An internship report on production process co ordination of ha meem group a study on next collections limited

An Internship Report
On
Production Process & Co-ordination of Ha-Meem Group:A Study
on Next Collections Limited.

Date of Submission: 04th July, 2013

1


An Internship Report
On
Production Process & Co-ordination of Ha-Meem Group: A
Study on Next Collections Limited.

Submitted to:
Department of Business Administration
Northern University Bangladesh

Prepared By
Jewel Rana
ID: BBA-080302850
BBA (Major in Accounting)
Department of Business Administration
Northern University Bangladesh

Date of Submission: 04th July, 2013

2

Letter of Transmittal
04 July, 2013
Mr. Bulbul Ahmed
Senior Lecturer & Coordinator Placement Division
Faculty of Business
Northern University Bangladesh
Subject: Submission of Internship Report.

Dear Sir,
With due respect, I would like to inform you that it is a great pleasure for me to submit the
Internship report titled on “Production Process & Co-ordination of Ha-Meem Group: A
Study on Next Collections Limited.” as requirement for BBA program. This internship
report attempts to describe my observation and learning during the study. I have tried my best
to prepare this report as comprehensive and informative as possible within the time schedule.
Due to various limitations, there may be some mistakes for which I am responsible.
For any further explanations about the report, I will be gladly available to clarify all the
things.
Sincerely yours,

____________________
Jewel Rana
ID No: BBA-080302850
BBA (Major in Accounting)
Department of Business Administration
Northern University Bangladesh

Student Declaration
3

I do hereby declare that this report entitled on “Production Process & Co-ordination of
Ha-Meem Group: A Study on Next Collections Limited.” Submitted by me to Northern
University Bangladesh (Dhanmondi Campus) for the degree of Bachelor of Business
Administration (BBA) is an original work.

I also declare that it has not been submitted earlier either partly or wholly to any other
University or Institution for any Degree, Diploma, Associate-ship, Fellowship and other
similar title or prizes.

……………………
Jewel Rana
ID No: BBA-080302850
BBA (Major in Accounting)
Department of Business Administration
Northern University Bangladesh

4


Certificate

This is to certify that the Internship report entitled on“Production Process & Co-ordination
of Ha-Meem Group: Next Collections Limited.” submitted in partial fulfillment of the
requirement for the degree of Bachelor of Business Administration (BBA), Northern
University Bangladesh.

I also certify that under my supervision and guidance this report has been prepared by Jewel
Rana ID No: BBA-080302850 Major in Accounting and it has not been submitted earlier
either partly or wholly to any other University or Institution for any Degree, Diploma,
Associate-ship, Fellowship and other similar title or prizes.

The report is approved and accepted in form and quality.

…………………….

……………………………………

Supervisor

Professor Saeed Alamgir Jajar
Dean
Faculty of Business
Northern University Bangladesh

Md. Abdullahel Kafi
Assistant Professor of Accounting
Department of Business Administration

5


Acknowledgement
First, I would like to express my gratitude to Almighty “ALLAH” for giving me the strength
to successfully attend the internship program at Next Collections Limited. of Ha-Meem
Group and complete the report within the schedule time.

After that I will be indebt forever to my internship supervisor Md. Abdullahel Kafi
Assistant Professor in Accounting, Department of Business Administration, Northern
University Bangladesh from the beginning of this Internship work he helped me in choosing
the topic of the report. She also shows me how I should proceed to attain the appropriate

knowledge involved in Internship. I also found him helpful in setting objectives of report,
getting the appropriate information to meet objectives, in reporting the information both in
writings& in graphs.

I shall remain ever grateful to Sree Romesh Vat Senior C.E.O, of Next Collections Limited.
for kindly accepting me for practical orientation program in his Organization. And Md.
Mamun senior Production Co-ordinator has played the most vital role to aid me with
practical environmentof the organization.

Last but not the least; I would like to thank my family. The constant inspiration and guidance
kept me focused and motivated. I am grateful to my father for giving me the life I ever
dreamed. I can’t express my gratitude for my mother in words, whose unconditional love has
been my greatest strength.

6


Overview of the organization:
Ha-Meem Group of Bangladesh has an excellent track record in apparels manufacturing for
the last twenty years and are now ranked the 2nd largest in the country. The current turnover
of Ha-Meem is 400 million US Dollar. Company is ornamented with 26 garments factories
consisting with 250 lines,a unique Denim mill, Sweater factory, 5 washing plants,
Embroidery and Printing factory, Carton factory, Poly bag industry, Label factory, Jute mill,
Chemical formulation plant, Tea States, Transport company, News Channel and a widely
circulated national daily Newspaper with a vast number of manpower more than 40,000. Its
plans to install Spinning Mills at 2015.

Ha-Meem Group started operation is Bangladesh's first at 1993. The company was an effort
by MR. A. K. AZAD(founder chairman) and the Ha-Meem Group Managing Director.Next
Collections Ltd.of Ha-Meem Group first started its operation at January 01, 2002. It was

started as Sub Company of Ha-Meem Group. This company has around 4004 employee and
workers including upper label management personnel. Next Collections limited, Beron,
Ashulia, Dhaka is one of the profitable factory for Ha-Meem Group. Thiscompany provides a
great amount of profit every year. A huge number of productions are per day. There are
different types of quality-full products.The organization makes all type of Bottoms and Tops
Pant, Shirt, Ladies Dress, Overall, Short all, Romper, Sweater and more.

The organization is very specialized in Denim Garments. Nevertheless, this can also handle
any kind of Cotton, Twill, Canvas, Cordoury, Poplin and any stretch fabric. As a RMG they
export apparel to others country. It’s an export oriented organization.

These are working with buyers like American Eagle, GAP/Old Navy, T.C.P, JC Penney,
Kohl's, Squeeze, Sears, VF Asia, Target Store, Charming Shoppes, Wal-Mart in USA market
and H & M, Carrefour, Zara, Hema, M & S Mode, ETAM, Western Store, Migros, Celio and
PNC in the European market.
7


This Company is going forward and taking every step with a specific Mission and vision.
Ha-Meem Group Mission is to create conditions and infrastructure for sustainable
procurement and production of textile products.
They wish to:
Design, manufacture and sell high quality and affordable apparels and accessories.
To use latest technologies in manufacturing process.
To provide a safe working environment for the employees and workers.
To operate the business with high motivation and deep commitment.
Serving and supporting the society in which we work.

Ha-Meem Group vision is to become Bangladesh’s leading sustainable apparel company by
producing quality products and observing highest social, economic and environmental

standards. Its aim is to deliver the highest quality products and prompt services to its
customers.
Ha-Meem Group vision is three-fold:
Lead the textile industry in Bangladesh.
Observe highest social, economic and environmental standards.
Maintain a committed and satisfied clientele.

Ha-Meem group believes in its uncompromising commitment& product quality to fulfill its
customer needs and satisfaction and to become their fond of in RMG sector. Taking cue from
its pool esteemed clientele, Ha-Meem group intends to pave the way for a new era in
garments sector that upholds and epitomizes in future.

8


Tables of Content
Topic

Page number

Letter of transmittal
Student Declaration
Bona fide Certificate
Internship Certificate
Acknowledgement
Overview of the organization

CHAPTER ONE
INTRODUCTION
Executive Summary

1.1

Introduction

1.2

Scope of the study

1.3

Objective of the Report

1.4

Methodology

1.5

Limitation of the report

CHAPTER TWO
DATA COLLECTION, ANALYSIS & FINDINGS
2.1
2.2
2.3
2.4
2.5

Production process
Process of Garment Manufacturing

Reporting & Co-ordinating
Costing of Garments & Cost Sheet
Production Report and Analysis

2.6
2.7

Major Findings
SWOT Analysis of Ha-Meem Group

9


CHAPTER THREE
CONCLUSIONS AND RECOMMENDATIONS
3.1
3.2
Reference

Conclusions
Recommendations

List of Tables
Table no.
2.1
2.2
2.3
2.4
2.5
2.6

Subject
Daily Cutting Report
Daily Wash Report
Cost Sheet of a single product
Cost Sheet of an year
Three Months Production report
Yearly Production Report

Page No.

List of Graphs/Figures
Graph/figure no.
2.1
2.2
2.3

Subject
Unit Product Cost Analysis
Three Months production analysis
Yearly Production analysis

Page no.

10


Chapter ONE
.…………………………………..
INTRODUCTION

Executive Summary
This research report, a partial requirement of BBA program, is done on “Production Process
& Co-ordination of Ha-Meem Group: A Study on Next Collections Limited.” is
approved by my supervisor Md. Abdullahel Kafi. This report contains my practical
11


observations and experience from Production process and report maintenance of Next
Collections Ltd. I have obtained firsthand Knowledge about Garments sections and its
productions process section. All though the duration of the program was not long enough, I
tried to visit and observe the entire sector. The entire operation of the garments has been
progressing according to rules and regulations.

A garments sector occupies an important place in a nation’s economy by earning foreign
currency. This report aims toward providing an overview on the production process and their
overall report what they maintain to go forward by legal action and need to keep their
information strong. This report is prepared within the broader framework of internship
program of Department of Business Administration, Northern University Bangladesh. While
preparing this report it has been tried to reveal the insights of the production process and
report system of Ha-Meem Grope at Next Collections Ltd. The main objective of the report is
to get practical experience about official activities and observe the production process and
co-ordination of NCL. Specific objective of this report is to know the how to produce a
product, how they make their report, how they co-ordinate their all production process and
report. For preparing this report primary and secondary data have been used. Data have been
collected from two sources. In primary source data have been collected by face to face
conversation with officials and others. Secondary source of data collection include Annual
report of NCL. At the time of preparing the report there were some findings and these are
based on my practical experience. Its plan and reform the service improvement strategy to
retain the higher performance level, customer satisfaction and to compete with challenges.

Mainly for keeping the foreign buyers those buyers deal with them and import the product
into their country from NCL.

1.1 Introduction
Bangladesh, a country of multidimensional potentiality, has been recognized as global
performer in garments arena. Almost 5000 factories with 3 million work forces, putting their
hands significantly to different supply chain of global brands. Thus garments export swelled
to 12 Billion US Dollar. Ha‐Meem Group, a top ranking apparel manufacturer in Bangladesh
12


exporting to USA and Europe for a long time. Company produces 4 million pieces of woven
garments per month with the assortment of infant to adult in men and women.
In today’s business world, some garments have made a strong place in the market and
“Ha-Meem Group” is one of those names. It is an unconventional and production institution
that performs most of the standard services and production activities.

1.2 Scope of the study
This is a large scope for doing the internship in this kind of organization. Internship provides
practical knowledge to the students about their practical field. BBA graduate students can
share their managerial knowledge with the organization. The students have a large
opportunity to acquire knowledge about the organization, organizational environment,
participation with others and etc. The students can familiar with organizational culture. I have
started my internship program here at Next Collections Ltd. of Ha-Meem Group, Beron,
Ashulia, Dhaka. My work started on 08 th January 2013 in production coordination section.
After joining I followed what they do, how maintain the office, discipline, how handle the
customer, behavior’s with employee etc. Then I worked in department by myself. I tried to
know how a production process is being completed at Next Collections Ltd. Beron, Ashulia,
Dhaka. After studying this report you will be able to know about the “Production Process &
Co-ordination of Ha-Meem Group: A study on Next Collections Limited.”

1.3 Objective of the Report
The objective of this report is to focus on production process activities and all production
coordination in report at garments sector with corporate working environment and also
gathering knowledge from the expert who are leading and making it possible to enhance the

13


growth of a country rich by earning more foreign currency. The objective of this report can
be summarized as follows:



General objective
Specific objective

General Objective:
The general objectives of the study are to prepare and submit a report on the topic of
Production Process & Co-ordination of Ha-Meem Group: A study on Next Collections
Limited.

Specific Objective:
 To know Production Process & Co-ordination of all production in report of Ha-Meem
Group: A study on Next Collections Limited.
 To understand the garments factory environment of Bangladesh.
 To submit the practical work as a paper work that I have in my three months
internship of BBA program.
 To know how a garments do their overall task by a process activities.

1.4 Methodology
For preparing this report primary and secondary data have been used. Data have been
collected from annual report, official website, business record and daily monthly records.
Table, chart and graphical methods are used to prepare the report. Statistical approach and
MS excel are used to analyze and present the data.
14


1.5 Limitation of the report
While conducting this study, I have faced certain limitation. They are as follows:
o Sufficient record, publications were not available as per my requirement.
o Non- availability of the most required data.
o

For the restriction to disclose various information of a garments. So for this it
was a great difficulty in preparing the report.

o

Large – scale research was not possible due to time constraints.

o

Non availability of data in a systematic way.

o Data finding was a troublesome work because of Shortage of time.

15

Chapter TWO
………………………………………
…
DATA COLLECTION,
ANALYSIS &FINDINGS

16


As apparel industry Ha-Meem Group has a great reputation for Quality and on time delivery
is the corner stone of its success. Customer’s satisfaction is the key to the organization
establishment. The organization ensures timely shipment and delivery to gain faith and
confidence to the organization valued customer. The organization can retain the quality and
the position in a pick point in apparel section for a long time due to excellent in house facility
of high standard Washing Plant, Sand Blasting and Grinding. During the recent time, the
RMG sector appears as a multi-billion dollar manufacturing industry in the economy. HaMeem Group participate a great step in this sector to strong our economy.

I have completed my internee with the position of production coordinator. I have appeared a
vast arena of RMG sector with a bright future of Bangladesh for exporting readymade
garments. As an internee I worked at Ha-Meem Group: Next Collections Ltd. During my
internship I have worked in two areas. I show my working area in chart.
Department
Production process
Report Making

17


2.1 Production process Sector
Duties in Production Department:

At first I assigned to work in production coordination section. In here I have learned how a
garments being prepared from the initial stages, what they do in every process, I have learnt
every process work and I have tried to help them practically.
There have some process in production section that’s maintained in a chain of command
those are:

18


19


I have appeared all of the above process and tried to capture what to do in every process and
report to management is it being in proper way or not.

2.2 The Step-by-step Process of Garment Manufacturing
Garment manufacturers are primarily engaged in the design, cutting and sewing of garments
from fabric. Some manufacturers are contractors or subcontractors, which generally
manufacture apparel from materials owned by other firms. Larger manufacturers often
contract production to many such contractors or subcontractors in the U.S. and abroad. Some
manufacturers are vertically integrated, producing the textiles from which they make
garments, or even operating retail outlets too. In a garments there have a chain of command
process of producing a garment. The process is given sequentially bellow:

Organizational Areas in Garment Manufacturing:
On industrial basis there are certain areas or sequence through which garments are
manufactured.

20

2.2.1 Design / Sketch:
In the garment manufacturing the first step is designing the sketch for the dresses that have to
be prepared. For this purpose the designer first draw several rough sketches in the sketch
book.

The designer does not go for details at this moment but he rather let his creativity flow on the
paper and he draws many sketches. Later these sketches are analyzed by a panel of designers.
They finally select few out of them. These few sketches are rendered in detail separately or in
the form of a single collection. The designer also draws working drawings along with the
sketch. Working drawings are flat drawing of the sketch and it help pattern maker in
understanding the patterns involved in the construction.

21


2.2.2 Pattern Design:
The pattern maker now develop first pattern for the designs in any one standard size.

This is made by pattern drafting method and the purpose of making this pattern is to create
the sample garment for test fit.

22


2.2.3 Sample Making:
The first patterns are sent to the sewing unit for assembling them into garment.

This is usually stitched on calico or muslin which is an inferior quality of fabric and it
reduces cost. This sample is constructed to analyze the pattern fit and design too. After the

sample garment is stitched it is reviewed by a panel of designers, pattern makers and sewing
specialists. If any changes have to be made they are made at this time.

23


2.2.4 Production Pattern:
The pattern design is now taken for creating the production patterns. The production pattern
is one which will be used for huge production of garments.

The pattern maker makes the patterns on standard pattern making paper. These papers are
made-up of various grades. Garment patterns can be constructed by two means: manual
method, CAD/CAM method. Today many companies have developed CAD. A garment
sewing pattern or garment fabric & patterns draft is developed by calculating, taking account
of the following measurements: 1. Direct Sample.
2. Specification Sheet/ Measurement Chart.
3. Actual body size measurements.
24


4. Ease Allowances.
5. Sewing Allowance.
These allowances are different for different type of fabrics and patterns.

2.2.5 Grading& Measurement
The purpose of grading is to create patterns in different standard sizes in proper
measurement.

Grading a pattern is really scaling a pattern up or down in order to adjust it for multiple sizes.
Pattern sizes can be large, medium and small or else there are standard patterns of size 10,

12, 14, 16 and so on for different figure and statures sizes. This is generally how we get S M
L XL XXL sizing.

25