A definitive guide to microsoft excel 2019

Microsoft
Excel 2019
DERRICK

RICHARD


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Contents
Copyright ............................................................................................................i
Why This Guide? .............................................................................................. vii
Chapter One.......................................................................................................1
Introduction .......................................................................................................1
Opening Excel Worksheet .............................................................................. 1
New Workbook.............................................................................................. 3
Home Tab ...................................................................................................... 4
Insert tab ....................................................................................................... 6
Page Layout ................................................................................................... 6
Worksheet..................................................................................................... 7
Creating Additional Worksheet .....................................................................10
Status Bar .....................................................................................................10
Chapter Two .................................................................................................... 12
Excel Basics ...................................................................................................... 12
Customizing Excel Environment ....................................................................12
Customizing the Quick Access Toolbar ..........................................................13
Saving A Workbook.......................................................................................18
Saving A Workbook without Closing the Entire Program ...............................19
Accessing Recent Worksheets .......................................................................19

Paste Options ...............................................................................................20
Inserting a Function ......................................................................................21
Calculation options .......................................................................................22
Chapter Three .................................................................................................. 23
Functions ......................................................................................................... 23
SUM & AVERAGE Function ............................................................................24
AVERAGE Function .......................................................................................29
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RANK.AVG Function ......................................................................................30
AVERAGEA Function .....................................................................................32
AVERAGEIF Function .....................................................................................33
SUMIF Function ............................................................................................34
SUMIFS Function ..........................................................................................38
COUNT Function ...........................................................................................39
COUNTA .......................................................................................................43
COUNTIF Function ........................................................................................44
COUNTIFS Function ......................................................................................45
COUNTBLANK Function.................................................................................46
MIN & MAX Function ....................................................................................46
ROUND Function ..........................................................................................49
ROUNDUP Function ......................................................................................51
ROUNDDOWN Function ................................................................................52
CONCATENATE Function ...............................................................................53
INDEX Function .............................................................................................57
OFFSET Function ...........................................................................................60
MATCH Function...........................................................................................67
Trim Function ...............................................................................................69
SQRT Function ..............................................................................................70

TODAY Function ...........................................................................................71
Chapter Four .................................................................................................... 73
Logical Excel Functions..................................................................................... 73
IF Function....................................................................................................73
AND Function ...............................................................................................76
OR Function ..................................................................................................81
NOT Function ...............................................................................................84
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XOR Function ................................................................................................88
IFERROR Function .........................................................................................90
IFNA Function ...............................................................................................90
Error Checking ..............................................................................................91
NESTED IF Function.......................................................................................92
Chapter Five..................................................................................................... 95
Text Functions ................................................................................................. 95
LOWER Function ...........................................................................................95
UPPER Function ............................................................................................96
PROPER Function ..........................................................................................97
LEFT Function ...............................................................................................97
RIGHT Function.............................................................................................99
MID Function ..............................................................................................100
LEN Function ..............................................................................................101
EXACT Function ..........................................................................................102
RANDBETWEEN Function ............................................................................104
Chapter Six..................................................................................................... 106
More Excel Tips .............................................................................................. 106
AutoFIll Options ..........................................................................................106
Duplicating Content of a Cell.......................................................................111

Text to Column ...........................................................................................111
Editing Data ................................................................................................116
Editing Cells, Columns and Rows .................................................................116
Find & Replace Data ...................................................................................117
Go To Option ..............................................................................................120
Transpose Data ...........................................................................................123
AutoFormat Feature ...................................................................................126
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Chapter Seven................................................................................................ 129
Conditional Formatting .................................................................................. 129
Basic Conditional Formatting ......................................................................129
Split WorkSheet ..........................................................................................137
Freeze Panes ..............................................................................................138
Viewing Multi Worksheets and Workbooks ................................................140
Speak Cells .................................................................................................143
Sound Effects..............................................................................................144
Accessibility Checker ..................................................................................145
Translate ....................................................................................................148
Row Height, Column Width and AutoFit......................................................148
Hiding Column(s), Row(s) and Worksheet(s) ...............................................149
Checking Worksheet for Spelling Errors ......................................................150
Smart Lookup & Thesaurus .........................................................................152
Basic Cell Formatting ..................................................................................153
Custom Number Format .............................................................................153
Borders & Colors ........................................................................................161
Formatting Shortcuts ..................................................................................165
Adding Borders to Worksheet .....................................................................167
Align & Position ..........................................................................................168

Text Wrapping ............................................................................................171
Data Validation ...........................................................................................172
What-if Tools ..............................................................................................177
Goal Seek Function .....................................................................................178
Data Tables.................................................................................................182
Scenario Managers .....................................................................................188
Data Sorting ...............................................................................................198
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Filter Option ...............................................................................................198
Chapter Eight ................................................................................................. 201
Statistical Functions ....................................................................................... 201
Average ......................................................................................................201
Median Function ........................................................................................202
Mode Function ...........................................................................................204
Standard Deviation Function.......................................................................205
Large Function ............................................................................................207
Small Function ............................................................................................209
CORREL Function ........................................................................................210
Chapter Nine.................................................................................................. 212
Charts in Excel ................................................................................................ 212
Charts .........................................................................................................212
Column Chart .............................................................................................212
Line Charts .................................................................................................214
Pie Chart.....................................................................................................215
Bar Chart ....................................................................................................217
Surface Chart ..............................................................................................218
Recommended chart ..................................................................................219
Pivot Table..................................................................................................220

APPENDIX 1 ................................................................................................... 227
APPENDIX 2 ................................................................................................... 229
About the Author........................................................................................... 231

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