ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31,2009_part6 ppt

liUMILTON COUNTY
PARK
DISTRICT
NOTES TO THE BASIC
FINANCIAL
STATEMENTS
Emplovee Share

Regular Employees 10.00%

Law Enforcement Employees
1
0.10%
Emplover Share
Employer contributions required and made for the last three years were as follows:
For the Year Ended
December
3
1
2009
2008
2007
Employer's Contribution
for Regular
Emplovees
Employer's Contribution
for Law Enforcement
Emulovees
Other Post-employment Benefits
-
All

age and service retirees with 10 or more years of service credit
qualify for healthcare coverage under OPERS. Healthcare coverage for disability recipients
and
primary survivor recipients is also available. Chapter 145, Ohio Revised Code, provides the statutory
authority for employer contributions. The employer contribution rate for
all
employees to
fund
healthcare was 7.00% included
in
the total employer rate (14.00% and 17.63%). Employees do not
fund any portion of healthcare costs.
The 2009 actuarially determined employer healthcare contribution requirement paid was:
Regular Employees
Law Enforcement Employees
Note
6.
Commitments
The Park District
has
contractual commitments to various vendors for
future
supplies and services for
the Park District. Determinable amounts are recorded as encumbrances at December 31, 2009, as
follows:
General Fund
Capital Projects Fund
Other Funds
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HAMILTON COUNTY
PARK
DISTRICT
NOTES
TO
THE BASIC
FINANCIAL
STATEMENTS
Note
7.
Capita1 Assets
A.
Governmental Activities
-
changes in capital assets during
the
year ended December
3
1,2009 follows:
Land
Land
Improvements
Buildings
Equipment
Vehicles
Playgrounds
Infrastructure
Leasehold
Improvements
Less

Balance
Balance
Accumulated Net Book
January 1,2009 Additions Deletions December
3
1, 2009 Depreciation Value
$
56,850,082
$
1,412,615
.$
-
S
58,262,697
$
-
$58,262,697
B. Changes
in
Accumulated Depreciation
-
Governmental Activities for
the
year ended December
3
1,2009 follows:
Accumulated
Land
Improvements
Buildings

Equipment
Vehicles
Playgrounds
Infrastructure
Leasehold
Improvements
Balance Depreciation
January 1,2009 Additions Deletions December
3
1, 2009
C.
Business Activities
-
Changes in capital assets during the year ended December
3
1,2009 follows:
Land
(
Buildings and
Improvements
Equipment
1
Vehicles
Balance
Balance
Less
Accumulated
Net Book
January 1, 2009 Additions Deletions December
3

1, 2009
Depreciation
Value
$
2,579,126
$
-
$
-
$
2,579,126
$
-
$
2,579,126
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HAMILTON COUNTY
PARK
DISTRICT
NOTES
TO
THE
BASIC
FINANCIAL
STATEMENTS
D.
Changes
in
Accumulated Depreciation

-
Business Activities for the year ended December
3
1,2009 follows:
Accumulated
Balance Depreciation
January 1,2009 Additions Deletions December 3 1,2009
Buildings and
Improvements
$
11,714,943
$
420,437
$
34,466
$
12,100,914
Equipment 3,643,775 1,003,528 265,627 4,38 1,676
Vehicles 290,850 22,140 39,563 273,427
$
15,649,568
$
1,446,105
$
339,656
$
16,756,017
In
2005, the
Park

District received a
gift
of 1 19 acres of land valued at $4,400,000. This land is restricted to
be
used as a
public park and if
it
ceases to
be
used as such, will revert to a not-for-profit organization specified by the donor.
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HAMILTON
COUNTY
PARK
DISTRICT
NOTES TO
THE
BASIC
FINANCIAL
STATEMENTS
Note
8.
Risk Management
The Park District is exposed to various risks of loss related to torts
-
theft of, damage to and
destruction of assets, errors and omissions, injuries to employees and natural disasters. These
risks are covered by commercial insurance purchased from independent third parties. Settled
claims from these risks have not exceeded commercial insurance coverage for the past three

years, nor has there been a significant reduction
in
insurance coverage in
the
same period.
The Park District pays into the State of Ohio Bureau of Workers Compensation System at a
retrospective rate based on gross salaries less
any
employee contributions to a 457 plan. Workers
claims are submitted to the State of Ohio for authorization and payment to the injured employee.
The State of Ohio establishes employer payments, employee payments, and adequate reserves.
Note
9.
Compensated Absences
A
summary of changes
in
amount due for compensated absences is as
follows:
Balance
Balance
Jaauar~
1,
December Current
Long-term.
2009
Additions Reductions 3 1,2009 Portion Portion
Governmental
activities $1,872,755 $322,360 $1 62,881 $2,032,234
$

219,279 $1,812,955
Business type
activities 134,173
-
39,801 94,372 45,945 48,427
Total
Compensated absences will be paid
from
the fund
in
which employees' salaries are paid which years has
in
prior typically been from the General Fund and Enterprise Fund.
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HAMILTON
COUNTY
PARK
DISTRICT
NOTES
TO
THE BASIC FINANCIAL STATEMENTS
Note
10.
Interfund Transactions
Individual fund asset
and
liability balances at December 3 1,2009, were as follows:
General Fund
Capital Projects Fund

Enterprise Fund
Other Funds
Mitchell Fund
Total
All
Funds
Interfund
Tranfers
Receivable Payable
In
Out
$2,325,203
$
$
$5,007,030
Transfers
in
and
out, and interfund balances are made to provide operating cash as needed.
Transfers ffom the General Fund to the Capital Projects fund represent the
Park
District's
funding
of capital projects.
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HAMILTON
COUNTY
PARK
DISTRICT

NOTES TO THE BASIC
FINANCIAL
STATEMENTS
Note
11.
Long Term Liabilities
Long term liability activity for the year ended December 3 1,2009 was:
Capital Lease
Compensated Absences
Beginning Ending Due
Within
Balances Additions Reductions Balance One Year
$
352,592
$
-
$
352,592
$
-
$
-
See Note 9 for detail of compensated absences within governmental and business type activities.
The capital lease is a liability within the business type activities.
Note
12.
Business Activities Unrestricted Net Assets Negative Balance
The negative balance
in
the unrestricted net assets for business activities is the result of net assets

reserved for capital assets.
Note
13.
Accounting Pronouncements Issued But Not Yet Effective
The Governmental Accounting Standards Board has issued GASBS 54, "Fund Balance Reporting
and Governmental Fund Type Definitions", effective for periods beginning after June 15, 2010.
Management is currently assessing the impact of the implementation of this accounting
pronouncement.
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REQUIRED
SUPPLEMENTARY INFORMATION
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HAMILTON COUNTY
PARK
DISTFUCT
Schedule
of
Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
(Non-GAAP Budgetary Basis)
General Fund
For the year ended December
31,
2009
Revenues
Taxes
Motor Vehicle Permits
Charges for Service
Fines and Damage

Interest and Dividends
Miscellaneous
Grants
Total Revenue
Expenditures
General Government
Public Safety
Operation
and
Maintenance
Land
Management
Resource Quality
Naturalist
Communication
Fernbank Park
Armleder Park
Visitor Services
Total Expenditures
Excess of revenues over expenditures
Other financing (uses)
Transfers out
Excess (deficiency) of revenues and other financing
sources over expenditures and other financing
uses
Fund Balances, Beginning of Year
Prior Year Encumbrances
Fund Balances, End
of
Year

Between Actual
Original Revised and Revised
Budget Budget Actual Budget
See accompanying notes to the requ~red supplementary information
5
9
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HAMILTON COUNTY
PARK
DISTRICT
Schedule
of
Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
(Non-GAAP Budgetary Basis)
Mitchell Fund
For the year ended December
31,
2009
Revenues
Sale of Stock
Interest
and
Dividends
Total Revenue
Expenditures
Salaries
Fringes
Supplies
Insurance, Utilities, Other

Capital Outlay
Total Expenditures
Excess of revenues over expenditures
Other financing sources
Transfers
in
Excess (deficiency) of revenue and other
financing sources over expenditures
Fund Balances, Beginning of Year
Fund Balances, End of Year
Variance
Between Actual
Original Revised and Revised
Budget Budget Actual Budget
I
See accompanying notes to
required
supplementary information
60
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HAMILTON
COUNTY
PARK
DISTRICT
NOTES TO THE REQUTRED SUPPLEMENTARY INFORMATION
Budgetary
Process
Budget
-

A budget of estimated cash receipts and disbursements is submitted to the County Auditor,
who serves as Secretary of the County Budget Commission, by July
20
of each year for the period
of January
1
to December 31 of the following year.
Estimated Resources
-
The County Budget Commission certifies its actions to the Park District by
September
1.
As part of this certification, the Park District receives the official certificate of
estimated resources whlch states the projected receipts of each fund. On or about January 1, this
certificate is amended to include any unencumbered balances from the preceding year. Prior to
December 3 1, the Park District must revise its budget so that the total budgeted expenditures from a
fund during the ensuing fiscal year will not exceed the amount stated in the Certificate of Estimated
Resources. The revised budget then serves as the basis for the annual appropriation measure.
Budget receipts, as shown on the accompanying financial statements, do
not
include January
1,
2007
unencumbered fund balances. However, those fund balances are available for appropriations.
A~~rouriations
-
A
temporary appropriation measure to control cash disbursements may be passed
on or about January 1 of each year for the period January
1

to March
3
1.
An
annual appropriation
measure must be passed by April
1
of each year for the period
January
1
to December 31. The
appropriation measure may be amended or supplemented during the year as new information
becomes available. Appropriations may not exceed estimated resources, as certified.
Encumbrances
-
The Park District is required to use the encumbrance method of accounting by
mandate of Oh10 law. Under this system, purchase orders, contracts and other commitments for the
expenditure of funds are recorded on the Non-GAAP budgetary basis in order to reserve that
portion of the applicable appropriation and to determine and maintain legal compliance.
At the close of each fiscal year, the unencumbered balance of each appropriation reverts to the
respective fund from which it was appropriated and becomes subject to future appropriations. The
encumbered appropriation balance is carried forward to the succeeding fiscal year
and
need not be
reappropriated.
The Park District is organized into six Divisions that report to an Executive Director, who
in
turn
reports to a Board of Park Commissioners. Under these Divisions are various Departments.
All

governmental and proprietary fund types of the Park District have legally adopted budgets at the
personal service and other object level wih each department for estimated resources and
appropriations. The transfer of appropriations with the two respective object levels in each
department does not require approval of the Board of Park Commissioners. Revisions to estimated
resources or budgeted appropriations must be approved by the Board of Park Commissioners and
submitted to the Hamilton County auditor. Division directors are responsible for operating within
the approved budget, as periodically amended. Please refer to page
9
of thls report for
an
Organizational Chart.
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HAMILTON COUNTY
PARK
DISTRICT
NOTES TO THE
REQUIRED
SUPPLEMENTARY IIVFORMATION
Budgetary Process (continued)
Listed below is
a
reconciliation of the results of operations for the year ended December
3
1,2009 from modified accrual (GAAP) basis to the Non-GAAP budgetary basis.
Excess (Deficiency) of Revenues and Other Financing Sources Over
Expenditures and Other Financing Uses
GAAP Basis:
Adjustments:
Revenue Accrued

Expenses Accrued
Budget Basis:
General
Fund
Mitchell
Fund
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OTHER
SUPPLEMENTARY
INFORMATION
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