Quy trình kiểm soát dự án project control procedure, dự án Sunrise City
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
PROJECT CONTROL PROCEDURES
Department:
Technical Department
Project:
Sunrise City, Plot V
Location:
Nguyen Huu Tho Street, Tan Hung Ward, District 7, HCMC,
Vietnam
Owner:
Main
Contractor:
Contract No:
Novaland Investment Joint Stock Company
Kumho Engineering and Construction
SR-V-6-MC/0701/NVL-KUMHO-
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
0.00
ABBREVIATIONS AND TERMINOLOGY
Term
Translation
MEP
Mechanical, Electrical, Plumbing
QA/QC
Quality Assurance and Quality Control
RFI
Request For Information
CI
Client Instruction
SD
Shop Drawing
MAS
Material Approval Submittal
MSS
Method Statement Submittal
ITP
Inspection and Test Plan
IITP
Internal Inspection and Test Plan
IDP
Inspection of material Delivery Plan
SI
Site Instruction
PD
Project Director
PM
Project Manager
Remarks
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
0.00
TABLE OF CONTENTS
Section
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1.00
1.01
1.02
1.03
1.04
2.00
2.01
2.02
2.03
2.04
2.05
2.06
2.07
2.08
2.09
2.10
2.11
2.12
2.13
3.00
3.01
3.01(a)
3.01(b)
3.01(c)
3.01(d)
3.01(d)(i)
3.01(d)(ii)
3.02
3.02(a)
3.02(b)
3.02(c)
3.02(d)
3.02(d)(i)
3.03
3.03(a)
3.03(b)
3.03(c)
3.03(d)
3.03(d)(i)
3.04
3.04(a)
3.04(b)
3.04(c)
3.04(d)
3.04(d)(i)
3.05
Description
Cover
Abbreviations and Terminology
Table of Contents
Technical Department Organization
Sequence of Works: Technical Department
Scope of Works: Technical Department
Scope of Civil Design Team
Scope of Civil QA/QC Team
Scope of MEP Design & QA/QC Team
Scope of Document Control Team
Scope of Works: Department Positions
Technical Department Manager
Civil Design Manager
Civil Senior Design Engineer
Civil Design Engineer
Civil Design Assistant
Architectural QA/QC Manager
Architectural QA/QC Engineer - Office
Architectural QA/QC Engineer - Site
MEP Technical Manager
MEP Design Engineer
MEP QA/QC Engineer
Document Control Manager
Document Controller
Design Control Procedures
Shop Drawing Submission
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Shop Drawing Submission Cover Sheet Template
Shop Drawing For Construction Stamp Template
Request For Information
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
RFI Template
As-built Documentation Handover
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
XX
Design Calculation Submission
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Design Calculation Submittal Cover Sheet Template
Design Modification Control
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
3.05(a)
3.05(b)
3.05(c)
3.05(d)
3.05(d)(i)
4.00
4.01
4.01(a)
4.01(b)
4.01(c)
4.01(d)
4.01(d)(i)
4.01(d)(ii)
4.01(d)(iii)
4.02
4.02(a)
4.02(b)
4.02(c)
4.02(d)
4.02(d)(i)
4.02(d)(ii)
4.03
4.03(a)
4.03(b)
4.03(c)
4.03(d)
4.03(d)(i)
4.03(d)(ii)
4.03(d)(iii)
4.04
4.04(a)
4.04(b)
4.04(c)
4.04(d)
4.04(d)(i)
4.04(d)(ii)
4.04(d)(iii)
4.04(d)(iv)
4.05
4.05(a)
4.05(b)
4.05(c)
4.05(d)
4.05(d)(i)
4.05(d)(ii)
4.05(d)(iii)
4.05(d)(iv)
4.05(d)(v)
4.06
4.06(a)
4.06(b)
4.06(c)
4.06(d)
4.06(d)(i)
4.06(d)(ii)
4.06(d)(iii)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Design Control Sheet Template
QA/QC Control Procedures
Material Sample/Data Submission
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Architectural Material Approval Submittal Template
MEP Material Approval Submittal Template
Material Sample Label Template
Method Statement Submission
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Architectural Method Statement Submittal Template
MEP Method Statement Submittal Template
Material Delivery and Inspection
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Material Delivery Inspection Request Template
Material Delivery Inspection Template
Delivery Checklist Form Template
As-Built Documentation Handover
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
ITP Form Handover Register
Daily Site Diary Handover Register
Material Testing Results Handover Register
XX
Work Demonstration
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Sequence of Works Format
Attendance Sign-in Template
Work Demonstration Report Format
Work Demonstration Register Template
Agenda for Plastering Work Demonstration
Defect Rectification
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Non-Conformance Report Format
Defect List Format
MAIN CONTRACTOR Defect Rectification Tracking
Template
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
4.06(d)(iv)
4.06(d)(v)
4.07
4.07(a)
4.07(b)
4.07(c)
4.07(d)
4.07(d)(i)
4.08
4.08(a)
4.08(b)
4.08(c)
4.08(d)
4.08(d)(i)
4.08(d)(ii)
4.08(d)(iii)
4.08(d)(iv)
4.09
4.09(a)
4.09(b)
4.09(c)
4.09(d)
4.09(d)(i)
4.09(d)(ii)
4.09(d)(iii)
4.09(d)(iv)
4.09(d)(v)
4.09(d)(vi)
4.10
4.10(a)
4.10(b)
4.10(c)
4.10(d)
4.10(d)(i)
4.11
4.11(a)
4.11(b)
4.11(c)
4.11(d)
4.11(d)(i)
4.12
4.12(a)
4.12(b)
4.12(c)
4.12(d)
4.12(d)(i)
5.00
5.01
5.01(a)
5.01(b)
5.01(c)
5.01(d)
5.01(d)(i)
5.01(d)(ii)
5.01(d)(iii)
5.01(d)(iv)
OWNER Defect Rectification Tracking Template
Warning Letter Template: Withhold Payment for
Outstanding NCRs
Testing of Materials
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Testing of Materials Register Template
Testing and Commissioning
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Testing and Commissioning Checklist – MEP Works
Testing and Commissioning Checklist – XX Works
Testing and Commissioning Checklist – XX Works
Testing and Commissioning Checklist – XX Works
Site Inspections
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Internal ITP Checklist – MEP Works
Internal ITP Checklist – XX Works
Internal ITP Checklist – XX Works
Internal ITP Checklist – XX Works
Internal ITP Checklist – XX Works
Internal ITP Checklist – XX Works
ITP Template Submission
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
ITP Template Format
Factory/Supplier Inspection
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Factory/Supplier Inspection Report Format
Material Identification
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
XX
Document Control Procedures
Document Identification
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Document Transmittal Template
Transmittal Advice Template
Request for Information (R.F.I.) Template
Material Approval Submittal Template
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
5.01(d)(v)
5.01(d)(vi)
5.01(d)(vii)
5.01(d)(viii)
5.01(d)(ix)
5.02
5.02(a)
5.02(b)
5.02(c)
5.02(d)
5.02(d)(i)
5.02(d)(ii)
5.02(d)(iii)
5.02(d)(iv)
5.02(d)(v)
5.02(d)(vi)
5.03
5.03(a)
5.03(b)
5.03(c)
5.03(d)
5.03(d)(i)
5.04
5.04(a)
5.04(b)
5.04(c)
5.04(d)
5.04(d)(i)
5.05
5.05(a)
5.05(b)
5.05(c)
5.05(d)
5.05(d)(i)
5.05(d)(ii)
5.05(d)(iii)
5.05(d)(iv)
5.05(d)(v)
5.05(d)(vi)
5.06
5.06(a)
5.06(b)
5.06(c)
5.06(d)
5.06(d)(i)
5.06(d)(ii)
6.00
6.01
6.01(a)
6.01(b)
6.01(c)
6.01(d)
6.01(d)(i)
6.01(d)(ii)
6.01(d)(iii)
6.02
Shop Drawing Approval Submittal Template
Method Statement Approval Submittal Template
Calculation Sheet Approval Submittal Template
Submission of Plan Submittal Template
Site Instruction Template
Document Registration
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Shop Drawing Submittal Registration Template
Material Approval Submittal Registration Template
Method Statement Submittal Registration Template
Design Calculation Submittal Registration Template
RFI Submittal Registration Template
ITP Form Submittal Registration Template
Document Filing – Soft Copy Version
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
File-Sharing Server Route Map
Document Filing – Hard Copy Version
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Binder Headings Format
Correspondence
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Official Letter Template
Document Transmittal Template
Transmittal Advice Template
Email Format
Received Document Stamp Template
Sent Document Stamp Template
Internal Circulation
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Circulation Stamp Template (Document Submission)
Circulation Stamp Template (Receiving Documents)
Reporting Control Procedures
Sub-contractor Reporting
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Shop Drawing Weekly Report Template
QA/QC Weekly Report Template
Warning Letter Template: Issue Submission Schedule
for Outstanding Documents
MAIN CONTRACTOR Reporting
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
6.02(a)
6.02(b)
6.02(c)
6.02(d)
6.02(d)(i)
6.02(d)(ii)
6.02(d)(iii)
6.02(d)(iv)
7.00
7.01
7.01(a)
7.01(b)
7.01(c)
7.01(d)
7.01(d)(i)
7.02
7.02(a)
7.02(b)
7.02(c)
7.02(d)
7.02(d)(i)
7.03
7.03(a)
7.03(b)
7.03(c)
7.03(d)
7.03(d)(i)
7.04
7.04(a)
7.04(b)
7.04(c)
7.04(d)
7.04(d)(i)
7.05
7.05(a)
7.05(b)
7.05(c)
7.05(d)
7.05(d)(i)
7.06
7.06(a)
7.06(b)
7.06(c)
7.06(d)
7.06(d)(i)
7.07
7.07(a)
7.07(b)
7.07(c)
7.07(d)
7.07(d)(i)
8.00
8.01
8.01(a)
8.01(b)
8.01(c)
8.01(d)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Engineer Daily Report Format
Manager Daily Report Format
Manager Weekly Report Format
Monthly Report Format
Meeting Control Procedures
Technical Meeting (with OWNER)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
Technical Meeting (with Sub-contractor)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
Internal Technical Meeting (with MAIN CONTRACTOR Staff)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
Board of Directors Meeting (with OWNER)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Meeting Presentation Format
General Meeting (with OWNER)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
MEP Design Coordination Meeting (with Sub-Contractor)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
Kick-Off Meeting (with Sub-Contractor)
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Minutes of Meeting Format
Scheduling Control Procedures
Shop Drawing Submission Schedule
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
8.01(d)(i)
8.02
8.02(a)
8.02(b)
8.02(c)
8.02(d)
8.02(d)(i)
8.03
8.03(a)
8.03(b)
8.03(c)
8.03(d)
8.03(d)(i)
8.04
8.04(a)
8.04(b)
8.04(c)
8.04(d)
8.04(d)(i)
8.05
8.05(a)
8.05(b)
8.05(c)
8.05(d)
8.05(d)(i)
Shop Drawing Schedule Format
QA/QC Submissions Schedule
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
QA/QC Schedule Format
Testing and Commissioning Schedule
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
Testing and Commissioning Schedule Format
MEP Rooms Submissions Schedule
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
MEP Rooms Schedule Format
QA/QC Site Inspection Schedule
Statement of Purpose
Sequence of Works
Description of Procedure
Templates and Forms
QA/QC Site Inspection Schedule Format
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
0.00
TECHNICAL DEPARTMENT ORGANIZATION
PROJECT
DIRECTOR
Name
photo
Phone
PROJECT
MANAGER
Name
photo
Phone
TECHNICAL
DEPARTMENT
TECHNICAL
MANAGER
photo
Name
Phone
MEP QA/QC AND DESIGN
TEAM
photo
MEP
TECHNICAL
MANAGER
Name
photo
photo
Name
CIVIL AND ARCH QA / QC
TEAM
CIVIL DESIGN
MANAGER
photo
Name
DOCUMENT CONTROL
TEAM
CIVIL QA/QC
MANAGER
photo
Name
photo
DOCUMENT
CONTROL
MANAGER
Name
Phone
Phone
Phone
Phone
SENIOR CIVIL
DESIGN
ENGINEER
CIVIL QA/QC
ENGINEER OFFICE
CIVIL
DOCUMENT
CONTROLLER
MECHANICAL
DESIGN
ENGINEER
photo
CIVIL AND ARCH DESIGN
TEAM
ELECTRICAL
DESIGN
ENGINEER
photo
Name
photo
Name
photo
Name
photo
Name
Phone
Phone
Phone
Phone
Phone
MECHANICAL
QA/QC
ENGINEER
ELECTRICAL
QA/QC
ENGINEER
CIVIL DESIGN
ENGINEER
CIVIL QA/QC
ENGINEER - SITE
CIVIL
DOCUMENT
CONTROLLER
Name
photo
Name
photo
Name
photo
Name
photo
Name
Phone
Phone
Phone
Phone
Phone
MECHANICAL
QA/QC
ENGINEER
ELECTRICAL
QA/QC
ENGINEER
CIVIL DESIGN
ASSISTANT
CIVIL QA/QC
ENGINEER - SITE
MEP
DOCUMENT
CONTROLLER
Name
photo
Name
photo
Name
photo
Name
photo
Name
Phone
Phone
Phone
Phone
Phone
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
0.00
TECHNICAL DEPARTMENT
Sequence of Works - Technical Department
Activity
Relative Timeline
Pre-Construction
Construction
PostConstruction
By Technical Department
By Other Department
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
1.00
SCOPE OF WORKS: TECHNICAL DEPARTMENT
The Technical Department includes the following works: Design, QA/QC and Document Control.
1.01
SCOPE OF CIVIL DESIGN TEAM
1
Manage Civil Client Instructions and inform the Sub-Contractors accordingly
2
Manage the register of Civil shop drawings
3
Track the documentation status of Civil shop drawings
4
Reply to Civil RFIs from Sub-Contractors
5
Issue Civil RFIs to OWNER
6
Comment on Civil shop drawings
7
8
Attend Civil Technical Coordination Meeting with OWNER
Coordinate Civil design with subcontractors
9
Comment on Civil design calculations
10
Manage the handover of Civil as-built drawings to OWNER
11
Develop Engineer’s Daily Report and Manager’s Weekly Report, as necessary
12
Develop Monthly Schedule and Weekly Schedule, as necessary
13
Manage the tracking system of Civil design modifications
1.02
SCOPE OF CIVIL QA/QC TEAM
1
Conduct random quality inspections of site works
2
Comment on Civil method statements
3
Comment on Civil material samples and technical data
4
Manage the preparation and implementation of work demonstrations
5
Issue and close Civil Defect Lists and NCRs from MAIN CONTRACTOR, Construction
Team to assure rectification
6
Close Civil NCRs from OWNER, after Construction Team completes rectification
7
Inspect Civil material deliveries: approving for construction or rejecting for removal from site
8
Track quantity of Civil materials delivered and inspected
9
Manage handover of Civil as-built documents to OWNER: ITPs, Daily Site Diaries, Material
Testing, Results, etc.
10
Coordinate with Civil sub-contractors for timely submission
11
Develop MAIN CONTRACTOR Monthly Report
12
Develop Engineer’s Daily Report and Manager’s Weekly Report, as necessary
13
Develop Monthly Schedule and Weekly Schedule, as necessary
14
Attend Civil Technical Coordination Meeting with OWNER
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
1.03
SCOPE OF MEP DESIGN AND QA/QC TEAM
This section describes the requirement for overall MEP design and QA/QC activities.
MEP Design main duties and responsibilities are planning, drawing up, verification, change and
interface control for design and construction drawings.
Design engineers are an important of a team working on a project because they offer their expertise in
technical engineering, review the feasibility of drawings made by the architects, MEP designers and
other trade consultants oversee the building designs before they are implemented and also conduct
periodic checks to see if the work is being performed according to the original plan. Design engineers
often make decisions with other team members and are responsible for ensuring that the whole project
does not exceed the budget.
Quality control and quality assurance are an integral part of every industry. Maintaining, designing and
controlling quality strategies and quality management systems, that is what forms the basic principles
of total quality management and so forms the foundation stone of QA/QC engineer job description.
QA/QC engineer job description also consists of providing support to the QA/QC coordinator for
ensuring that all risk factors have been scientifically assessed. QA/QC engineers are at the helm of
project management procedures. In the concluding stages of a project and frequently during project
execution phase, QA/QC engineers visit working sites to check if all required standards of quality are
followed. There is a fine line dividing work responsibilities of QA engineer job description and QC
engineer job.
1
Reply to MEP RFIs from Sub-Contractors
2
Issue MEP RFIs to OWNER
3
Comment on MEP shop drawings
4
Coordinate MEP design with subcontractors
5
Comment on MEP method statements
6
Comment on MEP material samples and technical data
7
Comment on MEP calculations
8
Issue and close MEP Defect Lists and NCRs from MAIN CONTRACTOR, Construction
Team to assure rectification
9
Close MEP NCRs from OWNER, Site Team to confirm rectification
10
Inspect MEP material deliveries: approving for construction or rejecting for removal from site
11
Track quantity of MEP materials delivered and inspected
12
Attend General MEP Meeting with OWNER
13
Attend MEP Technical Coordination Meeting with OWNER
14
Coordinate with MEP subcontractors for timely submission
15
Host the MEP Sub-Contractor Coordination Meeting
16
Hand over MEP as-built documents to OWNER: ITPs, Site Diaries, Material Testing, etc.
17
Manage MEP Client Instructions and inform the Sub-Contractors accordingly
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
18
Approve testing and commissioning of MEP installed works, Site Team to confirm proper
function of work
19
Manage the register of MEP shop drawings
20
Develop Engineer’s Daily Report and Manager’s Weekly Report, as necessary
21
Develop Monthly Schedule and Weekly Schedule, as necessary
22
Track the status of MEP shop drawings
1.04
SCOPE OF DOCUMENT CONTROL TEAM
1
Manage the organization system of all hard copy files - MEP and Civil
2
Register the status of all documents incoming and outgoing - MEP and Civil
3
Manage the system of soft copy file-sharing of all documents – MEP and Civil
4
Manage the inter-office circulation of all relevant documents - MEP and Civil
5
Manage the identification system of all documents
6
Manage the templates and formats of standard documentation, including: letters,
transmittals, etc.
7
Manage the consolidation of the MAIN CONTRACTOR Weekly Report and Monthly Report
8
Provide as-needed secretarial assistance, including: taking minutes of meetings, copying
documents, support with sending/receiving documents, scanning, etc.
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
2.00
SCOPE OF WORKS: DEPARTMENT POSITIONS
The Technical Department includes the following positions: Technical Department Manager, Civil
Design Manager, Civil Senior Design Engineer, Civil Design Engineer, Civil Design Assistant, Civil
QA/QC Manager, Civil QA/QC Engineer – Office, Civil QA/QC Engineer – Site, MEP Technical
Manager, Mechanical Design Engineer, Mechanical QA/QC Engineer – Office, Mechanical QA/QC
Engineer – Site, Electrical Design Engineer, Electrical QA/QC Engineer – Office, Electrical QA/QC
Engineer – Site.
2.01
SCOPE OF TECHNICAL DEPARTMENT MANAGER
1
Coordinate with subcontractors to submit all required documents and materials before the
deadline
2
Manage action to be taken regarding outstanding design and QA/QC items by SubContractors and MAIN CONTRACTOR
3
Manage the Technical Department schedule according to upcoming construction activities
4
Manage Technical Department staff to accommodate schedule changes and urgent items
5
Coordinate with the Project Manager and Project Director to address critical tasks and
concerns related to the Technical Department activities
6
Manage the construction quality system and issue quality control templates/forms as
needed
7
Manage the documentation system to assure proper record-keeping of all soft copy and
hard copy files
8
Manage the design control system to accommodate design modifications and communicate
current design with MAIN CONTRACTOR and Sub-Contractor staff
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
2.02 to 2.05
SCOPE OF WORKS – ARCHITECTURAL DESIGN DEPARTMENT
Job allocation
Department
No.
Design Department
Contents
1
General
1.2
Drawings Filing & Distribution of hard copy & soft copy
2
Construction Drawings
2.1
- Update revision, registration
2.1.1
Maintain Drawings Issue Status
2.1.2
Maintain drawings distribution status
2.1.3
Revision check, notify revised items
2.1.4
Maintain latest update soft copy
2.2
- Coordinate between Structural, MEP &
Architectural Design
2.2.1
Coordinate between Structural, MEP & Architectural
Design.
2.2.2
Internal circulation for each department's review.
2.2.3
Receive review result by each department.
2.3
- Drawings distribution Internal, to subcontractors.
2.3.1
Issue to subcontractors. (hard copy, soft copy)
3
Shop Drawings
3.1
- Control shop drawings submission schedule for
each Sub-Contractors
3.1.1
Receive & check shop drawing submission schedule
of each subcontractors.
Manager
Senior
engineer
Design
engineer
Assistant
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
3.1.2
3.1.3
3.2
Make all contractors dwg submission schedule.
Tracking progress.
Request and push sub-contractors for submission.
x
x
x
- Review shop drawing received by Subcontractors.
3.2.1
Register shop dwg submitted by subcontractors.
3.2.2
Review and comment
3.3
x
x
3.3.2
Update soft copy, distribute internally
x
3.3
Distribute internally
x
3.4.2
x
x
x
x
- Track shop drawings submission, approval status.
Make weekly status check sheet.
Daily check the status, send to subcontractors for
revision
3.4.3
Stamp "For Construction" on each page
3.4.4
Sign on each "For Construction" drawings.
3.5
x
- Circulation of draft internally, submission to NVL.
(Before Approval)
Filing hardcopy & submit to NVL (2 copies directly)
3.4.1
x
x
3.3.1
3.4
x
x
x
x
x
x
- Maintain soft copy of approved shop drawings.
3.5.1
Soft copy update, receive, internal distribution.
x
3.5.2
Convert soft copy to PDF file, distribute to each
part.
x
3.6
- Distribute approved shop drawings internally, to
each Sub-Contractors.
3.6.1
Internally provide to Construction Department
x
x
3.6.2
Provide to subcontractors.
x
x
3.6.3
Register sent status.
x
x
3.7
3.7.1
- Find The Revision design for down cost
confirmation.
Find revision design item
x
x
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
3.7.2
Prepare revision design drawing (Before, after)
x
3.7.3
Coordinate and support to Contractor Dept. to calculate
revised quantity.
4
RFI
4.1
- Receive drawings related RFI from subcontractors.
4.2
- Review subcontractors RFI.
x
x
4.3
- Issue internally reviewed RFI to NVL
x
x
4.4
- Submit RFI to NVL.
x
4.5
- Preparation of R.F.I. attachment drawing
x
x
x
x
x
x
2.06
SCOPE OF ARCHITECTURAL QA/QC MANAGER
1
Monitor material submission status. ( monitoring & Controlling concrete supply )
2
Review and submit MS, Material to OWNER for approval.
3
Prepare weekly report, organize site inspection, and raise any QA/QC matter.
5
Check subcontractor’s work quality on site & issue Defect List to pass to Civil Section for
rectification
Close NCR of finishing works with OWNER
6
Repair Structure works, defect.
7
Prepare Survey & As- Built Survey Reports
8
General check & control finishing works quality MS application
9
All matters relevant to QA/QC
10
Materials, Documents submission, QA/QC control
11
Training Subcontractor's workers for masonry, plastering, tiling works …
12
Coordinate with Civil Sections for QA/QC matters on site & documents …
13
Coordinate with Subcontractor for work Demonstration
14
To coordinate with QA/QC engineer for QA/QC matters (Document, Site checking, Defect
List, sample taking …) & report to Technical Manager.
4
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
2.07
SCOPE OF ARCHITECTURAL QA/QC ENGINEER - OFFICE
1
Documentation at MAIN CONTRACTOR site office
2
Coordinate with OWNER & Subcontractor for material samples, document submission &
collection.
3
Make records, reports, QA/QC Document register.
4
Review & check Subcontractor MS submission, Technical data submission, calculation
sheet AND report to QA/QC Manager prior to submit to OWNER
5
Prepare Monthly Report.
6
Summarize & Monitor Test Reports.
7
Site Coordination with Civil Section, OWNER and Subcontractors.
8
File document into folder, prepare Handover document.
2.08
SCOPE OF ARCHITECTURAL QA/QC ENGINEER - SITE
1
Monitor Concreting for remaining items ( monitoring & Controlling concrete supply ).
2
Check subcontractor. work quality on site & issue Defect List to pass to Civil Section for
rectification
3
Repair Structure works defect, close MAIN CONTRACTOR NCR
4
Inspection with OWNER for Site Material Delivery.
5
Close NCR of finishing works with OWNER
6
Taking samples on site for testing & getting test result report
7
Coordinate with Subcontractor. for work Demonstration
8
Report to QA/QC any relevant issues to QA/QC matter
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
2.09
MEP DESIGN AND QA/QC MANAGER
1
Manage the QA/QC System to effectively maintain quality
2
Engage with subcontractors for timely submission of QA/QC materials and documents
3
Engage with construction team and owner for all required site inspections
4
Manage testing methodology for all materials and completed works
5
Manage site quality control methodology and system of defect rectifications
6
Address all of the owner's QA/QC requests and requirements
7
Review and approve all QA/QC documents and material samples.
8
Manage QA/QC schedule
2.10
MEP DESIGN ENGINEER
1
A design engineer needs to understand what the client wants before putting down any ideas
to paper. It is important that any design which is finalized is not only pleasing to the eye but
meets the clients specifications and is cost-effective too.
2
A design engineer needs to inspect the facilities on a site as well as all the mechanical
equipment that is in use. They also need to check the equipment for pending repairs and
other maintenance issues.
3
Preparing and constantly reviewing master plans, construction drawings, cost estimates and
other specifications which have been prepared by the architects. The designs need to be
feasible before actual construction begins.
4
Has to stay in touch with the Construction site managers and other superintendents so that
work can be supervised and changes to the original design made if required.
5
The design engineer also has to check the materials used for construction and ensure that
only quality materials are used.
6
He also needs to prepare reports on time and ensure that all records are maintained up to
date at all times.
7
Most importantly, a design engineer has to ensure that all the drawings are compliant with
the law and state building codes. For instance, he is responsible for installing fire alarm
systems in the building, marking fire exits, ensuring that the lighting facilities are proper,
have facilities for disabled people and general facilities like elevators and escalators.
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PROJECT CONTROL PROCEDURES
Technical Department
(Version: 01 February, 2012)
2.11
MEP QA/QC ENGINEER
1
The QA/QC Engineer has the responsibility of maintaining and following quality strategies
and quality systems within an organization. In addition, he or she provides support to the
QA/QC Coordinator in making sure that quality risks are correctly assessed, identified and
managed for all project management procedures that require high quality project delivery
and execution.
2
The QA/QC Engineer is responsible for the implementation of quality control procedures
and plans for providing the more efficient onsite construction work. He or she develops and
maintains quality standards that apply to onsite construction work, ensuring proper
implementation.
3
The QA/QC Engineer reviews and approves inspections, test plans and quality control plans
from contractors. He or she identifies, analyzes and resolves problems and issues with
quality assurance and control for onshore site construction.
4
The QA/QC Engineer plans and coordinates QA/QC activities, making certain of quality
control of the work in accordance to contract requirements.
5
It is the responsibility of the QA/QC Engineer to supervise the activities of the quality service
providers and inspectors to ensure diligent performance.
6
The QA/QC Engineer reviews and approves the contractors' quality documentation, and
implements contractor audits as well.
2.12
SCOPE OF DOCUMENT CONTROL MANAGER
1
Manage the system of organizing all documents and material samples.
2
Assure proper record-keeping of all soft copy and hard copy files
3
Keep all documents and materials in order and accessible.
4
Inform staff and all SUB-CONTRACTOR of the system of documentation
5
Support staff to provide as-needed documentation assistance
6
Support Technical Department with as-needed secretarial assistance
7
Maintain regular updates of document tracking.
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