giáo trình soạn thảo văn bản kinh tế và quản trị doanh nghiệp

LU’O’NG VAN UC
GIAO TRINH
KY THU AT SO AN THAO VAN BAN
• •
KINH TE VA QUAN TRj DOANH
NGHIEP
DAI HOC KINH TE QUOC DAN
Af(/c tyc
M V C L U C
Lori gioi th ieu 1
Chiirongl: NHlTNG VAN DE CHUNG VE VAN BAN

3
I. KHAINIEM CUA VAN BAN 4
1. Khai niem ve van ban 4
2. Chuc nang cua van ban 5
3. Phan loai van ban 10
II. NHLTNG YEU CAU CHUNG VE SOAN THAO VAN BAN

13
1. Cac yeu cau ve hinh thuc van b an 13
\ ^
2. Cac yeu cau ve noi dung cua van ban

14
3. Yeu cau ve the thuc van ban 16
III. QUY TRINH SOAN THAO VAN BAN 24
1. Giai doan chuan b i 25
2. Giai doan soan thao de cucmg 25
3. Giai doan viet thanh van ban

28
4. Giai doan sura van b a n 28
4. Giai doan xet duyet, ki va ban hanh van ban 28
TOM LU’OC CUOI B A l 29
Cau hoi 3n ta p 30
Chiirong II: SU* DUNG NGON NGLfTRONG VAN BAN
31
I. TAO LAP VA TRINH BAY NOl DUNG VAN BAN 32
1. Xa; dinh chu de chung va chu de bo phan cua van b an

32
2. Xa/ dung ca so lap luan cho van ban 33
3. Ca;h thuc trinh bay noi dung van ban 35
4. Viet doan van va lien ket doan van 38
II. PHONG CACH NGON NGLf TRONG VAN BAN
41
1. Phong cach khoa hoc 41
2. Phong cach bao chi - cong luan 42
3. Phong cach chinh luan 43
4. Phong cach van hoc nghe thuat
43
5. Phong cach hanh chinh - cong v u 44
III. NHVNG QUY DINH NGON NGU TRONG VAN BAN

45
\ r
1. Ntong yeu cau doi vai ngon ngu trong van b an
45
2. Met so quy dinh doi voi ngon ngu trong van ban 47
TRl/dNG O^I HQC KINH TE QU6c DAN j jj l

TOM Ll/OC CUOI BA I 55
Cau hoi on ta p
57
Bai tap thuc hanh
-S
Chuoug III: SOAN THAO VAN BAN TAC NGHIEP HANH CHINH

59
I. NHUNG VAN BE CHUNG VE VAN BAN TAC NGHIEP HANH CTINT
(0
1. Khai niem va vai tro cua van ban tac nghiep hanh chinh

. 63
2. Bac diem cua van ban tac nghiep hanh chinh

60
II. KY THUAT SOAN THAO M 0T SO LOAI VAN BAN t Ac
NGHIEP HANH CHINH
(I
1. Ky thuat soan thao cong van
(1
2. Ky thuat soan thao thong b ao

(7
3. Ky thuat soan thao bao cao (8
4. Ky thuat soan thao to trinh '4
5. Ky thuat soan thao bien b an '5
6. Ky thuat soan thao don cac loai '8
t o m L iro c c u b i b A i

.
n
Cau hoi on ta p B
Bai tap tinh huong <'3
Chuong IV: SOAN THAO HOP DONG KINH TE - THl/ONG M AI

57
I. NHUKG VAN BE CHUNG VE HOP BONG KINH TE THlTOMG
M AI <8
> /
1. Khai niem hop dong kinh te thuong m ai


18
1 \ f
2. The thuc chung cua hop dong kinh te thuong m ai

<’9
3. Noi dung cua hop dong kinh te thuong m ai

l2
4. Van ban phu luc va bien ban bo sung hap dong kinh tc thucmg nia

.
*

*2
f \ t
5. Tinh chat hop phap cua hop dong kinh te thuong m ai
‘4

II. KY THUAT SOAN THAO M0T SO LOAI HOP BONG KINE TE-
THUONG MAI l5
1. Ky thuat soan thao hop dong mua ban hang hoa

'5
\ 1
2. Ky thuat soan thao hop dong van chuyen hang hoa H8
3. Ky thuat soan thao hop dong kinh te dich v u

1 8
4. Ky thuat soan thao hop dong nghien cuu khoa hoc va trien klai k>
thuat L6
5. Ky thuat soan thao hop dong lien ket kinh doanh 1.3
* f n
6. Ky thuat soan thao hop dong uy thac xuat nhap khau

14
Gteo trinh KY THU AT SPAN THAO VAN BA N KlNH T& VA QUAN TRIDOANH NGHI$3
ii
TRUdNG DAI HQC KINH TE QUOC DAN
Af y c ly c
\ ^
1. Ky thuat soan thao hop dong giao nhan thau xay dung co ban 154
r *
3. Ky thuat soan thao hop dong mua ban hang hoa quoc te 165
\ \ f
). Ky thuat soan thao hop dong mua ban ban quyen sang che

197
10. Ky thuat soan thao hop dong gia cong dat hang

207
T(M LUOC CU6l B A l


216
Ca hoi on ta p 219
B; tap thuc hanh 220
Chiraig V: SOAN THAO HOP DONG DAN S \f 221
I. IHLfNG VAN DE CHUNG VE HOP DONG DAN SU'

222
i . Khai niem 222
I. Chu the cua hop dong dan sir 223
L Nguyen tac ky ket, sira doi, cham dut, huy hop dong dan su

225
Cac bien phap bao dam thuc hien hop dong dan s u

228
>. Hop dong dan sir hop phap

229
_
7 '
). The thuc chung cua van ban hop dong dan s ir
230
II.CI THUAT SOAN THAO M 0T SO HOP DONG DAN SU

232
I. Ky thuat soan thao hop dong dai ly

232
\
Ky thuat soan thao hop dong khoan viec (khoan thuc hien mot cong
/iec nao d o ) 241
5. Ky thuat soan thao hop dong lao dong

247
Ky thuat soan thao hop dong thue nha 253
5. Ky thuat soan thao hop dong mua ban tai san

260
*
>. Ky thuat soan thao hop dong cho v ay

268
7. Ky thuat soan thao hop dong bao hiem

273
?. Ky thuat soan thao hop dong gui giCr tai san

279
RMLUOC CUOI B A l 284
Ca hoi on ta p 286
Be tap thuc hanh 286
C hu n g VI: SOAN THAO VAN BAN QUAN LY TO CHUC DOANH
N G H E P 287
1.1HLTNG VAN BE CHUNG VE VAN BAN QUAN LY TO CHU*C

D(ANH NGHIEP

288
. Doanh nghiep va van ban quan ly doanh nghiep
288
’. Van ban quan ly to chuc doanh nghiep
301
Phan loai van ban quan ly to chuc
302
7
k Dac diem cua van ban quan ly to chuc
303
TRUdNQ D*! HpC KINH Tl'QUOC
GiSo t r M k t t i m f SP AN THAO W ± BAN K M t T i vA W M fR fb O ANH NGHI$P
II. SOAN THAO VAN BAN QUAN LY TO CHUC
.

304
f
1. Soan thao cac quyet dinh quan ly 304
r
2. Soan thao nghj quyet 305
3. Soan thao dieu le doanh nghiep 307
/
4. Soan thao quy che va noi quy quan ly doanh nghiep 312
TOM LU'OC CUOI BAI

.
316
Cau hoi on tap 317

Bai thuc hanh 318
Chuong VII: SOAN THAO VAN BAN QUAN LY KINH TE DOANH
NGHIEP 319
I. NHUNG VAN BE CHUNG VE VAN BAN QUAN LY KINH TE
BOANH NGHIEP 320
1. Khai niem va vai tro cua van ban quan ly kinh te doanh nghiep 320
7 /
2. Bac diem cua van ban quan ly kinh te doanh nghiep

322
3. Cac loai van ban quan ly kinh te doanh nghiep
322
4. Ngon ngu va van phong trong van ban quan ly kinh te doanh nghiep
323
/ / r
5. Ket cau chung cua mot van ban quan ly kinh te doanh nghiep 326
II. Kl THUAT SOAN THAO M 0T SO VAN BAN QUAN LY KINH
TE BOANH NGHIEP 329
1. Chien luge san xuat kinh doanh cua doanh nghiep

329
2. Ke hoach san xuat kinh doanh cua doanh nghiep 335
3. Bu an san xuat kinh doanh m di 339
/ /
4. Cac giai phap kinh te kT thuat trong quan ly kinh te doanh nghiep
342
TOM LUOC CUOI BAl

345
Cau hoi on tap 347

Bai thuc h anh 347
PHU L y e 349
DANH MVC TAI LIEU THAM KHAO

.

377
iv TRUdNG DAI HQC KINH TE QU6c DAN
Loi gi&i thi$u
Loi gi&i thieu
Cac ca quan, to chuc hoat dong tren ca so cua nhung quy dinh nhat
r r
dinh cua he thong van ban. He thong van ban quy dinh toan bo cac nguyen
' 1 ?
tac, thu tuc, phuong phap, phuang huong va cac hoat dong cu the cua to
chuc. Ve phuomg dien quan ly nha nuac, nguai ta goi toan bo he thong van
\ f ■>
ban do la nen hanh chinh quoc gia. Trong cac to chuc, nguai ta goi la he
thong van ban quan ly hanh chinh - kinh te - to chuc. Day la cong cu dac luc
* -)
cho cac nha lanh dao va quan ly dieu hanh hoat dong cua to chuc. Do vay ky
thuat soan thao van ban kinh te va quan tri doanh nghiep la cong cu dac lire
r
cho cac nha lanh dao va quan ly soan thao ra duac cac van ban co chat
luang cao dung vao quan ly tc chuc.
Truong dai hoc Kinh te Quoc dan da day cong nghien cuu va xuat ban
giao trinh Ky thuat soan thao van ban quan ly kinh te va quan tri doanh
nghiep nam 2003 de giang day cac ky nang soan thao van ban cho sinh vien.
f f f \
Cho den nay, giao trinh da phat huy duac tac dung rat Ion, dac biet rat nhieu

sinh vien tham gia hoc tap mon hoc nay va nhieu doanh nghiep su dung no
nhu cam nang cho soan thao van ban cua doanh nghiep. Dung truoc yeu cau
ngay cang nang cao chat luang cong tac quan ly, tham gia vao hoan thien
nen hanh chinh quoc gia, Bo mon Tam ly - Xa hoi hoc Truong Dai hoc
Kinh te Quoc dan mot buac chinh ly va hoan thicn giao trinh Ky thuat soan
thao van ban quan ly kinh te va quan tri doanh nghiep thanh cuon giao trinh
/ 7
Ky thuat soan thao van ban kinh te va quan tri doanh nghiep de cho sinh
vien va cac doanh nghiep tham khao. Cuon sach nay chu yeu di sau vao
hirang dan cach soan thao mot van ban co chat luang cao phuc vu cho cong
tac quan ly doanh nghiep (Di sau vao ky nang cua ky thuat soan thao).
Chung toi coi nhung van de luat phap cua soan thao van ban la co so cho
soan thao van ban. Vi vay ngoai nhung ky nang soan thao van ban ra, chung
\ r r \ f
toi con de cap den nhihig van de luat phap cua van ban nhung khong sau sac
lam. Do vay ngoai nhung van de chung toi da de cap, ngucri soan thao van
TRtfdNG £>AI H pc KINH TE Q u 6 c £>AN t I
ban can tham khao them luat phap de soan thao van ban co chat luang cao
lion.
Giao trinh Ky thuat soan thao van ban kinh te va quan tri doanh
nghiep nay do Thac Sy Luang Van Uc - Truong Bo mon Tam ly - Xa hoi
____
f r t
hoc Truong Dai hoc Kinh te Quoc dan chu bien va cung tap the can bo
giang day sau day cua bo mon bien soan:
- Th.s Luang Van Uc chu bien va bien soan chuang I, VI, VII;
- Th.s Tran Cao Khai bien soan chuang II;
/
____
>

- Th.s Luang Van Uc va Th.s Dang Hong Son bien soan chuang IV;
/ \
- Th.s Luang Van Uc va Th.s Tran Kim Thanh bien soan chuang V;
- Th.s Nguyen Thi Bich bien soan chuong III;
Giao trinh Ky thuat soan thao van ban kinh te va quan tri doanh
nghiep nay duoc dung giang day bac dai hoc cho cac doi tuang dai han, tai
chuc, van bang II, chuyen doi tai Truong Dai hoc Kinh te Quoc dan.
\
Bien soan giao trinh nay, chung toi da tham khao nhieu tai lieu, giao
trinh va cac cuon sach khac cua cac tac gia trong va ngoai nude. Trong qua
\ f
trinh bien soan giao trinh nay chung toi da nhan duac nhieu y kien dong gop
cua cac dong nghiep va cac nha lanh dao doanh nghiep. Xin tran trong cam
an PGS.TS Nguyen The Phan va PGS.TS Nguyen Cao Thuong la nguai co
/ r
cong lao Ion trong cac cuon giao trinh cu. Xin tran trong cam on tat ca cac
% /
dong chi' da tan tam giup do bo mon hoan thien giao trinh nay. Cuon giao
/ / \ f f f '
trinh nay chac chan con nhieu khiem khuyet, rat mong duac cac dong
nghiep chi bao de hoan thien lan sau.
Bo mon Tam ly - Xa hoi hoc
Traong Dai hoc Kinh te Quoc dan
Giao trinh KY THUA T SP AN THAO VAN BAN KINH T£ VA QUAN TRf DOANH NGHI$P
2 TRtfdNG 0^1 HQC KINH TE QUdC DAN
Chuxmg van tfl chung vffiliHr? f e ii| | | |
Chuffng I
n h O n g v A n b £ c h u n g v £ v a n b a n
Ky thuat soan thao van ban la cong cu dac luc cho cac nha lanh dao
dieu lanh va quan ly doanh nghiep. Ky thuat soan thao van ban giup cac

nha linh dao va quan ly soan thao ra cac van ban co chat luang cao dung
^ f t
vao quan ly doanh nghiep. Vi vay no chiem vi tri het sue quan trong trong
/ / r ^
he th3ng cac mon hoc cho sinh vien cac truong kinh te. Nhung van de
chung ve van ban giup chung ta hieu ro duac gia tri chung cua van ban dung
trong quan ly to chuc.
Noi dung cua chiroug bao gom:
V Lich su ra doi van ban;
S Nhung khai niem chung ve van ban;
S Cac loai van ban;
S Cac yeu cau doi voi noi dung van ban;
7 >
* The thuc chung ve van ban;
V Quy trinh soan thao van ban.
* *
Muc tieu co ban cua chuang la hieu duac cac loai van ban, the thuc
chung cia van ban va quy trinh soan thao van ban.
Muc tieu cu the la:
S Hieu duac cac khai niem co ban cua van ban;
S Hieu duac cac v&n ban dung trong quan ly doanh nghiep;
^ Hieu duac yeu cau ve noi dung cua van ban;
* *
* Hieu duac the thuc chung cua van ban va ap dung vao cac loai van
ban;
V Hi§u duac quy trinh soan thao van ban va ap dung vao soan thao
cac van ban Ion.
m u d N G 0 *1HQCKINHTEQUOC d a n
I. KHAI NIEM CUA VAN BAN
1. Khai niem ve van ban

a) Ljch su- pit at trien van ban
f ft
Tir khi che do cong san nguyen thuy tan ra, giai cap xuat hien, con
' ' * \ t
ngudi bat dau co nhu cau ghi chep nhung cong viec can thiet cua ca nhan,
gia dinh hay cong dong. Cong dong can co phuong tien de ghi chep cong
A 7 9 *
ng, ghi chep nhung thoa thuan ve viec trao doi, mua ban cua cai vat chat, dat
' 9 9 9
dai Nhung yeu cau do da lam xuat hien chu viet. Tir khi co chu viet, con
ngudi da sir dung nhieu loai vat lieu khac nhau de ghi va truyen dat thong
tin cho nhau, van ban xuat hien. Luc dau con ngudi sir dung van ban vao
viec ghi chep cong no, sau do su dung vao ghi chep cac quy djnh cua cong
> t f
dong trong ddi song xa hoi chung, sau nua sir dung vao quan ly quoc gia va
* t r r
hinh thanh nen nen hanh chinh quoc gia da tao ra sir thong nhat hanh dong
\ > 't
xa hoi, lam tien de cho sir on djnh va phat trien xa hoi, va cao han cac doanh
nghiep da su dung he thong van ban nhu la cong cu quan ly doanh nghiep.
t * t t *
Den nay, chung ta thay van ban chum len ddi song cua con ngudi trong tat
ca cac lTnh vuc hanh dong xa hoi.
b) Khai niem ve van ban
/ t \ \
Theo nghla chung nhat, van ban la tap hap ngon ngu viet nhcim truyen
t t r \
di nhung thong tin nhat dinh den nguai su dung. Neu xet ve mat ngon ngu
/ f
thi van ban la don vi ngon ngu ldn nhat, bac cao nhat mang tinh toan van,

f f
toan nghla va tiep do den cau, tir, hinh vi, am vi (van ban cau -> tu
t
hinh vi -> am vi). Song, neu xet nhu vay, van ban duac coi nhu mot ban van
^ t
vdi nhieu nghia sir dung khac nhau trong ddi song hang ngay. Khi van ban
duac sir dung hep lai vdi vai tro la cong cu quan ly van hoa xa hoi va to
t
chuc, thi no chua dung thong tin hep trong cac pham vi nhat dinh. Vi vay,
t \ \
theo nghia hep, van ban la tap hap ngon ngu viet nhdm truyen dat y chi cua
ca nhan hay to chirc tai cac ca nhan hay to chuc khac vai muc dich thong
t t f
bao hay ddi hoi doi tuang tiep nhan phai thuc hien nhung hanh dong nhat
\ *>
dinh, dap ungyeu cau cua ngudi hay to chuc soan thao.
Giao trinh KY THUATSOAN THAO VAN BAN KINH T£ VA QUAN TRi DOANH NGHI$P
4 TRUdNG 0*1 HQC KINH TE QU6c DAN
ChuvmgI. Nh&ngvan chung v e v a n b in
c) Vai tro cua van ban
7 f
Xa hoi cang van minh, cang phat trien thi cac moi quan he xa hoi cang
/ / /
phong phu, phuc tap va da dang. Ngoai moi quan he giCra cac quoc gia, moi
quan he trong nude cung ngay cang nhieu tang, nhieu lop, da phuomg, da
tuyen. Ngay trong mot doanh nghiep hay co quan to chuc kinh te xa hoi thi
/ f
cac moi quan he cung phuc tap han. Mat khac, cuoc song hang ngay cung
doi hoi con ngudi gan bo ngay cang mat thiet han trong nhieu moi quan he
hop tac, trao doi, mua ban Su xuat hien va phat trien cua he thong van ban

/ / 7
quan ly - kinh doanh - giao dich la tat yeu cua qua trinh phat trien cua xa hoi
loai nguoi. Do vay, Nha nuoc sir dung he thong van ban de hinh thanh nen
A \ r ' * ' r ' '
nen hanh chinh quoc gia nham thong nhat qua trinh quan ly kinh te, van hoa,
xa hoi va hanh chinh. Cac doanh nghiep sir dung van ban nhu la cong cu dac
r
luc trong viec quan ly toan bo qua trinh san xuat kinh doanh ciia minh. Cong
• > 7 \ r
dan thi dung van ban de chuyen nhung nguyen vong, nhu cau, mong muon
cua minh cho nhau hoac cho cac co quan co trong trach. Vi the, xa hoi cang
7 /
phat trien cao, thi van ban cang chiem vj tri quan trong trong hoat dong xa
hoi, no la thudc do sir phat trien cua xa hoi, la phuong tien de dieu chinh cac
7 r
quan he xa hoi, la can cu, chuan muc cho moi hoat dong cua cac cap, cac
7 f
nganh, cac don vi, co quan, to chuc kinh te xa hoi.
2. Chu-c nang cua van ban
a) Chuc nang thong tin
n \ r
Van ban chira dung cac thong tin the hien bang ngon ngu viet. Chung
7 7
ta dung van ban de chuyen cac thong tin do cho nhung ngudi su dung vdi
/ \ r
nhung muc dich nhat dinh tuy thuoc vao y do cua ngudi viet. Do vay, van
ban la cong cu truyen tin duac Nha nude, cac to chuc, ca nhan su dung
7 7
trong qua trinh quan ly to chuc va xa hoi. De van ban co hieu dung cao
trong cong tac quan ly, thong tin trong van ban phai dap ung duac cac yeu

cau sau:
S Thong tin trong van ban phai phan anh dung va trung thuc ban chat
cua cac sir kien, hien tuong xa hoi da xay ra.
S Thong tin trong van ban phai the hien chinh xac cac hoat dong
r
trong logic cua khong gian va thdi gian nhat dinh.
TRUd&KSfiiAl HpCKJNB Tl QU 6C OAN
Gf'io trinh_KY THUATSO£N THAO VAN BAN M M T£ VA QUAN TR[ DOANH NG H §P
S Thong tin trong van ban phai phan anh day du cac mat hoat dong,
cac moi quan he lien quan toi sir kien hien tuong dien ra.
S Thong tin trong van ban phai duac thu thap va xir lv theo phuang
phap khoa hoc.
^ \ 9 f
•S Thong tin trong van ban phai co nguon goc xuat xir ro rang va dang
tin cay.
9 \ 9 \
Vi the, sir can tjiiet phai co day du thong tin, xur ly mot cach khoa hoc
cac thong tin de soan thao van ban cung nhu khai thac moi thong tin qua he
r \ 9 9
thong van ban la mot yeu cau bat buoc doi vai ngudi lanh dao, ngudi quan
li, dac biet la trong nen kinh te thj trudng.
b) Chuc nang phap li
*>
Chuc nang phap If cua van ban duac the hien trong noi dung cac van
ban chua dung cac quy pham phap luat va cac quan he luat phap ton tai
• /
trong xa hoi, trong viec van dung cac quy pham phap luat vao ddi song thuc
iV A f
tien cung nhu viec giai quyet cac nhiem vu co tinh bat buoc theo quy dinh
cua phap luat. Noi dung trong van ban chinh la nhung phat ngon chinh thuc

*> 9 f
cua ca quan, dan vj, to chuc kinh te, chinh tri, xa hoi. Vi the, van ban la ca
sd phap li cho hoat dong cua moi ca nhan, dan vj, to chuc kinh te, chinh tri
' 9 I \
xa hoi. Cac moi quan he xa hoi, cac rang buoc ve mat phap li giira cac
nganh cac cap, giua cac ca quan cung nhu trong noi bo deu duac thirc hien
thong qua he thong van ban. Van ban la sd sd phap li mang tinh chuan muc
0 / r \
va cudng che trong viec van dung, giai quyet moi van de nay sinh trong xa
f f ■>
hoi, trong ddi song thuc te. Vi vay, de quan triet va nang cao tinh phap li
cua van ban, de van ban thuc sir la cong cu sac ben thi viec soan thao van
* t r \
ban can phai chu y den nhung van de sau:
r r
* Van ban phai dung the thuc theo quy dinh thong nhat chung duac
the hien trong van ban chuan cua Nha nude.
'f Ban hanh van ban phai dung tham quyen. Theo quy dinh chung,
moi ca quan, dan vi, to chuc kinh te, chinh trj, xa hoi deu co nhung chirc
nang, nhiem vu va quyen han cu the nhat dinh. Phap luat thira nhan tham
quyen ban hanh van ban cua moi ca quan, moi cap, moi nganh.
6 TRUONG t)AI HQC KINH TE QU6c DAN
Chipong I. Nhfrng van (T& chung ve van ban
S Van ban cua ca quan cap dirai khong duac trai vai van ban cua ca
r f
quan cap tren, trai vai luat phap. 1lay noi cach khac phai dam bao tinh thong
* / r
nhat cua he thong van ban tir trung uang den dia phuang.
c) Chitc nang quan ly
> r

Van ban la phuang tien chira dung va truyen dat cac quyet dinh quan
f y \ ■» k
ly. Quan ly la he thong cac bien phap nham dieu khien hoat dong cua mot
f
doi tuong nao do theo nhung muc tieu da djnh trudc, tren ca sd tinh toan
\ ^ r \
day du nhung dieu kien, nhung nhan to anh hudng nham dat hieu qua kinh
r r / \
te cac. He thong cac bien phap do chu yeu duac chuyen tai va truyen dat
r * m r r \
thong qua he thong van ban. O bat ki quoc gia nao, Nha nude cung deu quan
f r r
ly dat nude thong qua he thong van ban. He thong van ban luon chira dung
*> *w
nhirng chuan muc va gia tri xa hoi thich hap vdi moi giai doan cua lich sir.
Moi chu the ciia xa hoi, de thuc hien viec quan ly trong pham vi dam nhiem
' ' * f .
cua rr.inli, deu can phai thong qua he thong van ban. He tnong van ban do
’> / / r i \ f
the che hoa cac van de lien quan den ca cau to chuc, le loi lam viec, quan he
/ ■> / r
giua cac cap, giua cac bo phan trong dan vi de tao ra su thong nhat trong
moi boat dong chung. Ngudi lanh dao, ngudi quan ly luon phai ra nhirng
* \
quyet djnh quan ly (sau khi da thu thap, xir ly, phan tich mot cach day du va
\ r \ /
toan cien nh&ng thong tin can thiet) bang he thong van ban quan ly - giao
dich. Cap dudi cung nhu ngudi lanh dao, doi tac cung phai thuc hien nhirng
hoat Cong theo nhirng quyet djnh quan ly trong he thong cac loai van ban
quan ly. Do vay, van ban duac xac djnh la cong cu cho Nha nude quan ly va

X *» t
dieu hanh xa hoi, cung nhu cac nha lanh dao quan ly to chuc. Dc van ban
thuc sj la cong cu quan ly dieu hanh, cac nha lanh dao can phai to chirc cac
/
he thcng van ban sau:
/ He thong van ban phan anh dinh hudng hoat dong trong ngan han
cung nhu dai han (nhu: chicn luoc, ke lioacn, du an, chuang trinh, cac giai
r
phap linh te, ky thuat ).
' He thong van ban the hien cac quy dinh trong hoat dong, la ca sd
tien de cho cac hoat dong dien ra (nhu: luat, nghi dinh, thong tu, nghi quyet,
f \ f
quyet 3inh, dieu le, quy che, noi quy, quy trinh, quy pham ).
TRUONG OAI HQC KINH TE QU6c DAN
a
Gt'ao irmh KY THUATSOAN THAO VANJBAi^ T i VA QUAN TR[J)OANH NGHtgP
s' *
* He thong cac van ban phan anh ket qua hoat dong (nhu: bao cao
cac loai, bien ban ).
y t t -t * ^
* He thong cac van ban the hien trao doi thong tin qua lai giua cac to
chuc vai nhau, giua cac ca nhan vdi nhau va vdi to chuc, to chuc vdi ca
nhan, giua cac bo phan trong to chuc (nhu: cong van cac loai, thong bao, td
trinh, dan, ).
f f r
Qua he thong van ban, ta co the phat hien duac nhirng bat cap, bat hap
ly trong hoat dong cua guong may quan ly cua moi co quan. Dieu do cung
cho phep danh gia trinh do to chuc, kha nang sang tao, tinh than chap hanh,
y thuc ton trong phap luat, chap hanh nhirng quy dinh, quyet dinh quan ly
cua cap tren va su van dung cac van ban cap tren vao thuc tien chi dao hoat

dong cua ca quan, dan vi minh. Vi vay, he thong van ban trong moi ca quan
# • » • 9 '
phai quan triet duac viec giai quyet hai hoa cac moi quan he trong noi bo ca
f
quan, quan he tren dudi, cung nhu cac moi quan he khac cua toan xa hoi.
Noi cach khac, khi mot van ban mdi ra ddi phai cung vdi cac loai van ban
/ 7 f r /
khac trudc do tao thanh mot he thong, mot the thong nhat, tao ra nhirng moi
quan he hap ly trong noi bo cung nhu toan xa hoi; dong thdi the hien su tac
dong qua lai giua nhirng ngudi lanh dao va nhirng ngudi bi lanh dao, giua
cac cap, cac nganh.
•> \ / / r \
Kiem tra la dieu kien tien quyet va tat yeu nham dam bao cho bo may
^ ** 9
hoat dong co hieu qua. Thong qua cong tac kiem tra, cac cap cac nganh co
the phat hien duac nhirng hien tuang quan lieu, giay td, danh gia dung dan
nang lire lanh dao, tinh than trach nhiem, tinh nang dong, y tlurc chap hanh
9
phap luat Nha nude cua nhung ca quan, can bo cap dudi. Tren ca sd phat
hien nhung thieu sot do, tirng ca quan se ngan chan duac nhung sai lam va
X / n r
de ra nhung bien phap khac phuc. Vdi cong tac kiem tra thi he thong van
/ 1
ban co y nghia rat quan trong, no duac kiem tra xem xet tren cac giac do sau
day:
S Kiem tra tinh hap ly cua viec xuat hien hay ban hanh van ban. Mot
r \ ^
van ban mdi ra ddi la phai xuat phat tir yeu cau cua thuc tien, phu hap vdi
' 7 9
dieu kien hoan canh cu the nhat dinh. No khong duac trai vdi noi dung cua

van ban cua cap tren cung nhu vdi nhung van ban da ban hanh trudc do.
B
f ® N G OAJ HQC KINH TE QU^C DAN
IIM IIf jl:l|jl|8l *; • Chrnrng Kkh&ng vin c fl chung ve van d & i
/ Kiem tra thuc hien noi dung cua van ban va ket qua dat duac. Dieu
do co nghia la phai xet xem van ban co tinh kha thi hay khong, noi each
* f \
khac a co phii hap vai yeu cau cua cuoc song, quyen lai va kha nang cua
doi tumg thi hanh hay khong.
26 the noi, qua kiem tra, nghien cuu van ban mod phat hien ra duac
/ / /
nhunj; khiem khuyet, nhung thieu sot cua van ban, rut ra duac nhung
>v t \ •> f
nguyei nhan dan den sai lam de khac phuc, rut ra nhung kinh nghiem thanh
cong lay that bai trong cong tac quan ly. Tir do danh gia duac nang luc,
trach lhiem cua timg bo phan, cua timg can bo, cung nhu cua ca bo may
quan y.
i) Chuc nang van hod - xa hoi va sir lieu
Van ban la san pham sang tao cua con ngudi, san pham cua cac ca
•J r f
quan,dan vi, to chuc trong qua trinh dau tranh vuon den Chan - Thien -
* f
My. Oua van ban, ta co the thay duac su img xir cua con ngudi, cua xa hoi
f / r r \
doi vri thien nhien, doi vdi chinh con ngudi cung nhu doi vdi moi van de
thuc ten. Toan bo hoat dong, tri thuc hay kinh nghiem cua con ngudi, cua
xa ho deu duac the hien d he thong van ban. Thong qua he thong van ban,
i •> f / f r r
ta co he hieu duac nhung dinh che ca ban trong loi song, nep song van hoa
cua ting thdi ki lich su. Thong qua he thong van ban, chu the ban hanh co

the dia vao cac yeu to van hoa, cac gia tri truyen thong, cac phong tuc tap
quan dt dep cua dan toe nham giao due cong dan. Chu the ban hanh van ban
co the dua vao van ban nhirng kien thuc phap luat va nhd do nang cao y
thuc sa su hieu biet phap luat cua nhan dan, hudng cach xir su cua moi ca
nhan lay tap the phu hap vdi cac quy dinh cua phap luat va phu hap vdi ban
sac vin hoa dan toe.
\ r \ \ \
Moi van ban ra ddi deu bat nguon tir nhu cau xa hoi, tir yeu cau cua
/ f t
cac mbi quan he xa hoi, chung phan anh cac moi quan he xa hoi. Bat ki mot
van bin mdi nao do ra ddi cung deu phai hudng vao mot quan he, hoac la
chung, hoac la cu the nhat dinh. Do vay, qua van ban, ta co the nhan biet
duac nhirng van de xa hoi da va dang nay sinh tren thuc tien va cach thuc
f P \ \ if
giai quyet nhung van de do trong nhirng dieu kien hoan canh cu the nhat
X f f
dinh. Sau khi ra ra dai, van ban se dieu chinh mot hay mot so moi quan he
\ \ t
xa hoi nao do dang ton tai, hay nham tao ra nhirng moi quan he xa hoi mai
cho phu hap vai hoan canh va vai su tien bo cua xa hoi.
Chuc nang sir lieu cua van ban duac the hien a cho, chung phan anh
/ / /
nhung bien co xa hoi, nhung su kien lich sir da hoac dang xay ra. Moi bien
f f r f \
co lich sir, moi bien co ciia cuoc song, xa hoi duong dai deu duac phan anh
trong noi dung cua he thong van ban. Thong qua he thong van ban, nguai ta
*> f f r r y r
co the nhan biet duac nhirng bien co, nhung su kien, nhung van de kinh te,
chinh tri, van hoa va xa hoi ciia thai diem ban hanh van ban. Chung nhu
nhung buc tranh ljch sir phan anh thuc tai xa hoi. Nhung van ban chira dung

chung duac luu giu, qua thai gian, chung tra thanh nhirng vat chira sir lieu
f
quan trong. Qua nghien cini he thong van ban, ta co the thu luam duac
\
nhieu thong tin hiru l'ch cho cong tac nghien ciru. No phan anh moi hoat
r
dong ciia mot xa hoi hay cua tirng ca quan, dan vi qua cac moc thai gian
\
mot cach tron ven, khong he bi them bat hay bop meo. Vi vay, khi nghien
ciru lich sir, nguai ta can phai dua vao he thong van ban.
3. Phan loai van ban
t r \
He thong van ban rat phong phu, phuc tap, can phai phan loai chung
de co phuang phap soan thao va quan li chung cho thi'ch hap. Co nhieu cach
f
phan loai, a day ta chi nghien ciru mot so cach phan loai ca ban sau:
a) Phan loai chung
Phan loai van ban theo loai hinh quan li
* Van ban quy pham phap luat
Van ban quy pham phap luat la van ban do ca quan Nha nuac co tham
quyen ban hanh theo thu tuc, trinh tu luat dinh, nham ban hanh cac quy tac
xir sir chung, duac Nha nuac bao dam thuc hien de dieu chinh cac quan he
f r 7 r
xa hoi theo djnh huang thong nhat vai muc tieu phat trien xa hoi trong hien
f >
phap quy dinh. He thong van ban quy pham phap luat bao gom:
S Hien phap, luat, nghi quyet do Quoc hoi ban hanh;
V Phap lenh, nghi quyet do Uy ban thuong vu Quoc hoi ban hanh;
S Lenh, quyet dinh cua Chu tich nuac;
Giao trinh K ? THU A T SPAN THAO VAN BAN KINH Tt VA QUAN TR[ DOANH NGHI$P

10
TRUdNG OAI HQC KINH TE QU6c DAN
Ctnrcmg I. Nhung van chung ye vanban
S Nghi djnh cua Chinh phu, quyet dinh cua Thu tuang Chi'nh phu;
•/ Thong tu cua Bo truang, Thu truang ca quan ngang Bo;
S Nghi quyet cua Hoi dong Tham phan Toa an nhan dan toi cao,
Thong tu cua Chanh an toa an nhan dan toi cao;
S m 9 > • * 9
* Nghi quyet lien tich giua Uy ban thuong vu quoc hoi hoac giua
<Chinh phu vai ca quan trung uang ciia to chuc chi'nh tri- xa hoi;
S Thong tu lien tich giua Chanh an toa an nhan dan toi cao vai Vien
*> /
itnroag Vien kiem sat nhan dan toi cao; giua Bo truang, Thu truang ca quan
ingar.g bo vai Chanh an toa an nhan dan toi cao, Vien tucmg Vien kiem sat
/
mhar toi cao; giua cac Bo truang, Thu truang ca quan ngang bo;
S Van ban quy pham phap luat cua Hoi dong nhan dan, Uy ban nhan dan
tcac cap.
* Van ban tac nghiep hanh chinh (quan li hanh chinh)
Van ban tac nghiep hanh chinh la loai van ban duac sir dung rong rai
y r
ttrong cac ca quan nha nuac, to chuc kinh te, chinh tri, xa hoi va thuong co
tty trong Ion trong tong so van ban duac ban hanh. Loai van ban nay thuong
' ' 9
lkhor.g mang tinh quyen luc, khong dam bao bang su cuong che nha nuoc,
ima chi nham muc di'ch quan li, giai quyet cac cong viec cu the, thong tin,
;phar anh tinh hinh hav ghi chep cong viec phat sinh Van ban quan li hanh
(chim gom nhirng loai chu yeu nhu: cong van, thong bao, thong cao, bao
r r
ccao, bien ban, to trinh, cong dien, don cac loai, phieu giri, giay giai thieu,

f
jgiaydi duong
7 ">
* Van ban phai chuyen doi
7 f
Do la nhung loai van ban ma de ban hanh no, bat buoc phai ban hanh
r \
imotvan ban khac. Thi du nhu quy che, noi quy, quy dinh, dieu le phai co
imot quyet dinh ban hanh thi chung moi co gia tri phap lv.
@. Theo dac trung noi dung van ban
* Van ban cua cac to chuc chinh tri, xa hoi: Day la cac van ban cua
ccac t5 chuc dang, doan the (thanh nien, phu nu, cac hoi ).
* Van ban kinh te: Day la nhung van ban ma trong do co chira dung
mhuxg noi dung ve kinh te, kinh doanh nhu: hop dong kinh te, luan chung
W & m 0*1 HQCICINH TEaudC OAN 11
Gfao trintr ft? TH^ TSO ^N THAO V,4n BAN tM H ] t VA QUAN m fD OAN H WOfflgf*
kinh te, dir an dau tu
• Van ban kT thuat: Day la nhung van ban co tinh ky thuat thuan tuy
nhu: Luan chung ky thuat, dinh muc, tieu chuan ky thuat
• Van ban ngoai giao: Do la nhung van ban dung trong llnh vuc
f 9 r
ngoai giao nhu: cong uoc quoc te, cong ham, hiep uac, hiep dinh, toi hue
thu
• Ngoai ra con co cac loai van ban khac nhu: Van ban phap luat, van
9
ban an ninh, quoc phong
Phan loai theo ky thuat che tac
/ /
• Van ban giay: Do la nhung van ban duoc soan thao tren chat lieu
9

giay thong thuong. Day la loai van ban co ban trong lich su cua nhan loai,
gan lien vai kT nghe giay va in an.
• Van ban dien tu: Do la loai van ban duac soan thao tren cac phuang
kT thuat thong tin vien thong mai gan lien vai cong nghe dien tir. Loai van
9 \ t
ban nay xuat hien trong nhirng nam gan day khi ma tin hoc, che ban dien tir,
sach dien tir duac sir dung. Loai van ban nay co uu diem gon, nhe va thuan
tien trong ca soan thao, chuyen phat va khai thac sir dung.
b) Phan loai van ban trong doanh nghiep
Van ban trong doanh nghiep duac chia thanh cac lap nhu sau:
• Van ban tac nghiep hanh chinh la cac van ban dung de trao doi thong
* 9 9
tin qua lai nham phoi ket hap cong tac;
^ /
• Van ban hap dong dan su la cac giao keo kinh te dich vu ma doanh
9 r
nghiep ky ket vai cong dan hoac cac to chuc co dang ky kinh doanh ky ket
vai cong dan hoac cac cong dan ky ket vai nhau;
> 9
• Van ban hap dong kinh te- thuang mai la cac giao keo giua cac
doanh nghiep ky ket vai nhau nham th\rc hien cac trao doi hang hoa, dich vu
hoac lien ket kinh te nham muc dich kinh doanh;
• VSn ban quan ly kinh td la cac v&n ban quy dinh nhung hoat dong
f 9 9 9
kinh te dien ra theo cac tinh to&n nhat dinh nhu: chien luac san xuat kinh
doanh, ke hoach san xuat kinh doanh, cac de an, du an, chuang trinh hoat
Chmmg /. NhCmg v ih <fe chung ve van ban_
cdong, cac giai phap kinh te ky thuat;
• Van ban quan ly to chuc la cac van ban quy dinh cac hoat dong cua
t(6 chuc nham thong nhat hanh dong nhu: dieu le doanh nghiep, quy che

mghiep vu dung trong doanh nghiep, cac noi quy, quy trinh nghiep vu, quy
ttrinh quy pham ky thuat, kinh te.
HI. NHlTNG YEU CAU CHUNG VE SOAN THAO VAN BAN
X J
11. Cac yeu cau ve hinh thuc van ban
Nhung yeu cau ve hinh thuc doi vai van ban quan ly dat ra cho nguoi
r r f \
s-oan thao van ban nhiem vu la: phai sap xep, bo cuc cac phan van ban mot
cach khoa hoc va logic; su dung ngon ngu va van pham de phan anh y chi
cu a Nha nuac duac trung thuc, khach quan, de hieu, de thuc hien va de ap
f *
dung vao thuc te cong tac quan ly Nha nuoc. Van ban phai duac the hien
*» f \
tiren <ho eiav A4 (210mm x 297mm'i sach se; khong nhau nat va dinh le nhu
^ V V / • ' O •
s;au:
S Le tren: cach mep tren tu 20-25mm;
■S Le duai: cach mep duai tu 20-25mm;
'S Le trai: cach mep trai tir 30-35mm;
S Le phai: cach mep phai tu 15-20mm.
y f f 7
Khi the hien van ban phai thong nhat cach trinh bay theo mot kieu
/ t »
mhat dinh. Hien nay co hai cach trinh bay. Trinh bay theo kieu luat phap la
cach trinh bay dien dat bao gom: Chuang, muc, dieu, khoan, diem, tiet, tieu
t:iet (rrong chuang co muc, trong muc co dieu, trong dieu co khoan, trong
kchoan co diem trong diem co tiet, trong tiet co tieu tiet). Cac van ban nho
> X f
ch i c3 dieu va khoan nhu cac hap dong dan su va kinh te - thuong mai, cung
co vin ban chi co dieu ma khong co khoan nhu quyet djnh. Do vay tuy

tlhuoc vao loai van ban ma lira chon cach the hien cho hap ly. Trinh bay tu
d o 1 i kieu trinh bay theo ket cau nhat dinh do nguai soan thao lira chon.
Trong thuc te nguoi ta thuong trinh bay theo kieu: Chuang hoac phan, muc,
“> f •> t
kchoai, diem, tiet, tieu tiet (trong chuang co muc, trong muc co khoan, trong
^ f f y r
kchoai co diem, trong diem co tiet, trong tiet co tieu tiet). Tuy theo cac van
mUdNG 0*1 Hpc KINH TE W6 C DAN 13
Glio trinh KY THU A t SOAN THAO VAN BANW NH T i VA QUAN TRI DOANH NGHIEP
f 7 \ / f
ban dai hay ngan ma co the dung chuang hay phan cho ket cau. Khi trinh
? r r f f
bay theo kieu tu do chung ta phai thong nhat cach goi ten cac ket cau trong
# # r r
van ban. Theo quy dinh goi ten theo ket cau sau:
Chuong I Chirong I
QUY DJNH CHUNG
MUC 1
GIAI THICH LUAT, PHAP LENH
% 7 «
Dieu 1. Ban sao vin ban
1

a)

TINH HINH THUC HIEN NHIEM
V V

I. NHUNG KET QUA

1. Pham vi v& doi tupng ap dung
a)
2. Cac yeu cau ve noi dung cua van ban
Noi dung cua van ban phai dap ung duac nhung yeu cau ca ban sau
day:
a) Ngi dung van ban phai co tinh muc dich
Van ban phai the hien duac muc tieu va giai han cua no, tuc la phai
tra lai duac cac cau hoi: Ban hanh de lam gi? Giai quyet moi quan he nao?
Giai quyet den dau?. Ti'nh muc dich cua van ban con phai the hien trong kha
nang phan anh duac muc tieu cua cac chu truang duang loi chi'nh sach cua
f
Dang, Nha nuac cung nhu nhung chu truang cua cac cap lanh dao va cac
f 1 /
cap quan ly. No phai la su cu the hoa cac van ban cua cap tren vao giai
/ 1
quyet nhung van de quan ly cu the cua ca quan mot cach sang tao va kip
thai. Ngoai ra, tinh muc dich cua van ban con phai the hien ca a viec phan
anh dung dan va day du nhung lai ich, tarn tu, nguyen vong cua nhung
thanh vien trong ca quan, dan vi.
b) Van ban phai co tinh khoa hoc
Van ban co ti'nh khoa hoc la van ban co du luong thong tin quy pham
f . \ f f f
va thong tin thuc te can thiet. Cac su kien, bien co, hay noi cach khac noi
14 TRUdNG 0*1 HQC KINH TE QUdC DAN
dung cua van ban phai chinh xac, khong dung nhung thong tin, su kien qua
cu, qua lac hau. Noi dung cac menh lenh, y tuong phai ro rang, mach lac,
khong bi nguai doc hieu nham. Do vay nguai soan thao can phai dua vao
7 O
cac can cu khoa hoc sau de the hien noi dung:
• Can cu vao cac vin ban phap quy cua Nha nuoc va cac quy djnh cua

nganh;
• Can cu vao y do cua cac nha lanh dao;
• Can cu vao cac ly thuyet khoa hoc;
• Can cu vao tinh hinh thuc te cua cac don vi.
c) Van ban phai co tinh kha thi
f \
Van ban co tinh kha thi la van ban phai dap ung cac van de nhu: Phai
f \ f \
dua ra duoc nhung van de xuat phat tir yeu cau khach quan ciia thuc tien
gan vcri nhung dieu kien cu the nhat dinh, tinh hinh cua doi tuong, kha nang
moi mat ciia doi tuong thuc hien van ban, yeu cau ve trach nhiem thi hanh
hop ly, nghia la phii hop voi trinh do, nang luc, kha nang moi mat cua doi
tuong thi hanh, phu hop voi yeu cau cua cac quy luat khach quan. Moi quy
r f h
dinh trong van ban phai biet gan giua quyen voi nghia vu di doi voi nhung
X 0 7 X
dieu kien cu the de thuc hien nhung quyen va nghia vu do. Noi nhu vay co
/
nghia la van ban phai co kha nang thuc hien duoc thang loi va co hieu qua.
Tren thuc te, co khong it van ban khong the hien duoc chuan muc do, co
chang chi la y chii quan ciia nguoi ban hanh ma thoi.
d) Van ban phai co tinh quy pham
\ •>
Van ban quan ly nhin chung la truyen dat y chi cua cac co quan. De
X t
chung co hieu luc, tuy theo loai van ban, chung ta can phai viet noi dung co
t \ 0
ham chua nhirng van de co tinh quy pham. Tinh quy pham thuong duoc the
hien duoi hinh thuc nhung menh lenh, nhirng yeu cau, nhirng cam doan va
ca nhung huong dan hanh vi, cach xir su ciia doi tuong tiep nhan van ban.

Mot van ban ma noi dung co tinh quy pham la van ban, ma trong do co chua
* f \
nhung gia dinh (nhung dieu kien, hoan canh va chu the can tac dong), trong
O f f
truong do thi chu the phai xir su nhu the nao (quy dinh) va neu khong thuc
hien duoc thi se bi xir ly nhu the nao (che tai). Tren thuc te, khong phai moi
y
van ban deu co tinh quy pham, ma chi nhung van ban mang tinh phap li nhu
van ban quy pham phap luat va van ban ap dung quy pham phap luat thi tinh
quy pham moi duoc the hien ro. Tinh quy pham con the hien nguoi soan
* 7 7
thao sir dung ngon ngu viet de the hien noi dung mot cach r5 rang, ranh
mach, cu the, ngan gon, de hieu, de thuc hien.
3. Yeu cau ve the thu’c van ban
■> ^ > r
The thuc van ban la nhung thanh phan can thiet phai co cung nhu cach
thuc trinh bay cac thanh phan do trong mot van ban de dam bao tinh thong
nhat, tinh phap ly, noi dung va hieu luc thi hanh. Thi thuc van ban chi duoc
ap dung trong nhirng van ban it nhieu mang tinh phap ly, hay la co so dam
bao tinh phap ly cua cac don vi co quan to chuc kinh te xa hoi trong qua
\ r / 7
trinh hoat dong. Cac thanh phan va cach trinh bay, xep sap trong the thuc
f
van ban, cho den nay van tuan thu theo nhung quy dinh cua co quan Nha
7 %
nuoc co tham quyen tai cac van ban da ban hanh. Theo nhung quy dinh
> 7
chung cua Nha nuoc thi cac van ban phai tuan thu cac quy dinh ve the thuc
sau:
a) Quoc hieu

/ / /
Quoc hieu la ten nuoc va che do chinh trj ciia quoc gia. Tir ngay 12
thang 10 nam 1945 la:
VIET NAM DAN CHU CQNG HOA
Doc lap - Tu do - Hanh phuc
Tir ngay 12 thang 8 nam 1976 la:
CONG HOA XA HOI CHU NGHIA VIET NAM
Dqc lap - Tu- do - Hanh phuc
f y '
Quoc hieu duoc trinh bay 6 dong dau tien, trang dau tien trong pham
vi khoang 1/2 ve phia phai cua van ban. Theo quy uoc dong dau la phong
chu "Times new roman, co 12-13", viet in hoa, dung, dam, canh giua. Dong
duai la phong ch ir" Times new roman, co 13-14", viet thuong, dung, dam,
f \ iv *
canh giua, viet hoa am dau cua moi tir va giua cac tir cach nhau bai dau
Giao trinh KY THUA T SPAN THA6 VAN B AN KINH T i VA QUAN TRI DOANH NGHl$P
11
TRUdNG HQC KINH TE Q U 6c DAN
Chteong K Nh&ng van d& chung v& #$n ban
r f \ r r
jgach ngang. Neu viet tay thi dong dau viet in hoa, dong sau viet thuong.
IDuoi dong “Doc lap - Tu do - Hanh phuc” co gach duai (khong phai gach
tchan).
b. Ten cor quan, to chuc ban hanh van ban
r r
Neu ca quan true thuoc thi phai ghi ten ca quan chu quan truac tir cap
too chu quan hoac Uy ban nhan dan tinh hoac thanh pho den dan vi ra van
toan. Vi du
BO GIAO DUG VA DAO TAO
TRU ING DAI HOC KINH TE QUOC DAN

IDoi vai van ban ra chung cua cac dan vi thi phai ghi ro lien dan vi do. Vi
cdu:
LIEN BQ TAI CHINH - QUOC PHONG
Ten ca quan, to chuc ban hanh van ban ghi a dong dau tien, trang dau
ttien trong pham vi khoang 1/2 ve phia trai van ban. Neu danh may thuong
^ f
cdimg phong chu Times new roman, ca ciing vai dong dau cua quoc hieu.
f O / f
wiet n hoa kieu dung, canh giua, dan vi ra van ban thi phai to dam, neu viet
/ 1
ttay tiuong viet in hoa. Ten ca quan, to chuc ban hanh van ban khong duac
phep viet tat (trir theo thong le nhu UBND, HDND, VN), neu ten ca quan,
A * ' A r
tto chuc ban hanh van ban qua dai thi co the viet xuong dong. Doi vai ca
/ X
quar ngang bo (thuoc Chinh phu, Nha nuac va Quoc hoi), Hoi dong nhan
dan, uy ban nhan dan cac cap; doan dai bieu quoc hoi cua tinh, thanh pho
t 1
ttrurc thuoc trung uang; cac tap doan kinh te nha nuac; cac tong cong ty 91
kchOrg ghi co quan chu quan. Duai dan vi ra van ban co gach ngang giua
dong (khong phai gach chan) khoang 1/3-1/2 ten ca quan, to chuc ban hanh
wan :>an. Vi du:
TRUdNG D*! HQC KINH T lQ U 6c DAN 17
UBND TiNH QUANG BINH VIEN KHOA HOC XA HC)1 VN
SO NOI VV V lf N DAN TOC HQC
Giao trinh KY THUA T SP AN THAO VAN BAN KINH i t VA QUAN TRI DOANH NGHIE>
b O n Oi v u
CUC VAN THU VA LlTU TRU
NHA NUOC
c) So va ki hieu van ban

f f
So cua van ban la so thu tu cua van ban duoc ban hanh trong nam. D>i
voi nhung co quan hoat dong theo nhiem ky thi danh so thu tir theo nhien
ki khong theo nam. Co the danh so tong hop chung cho tat ca cac van b;n
trong don vi. Neu don vi co tren 1000 van ban ban hanh trong nam thi ph;n
loai va danh so theo phan loai do. Van ban dau tien cua ngay 01 thang (1
/ r /
mang so 01. Neu la van ban quy pham phap luat thi ben canh so con gii
f \ ft
nam ban hanh. So ghi bang chu so A rap.
Ki hieu van ban la chu cai dau cua to hop ten loai van ban va ten cia
don vi ra van ban, bao gom 2 phan: Ki hieu cua ten loai van ban va ten (o
quan ra van ban. Doi voi van ban khong co ten goi (cong van) thi khong to
ki hieu ten van ban ma chi co ki hieu don vi ra van ban, co the ghi them ;i
hieu bo phan ra van ban. Thi du: So: 15/QD-UB (quyet djnh so 15 cua ly
ban), S6: 2134/2008/ND-CP (nghi dinh 2134 cua Chinh phu), S6: 1461/U3
__
f r
-VP (cong van so 1461 cua uy ban do van phong uy ban soan thao). Chir ;6
f f f ^ f r
viet thuong, sau chu so co hai cham, ky hieu viet in hoa, giua so va ky hitu
co gach cheo, giua ky hieu ten van ban va don vi ra van ban co gach ngan^,
f f
giua so, ky hieu va gach cheo khong co dau cach. Voi cac van ban do nhitu
co quan cung ban hanh thi phai ghi lien co quan trong ki hieu, thi du. St:
1543/2008/TTLT-BTC-BYT (thong tu lien tjch do Bo Tai chinh va Bo Y e
ban hanh).
f f
So va ki hieu van ban duoc viet ngay duoi ten co quan ban hanh vai
f t f f

ban, viet thuong, kieu dung, ky hieu viet in hoa, giua so va nam hoac ky hi>u
co gach cheo, giua ky hieu ten van ban va don vj co gach ngang. Thi du:
m
TRlfdNG O^I HQC KINH TE QU6c DAN
BO GIAO DUC VA DAO TAO
♦ • •
T R U IN G DAI HOC KINH TE QUOC DAN
S6: 152/QD-TCCB
d. Dia danh, ngay thang
Dia danh la ten dia phuang nai ca quan ban hanh van ban dong tru so
chinl. Neu la ca quan trung uang dong tren dia ban tinh thi ghi dia danh la
A / f
ten tiih. Van ban cua cap tinh, thanh pho true thuoc trung uang ghi dia danh
^ f t
la tei tinh hoac thanh pho tnrc thuoc trung uang do; van ban cap huyen, thi
r f ^ r ff
x.a gh ten cap do; van ban cap xa, thi tran thi ghi ten cap do (neu ten tinh va
than! pho thuoc tinh trung nhau de phan biet cap tinh va thanh pho thuong
viet tit thanh pho truac ten nhu: Van ban cua UBND tinh Nani Dinh ghi
f t
M a m D i n h con van ban cua cap thanh pho thi ghi TP.Nam Dinh, ). Van
/
ban cia cac dan vi quan doi va cong an ghi theo quy dinh cua nganh. Neu
dia dinh mang ten nguai hoac so hoac di tich ljch su thi ghi them cap hanh
clhimhphia truac (Thanh pho Ho Chi Minh, ; hoac Quan Phuang
B>ien3ien Phu

.).
I f 1
Ngay thang la thai diem van ban hoan tat cac thu tuc hanh chinh de

giuri d:n cac dan vi. Vai nhung ngay duai 10, thang l va 2 thi phai them so 0
v;ao> tuoc ngay, thang do.
Dia danh, ngay thang duac in thuang, nghieng, ca chu 13-14 ngay
t y r t
durari iuoc hieu lech ve ben phai trang giay ngang voi so va ky hieu. Chu cai
dam da danh viet hoa, sau dia danh co dau phay. vi du: Ha Noi, ngay 05
lhtdin^02 nam 2011.
<i. Ten loai van ban va trich yeu noi dung
Ten loai van ban la ten goi van ban theo phan loai van ban. Thi du:
B.ao do, To trinh Rieng cong van thi khong ghi ten van ban. Ten loai van
r \ *> w
ban droc viet bang chu in hoa, kho Ion, chinh giua trang giay duai dia danh
TRUdNS D *l HQC KINH t! q u 6 c DAN &
Giio trinh K ? THUA T SP AN THAO VAN BA N KSNH i t VA QUAN TR[ DOANH NGHI$P
r •>
va ngay thang, neu danh may thuong dung co chu 14, kieu in hoa, dung,
dam.
f ft
Tn'ch yeu noi dung la mot cum tir tom tat ngan gon, chinh xac noi
dung cua van ban. Thi du: mot to trinh ve viec xay dung mot trung tarn
thuong mai dich vu thi ghi la: ve viec xay dung Trung tam thuong mai djch
t
vu. Trich yeu noi dung duoc in ngay dudi ten loai van ban, in thuong, co 14,
kieu dung, dam, dudi trich yeu co gach ngang (khong gach chan) tu 1/3-1/2
trich yeu. Vi du:
QUYET DINH CUA HIEU TRUONG
■wrA • a • \ -m- A r « A
Ve viec aieu aong can bo
• • n •
f

Rieng doi vdi van ban khong co ten goi (cong van) thi ten van ban
\ f
thay bang dong: Kinh g u i:

, con trich yeu noi dung duoc ghi ngay dudi
so va ki hieu cua van ban, chu ve viec (V/v), trich yeu (T/y). Vi du
b o giAo D y e vA dAo TAO CONG HOA XA HOI c h u n g h ia v ie t nam
TRUONG DAI HQC ABC Dqc lap - Tu do - Hanh phuc
So: 157/DHABC-HC .
Ha Noi, ngay 23 thang 02 nam 20 JI
V/v to chuc hoi nghi
Kinh gui: Cac trudng dai hoc
f •> rr
Van ban co ten va trich yeu tao thanh to hop ten thong nhat thi ghi cd
chu nhu nhau nhung ten tren, trich yeu dudi (bao cao va bien ban hoi nghi).
Vi du:
ill
TRUONG HQC KINH TE QUOC DAN