Good planning and management are fundamental to the success of any event.All organisers are
recommendedtousethesectionheadingsinthisguideasaframeworkorchecklistforplanningtheir
particulareventandtohighlightthemainareasforconsiderationintheirriskasses
sment.
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Whatthisguideisnot‐‐‐‐‐theinformationcontainedinthisguidehasprimarilybeenwrittentoprovide
advice for small and medium sized events of various types.Larger events such as rock concerts in
sports stadiums are not catered for in this guide and more sp
ecific, detailed guidance should be
sought as referenced in recommended reading.This guide does not replace the need for event
organisers to seek advice from other sources and particularly for consultation with relevant Local

Authority officers and the emergency services.These officers will be prepared to offer advice and
assistanceincludingwhetheraPremisesLi
cenceisrequiredornot.
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1.1Responsibilityfortheeventandplanning
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Whenplanninganyeventthereshouldbeanamedorganiseridentifiedattheearliestopportunity(see
2.1‐ general legal considerations). For larger events,a detailed management structure should be
drawnupformallyidentifyingwhoisresponsibleandforwhat.Thereshouldalsobeaneventsafety
plan.
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Planningforsafety
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Effective planning willidentify, eliminate and control hazards and risks. The amount of time that
needs to be set aside for planning will very much depend upon the size, type and duration of the
event,butstartearly!Listedbelowaretherecommendedphasesofplanningtheevent
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5
THEPHASESOFEVENTPLANNING
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Preparation/“buildup”
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Mayincludeplanningthevenuedesign,selectionofcompetentworkers,selectionofcontractorsand
subcontractors,constructionofstages/temporaryroadways/marquees/fencingetc.


‘Loadin’

Mayincludeplanningforthesafedeliveryandinstallationofequipmentandserviceswhichwillbe
usedattheevent,e.g.stageequipmentusedbytheperformers,lighting,publicaddress(PA)systems
etc.


TheActualEvent

(e.g.durationfete/show/concert/gigisopentothepublic).
Mayincludeplanningeffectivecrowdmanagementstrategies,transportmanagement
strategiesandwelfarearrangements.Planningstrategiesfordealingwithfire,firstaid,contingencies
andmajorincidentsetc.


‘Loadout’&‘Breakdown’

Requiresplanningforsaferemovalofequipment,vehiclesandservicesandwillinclude
planningtocontrolrisksoncetheeventisoverandtheinfrastructureisbeingdismantled.
Collectionofrubbishandwaste‐waterdisposalpresentriskswhichalsoneedtobeplannedand
managed.
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

1.2PublicandEmployer’sLiabilityInsurance


Itisstronglyrecommendedthatyougetpublicliabilityinsurancebeforeaneventtakesplaceasthe
absence of it may lead to the event not being supported by the public authorities and emergency
services. If mustget employer’s liability insurance if you are employing people as it is a legal
requirem
ent.
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6
2HEALTHANDSAFETY
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2.1Thelaw


For health and safety legislation toapply toyour event, a work activity must exist. Many events will
involve a work activity (i.e. at least one person will be employed ‘at work’: for example during
preparation,theactualeventorthepost‐eventbreakdown/clear‐up)andthereforebesu
bjecttothe
HealthandSafetyatWorketc.Act1974(HASWA)andsubsidiarylegislation.

HASAW puts legal requirements on everyone involved in managing the event.Legal relationships
between promoters, event organisers, contractors, exhibitors/traders, performers, land/property
owners etc. can be a verycomplex area of law so it isimportant to establishclear health and sa
fety
responsibilities. It is therefore important toidentify all those with health and safety responsibilities
thatareinvolvedintheevent.Inthemajorityofcasesthemainresponsibilitywillrestwiththeevent
organiser.Experiencesuggestsitisadvisabletoagreecontractualresponsibilitiesinwriting.

Even if there is ‘no work activity’, it isgood practice for a group or organisatio
n with volunteer
workers to provide the same level of health and safety protection as they would in an
employee/employerrelationshipirrespectiveofwhethertherearestrictlegalduties.Thisisbeca
usea
commonlawdutyofcarewillalwaysexistincircumstanceswherenooneis‘atwork’.

Thereare3mainrequirements:

 Employersmustensurethehealth,safetyandwelfareoftheiremployeessofarasisreasonably
practicable;

 Employers must provide and maintain plant and sys
tems of work that are, so far as is
reasonablypracticable,safeandwithoutriskstohealth;


 Employers must conduct their undertaking in such a way as to ensure, so far as is reasonably
practicable,thatpeople who are nottheiremployees(e.g. guests,members of the public and
contractors) are not expose
d to risks to their health and safety.(This Section also imposes a
similardutyontheself‐employedtowardsthemselvesandotherpeople).

 Youmustalsoundertake riskassessmentswhichhelp you decide what hazards arespecificto
youreventandwhatcontrolmeasuresareneede
d.Youmustconsider:

 thehealthandsafetyriskstowhichtheiremployeesareexposedwhileatwork;and

 thehealthandsafetyriskstootherpeopleresultingfromorinconnectionwiththeemployers’
work,inordertoidentifythemeasuresneededtocomplywithhealthandsafetylegi
slation.

Thesamedutyisplacedonself‐employedpeopleinrespectoftheirownhealthandsafetyandthatof
otherpeople.


2.2Howtodoariskassessment

Riskassessmentshouldbecarriedoutforallphasesoftheeventincludingthesite/venuepreparation,
theeventandthesite/v
enuebreakdownorclear‐up.(Seeflowdiagramonpage5).





7
Theseparatepartstotheriskassessmentareshowninboldbelow:


 Identifythehazardsassociatedwiththeeventi.e.anythingthatcancauseharm.(Youcanlook
atspecificpublications,visitingthesiteorvenueandobtainingdetailsofspecifichazardsfrom
contractors,cateringoutletsandsuppliersofspecialeff
ectsetc).
 Decidewhomaybeharmedandhow
 Assessthelevelofrisk
 Identifyappropriateandadequateprecautions;and
 Recordyourfindings.(Ifyouhavefewerthanfiveemployeesyoudonotneedtowriteanything
down,thoughitisusefultokeepawritt
enrecordofwhatyouhavedone).(Ifyouareapplying
forapremiseslicenceundertheLicensingAct2003,relevantprecautionsshouldbelistedwithin
the‘publicsafety’partofthelicensingobjectives).

Theoveralleventriskassessmentwillhelptodeterminewhatcontrolsorprecautionsyouneedtoput
into place to manage the eve
nt safely. This should include planning, communicating and practicing
your emergency procedures. It isstrongly recommended thatevery eventis risk assessed,whether
thelawsaysitshouldbeornot.

(Page26ofthisguideprovidesablankriskassessmenttemplate.ForfurtherinformationseetheRisk
M
anagementsectionoftheHSEwebsitewhichincludesexampleriskassessmentsat
www.hse.gov.uk/risk/index.htm
.Oneoftheexamplesshownonthewebsiteisanightclubwhich

providesausefulillustrationofhowamusicvenueriskassessmentcouldbedocumented).


2.3Thevenue/site


Alleventsmusthaveadequatespace for the public to movesafelyaroundthestalls, rides, camping
areas, performance /stage,arena /exhibition areas etc. The routes to exits must be unobstructed by
thestalls/goodsetcandthisisespeciallyimportantwhentheeventisindoors.

If the event is being held outdoors, the car park, footpaths and any staging/str
uctures should be
suitable for use in bad weather conditions and think how bad weather may affect your emergency
arrangements.

Youmustidentifyandcontrolobvioushazardsonboththesiteandsurroundingareas,suchasstored
chemicals or machinery, unfenced holes, steep drops b
etween different ground levels, ponds/water
andunsafeorotherstructuresthatthepublicshouldbekeptawayfrombymeansofbarrier/fencing 
Height restrictions should be identified and also notified at the access to the site.Where overhead
cablesareaproblemyoushouldliaisewiththelocalpowerdistributi
oncompany.

If you need to dig into the ground, the presence of any underground services or pipelines will also
needtobetakenintoaccount.

Slip, trip, fall or other similar hazards should be considered and addressed as part of the risk
assessmentasshouldthesuitabilityofthegroundforstages,heavyplantandtetheredstructures.

Think about workplace transport risks / vehicle safety issues such as reversing vehicles and

obstructionstothedriversview,pedestriancrossingroutes,roughterrainetc.

Check that there will be enough lighting throughout the site/venue, including adequate temporary
emergencylighting(iftheeventgoesonafterdark).

Makesurethatyoureventwillnotcauseanoisenuisancebyselectingthesiteandstagingcarefully
(seesection3).


8

Considersuitablearrangementstoenablepeopleofdifferentabilitiestoattend/accesstheeventand
usethefacilitiesprovided.

Wheretostart:
 Prepareasketchplanofthesite,(preferablytoscale)showingthepositionofalltheactivities/
attractions,services,circulationroutesandexits.
 Seekearlyapprovalfromlocalhighwayaut
horityifroadclosuresorspecialtrafficmanagement
arrangementsarerequiredonthehighway.
 Haveenoughexitsfor amassorderlyevacuationofthe siteandtheoccupantcapacityagreed
withtheemergencyservices.
 Haveentrancesandexitsidentifiedforemergencyvehicleaccess.Theseshouldbeagreedwith
theem
ergencyservices.Emergencyexitsandroutesshouldbeclearofobstructionsatalltimes
andshouldbeclearlyindicatedbysuitablesignswhichareilluminatedifnecessary.
 Make sure that construction work and vehicle movements that may take place during site
preparationaresupervisedand/orprotectedbysuitablebarriers.
 Arrange se
parate vehicle and pedestrian entrances/exits to the site and arrange entrance

queuesthatdonotobstructvehicleaccessornearbyroadjunctions.
 Site any car parking well away from the pedestrian areas of the site.Clearly signpost the
parkingareaanddonotallowcarstobepa
rkedanywhereelse.
 Design and provide stewarded car parking areas to manage the risk from hazards to
pedestrians such as reversing vehicles.Have cars facing down or across a slope as it can be
difficulttodriveupaslopeifgroundissoftoritrainsduringtheeventandtherearelotsofcars
tryingtogetof
fthecarparkinthesamedirection.
 Consider stopping vehicles moving in the public areas of the site during the event, unless for
emergencypurposes,oraccompaniedbystewards.
 Make sure the entrance is well stewarded (especially when there is a limit on the number of
peopletha
tcanbeaccommodatedattheevent)andthatanaccurateformof‘headcounting’is
operatedtopreventovercrowdingonsiteandatexits.

2.4TheCrowdMakeup


Risk associated with some hazards may increase or decrease given different types of crowd . (See
ManagingCrowdsSafelyHSG154).

Think:
 What are theneeds of young children, teenagers, those with disabilities and elderly people
then make“reasonable adjustments” for these people e.g.provide extra help at an even
t
and/orchangethephysicalfeaturestoovercomephysicalbarrierstoaccess.
 Does your eventpolicy andpromotional material reflect an inclusive approach(e.g. could you
providematerialinlargerprint/alternativelanguagesetc).


2.5Safetybarriers


Barriersserveseveraldifferentpurposes.Theycanprovidephysicalsecurityorbeusedtopreventthe
audienceaccessingequipment,displays,moving machinesetc.Theymayalsobeusedto relieveand
preventthebuildupofaudiencepressures,e.g.aproperlyconstructedfrontofstagebarrier.



9
BarrierswillbepushedagainstandmustbedesignedtowithstandthisloadYoumustcheckwithyour
supplierthattheyarefitforyourpurposes.
(ForfurtherspecificinformationonbarriersseeTheEventSafetyGuide(HSG195)andtheInstituteof
Structural Engineers publication Temporary Demountable Structures‐Guidance on procurement,
designanduse.(ThirdEdition)(2007)).

 2.6Inf
ormationnoticesandsignage

Safetysignsandinformationnoticesareaveryimportantmeansofcommunicationatanevent.(See
recommended reading). Internationallyrecognised logos arehelpful to non‐Englishspeaking/reading
individuals.Sothattheyarerecognizablesafetysignsmustcomplywiththelaw

(Note:IfthesignsareonthehighwaytheymustcomplywiththeTra
fficSignsRegulationsandGeneral
Directions2002).Alsorememberthatenclosedstructuresneedsignagetoprohibitsmokinginside.

Consider:
 Multilingualsigns/notices.
 Is there enough signage/notices of suitable size around the venue, for example lost property,

lostchildren,safetysignage(asappropriate).

2.7TemporaryStructures
Staging/LightingTowers


It is veryimportantthat if youare havinganystaging, lighting/sound towers, theyareerected by a
competentpersonandwrittenconfirmationisobtainedfromthemtosaythatthestructuresaresafe
inallforeseeableconditions,includingpoorweather.

Makesurethatallthestagingand/orstructuresarepositionedsoasno
ttoobstructanyentrancesor
exitsfromthesite.

Fall protection for the edge of the stage facing the audience is not normally provided but the edge
should be clearly marked. Other physical obstructions, unprotected edges, edges by gaps and stair
nosings should all be marked with whi
te, luminous or reflective tape (guidance suggests such
markingsshouldbeaminimumof25mmwidetobevisible)orinacontrastingcolour.

All staging and structures should be free from trip hazards and other physical hazards (i.e. sharp
edges/points/protrudingsupportmembers).

(ForfurtherinformationseetheInstituteofStructuralEngineerspublicationTempo
raryDemountable
Structures.Guidanceonprocurement,designanduse.(ThirdEdition)(2007)).

Marquees/Tents.



IfyouarehavingmarqueesandtentsyoushouldasktheFireServicetheirthoughtsonsafetyaspects
includingsiting, construction, flame retardency and the provision of exits, emergency lighting etc.
Yourriskassessmentshouldidentifywhatisasafedistancebetweenmarquees,caravans,vehiclesand
otherstructures.

Think about the arrangements to stop unauthorised persons gainin
g access to or interfering with
equipmentetcwhentheeventisopentothepublic.



10
The wind loading specification for each marquee should be obtained for use when planning for
possibleemergencies.

Access routes for emergency services should be maintained behind marquees, tents and other
structures.

(ForfurtherinformationseethePerformanceTextilesAssociationPublication–theMUTAmarq“Best
Practice Guide for the Safe Use and Operation of Mar
quees and Temporary Structures at
www.performancetextiles.org.uk/public/downloads/mutamarq.pdf
).
(Also see TheWork at Height Regulations 2005
 and

Falls From Height section of the HSE website at
www.hse.gov.uk/falls/regulations.htm
)



2.8Firesafety
Asetof fire safetyguides have been developed to helpexplainwhatyouhave to do to complywith
firesafetylaw,helpyoutocarryoutafireriskassessmentandidentifythegeneralfireprecautionsyou
need to have in place.The guide(s) mos
t useful to you will depend on the size and nature of your
venue,visitthewebsiteatwww.communities.gov.uk/fire/firesafety/firesafetylaw/aboutguides



Youshould:

 CarryoutaFireRiskAssessmentasrequiredbylaw.
 Contact your local Fire Prevention Officer for advice. (Contact details for the Fire Service in
Dorsetaregiveninthe‘SourcesofFurtherInformationandGuidance’section).
 Agreeameansofraisinganalarmorother
wisecommunicatingthewarning in the event of a
fireandcheckitisworkingeffectively.
 Provide appropriate equipment around the site/venue for putting out fires (e.g. fire
extinguishers,fireblankets).
 Makesurethatstewardsknowwheretheequipmentisandhowtouseit.Theyshouldbetold
nottoattemp
ttofightmajorfires.
 MakesureeverybodyknowstocalltheFireBrigadeatoncetoanyfire,suspectedorreal.
 Provideappropriateseparationdistancesbetweenindividualmarquees/tents/stallstoprevent
thespreadoffire.
 Followappropriateguidanceifyouintendtoletofffir
eworksattheevent.
 Considerdieselgeneratorsinsteadofpetrolasdieselislessflammable.
 See2.3(above)onsite/venuedesignofsiteentrancesandexits.


2.9Electricalinstallationsandlighting
Electricitycancausedeathorseriousinjurytoperformers,workersormembers of the public. Faults,
damage, misu
se or poor maintenance can result in an appliance or part of an installation becoming
unsafe, and arisk of electric shock or fire.In many circumstances the electrical supply may be of a
temporary nature, but this does not mean that it can be substandard or of an inferior quality to a
perm
anentinstallation.
• Thewholeinstallation,includingwiring,switchgearandanygeneratorshouldbeinstalledina
 safemannerbyacompetentperson(i.e.trained,suitablyqualifiedelectrician).
• All electrical installations and equipment must comply with the general requirements of the
 ElectricityatWorkRegulations1989.
• The electrical installation (temporary or perman
ent) should be inspected/tested by a
 competentpersonin accordingwiththeprocedureslaiddowninrelevantBritishStandards.


11

Youshould:

• Consider protecting the supply by suitable earth leakage device or Residual Current Device
havinga maximumtrippingcurrentratingof30mAandsuitableoverloadprotection.
• Locate the main electrical intake and/or generator enclosure, where possible, where it is
 accessible for normal operations or emergencies, but segregated fr
om public areas of the
 venue.Displaywarningsignsaroundtheintakeorenclosure.Anygeneratorand/orelectrical
 equipment,includingswitchgear, should besatisfactorily protected toprevent unauthorised
 accessand/orinterference.

• Considerthelocation of generatorsandaccessibility for refuellingpurposes. Wherepossible
onlystoreonecontaineroffu
elbythegeneratorandkeeptherestinsuitablecontainersinasafe,
securely fenced, signed storage area in a suitable location. If the venue isclose to a residential
 areaconsiderthenoiseproblemfromgenerators.Ifthisisexcessive,silencedgeneratorsmay
beawayofreducingit.
• Protectallele
ctricalequipmentfrominclementweather,usingcovers,enclosuresorshelters.
  Ensure cables are used which are of the correct rating for the load.There should be no
 damagetothecablesandtheymustbethecorrecttypeofconnectorswhicharesuitablefor
 externaluse(w
herenecessary).
  Securely fix cables or provide support by catenary wire overhead, or bury underground.
 Cables run on the surface /ground should be protected against sharp edges or crushing by
 heavyloadsandshouldbepositionedsoasnottocausetriporotherhazard(e
.g.bycovering
 withrampsorrubbermats).
  Providesufficientfixedsocketsoutletssothatflexibleextension leads and multi‐socket
outlets can be avoided. Fixed socket outlets can be either permanent or on properly
 mountedtemporarydistributionboards.Ideally,equipmentshouldbelocatedwithin2mofa 
 fixedsocketout
let,toavoidtheneedforlongtrailingleads.
  Peoplebringing portable electricalequipment onto the site shouldbe able to showroutine
inspectionand/ortestingoftheequipmentbyacompetentperson.
  SpecialistadvicemustbesoughtfromHSEin relationtoguidanceontheelectricalsafetyof
 fairgrou
ndequipment.

  Ensure artificial light to all parts of an outdoor venue is adequate ifthere is not enough
daylight.Considerthelightingofthefirstaidpost,information area/marquees,

pedestrianaccesstocarparks,carparkareas,toiletsandaccessroutesto publichighwa
ys.
  Provideemergencylightingasdeterminedbytheriskassessmentandfireriskassessment.



2.10GasSafety

HSE’s Gas Safetywebsite:www.hse.gov.uk/gas/index.htm
 explains the legal requirementsin relation
togassafety.

TheHSEleafletsavailableontheirwebsitewhichprovideusefulinformationandguidanceinclude:
‐INDG238(rev3)‘Gasappliances–Getthemchecked,keepthemsafe’
‐GasSafetyinCateringandHospitality–HSECateringInformationSheetNo.23.

Gas Safe Register of gas engineer
s/fitters has now replaced CORGI Registration (see
www.gassaferegister.co.uk
fordetails).

TheuseofLiquidPetroleumGas(propaneorbutane fuel)iscoveredbyHSE informationsheet(CHIS
5),whichisavailablefreeontheHSEwebsite(seeRecommendedReadingandUKLPGguidance).



12
Youshould:

 Useyourriskassessmenttoconsideranyfire,explosionandcarbonmonoxideriskduetogas

(mainsorLPG).Forexample‐withregardtoLPG,assesstheriskposedbypropaneorbutane
cooking or heating appliances, pipe‐work, hoses and cylinders (particularly if they are inside
tentsorsimila
rstructures).
 ConsidercontactingtheFireServiceforadviceinrespectoffireprevention.
 Make sure outside caterers or other traders/suppliers/exhibitors attending the event know
about any risks they may pose and have proper control measures in place and any site/venue
safetyrules.
 Ask for proof that gas engi
neers used in connection with your event are Gas Safe registered.
Properly registered gas engineers carry identification cards with a unique licence number.
Different types of gas work requires different skills, so it’s important that the back of the ID
card is checked to make sure the engineer is qualified to carry out the type of wor
k they are
beingaskedtoundertake.

2.11FirstAidmanagement

The law requirementspecificmeasuresforpeoplewho are ‘atwork’.Beyond this, althoughthereis
nolegalrequirementtoprovidefirstaidformembersofthepublic,mostpeopleexp
ecttoseeitand
so it should be suitable for the number of people expected to attend and for the type of
event/entertainment provided, and may be determined via risk assessment. Talk toyour local
AmbulanceTrustwithregardtoadviceandpossibleprovisionofservices.

Youshould:

Makesur
ethatthebasicservicesforfirstaidarealwaysavailable.Atsmallereventsaqualified
first aider should be present and an area suitable for first aid treatment (a supply of water

shouldbe available).Ideally every event should have at least2 first aiders.voluntary firstaid
societyma
yprovideaFirstAidPoststaffedbyqualifiedfirst‐aiders.
 Make surefirst aid posts areclearly signposted and provided with easy access for the
audience.Whereanambulanceisrequired,aparkingareashouldbeprovidedclosetothefirst
aidpostwithaclearexitfromthesite.
 Ma
ke sure that all persons assisting at the event know where the first aid post is and where
appropriatetheidentityofthefirstaiders.
 Provideaccesstoatelephoneorprovidemobilephones(withasignalatthatlocation!).
 Recordall people seeking treatment.The record ma
y be required to assist in the organisers
statutoryobligationsto reportaccidentsandinjuriesto workersandaudiencemembersunder
theReportingofDiseasesandDangerousOccurrencesRegulations1995(RIDDOR).
 Identify if first aid provision is specified as a licence condition in the Premises Licence if you
needone.

2.12Stewards,Securityan
dCRBchecks

Youmusthaveanappropriatenumberofstewardsandsupervisorsforthesecurityandcontrolofthe
siteandtheattendingpublic.Forlicensedeventsthenumbersandleveloftrainingshouldbeagreed
withtheLicensingAuthority/Police.

Youshould:

 Consider in your risk a
ssessment thenumber of stewards needed by looking at each of the
separatetaskstobecovered(i.e.crowdcontrol,staffingentrancesandexits,controllingaccess
toattractions/activities,patrollingpublicareas, securing unauthorised areas, securinghazards,

carparkingdutiesetc).Don’tforgettoallowformeal/restbreaksetc.


13
 Consider, whether stewards may need to be licensed by the Security Industry Authority (the
costofwhichshouldbeallowedforinyourbudget).(SeeRecommendedReading)
 Ensurestewardsarefit,activeandagednotlessthan18.
 Ensurestewardsaresuitablytrainedandcompetenttocarryouttheirdutiesef
fectively.
 Provide stewards with a written statement of their duties, and where appropriate a checklist
andalayoutplanshowingthekeyfeaturesonsite.
 Give stewards a final briefing of their duties on the day of the event, particularly about
communicatingwithsupervisorsandothersintheeventofanemerge
ncy.Ensurestewardsare
easilyidentifiablei.e.wearingspecificcolouredorhighvisibilityjacketsortabards.
 Ensure stewards know the layout of the site and are able to assist the public by giving
informationabouttheavailablefacilities,rememberingespeciallypeoplewithdisabilities.
 Ensurestewar
dsareawareofthelocationoftheentrancesandexitsinuseontheday,firstaid
arrangementsandfire‐fightingequipment.
 Providestewardswithtorcheswheretheeventislikelytogobeyondduskandtesttheseand
anyotherequipment(e.g.radios)issuedtothempriortotheevent.
 Ensurestewar
dsknow,understandandhavepractisedtheirspecificdutiesinanemergencyand
are aware of the arrangements for evacuating the public from the site, including the use of
codedmessages.

Security

Security staff at events must by lawbe registered with the Security Industry Authority (SIA). For

guidanceonsecurityateve
ntsvisit:www.the‐sia.org.uk.
AllsecuritystaffmustweartheirSIAbadgesatalltimes.

Thinkabout
•Guardingagainstunauthorisedaccess,occupationoroutbreaksofdisorder.
•Guardingpropertyfromdamage
•Guardingpeoplefromassaults.
 Thepresenceoflargeamountsofmoney

CRB

CRB is the Criminal Records Bureau, which vets appli
cations for people who want to work with
childrenandvulnerablepeople.Theyactasaone‐stopshopfororganisationscheckingpolicerecords
and, in relevant cases, information held by the Department of Health and the Department for
Education.

Partof therol
e of theCriminalRecords Bureauis to reduce the riskof abuse by ensuringthat those
whoareunsuitablecannotworkwithchildrenandvulnerableadults.Insomecircumstancesitmaybe
appropriate for those in direct contact with children or vulnerable adults to complete a disclosure
applicationform.Forfu
rtherinformationregardingCRBvisit:www.crb.gov.uk.

2.13Communications

Youshould:

 Ensure all emergency plans, rules and other requirements are communicated to all stewards

andotherpersonnel.Someofthesewillneedtobewrittendownsothatanyonecangethold
ofacopyquickly 
 Consider mo
bile phone network coverage/dead spots, network overload potential etc. For
eventscoveringalargearea,theuseofradiocommunicationmighthavetobeconsideredasan
alternative.
 Consider providing a public address (PA) system for announcements and instructions to staff


14
andthepublic.PAsystemscancausenoiseproblemsforlocalresidentssotheiruseshouldbe
controlled.Forsmallerevents(orasabackup)aportableloudhailermaybesufficient.
 Ensure the public address system is fully tested before the event.It should have a back up
powersupplythatallowsittocontinuetooperateatfu
llloadintheeventofanemergency.It
shouldbeabletobeheardclearlyinallpartsofthevenue.
 Ensure batteries are fully charged and stewards are trained on how to use communication
equipmentandadvisedwheretheyar
ekeptorcanbefound.
 Consider background noise levels when determining methods of communication and if
necessaryissuefullear‐defendingheadsetsforstaff.
 Considersettingupacontrolroomonthesitewhichisconstantlystaffedduringtheeventand
hasatelephoneto:
a.Monitortheeventgivinganearlyindicationofanyproblems
b.Man
ageincidents
c.Actasabaseforanycommunicationssystem


2.14WelfareFacilities


There are certainrequirements forwelfare facilities (includingtoilets) for people  whoare ‘at work’.
Beyondthis,clearlyitisappropriatetoprovideanadequatenumberandtyp
eoftoiletsforthenumber
of people expectedto attend the event including provision for people with disabilities.For licensed
eventsthenumbersandlocationsoftoiletsshouldbeagreedwiththeLicensingAuthority.Thetable
below shows a general guideline for music events.Country fairs, garden parties and other short
durationeven
tswouldwarrantfewerfacilities but eventswherethereisahighfluidconsumption or
withcampingwouldwarrantmorefacilities.


Foreventswithagateopeningtimeof6hoursor
more
Foreventswithagateopeningtimeoflessthan6
hoursduration
Female Male Female Male
1toiletper100females 1toiletper500males
plus1urinalper150
males
1toiletper150females 1toiletper600males,
plus1urinalper175
males

ForfurtherdetailsonsanitaryfacilitiesprovisionsseeBS6465:Part12006

Youshould

 Ideally use toilets which are connected tomains servicesbut temporary units may have tobe
provided.Ifnon‐mainsunitsaretobeusedyoumustensuresafeandhygienicwasteremovalis

arranged.
 Considerthelocation,access,construction,typeoftemporaryfacilities,lightingandsignage.
 Providehand‐washing facilities (no less th
an1per10toilets)withwarm water,soapandhand
drying facilities.Antiseptic hand wipes or antibacterial gel should be provided where warm
waterisnotavailable.
 Regularlymaintain,repairandservicetoiletsthroughouttheeventtoensurethattheyaresafe,
cleanandhygienic.
 Ensurefloors,rampsandst
epsoftheunitsarestableandofanon‐slipsurfaceconstruction.
 Provide a location where enquiries can be made about lost children, lost property and for
informationabouttheevent.ThiscouldbetheControlRoom.
 Providedrinkingwaterwithineasyreachoftheaudienceandallcateringoperations
 Provideenoughrubbishbinsaroundthesiteatplaceswheretheywillbemostrequired
 Ma
kesurethebinsareregularlyemptied.Thinkaboutdisposalmethodsandrecycling.



15

2.15Catering,merchandising,attractions,andspecialeffectssuchasfireworks

Youshould:

 Obtainpriorinformationabouttheparticularhazardsassociatedwiththeactivity/specialeffect
fromtheoperatorandaskthemforcopiesoftheirownriskassessmentandsafetyinformation.
(Manyofthesameprincipalsusedinreputable,r
eliable,compliantcontractorselection,vetting
and management can be utilised to good effect here). Incorporate the information obtained

into your overall risk assessment for the event.If this information cannot be provided, then
perhapsyoumightnotwanttousethem 

 Makechecksonanypublicandproductliabilitycertific
atesandequipmentsafetyreports.Any
gas, electrical, or lifting equipment brought onto site should be accompanied by relevant
inspection reports and have undergone the recommended inspection/testing. If this
information cannot be provided you may not want to use them(or ban the use of relevant
equipmentforwhichnosafetyreportcanbeproduced
).
 Thoroughlybriefalloperatorsaboutsafetymattersonsite.
 Positionstallsandamusementsetcawayfromaccessroutesandinlessdenselyoccupiedareas
ofthesite/venue.SomeunitswillhavehighlyflammableproductssuchasLPGandwillrequire
carefulpositioning.
 Consider circulation space and pot
ential queuing arrangements, which should not obstruct
pathways.
 Considerpowersupplies,ifrequired,aspartoftheoverallelectricalsuppliestotheevent(see
Section12aboveonelectricalinstallationsandlighting).
 Properly erect any stalls or stands etc and ensure they satisfy any structural integrity
requirem
ents(seeSection2.7).
 Consider the specific guidance produced by HSE, in relation to attractions, fairground rides,
amusementsdevicesandonlasers,fireworksetc(seeRecommendedReading).



2.16Camping

Anycampingareashouldbewithinthedefinedeventsiteandthoughtaboutwhenyouaredoingthe

eventplanning.

Youshould:
 Ensure the campingareais reasonably well drained andlevel andgrass cutshort to minimise
theriskoffirespread.
 Provide appropriateseparation distances between individual tents to make the site safe from
fireandtriphazards‐getadvicefromDorsetFire&Rescueonsuitabledistances.
 Physicallysegr
egatecampingareasfromvehicleparkingareas.
 Provide information on site safety to campers (e.g. no campfires, no BBQs, location of fire
points,toiletsetc)atstrategicpoints.
 Provideenoughfirepoints(asaminimumtheseshouldconsistofameansofraisingthealarm,
suchasagongortriangleandsuppliesofwaterandbuckets
).
 Provideenoughtoiletfacilitiesandwashhandbasins.
 Providesafedrinkingwater.
 Providerefusereceptaclesatsuitablelocations.


16
 Provideenoughlightingtoenabletothatpeoplecanseeinpoorlight.(higherlevelsoflighting
attoiletareas,firepointsetc).
 Provide both vehicular and pedestrian tracks to and through camping areas to ensure ready
accessforemergencyvehiclesandalsotoprovidesaferoutesforped
estrianswhicharefreeof
triphazardssuchasguyropesetc.
 Sites with animals normally on will have animal droppings andmay expose campers to health
riskssuchas E.coli 0157 infection.Exclude animals from all areas (other than car parks)foras
long as possible before public access (minimum of 3 weeks). (See
www.hse.gov.

uk/press/2004/e04046.htm
)
 Think about noise problems to local residents  You may needadditional stewarding at
nighttimes.





























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
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


17

3NOISECONTROL

Therearecertainrequirementsforprotectingthose‘atwork’fromthepotentiallyharmfuleffectsof
loud music.See guidance for the Entertainment Industry on the Noise at Work Regulations in
‘RecommendedReading’.

There is also law to help people affected by unwanted noise. The last thing you want is your event
stoppedorpr
eventedfromhappeningagainbecauseitistoonoisy!

Youshould:

 Makeonepersonresponsiblefordealingwithnoiseissuesatyourevent,andtheyshouldtalk
with the Council’s Environmental HealthDepartment as early as possible before the event for
adviceandagreementonanynecessarymonitoring.
 Berespectfulofnoisesensitivepropertie

sinthelocalityandtheimpactthenatureandduration
oftheeventmayhave.
 Quite often people are more willing to tolerate noise from an event when they are well
informed of what is happening, how long the ev
ent will last for etc.  Consider contacting
neighboursbeforetheevent,informingthemofyourplansandprovidinga contactnumberin
caseofproblems.Bepreparedtoactresponsiblyonanycomplaintsthatarereceivedthough!
 Ensure that music noise levels are adequately monitored and controlled during the event to
preventnuisance,particularlythebassco
mponentandPAsystems.
 Face stages away from residential properties as much as possible and use multiple smaller
outputspeakers,spacedaroundtheaudiencearea,asopposedtostackedspeakers.
 People attending the event may bring in their own instruments/ radios/ sound sys
tems which
maycause problems.How will youdealwith this (might including ticketing advice, checkson
entryandadvicetostewards).Thisisparticularlyimportantwhenthereisovernightcamping.
 If possible consult with competent Acoustic Engineers who may be able to offer advice as to
howanypote
ntialnoisenuisancemightbeminimised.

PRSLicence

The Performing Rights Society (PRS) is a non‐profit making membership organisation of composers,
songwriters,authors&publishersofmusic.

ThefunctionofthePRSistocollectroyaltiesonbehalfofitsmembers,frommusicusersintheUK.A
PRSmusicli
cenceisrequiredbyanyoneusingorintendingtoperformmusic(live,DJ,TV,radioetc)in
publicandinvenues.


It is the organiser’s responsibility to obtain a PRS licence. Obtaining a PRS licence gives blanket
coveragesothatthelicenceholderdoesnothavetoseekindividualclearanceforeve
rysinglepieceof
music used. For further information and an application form visit www.prs.co.uk/musiclicence
 or
telephone08000684828.






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


18

4PRE‐ANDDURINGEVENTCHECKLIST(BASICEXAMPLE)


Appointnamedpersonstocheckthesematters&addressorreportback



ITEM COMMENTS
VENUESAFETY 
Arepremisesfreefromhazards?(i.e.evenground/floorsurfaces;notrip
hazards)


Areallattractions/activities/structurescomplete,checkedandstaffed?
Arestructures/seatingsound&secure;stairways/platformsandequipment
guarded;protectivebarriers/fencingsecureandnotposingahazard?

ENTRANCES/EXITS 
Areadequateentrances&exitsopen,clearlymarked&staffedtocontrol
admissionwherenecessary?

Areallcirculationareas,staircases/escaperoutes/exitsunobstructedwithall
gates/doorsunlocked?

CROWDCONTROL 
Isthecontrolroomoperational,withcommunicationsandPAsystemsworking?
Aretherequirednumberofstewardsintheirallottedpositions;fullybriefedon
theirdutiesandwearingjackets/tabards?

ELECTRICS 
Isinstallationcomplete/inspected/tested/certified(asappropriatebycompetent
person);iscabling/equipmentcheckedbycompetentperson,secure/protected
&clearofpubliccirculationareas?

LIGHTING 
Isnormalandemergencylightingprovided,inworkingorderandlitwhere
necessary?

MEDICALFACILITIES 
Arethereadequatetrainedfirstaidersonsite;isasuitableclearlymarkedroom
(providedwithwater)availableasafirstaidpost?

FIREPRECAUTIONS 

Isfirefightingequipmentinplace;rubbish/combustiblematerialsstoredaway
fromtents/structures?Stewards/staffbriefed?

TOILETACCOMMODATION 
Isclearlymarkedtoiletaccommodationavailable(includingdisabled);have
arrangementsbeenmadetoservicethemthroughouttheevent?

RUBBISH 
Aresufficientbinsprovidedaroundthesiteandarrangementsmadetoempty
themduringtheevent?

FOODSAFETY 
Arefoodstallscleanwithsafewatersuppliedandcoldstorageequipmentsetat
righttemperature?

NOISECONTROL 
Hasstagemanagerbeenadvisedoffinishtimeforlivemusic?Havestewards
beenadvisedoftimestheywilltourtochecknonuisancetoneighbours?


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


19

5BLANKRISKASSESSMENTTEMPLATE



Done


Actionby
when?


Actionby
who?

Whatfurther
actionis
necessary?

Whatareyou
doingalready?

Whomightbeharmedand
how?

Whatarethehazards?




20


6FOODSAFETYADVICE



Anyfood (or drink) for saleor given out at youreventmustbe safe.This means thatit must comply
withallrelevantfoodhygieneandsafetylegislation.Thelawstillapplieswhetherthoseworkingwith
thefoodarevolunteersofarepartofafoodbusiness.

Bylawfoodbusinessesmustbere
gisteredwiththelocalauthoritywheretheyarebased,soifyouare
bringinginbusinessestooperateatyoureventyoushouldmakesuretheycanprovideevidencethat
they are registered. Many event organisers now ask for details of a business’s last food hygiene
inspection,andthisisonewa
yofshowingthatyouhavemadereasonableenquiriestoensurefoodis
safe.FurtherdetailsonfoodhygieneinspectionsandriskratingsareavailableontheFoodStandards
Agency website if you need to check what any scores allocated by the inspector on an inspection
reportme
an(seewww.food.gov.uk).

If you are preparingfood for the event usingvolunteers you need to considerthe following matters
carefully:
 Originofallfoodstuffs
 Sitingofthefoodandthefoodoutlet
 Designandconstructionofthefacilitiesandequipment
 Cleanlinessandrepairoftheabove
 Washingfacilities
 Temperaturecontrol
 Staffingincludingappropriat
etraining
 Foodsafetypracticesandsupervision
 Knowledge of the ingredients in food being served‐ customers often ask to avoid problems
fromfoodallergies


Foodoutletsshouldbesitedinareaswherethereisminimalriskofcontaminationoffood,so ideally
theyneedtobeawa
yfromtoiletsandrefusestorageareas.

Ensurethereareadequatearrangementsforsufficientsafewaterandforrefusedisposal.

Power supplies to stalls or marquees, whether electricity or bottled gas, must be safe; outdoor
locationsrequireadditionalprecautionstoavoidhazardscausingin
jury.

Further advice on these matters may be obtained by contacting food safety officers at your local
authority.














21


7WHATTOEXPECTFROMINSPECTORS


Inspectorswillalwayscarryidentificationwhichwilltellyouwhotheyareandwhat
theirpowersare.Ifyouareinanydoubtabouttheidentityofsomeonewhoclaims
tobeaninspector,asktoseetheirwrittenauthoritydocuments.


Healthandsafety

ThelawisenforcedbyinspectorsfromboththeHealthandSafetyExecutive(HSE)andbyinspectors
fromyourlocalauthority.InDorsetsomeinspectorsholdflexiblewarrants which allowthemtotake
actionacrossthewholeCounty.

Inspectors have the right to enter any workplace withoutgiving notice, though notice may be given
wheretheinspectorthinksitisappropriat
e.Onanormalinspectionvisitaninspectorwouldexpectto 
lookat the workplace,theworkactivities, your management of health andsafety,andtocheckthat
youarecomplyingwithhealthandsafetylaw.Theinspectormayofferguidanceorad
vicetohelpyou.
He/she may also talk to employees and their representatives, take photographs and samples, serve
noticesandtakeactionifthereisarisktohealthandsafetywhichneedstobedealtwithimmediately.


FoodSafety

Thelawisenforcedbyinspectorsfromyourlocalauthority.Foodhygieneisdealtwithbyofficersfrom
each of the district and borough councils, but food standards work is handled by Trading Standards
OfficersfromDorsetCountyCouncilorofficersfromtheBoroughofPooleandBournemouthBorough
Councilonly.

Inspectorshavetherighttoenteranypre

miseswherefoodishandledforsaleordistributiontoothers
aspartofanevent,whetheritisaworkplaceornot,buttheywillnormallygivenoticeiftheywishto
entersomeone’shome.Theyareabletoservenoticestobringaboutimprovem
entsorpreventunsafe
activities.


Licensing

LicensingOfficersareemployedbylocalauthoritiesandhavepowersofentryintolicensedpremises.
Theyworkwithotherenforcementofficerstoensurelicenceconditionsaremet.














22
8RECOMMENDEDREADING

All HSE publications are available from HSE Books, PO Box 1999, Sudbury, Suffolk, CO10 2WA, Tel.
01787881165.ManyHSEpublicationsarenowavailabletodownloadfreefromwww.hse.gov.uk


1. The Event Safety Guide: A guide to health, safety and welfare at music and similar events
HSG195 (1999) HSE Books ISBN 9 780 717 624 539. (currently out of print and subject to
review,althoughtheadvicewithinitisstillgood)
2. Fairgroundsandamusementparks:guidanceonsafepr
actice.Practicalguidanceon the
managementofhealthandsafetyforthoseinvolvedinthefairgroundsindustry.HSG175HSE
BooksISBN0717611744.
3. ManagingCrowdsSafelyHSG154HSEBooksISBN0717611809.
4. RadiationSafetyoflasersusedindisplaypurposesHSG95HSEBooksISB
N0717606910.
5. Working together on firework displays A guide to safety for display organisers and
 operatorsHSG123HSEBooksISBN0717608352.
6. SmokeandvapoureffectsusedinentertainmentETIS3HSEBooks.
7. Electricalsafetyatplacesofentertainm
ent‐forsmallervenuesHSE'sguidancenote GS50

8. Electricalsafetyandyou.INDG231.HSE,HSEBooks.ISBN:0717612074.
 />.

9. MemorandumofguidanceontheElectricityatWorkRegulations1989
 HSE'sbookletHSR25.

10. ElectricalsafetyforentertainersHSEbookletINDG247.
11. BS7671:2008Requirementsforelectricalinstallations(alsoknownastheIEEWiring 
 Regulations,17
th
Edition).ThisisthemostwidelyusedUKstandardforfixedelectrical
 installations.


12. BS7909:1998CodeofPracticefortemporarydistributionsystemsforacelectrical 
 suppliesforentertainmentlighting,technicalservices,andrelatedpurposes.

13. BS7430:1991CodeofPracticeforearthing.

14. HealthandSafetyExecutive.(2004).Main
tainingportableandtransportableelectrical
equipment.HSG107.HSEBooks.ISBN:0717628051.

15. Thesafeuseofgascylinders(INDG308)andsmallscaleuseofLPGcylinders(HSE
 guidancenotes‐CHIS5).

16. uklpg (May 2000). The Use of LPG in Mobile Catering Vehicles and Similar Comm
ercial
Vehicles. Code of Practice 24 Part 3. (See contact details for uklpg in Sources of Further
InformationandGuidancesection).

17. uklpg(March1999).TheUseofLPGforCateringandOutdoorFunctions.CodeofPractice24
Part4.

18. Gassafetyincateringandhospitality.HSECateringInfor
mationSheetNo23(rev1). HSE
Books: />.



23

19. The safe use and operation of play inflatables including bouncy  castles (HSE guidance
 noteITIS7).

20. Yourguidetoorganisingastreetpartyorfete.Communities&LocalGovernment.

21. Five Steps to Risk Assessment. INDG 163, HSE, HSE Books: ISBN: 0 7176 6189 X.
 />.

22. AGuide to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995
HSE,L733rdEdition.ISBN:9780717662906.

23. TheWorkatHeightRegulations2005(INDG401(REV1))HSEBooks.ISBN: 9780717662319.
/>.

24. COSHH:Abriefguidetotheregulations.INDG136,HSEBooks.ISBN:0717629821.

25. An index of health and safety guidance in the catering industry. HSE Catering
 InformationSheetNo7(revision1).HSEBooks.

26. Themainhealthandsafetylawapplicabletocatering.HSECateringInformationSheetNo11.
HSEhttp://ww
w.hse.gov.uk/pubns/cais11.pdf
.

27. Avoidingillhe althatopenfarms.HSEAgriculturalInformationSheet23(revision1). HSE
Books />.

28. Signpost to The Health and Safety (Safety Signs and Signals) Regulations 1996, HSE
 />.
29. Employers’Liability(CompulsoryInsurance)Act1969 
Aguideforemployers,HSE />.
30. BS 6465 – 1:2006 – Code of practice for the design of sanitary facilities and scales of
 provision of sanitary and associated appliances ISBN 0 580 47917 X.British Standards

 Institute,389ChiswickHighRoad,London,W44AL.Tel.02089967001.
31. DepartmentforCommunitiesandLocalGove
rnment.(2007).FireSafetyRisk 
 Assessment‐OpenAirEventsandVenues.ISBN:9781851128235:
 />FireSafetyRisk 
 AssessmentGuides–e.g.smallandmediumplacesofassemblyDCLG‐Guide6and 
 OutdoorEvents–Guide9.
32. FIRE:DorsetFireandRescueService01305262600orwww.dorsetfire.co.uk

33. ManagingLargeEvents(LicensingAct2003)–ALGRGuideLGR,LocalGovernmentHou
se,
SmithSquare,LondonSW1P3HZ.Tel.02076653888.

34. Healthandsafetyatoutdoorcommunityevents,VoluntaryArts,email




35. GuidetoManagingHealth&SafetyatExhibitions&Events.TheRedBookGuidetonewfolk
 promoters.Ajazzservicespublication.

36. TheGoodPracticeSafetyGuideforSmallandSportingEventstakingplaceonthehighway,
 roadsandpublicplaces.HomeOffice.



24
37. TheInstituteofLeisureandAmenityManagement(ILAM)‐Eventsfromstarttofinish,ISBN
0954219031.


38. OrganisingAccessibleEvents,DisabilityRightsCommission.

39. GuidetoSafetyatSportsGrounds(the‘GreenGuide’),FootballLicensingAuthority,2008,
ISBN978‐0‐11‐702074‐0
www.culture.gov.uk/images/publications/GuidetoSafetyatSportsGrounds.pdf
.

40. Securityatevents.SecurityIndustryAuthority–SIAGuidanceonthePrivateSecurityIndustry
Act2001.

41. NoiseatWorkintheMusicandEntertainmentSectors–Guidance:www.soundadvice.info

 www.hse.gov.uk/noise/musicsound.htm


42. FestivalandEventplanningToolkit–TourismPartnershipMidWales
 www.tpmw.love‐media.co.uk/files/99.pdf
.

43. TourismNetworkNorthEast–FestivalsandEventsToolkit
 www.tourismnortheast.co.uk/pages/information‐sheets
.

44. WalesTouristBoardFestivalandEventsToolkitwww.timelineforevents.co.uk/
.Containsa
 wealthofrelevantinformation.

45. CharteredInstituteofEnvironmentalHealth(CIEH)–DraftNationalGuidanceforOutdoorand
MobileCatering,ConsultationDocument,March2009.
 www.cieh.org/policy/guidance_outdoor_mobile_catering.html?terms=outdoor+catering

.

46. InstituteofStructuralEngineerspublicationTemporaryDemountableStructures‐Guidance
 onprocurement,designanduse.(ThirdEdition)(2007)).

47. MUTA‐MarqAccreditationsSchemeandBestPracticeGuide2008:

.

48. BritishStandardsInstitute.BSEN13782:2005TemporaryStructures‐tents‐safety.

49. BritishStandardsInstitute.(2004).Guidetoindustrybestpracticefororganizingoutdoor
events.PAS51:2004.ISBN:0580433196.

50. BritishStandardsInstitute.(2003).Eventstewardingandcrowdsafetyservices.Codeof 
 practiceBS8406:2003.ISBN:0580427633.













25


9OTHERSOURCESOFINFORMATIONANDGUIDANCE


DorsetFireandRescueService,ServiceHeadquarters,PeverellAvenueWest,Poundbury,Dorchester,
Dorset,DT13SUTel:01305252600Fax:01305252799www.dorsetfire.co.uk

SouthWesternAmbulanceServiceNHSTrustwww.swast.nhs.uk/contactus/keyservices.htm


HSEInfoline
InfolineistheHealthandSafetyExecutive’spublicenquirycontactcentre.Infolineprovidesaccessto
workplacehealthandsafetyinformation,guidanceandexpertadvice.
Telephone08453450055

HealthandSafetyExecutive,ThePithay,AllSaintsStreet,BristolBS12ND
Telephone01179886000
e‐mail:

HSEBooks,POBox1999,SUDBURY,Suff
olk,CO106FS.
Telephone01787881165
www.hsebooks.co.uk


RoSPA,EdgbastonPark,353BristolRoad,Edgbaston,BIRMINGHAM,B57ST.
Telephone01212482000
e‐mail:

NationalInspectionCouncilforElectricalInstallationContracting(NICEIC),VintageHouse,37Albert

Embankment,London,SE17UJTelephone02075642323
e‐mail:


ElectricalContractorsAssociation(ECA)ESCAHouse,34PalaceCourt,LondonW24HY
Telephone02073134800
www.eca.co.uk


NAPIT(NationalAssociationofProfessionalInspectorsandTesters)
HeadOffice:4thFloor,Mill3,PleasleyValeBusinessPark,Mansfield,Nottinghamshire,NG198RL.
Email:
,Website:www.napit.org.uk,Telephone:08704441392Fax:08704441427

UKLPGisthetradeassociationfortheliquidpetroleumgasindustryintheUK,representingcompanies
whoareproducers,distributors,equipmentandserviceproviders,andvehicleconverters.UKLPGwas
formedbythemergeroftheLPGAssociation(LPGA)andtheAssociationforLiquidGasEquipment
andDistributors(ALGED)inJanuary2008.

Emailenquiriesto:

Safetypublicationsandadvicesheetsareavailableviatheirwebsite:www.uklpg.org

SecurityIndustryAuthority(SIA)POBox1293,Liverpool,L691AX
Telephone08448921025
www.the‐sia.org.uk


GasSafeRegister,POBox6804,Basingstoke,RG244NB
Telephone08004085500

www.GasSafeRegister.co.uk

