Wiley Office 2007 Bible phần 1 potx

Office 2007
Bible
John Walkenbach Peter G. Aitken
Herb Tyson Michael R. Irwin
Faithe Wempen Gavin Powell
Cary N. Prague Lisa A. Bucki
Michael R. Groh
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Office 2007
Bible
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Office 2007
Bible
John Walkenbach Peter G. Aitken
Herb Tyson Michael R. Irwin
Faithe Wempen Gavin Powell
Cary N. Prague Lisa A. Bucki
Michael R. Groh
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Office 2007 Bible
Published by
Wiley Publishing, Inc.
10475 Crosspoint Boulevard
Indianapolis, IN 46256
www.wiley.com
Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
ISBN: 978-0-470-04691-3

Manufactured in the United States of America
10 9 8 7 6 5 4 3 2 1
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means,
electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of
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/>Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with
respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including
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Library of Congress Cataloging-in-Publication Data
Office 2007 bible / John Walkenbach . . . [et al.].
p. cm.
Includes index.
ISBN 978-0-470-04691-3 (paper/website)
1. Microsoft Office. 2. Business—Computer programs. I. Walkenbach, John.
HF5548.4.M525O3342 2007
005.5—dc22

2007014969
Trademarks: Wiley, the Wiley logo, and related trade dress are trademarks or registered trademarks of John Wiley & Sons,
Inc. and/or its affiliates, in the United States and other countries, and may not be used without written permission.
Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. All other
trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or
vendor mentioned in this book.
Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in
electronic books.
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About the Authors
John Walkenbach is a bestselling Excel author and has published more than 50 spreadsheet books. He lives
amid the saguaros, javelinas, and gila monsters in Southern Arizona. For more information, Google him.
Herb Tyson is an economist and computer consultant and trainer in the Washington, D.C., area. He earned
an interdisciplinary doctorate from Michigan State University in 1977 and an undergraduate degree in
Economics and Sociology from Georgetown University in 1973.
He is the author of many computer magazine and ezine articles, as well as more than a dozen computing
books, including Teach Yourself Outlook 2000 in 24 Hours, Word for Windows Super Book, Teach Yourself Web
Publishing with Microsoft Word, XyWrite Revealed, Word for Windows Revealed, Your OS/2 Consultant, and
Navigating the Internet with OS/2 Warp. Herb is also joint author and technical editor for many other books.
He has received the Microsoft MVP (Most Valuable Professional) award each year for more than ten years in
recognition for helping thousands of Microsoft Word users. Widely recognized for his expertise, Herb’s
clients have included IBM, Wang, the federal government, the World Bank, as well as numerous law firms
and publishers.
Herb is also a singer and songwriter, currently working on his second CD. He and his guitar are no
strangers to musical venues in the Washington, D.C., area. He has performed at the Birchmere, the Kennedy
Center, Jammin’ Java, and coffeehouses, and is a frequent performer at the Mount Vernon Unitarian Church
(where he serves as Webmaster).
You can visit Herb’s Web site at
www.herbtyson.com. Questions about this book and Microsoft Office
can be pursued at Herb’s Word 2007 blog, at

word2007bible.blogspot.com. You can also e-mail
Herb Tyson at

Faithe Wempen, M.A., is an A+ Certified hardware guru, Microsoft Office Specialist Master Instructor, and
software consultant with more than 90 computer books to her credit. She has taught Microsoft Office appli-
cations, including PowerPoint, to more than a quarter of a million online students for corporate clients
including Hewlett Packard, CNET, Sony, Gateway, and eMachines. When she is not writing, she teaches
Microsoft Office classes in the Computer Technology department at Indiana University–Purdue University
at Indianapolis (IUPUI), does private computer training and support consulting, and owns and operates
Sycamore Knoll Bed and Breakfast in Noblesville, Indiana (
www.sycamoreknoll.com).
Cary N. Prague is an internationally best-selling author and lecturer in the database industry. He owns
Database Creations, Inc., the world’s largest Microsoft Access add-on company. Their products include a line
of financial software; Business! for Microsoft Office, a mid-range accounting system, POSitively Business!
Point of Sale software, the Inventory Barcode manager for mobile data collection, and the Check Writer and
General Ledger. Database Creations also produces a line of developer tools including the appBuilder, an
application generator for Microsoft Access, the EZ Access Developer Tools for building great user interfaces,
appWatcher for maintaining code bases among several developers, and Surgical Strike, the only Patch
Manager for Microsoft Access.
Cary also owns Database Creations Consulting, LLC., a successful consulting firm specializing in Microsoft
Access and SQL Server applications. Local and national clients include many Fortune 100 companies
including manufacturers, defense contractors, insurance, health-care, and software industry companies. His
client list includes Microsoft, United Technologies, ABB, Smith & Wesson Firearms, Pratt and Whitney
Aircraft, ProHealth, OfficeMax, Continental Airlines, and other Fortune 500 companies.
Formerly, he has held numerous management positions in corporate information systems, including
Director of Managed Care Reporting for MetraHealth, Director of Corporate Finance and Software
Productivity at Travelers Insurance, where he was responsible for software support for 35,000 end users,
and Manager of Information Systems support for Northeast Utilities.
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He is one of the top bestselling authors in the computer database management market, having written more

than 40 books that have sold more than one million copies on software including Microsoft Access, Borland
(Ashton-Tate) dBASE, Paradox, R:Base, Framework, and graphics. Cary’s books include 11 books in the
Access Bible series (recently number one on the Ingram Bestselling Database Titles list and in the
Amazon.com top 100), Access 97 Secrets, dBASE for Windows Handbook, dBASE IV Programming (winner of
the Computer Press Association’s Book of the Year award for Best Software Specific Book), and Everyman’s
Database Primer Featuring dBASE IV. He recently completed several books for Access 2003 including
Weekend Crash Course in Office Access 2003 Programming. Cary recently sold a product line named eTools for
Microsoft Access to MightyWords, a division of FatBrain.com and Barnes and Noble.
Cary is certified in Access as a Microsoft Certified Professional and has passed the MOUS test in Access and
Word. He is a frequent speaker at seminars and conferences around the country. He is on the exclusive
Microsoft Access Insider Advisory Board and makes frequent trips to Microsoft headquarters in Redmond,
WA. He has been voted the best speaker by the attendees of several national conferences. Recently, he was a
speaker for Microsoft-sponsored conferences in New Orleans, Hawaii, Phoenix, Chicago, Toronto, Palm
Springs, Boston, and Orlando. He has also spoken at Borland’s Database Conference, Digital Consulting’s
Database World, Microsoft’s Developer Days, Computerland’s Technomics Conference, COMDEX, and
COMPAQ Computer’s Innovate. He was a contributing editor to Access Advisor magazine and has written for
the Microsoft Office Developer’s journal.
He is active in local town politics serving on the South Windsor, Connecticut, Board of Education, Parks
and Recreation Commission, and the Board of Assessment Appeals.
Cary holds a master’s degree in computer science from Rensselaer Polytechnic Institute, and an MBA and a
Bachelor of Accounting from the University of Connecticut. He is also a Certified Data Processor.
Michael R. Groh is a well-known author, writer, and consultant specializing in Windows database systems.
His company, PC Productivity Solutions, provides information-management applications to companies across
the country. Over the last 25 years, Mike has worked with a wide variety of programming languages, operat-
ing systems, and computer hardware, ranging from programming a DEC PDP-8A using the Focal interpreted
language to building distributed applications under Visual Studio .NET and Microsoft SharePoint.
Mike was one of the first people outside Microsoft to see Access in action. He was among a select group of
journalists and publishers invited to preview the Access 1.0 beta (then called Cirrus) at the 1992 Windows
World Conference in Chicago. Since then, Mike has been involved in every Microsoft Access beta program,
as an insider and as a journalist and reporter documenting the evolution of this fascinating product.

Mike has authored parts of more than 20 different computer books and is a frequent contributor to com-
puter magazines and journals. Mike has written more than 200 articles and editorials over the last 15 years,
mostly for Advisor Media (San Diego, CA). He frequently speaks at computer conferences virtually every-
where in the world, and is technical editor and contributor to periodicals and publications produced by
Advisor Media.
Mike holds a master’s degree in Clinical Chemistry from the University of Iowa (Iowa City, IA) and an MBA
from Northeastern University (Boston, MA).
Mike can be reached at
Please prefix the e-mail subject line with
“AccessBible:” to get past the spam blocker on this account.
Peter G. Aitken has been writing about computers and programming for over 15 years, with more than 45
books to his credit and more than 1.5 million copies in print. He has also contributed hundreds of articles and
product reviews to magazines and Web sites such as Visual Developer Magazine, PC Magazine, DevX, Microsoft
Office Pro, Builder.com, and DevSource. Peter is the proprietor of PGA Consulting, providing custom applica-
tion development and technical writing services to business, academia, and government since 1994.
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Michael R. Irwin is considered one of the leading authorities on automated database and Internet manage-
ment systems today. He is a noted worldwide lecturer, winner of national and international awards, bestselling
author, and developer of client/server, Internet, intranet, and PC-based database-management systems.
Michael has extensive database knowledge, gained by working with the Metropolitan Police Department in
Washington, D.C., as a developer and analyst for the Information Systems Division for more than 20 years
and assorted Federal Agencies of the United States Government. Since retiring in June 1992, he has run his
own consulting firm, named The Irwin Group, and is principal partner in the company - IT in Asia, LLC,
specializing in Internet database integration and emphasizing Client/Server and Internet solutions. With
consulting offices in Cincinnati, Ohio, Bangkok, Thailand, and Manila, Philippines, his companies offer
training and development of Internet and database applications. His company has the distinction of being
one of the first Microsoft Solution’s Providers (in 1992). His local, national, and international clients include
many software companies, manufacturers, government agencies, and international companies.
His range of expertise includes database processing and integration between mainframe, minicomputer, and

PC-based database systems, as well as B-2-B and B-2-C integration between back-end databases. He is a
leading authority on PC-based databases.
He is one of the top bestselling authors in the computer database-management market, having authored
numerous database books, with several of them consistently on the bestseller lists. His books, combined,
have sold nearly a million copies worldwide. His most recent works include The OOPs Primer (Borland
Press), dBASE 5.5 for Windows Programming (Prentice Hall), Microsoft Access 2002 Bible, Microsoft Access 2002
Bible Gold Edition (co-authored), and Working with the Internet. The Access Bible series have constantly been
number one on the Ingram Best-selling Database Titles list and is consistently in the Amazon.com and
Buy.com top 10. He has also written several books on customs and cultures of the countries of Asia (includ-
ing China, Japan, Thailand, and India). Two of his books have won international acclaim. His books are
published in more than 24 languages worldwide. He has been a contributing editor and author to many
well-known magazines and journals.
He is a frequent speaker at seminars and conferences around the world and has been voted the best speaker
by the attendees of several international conferences.
Michael has developed and markets several add-on software products for the Internet and productivity-
related applications. Many of his productivity applications can be obtained from several of his Internet sites
or on many common download sites. Many of his application and systems are distributed as freeware and
careware. He has also developed and distributes several development tools and add-ins for a wide range of
developer applications.
Gavin Powell is a computer consultant and a writer, with more than 20 years of IT experience and more than
10 titles to his credit. He has worked as a programmer, analyst, data modeler, database administrator, and
Unix administrator. Gavin is also a semiprofessional musician, songwriter, and recording engineer, playing
multiple instruments and writing prolifically. Gavin can be reached by e-mail at
info@oracledbaexpert
.com
or
Lisa A. Bucki is an author, trainer, and consultant and has been writing and teaching about computers and
software for more than 15 years. She wrote Teach Yourself Visually Microsoft Office PowerPoint 2007, Microsoft
Office Project 2007 Survival Guide, Learning Photoshop CS2, Dell Guide to Digital Photography: Shooting, Editing,
and Printing Pictures, Learning Computer Applications: Projects & Exercises (multiple editions), and Adobe

Photoshop 7 Fast & Easy. Lisa has written or contributed to dozens of additional books and multimedia tuto-
rials covering a variety of software and technology topics, including FileMaker Pro 6 for the Mac, iPhoto 2,
Fireworks and Flash from Adobe, Microsoft Office applications, and digital photography. She also spear-
headed or developed more than 100 computer and trade titles during her association with the former
Macmillan Computer Publishing (now a division of Pearson).
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To homeless and neglected pets everywhere, in the hope that
you will find a better life and the loving care that you deserve.
And to the many compassionate people involved in animal
rescue work, in thanks for the selfless work that you do.
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x
Credits
Senior Acquisitions Editor
Jim Minatel
Senior Development Editor
Adaobi Obi Tulton
Technical Editors
Dian Chapman
Todd Meister
Copy Editor
Susan Christophersen
Editorial Manager
Mary Beth Wakefield
Production Manager
Tim Tate
Vice President and Executive Group
Publisher

Richard Swadley
Vice President and Executive Publisher
Joseph B. Wikert
Project Coordinator
Bill Ramsey
Graphics and Production Specialists
Jonelle Burns
Carrie A. Foster
Jennifer Mayberry
Barbara Moore
Heather Pope
Quality Control Technicians
Laura Albert
John Greenough
Proofreading and Indexing
Aptara
Anniversary Logo Design
Richard Pacifico
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About the Authors v
Acknowledgments xxxvii
Introduction xxxix
Part I: Common Office Features
Chapter 1: Welcome to Microsoft Office 2007 . . . . . . . . . . . . . . . . . 3
Learning About Top Office Applications 3
Word 3
Excel 5
PowerPoint 7
Outlook 9
Taking Advantage of Other Office Applications 10

Publisher 10
Access 11
OneNote 12
InfoPath 13
Starting an Application 14
Closing an Application 16
Finding Files 17
Getting Help 18
Browsing Help contents 19
Searching Office online 20
Summary 21
Chapter 2: Navigating in the New Office . . . . . . . . . . . . . . . . . . . 23
Discoverability 24
The “Results-Oriented” User Interface 25
Ribbons and Things 27
Title bar 28
The tab row 29
Ribbon 30
Quick Access Toolbar 31
Live Preview 32
Galleries 33
The Mini toolbar 34
Shortcut or contextual menus 35
Enhanced ScreenTips 35
Dialog boxes and launchers 36
Task panes 37
Status bar 39
The Office Button (File) 40
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Options 41
Truth in advertising, or, what’s in a name? 42
Advanced . . . versus not advanced? 42
Working with Dialog Boxes 44
Navigating dialog boxes 45
Using tabbed dialog boxes 45
Summary 46
Chapter 3: Mastering Fundamental Operations . . . . . . . . . . . . . . . . 47
Working with Files 47
Understanding Office 2007 file formats 47
Creating a new, blank file 49
Creating a file with a document template 50
Saving and naming a file 52
Opening a file 55
Closing a file 55
Printing a File 56
Performing a quick print 56
Previewing a print job 57
Understanding page design settings 59
Choosing print settings and printing 61
Working with Multiple Windows 63
Switching to another file or application window 63
Arranging windows 64
Moving and Copying Information 65
Understanding the Clipboard 66
Selecting information 67
Copying 67
Cutting 68
Pasting 68
Finding and Replacing 71

Spell Checking 72
AutoCorrect, AutoFormat, and Smart Tags 74
Styles and Live Preview 76
Summary 77
Part II: Creating Documents with Word
Chapter 4: Making a Document. . . . . . . . . . . . . . . . . . . . . . . . . 81
Creating a Blank File 81
Typing text 81
Using word wrap 82
Inserting versus overtyping 83
Using default tabs 84
Making a new paragraph 84
Creating a File from a Template 85
Understanding templates 85
Creating the file from the template 85
Working with template content 86
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Saving and File Formats 87
Convert 89
Word 2007’s confusing Save As 90
Publish 90
Compatibility with Previous Versions of Word 91
To .doc or not to .doc 93
Persistent Save As 94
Microsoft Office Compatibility Pack 94
.docx Versus .docm 95
Converting a .docx file into a .docm 96
Understanding .docx 96

Navigation Tips and Tricks 97
Tricks with clicks 97
Seldom screen 99
Keyboard 101
Views 103
Draft view is the new Normal view 103
Print Layout 105
Full Screen Reading 106
Web Layout 107
Outline (Master Document tools) 107
Summary 108
Chapter 5: Formatting 101: Font/Character Formatting . . . . . . . . . . . 109
The Big Picture 109
Styles and Character/Font Formatting 110
Style versus direct 111
Character Formatting 112
Formatting techniques 112
The Font group 115
The Font dialog box 121
The Mini Toolbar 122
Character formatting shortcut keys 123
Summary 124
Chapter 6: Paragraph Formatting . . . . . . . . . . . . . . . . . . . . . . . 125
Styles and Paragraph Formatting 125
When to use styles 126
What Exactly Is a Paragraph, Anyway? 126
Paragraph formatting attributes 128
Paragraph formatting techniques 130
Structural Formatting 130
Indentation 130

Alignment 133
Tabs 133
Paragraph Decoration 135
Numbering/bullets 135
Shading 138
Borders and boxes 139
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Random Bonus Tip #1 — Sort Paragraphs That Aren’t in a Table 140
Random Bonus Tip #2 — Move Paragraphs Easily 140
Summary 141
Chapter 7: Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Styles Group 143
Using styles 145
Creating and modifying styles 147
Quick Style sets 149
Styles Task Pane 152
Manage styles 153
Style Inspector 156
Summary 157
Chapter 8: Page Setup and Sections. . . . . . . . . . . . . . . . . . . . . . 159
Page Setup Basics 159
Section formatting 160
Styles, section formatting, and paragraph formatting 162
Page setup choices 163
Page layout settings 168
Page Borders 170
The Header and Footer Layer 171
Document sections 172

Header and Footer Navigation and Design 173
Editing the header/footer areas 173
Header and footer styles 173
Section surfing 174
Link to previous 174
Different first page 175
Different odd and even pages 175
Show document text 175
Distance from edge of paper 175
Adding Header and Footer Material 176
Page numbers 176
Themes 179
What are themes? 179
Using built-in themes 179
Summary 180
Chapter 9: Tables and Graphics . . . . . . . . . . . . . . . . . . . . . . . . 181
Quick Start 181
Table Basics 182
Inserting tables from scratch 182
Inserting tables based on existing data 185
Handling tables 187
Table properties 189
Table Layout and Design 192
Modifying table layout 192
Table math 199
Modifying table design 199
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Inserting Pictures from Files 205

If your picture format isn’t supported 207
Pictures from the Clipboard and Internet 208
Manipulation 101 209
Wrapping 209
Dragging and nudging 211
Resizing and cropping 212
Format picture/shape 216
Adjust 217
Arranging pictures on the page 217
Inserting Clip Art 219
Microsoft Clip Organizer 220
SmartArt 221
Inserting SmartArt 221
Summary 226
Chapter 10: Mail Merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Understanding Data Sources 227
Choosing the Type of Data Document 228
Restoring a Word document to normal 229
Attaching a Data Source 230
Selecting recipients 230
Assembling a Data Document 235
Merge fields 236
Rules 239
Match Fields 241
Preview Results 242
Find Recipient 242
Update Labels 243
Highlight Merge Fields 243
Auto Check for Errors 243
Finishing the merge 244

Mail Merge Task Pane/Wizard 246
Step 1: Document Type 247
Step 2: Starting Document 247
Step 3: Select Recipients 248
Step 4: Write Your Letter 248
Step 5: Preview Your Letter 249
Step 6: Complete the Merge 249
Summary 250
Chapter 11: Document Security. . . . . . . . . . . . . . . . . . . . . . . . 251
Protection Types 251
Restricting permission (Information Rights Management) 252
Digital signatures 256
Document Inspector (Removing private/personal information) 258
Formatting and editing restrictions 260
Password to open/modify 264
Protecting Documents for Review 266
Summary 266
xv
Contents
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Part III: Making the Numbers Work with Excel
Chapter 12: Using Excel Worksheets and Workbooks . . . . . . . . . . . . 269
What Is Excel Good For? 269
What’s New in Excel 2007? 270
A new user interface 270
Larger worksheets 270
New file formats 271
Worksheet tables 271
Styles and themes 272
Better-looking charts 272

Page layout view 273
Enhanced conditional formatting 273
Consolidated options 274
SmartArt 274
Formula AutoComplete 275
Compatibility Checker 276
Improved PivotTables 276
New Worksheet functions 276
Other new features 277
Understanding Workbooks and Worksheets 277
Moving Around a Worksheet 280
Navigating with your keyboard 280
Navigating with your mouse 281
Creating Your First Excel Worksheet 281
Getting started on your worksheet 282
Filling in the month names 282
Entering the sales data 283
Formatting the numbers 283
Making your worksheet look a bit fancier 284
Summing the values 284
Creating a chart 285
Printing your worksheet 285
Saving your workbook 286
Summary 286
Chapter 13: Entering and Editing Worksheet Data . . . . . . . . . . . . . . 287
Exploring the Types of Data You Can Use 287
About numerical values 287
About text entries 288
About formulas 288
Entering Text and Values into Your Worksheets 289

Entering Dates and Times into Your Worksheets 290
Entering date values 290
Entering time values 291
Modifying Cell Contents 291
Erasing the contents of a cell 291
Replacing the contents of a cell 291
Editing the contents of a cell 292
Learning some handy data-entry techniques 293
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Applying Number Formatting 297
Using automatic number formatting 298
Formatting numbers by using the Ribbon 298
Using shortcut keys to format numbers 299
Formatting numbers using the Format Cells dialog box 299
Summary 301
Chapter 14: Essential Worksheet and Cell Range Operations . . . . . . . . 303
Learning the Fundamentals of Excel Worksheets 303
Working with Excel’s windows 303
Activating a worksheet 306
Adding a new worksheet to your workbook 307
Deleting a worksheet you no longer need 307
Changing the name of a worksheet 308
Changing a sheet tab’s color 308
Rearranging your worksheets 308
Hiding and unhiding a worksheet 310
Controlling the Worksheet View 310
Zooming in or out for a better view 310
Viewing a worksheet in multiple windows 311

Comparing sheets side by side 312
Splitting the worksheet window into panes 313
Keeping the titles in view by freezing panes 313
Monitoring cells with a Watch Window 315
Working with Rows and Columns 315
Inserting rows and columns 315
Deleting rows and columns 316
Hiding rows and columns 316
Changing column widths and row heights 317
Understanding Cells and Ranges 318
Selecting ranges 319
Selecting complete rows and columns 320
Selecting noncontiguous ranges 320
Selecting multisheet ranges 321
Selecting special types of cells 322
Selecting cells by searching 323
Copying or Moving Ranges 324
Copying by using Ribbon commands 324
Copying by using shortcut menu commands 325
Copying by using shortcut keys 325
Copying or moving by using drag-and-drop 325
Copying to adjacent cells 326
Copying a range to other sheets 327
Using the Office Clipboard to paste 327
Pasting in special ways 328
Using the Paste Special Dialog box 329
Using Names to Work with Ranges 331
Creating range names in your workbooks 332
Managing names 333
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Adding Comments to Cells 335
Formatting comments 335
Reading comments 336
Hiding and showing comments 336
Editing comments 336
Deleting comments 336
Summary 336
Chapter 15: Introducing Formulas and Functions . . . . . . . . . . . . . . 337
Understanding Formula Basics 337
Using operators in formulas 338
Understanding operator precedence in formulas 339
Using functions in your formulas 341
Entering Formulas into Your Worksheets 343
Entering formulas manually 343
Entering formulas by pointing 344
Pasting range names into formulas 345
Inserting functions into formulas 345
Function entry tips 347
Editing Formulas 348
Using Cell References in Formulas 348
Using relative, absolute, and mixed references 348
Changing the types of your references 350
Referencing cells outside the worksheet 351
Using Formulas in Tables 352
Summarizing data in a table 352
Using formulas within a table 353
Referencing data in a table 354
Correcting Common Formula Errors 355

Handling circular references 356
Specifying when formulas are calculated 357
Tips for Working with Formulas 358
Don’t hard-code values 358
Using the Formula bar as a calculator 359
Making an exact copy of a formula 359
Converting formulas to values 359
Summary 360
Chapter 16: Working with Dates and Times . . . . . . . . . . . . . . . . . 361
How Excel Handles Dates and Times 361
Understanding date serial numbers 361
Entering dates 362
Understanding time serial numbers 364
Entering times 365
Formatting dates and times 366
Problems with dates 367
Date-Related Functions 368
Displaying the current date 369
Displaying any date 369
Generating a series of dates 370
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Converting a nondate string to a date 371
Calculating the number of days between two dates 371
Calculating the number of work days between two dates 372
Offsetting a date using only work days 373
Calculating the number of years between two dates 373
Calculating a person’s age 374
Determining the day of the year 374

Determining the day of the week 374
Determining the date of the most recent Sunday 375
Determining the first day of the week after a date 376
Determining the nth occurrence of a day of the week in a month 376
Calculating dates of holidays 376
Determining the last day of a month 378
Determining whether a year is a leap year 378
Determining a date’s quarter 379
Time-Related Functions 379
Displaying the current time 379
Displaying any time 380
Calculating the difference between two times 380
Summing times that exceed 24 hours 381
Converting from military time 383
Converting decimal hours, minutes, or seconds to a time 383
Adding hours, minutes, or seconds to a time 384
Rounding time values 384
Working with non–time-of-day values 385
Summary 386
Chapter 17: Creating Formulas That Count and Sum. . . . . . . . . . . . . 387
Counting and Summing Worksheet Cells 387
Basic Counting Formulas 389
Counting the total number of cells 389
Counting blank cells 389
Counting nonblank cells 390
Counting numeric cells 390
Counting text cells 391
Counting nontext cells 391
Counting logical values 391
Counting error values in a range 391

Advanced Counting Formulas 391
Counting cells by using the COUNTIF function 392
Counting cells by using multiple criteria 393
Counting the most frequently occurring entry 395
Counting the occurrences of specific text 396
Counting the number of unique values 397
Creating a frequency distribution 398
Summing Formulas 402
Summing all cells in a range 403
Computing a cumulative sum 403
Summing the “top n” values 405
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Conditional Sums Using a Single Criterion 405
Summing only negative values 406
Summing values based on a different range 407
Summing values based on a text comparison 407
Summing values based on a date comparison 407
Conditional Sums Using Multiple Criteria 407
Using And criteria 408
Using Or criteria 409
Using And and Or criteria 409
Summary 409
Chapter 18: Getting Started Making Charts . . . . . . . . . . . . . . . . . 411
What Is a Chart? 411
Understanding How Excel Handles Charts 412
Embedded charts 413
Chart sheets 413
Creating a Chart 415

Hands On: Creating and Customizing a Chart 415
Selecting the data 416
Choosing a chart type 416
Experimenting with different layouts 416
Trying another view of the data 417
Trying other chart types 418
Trying other chart styles 419
Working with Charts 420
Moving and resizing a chart 420
Copying a chart 420
Deleting a chart 421
Adding chart elements 421
Moving and deleting chart elements 421
Formatting chart elements 421
Printing charts 422
Understanding Chart Types 422
Choosing a chart type 423
Summary 424
Chapter 19: Working with Database Tables in Excel . . . . . . . . . . . . . 425
Understanding Tables (Lists) and Databases 425
Defining databases and tables 425
Records and fields 426
Working with a Database or Table 426
Creating a database and formatting it as a table 426
Applying a table format 429
Entering and Editing Records 430
Using keyboard entry 430
Using the data form 431
Data validation parameters 433
List, text length, and custom values 435

Error messages 435
Cell input messages 436
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Sorting and Filtering Data 438
Sorting data 438
Filtering data 439
Subtotaling data 442
Using Excel Data in a Mail Merge 444
Summary 445
Part IV: Persuading and Informing with PowerPoint
Chapter 20: A First Look at PowerPoint 2007 . . . . . . . . . . . . . . . . 449
What’s New in PowerPoint 2007? 449
Tabs and the Ribbon 449
Office (File) menu 450
Styles for graphics and text 450
More drawing and photo formatting choices 451
More text formatting options 451
Color, font, and effect themes 452
SmartArt 453
Better charting tools 454
Custom slide layouts 455
Starting and Exiting PowerPoint 455
Changing the View 456
Normal view 457
Slide Sorter view 458
Slide Show view 459
Notes Page view 460
Zooming In and Out 461

Enabling Optional Display Elements 463
Ruler 463
Gridlines 463
Guides 464
Color/grayscale/pure black and white views 465
Opening a New Display Window 466
Arranging windows 467
Switching among windows 467
Summary 467
Chapter 21: Creating a Presentation, Slides, and Text . . . . . . . . . . . . 469
Starting a New Presentation 469
Starting a blank presentation from scratch 469
Starting a presentation from a template 470
Basing a new presentation on an existing one 472
Basing a new presentation on content from another application 472
Saving Your Work 474
Saving for the first time 474
Saving Subsequent Times 475
Changing drives and folders 475
Saving in a different format 478
Specifying Save Options 483
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Closing and Reopening Presentations 484
Closing a presentation 484
Opening a presentation 485
Opening a file from a different program 487
Finding a presentation file to open 487
Creating New Slides 488

Creating new slides from the Outline pane 488
Creating a slide from the Slides pane 490
Creating a slide from a layout 490
Copying slides 491
Inserting Content from External Sources 492
Copying slides from other presentations 492
Inserting new slides from an Outline 493
Opening a Word document as a new presentation 496
Importing text from Web pages 496
Managing Slides 497
Selecting slides 497
Deleting slides 498
Undoing mistakes 499
Rearranging slides 500
Using Content Placeholders 502
Inserting content into a placeholder 503
Placeholders versus manually inserted objects 503
Creating Text Boxes Manually 504
When should you use a manual text box? 505
Creating a manual text box 506
Working with Text Boxes 506
Selecting text boxes 506
Sizing a text box 507
Positioning a text box 509
Changing a text box’s AutoFit behavior 510
Formatting text in a text box 512
Summary 513
Chapter 22: Working with Layouts, Themes, and Masters . . . . . . . . . . 515
Understanding Layouts and Themes 515
Themes versus templates 516

Where themes are stored 516
Themes, layouts, and Slide Master view 517
Changing a Slide’s Layout 518
Applying a Theme 520
Applying a theme from the gallery 521
Applying a theme from a theme or template file 523
Applying a theme to a new presentation 524
Changing Colors, Fonts, and Effects 524
Understanding color placeholders 524
Switching color themes 525
Understanding font placeholders 526
Switching font themes 527
Changing the effect theme 528
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