Minutes for the Regular Board meeting 2013 - November 21

Thursday, November 21, 2013

The Hemphill Independent School District Board of Education met in regular session on
Thursday, November 21, 2013 at 7:00 p.m. for a regular Board Meeting in the HISD
Administration Office with the following members present: Welden Elliott, Janis
Speights, Carolyn Wych, Lynn Lindsey, Chad Moody, Rey Rocha, and Robert Wright.
Members absent: None.
Also present were Glenn Pearson, Interim Superintendent, Sally Butler, Business Manager,
Kelli Barnett, Marc Griffin, Jeremy McDaniel, Susan Smith, Stephanie Corley, and Daniel
Havard.
Welden Elliott, School Board President, called the meeting to order and established a
quorum.
Chad Moody gave the invocation.
Welden Elliott led the pledge to the flag.
Janis Speights recited the Hemphill ISD Mission Statement.
The Board approved the minutes of the Regular Board Meeting on October 21, 2013 on a
motion by Janis Speights, seconded by Chad Moody, passed unanimously.
The Board approved the minutes of the Special Board Meeting on November 11, 2013 and
November 12, 2013 on a motion by Robert Wright, seconded by Chad Moody, passed
unanimously.
Glenn Pearson, Interim Superintendent, gave the Superintendent’s Report:
Enrollment
School
High School

2011 – 2012
251

Middle School
Elementary School
Total

2012 – 2013

2013 – 2014

272

275

299
353
903

284
366
922

259
366
900

Class Counts
PK – 55, K – 75, 1 – 64, 2 – 55, 3 – 69, 4 – 48, 5 – 71, 6 – 65, 7 – 62, 8 – 61, 9 – 92, 10 – 71,
11 – 59, 12 – 53, Total 900
TASB Legal Seminar
November 6, 2013 at Stephen F. Austin State University
Veteran’s Day Program
A program of celebration was presented to recognize our Veterans of Sabine County.
College Fair
Forty three colleges visited our campus.

School Audit


A report will be given at the December Board meeting.
TASB Risk Management Fund
A grant of $ 1,750 was received and used to purchase security cameras for the high
school.
Volleyball Team
The volleyball team made the playoffs and were defeated in Bi-District.
UIL Athletics
February 3, 2014 will be the release date for District alignments for 2014 – 2016.
Five Year Plan
All information that was discussed is being combined for review.
New Elementary School Construction
The steel frame has been postponed several times but is supposed to arrive on November
29, 2013.
Payment No. 5 has been paid to Langston for $ 158,914.10.
Mr. Pearson then presented the Superintendent’s Recommendations:
Mr. Pearson recommended approval of Texas Association of School Board Policy Service
Update 98.
The Board approved to add, revise, or delete (Local) policies as recommended by TASB
Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual
Update 98 on a motion by Carolyn Wych, seconded by Rey Rocha, passed unanimously.
Mr. Pearson recommended approval of Change Order No. 4.
The Board approved Change Order No. 4 to change the canopy and add 4 brick columns
to the front of the New Elementary Building for a cost of $ 9,673.62 on a motion by Janis
Speights, seconded by Carolyn Wych, passed unanimously.
Mr. Pearson recommended approval of Change Order No. 3.
The Board approved Change Order No. 3 for a cost of $ 4,105.00 to resolve a conflict
between the storm sewer line and a sanitary sewer line on a motion by Rey Rocha,

seconded by Robert Wright, passed unanimously.
Mr. Pearson recommended approval of student overnight trip requests.
The Board approved student overnight trip requests as presented on a motion by Janis
Speights, seconded by Rey Rocha, passed unanimously.
Girls Basketball Team to Goodrich for Tournament on December 5 – 7, 2013
Boys Basketball Team to Goodrich for Tournament on December 5 – 7, 2013
Mr. Pearson recommended approval of resolution to Region XII.
The Board approved a resolution for our District to participate in Region XII E-Rate
Consulting RFP Manager and also to adopt the electronic bids and proposals procedures


used by ESC Region XII in connection with the services ESC XII E-Rate will provide to the
District on a motion by Carolyn Wych, seconded by Janis Speights, passed unanimously.
Mr. Pearson recommended approval of amendment to Policy CH (Local).
The Board approved an amendment to Policy CH (Local) on page 1 of 4 at Electronic Bids
or Proposals on a motion by Rey Rocha, seconded by Robert Wright, passed unanimously.
Mr. Pearson recommended approval of iPad Purchase.
The Board approved to purchase iPads with the Texas Education Agency Grant for a total
of
$ 13,394.00 from Apple Store for Education Institution on a motion by Rey Rocha,
seconded by Janis Speights, passed unanimously.
Executive Session: Allowed by Gov. Code Section 551.072 and 551.074.
The Board convened into Closed Session at 8:00 p.m.
The Board returned to Open Session (Continue Superintendent’s Recommendations) at
8:50 p.m.
Mr. Pearson recommended approval of accepting resignations.
The Board approved accepting a resignation from Kristi Moore – Cafeteria on a motion by
Janis Speights, seconded by Chad Moody, passed unanimously.
Mr. Pearson recommended approval of employing personnel.
The Board approved employing the following personnel on a motion by Carolyn Wych,

seconded by Robert Wright, passed unanimously.
Tracy George – Cafeteria / Bus Driver
Sally Butler, Business Manager, presented the financial report for the month of October
2013.
The Board approved the financial report for the month of October 2013 on a motion by
Rey Rocha, seconded by Carolyn Wych, passed unanimously.
There was not a Budget Amendment # 2.
Sally Butler, Business Manager, presented a memo regarding special revenue funds.
270 00 5929 00 000 4 00000

$ 15,988.00

270 11 6399 00 999 4 11000

$( 15,988.00)

To record Title VI, Part B Rural and Low Income Schools
There being no further business to discuss the meeting adjourned at 9:00 p.m. on a
motion by Carolyn Wych, seconded by Rey Rocha, passed unanimously.

____________________________
Welden Elliott, President
Hemphill Board of Education

______________________________
Carolyn Wych, Secretary
Hemphill Board of Education