PROJECT MANAGEMENT final assignment

Project Management

COURSE TITLE:

PROJECT MANAGEMENT

Student:

ID:

COURSE CODE

Lecturer:

MGT 605

_Final Assignment

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Project Management

PROJECT MANAGEMENT

PROJECT OF OPENING LIBRARY
FOR HIEP PHUOC CORPORATION

Submitted by

–

August04th, 2016
Table of Contents

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Project Management

Executive Summary
Hiep Phuoc Joint Stock Company is one of the famous companies in HCMC, Viet Nam on the
real estate business and industrial parks.
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Company's name:

HIEP PHUOC JOINT STOCK COMPANY
No. 1 Nguyen Van Tao street, Hiep Phuoc, Nha Be, Ho

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Address of head office:

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Main business sectors:

industrial parks and residential, investment consultants,

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Capital investment

land lease, land leveling
1.000 Billion VND

Chi Minh City, Viet Nam
Investment in construction and trading infrastructure of

This paper outlines the process to set up the project, the resources to implement, the risk
management include:
Project Overview
The requirements of the project

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Project Management
The project's resources
Duration of the project
The cost of the project
Project Quality Management
Project Risk Management
Completion and delivery projects
Conclusion and recommendation
Project Overview
In the future, Hiep Phuoc Industrial Zone will be expanding; staff will increase from 10,000

today to more than 20,000 in the next 5 years. Along with the increased demand is demand for
enhancing knowledge, self-improving more and more. So Hiep Phuoc Industrial Zone staff will
want to have a quiet and spacious place having abundant, diverse books and materials for
research and study. Therefore, the investment, opening a library here is desirable, to meet the
needs of people.
Project Name: Project of establishing library in Hiep Phuoc Industrial Zone
Place:
The library is located on the 5th floor of the building B, consists of 5 rooms:
Self-study room.
Reading room, newspapers and magazines
Foreign Language Room
Thesis Room
Room rare and valuable documents
Project management group chose this place because it has advantages and benefits as follows:
Library aloft will be cool, quiet
If the employees go to the library, there will be plenty of time to learn more because the full
equipment and ideas hesitate to go up and down takes time.
Zone B in the direction of the southeast so library will not be hot in the summer and the
winter winds, creating conditions to ensure the employees' health.
The requirements of the project
Completion time:
Within 3 months from T8 / 2016 - T11 / 2016
Cost:
The total allocated fund is 300 million VND.
The whole area of the library will be divided into 5 main rooms:
Self-study room.

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Project Management
Self-study room accommodate 300 people
Statistics desk long ranges, each side ranked 15 seats so make the most of the table space
area.
Reading room, newspapers and magazines
The room has a capacity of 150 people
The area order to the shelves of books, newspapers and magazines accounted for a third of
the room, left furniture Statistics
Librarian's desk order to a television monitoring, 1 computer
In a room with photo-spot service.
Foreign Language Room
There are 6 computers are connected to the internet
There are 4 TVs order to employees movie subtitles in foreign languages.
There are 4 languages bookshelf
And many video tapes and CD racks serve for learning
Thesis Room
Storing at least 500 scientific research projects, the research work of scientists
There is also the topic of the master's, Ph.D., professor had successfully defended in the
country as well as abroad.
There are 2 computers for employees quickly find the document you need
Room rare and valuable documents.
Storage of precious books were lost or no longer reproduce.
There are 2 computers to lookup.
Scope of the project
The project was carried out in the premises of the Hiep Phuoc Industrial Park. As a sub-project, a
component of the overall features of the Hiep Phuoc Industrial Park
Objectives:
Short-term goal: Meeting the needs of learning, reading and studying of cadres and workers.

Long-term goals: To contribute to improve the quality of labor. Since then, the reputation of the
industrial park has gradually been confirmed.
Key to Success
Needs of large users
Under the sponsored and consent from the parent company

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Project Management
Facilities available
Financial capability and operator of the project is very strong
Project Life-cycle
The project has four phases:
Definition
After a long time studying the needs of the project members, plus synthetic feedback through
events, meetings in Hiep Phuoc Industrial Zone. Identifying the need for setting up the library is
huge. Industrial Park Management Board found that the establishment of this project is very
urgent
Planning
Project Director is the person assigned to carry out the whole of the work to implement the
project, including:
Effective financial appraisal
Appraisal of customer segments
Appraisal ability to meet terms of personnel
Appraisal of the financial capacity of the owner
Appraisal of the compatibility than stipulated by law
Appraisal of project risks and risk mitigation plans

Appraisal of the current resources of the company
Then the company Hiep Phuoc CEO approval
Execution
After the project is approved, the Project Manager will implement
Establishment of project personnel
Meetings, assign tasks
Leasing and design, decoration
Operating permit
Contracts for electricity, water, telephone, internet, cable television, garbage ...
HR Recruitment
Develop operating procedures
Delivery
After project completion, the Project Manager will be handed over to the CEO, the records
handed over include:
Handing over a business license, the company seal and legal records
Handing over the lease premises, premises design documents, detailed tools and supplies
The contract on electricity, water, telephone ...
Handing over personnel decisions
Handover of the segregation of duties and job description
Handing costs
Handing over the minutes of the meeting, the problems, the difficulties, the proposed
requirements of the stakeholders in the process of establishment
The project's resources
Project sponsor is CEO of Hiep Phuoc
Project chief administrative director

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Project Management
After having launched the idea, chief project committees set up to implement the project after
each part of the work. 8 committees include:
Financial Management committee
Human Resources Management Board
Committee to collect resources, materials
Committee design and layout library
Environmental Committee
Management and equipment procurement
Committee inspection, supervision and project promotion
Committee evaluation of project results
Each Committee has a Chairman, responsible for all aspects of the project to the head and to the
law.
As the project leader assigned to specific departments, project teams must be concretized in
writing, signed and stamped and certified by the parties.
After having established the Project Board, Head of Project chief summoned to retrieve
comments and reach a consensus. After that, each project committee to get together to
understand and thorough work to be done ahead of each individual is:

Finance Committee: Consists of 2 people
Perform the financial management of invoices, made money in a reasonable manner.
Remember the full amount of equipment and the amount spent. Monthly reporting and
accounting for the end of the project.
Human Resource Management Unit includes 3 people
Responsible for decorative lighting hire professional installation, mounting racks,
shelves, installing computers, cameras, air conditioners, TVs. Hire a professional bearing,
carrying furniture from 1st to 5th floor
Management and procurement of equipment:
Consists of 4 people:

Responsible for the procurement of equipment to ensure good quality, transported to a
safe place, not for the loss, and to have full invoices. Buy the request, do not buy too
much or too little.

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Project Management
Environmental Committee: composed of 3 people
To perform the work support during the implementation of projects such as electricity,
drinking water, eating places for workers. . . Ensuring clean cleanup during and after
completion of the project. In addition, the environmental committee should also plan for
fire protection.
Committee collect resources, documentation includes 3 people
While completing the formality library, finding resources is very important. Three people
have split away to collect information, find cheap and quality source, can solicit
donations from employees and leaders. Find resources on the internet because the library
serves not only the employees but also of conventional electronic books. Then report
back to the project leader, if there is difficulty in finding the assistance proposed by the
relationship of the project leader and the members of the committees and other groups.
Committee design and layout library: 2 people (1 architect, 1 artist)
The architect responsible for designing each suitable and convenient for employees and
librarians.
From the design of architects, interior painter so logical, natural landscape without
enforcement practitioners.
Committee inspection, supervision and promotion of project completion: 4 people
Turns to regularly monitor and supervise the implementation of the project in order to
avoid errors, forgotten. Urge and encourage you to work energetically, hard, rational

payoff.
Committee evaluation of the project results at the end of the project includes 3 people
After completion of the project, the project manager and team leader of the evaluation
committee carried out the result. Meeting the entire project team and learn from
experience: praise, criticism, reward and punishment. Then hand over the project to the
general director of Hiep Phuoc.

Time management
Duration of the project
Split up the work table (WBS).
Total time to allow completion of the work is: 90 days

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Project Management
Expected completion time of work is: 72 days. Standby time is 18 days
Structural separation work
(Work Breakdown Structure)
STT

WBS

1

Work content

Timeline

Cleaning

3 day

From

To

Personnel

01/08/2016 04/08/2016 Management
and equipment
procurement

1.1

Clean the floor

1.2

Wipe the glass door

2

Purchase equipment

7 day

05/08

12/08

Committee to
collect

2.1

Air conditioner

2.2

Camera

2.3

TV

2.4

Computer

2.5

Tables,

2.6

bookcases
Telephone

2.7

artificial flowers

3

Find

chairs,

resources,

shelves,

resources

and

7 day

12/08

19/08

documents

Committee to
collect
resources,

3.1

Sources old books, new

3.2

Source

3.3

Magazines
old, new
Source
Thesis

3.4

Source of eBooks

4

Newspapers

materials
+

Installation of equipment

15 day

20/08

05/09

Committee
design and
layout library

4.1

Signing Contract Phones

4.2

Conditioning Installation

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Project Management
4.3

Installation of camera

4.4

Hanging Clock

4.5

Installation of Computer

5

Transfer documents and

3 day

Committee to

data into the warehouse

collect
resources,
materials

5.1

Textbook

5.2

Reference books

5.3

Newspapers + Magazines

5.4

Thesis

5.5

CD

6

Data

classification,

10 day

06/09

16/09

document

Committee to
collect
resources,

7

Check equipment

1 day

17/09

18/09

materials
Committee
evaluation of
project results

8

Decore

2 day

19/09

21/09

Committee
design and

9

Moved furniture into the

7 day

22/09

29/09

room

10

9.1

Tables , chairs

9.2

Shelves,

layout library
Environmental
Committee
Environmental
Committee
Environmental

cabinets,

bookshelves
Ratings on the price of

8 day

books, cabinets

30/9

08/10

Committee
Committee
inspection,
supervision and

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Project Management
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Transfer office equipment

6 day

09/10

15/10

on

Committee

11.1

Television monitoring

11.2

Computer

11.3

Door alarms

11.4

Set the water softener at
the top of the corridor
Cleaning

12

Environmental

3 day

16/10

19/10

Management
and equipment

12.1

Wiping tables, chairs

12.2

Tidy up excess material

procurement

Gantt Chart
To ensure the project schedule, daily, the chief function to check and report progress made by
mail to the project manager. If members do not have time in the project schedule will be
reprimanded, and the chief function must allocate overtime to ensure progress in accordance with
the approved timeline.
The cost of the project
The following is a calculation of the cost has been discussed and agreed by the project team. This
calculation tables are approved, Overhauled and signed by both parties, together with the original
is a photo.
Order

Expenses

Unit cost estimates (million VND)

number
1

Salary costs for project leader and

41

2

members
Wages for workers

65

3

Procurement of equipment for
Self-study room
Reading

room,

15
newspapers

magazines
Foreign Language Room

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26
52

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Project Management
Thesis room

26

Room rare materials

26

4

Other expenses

9

5

Costs incurred

10

6

Reserve funds

30

The total estimated cost and funds

300

To control and ensure the approved costs. The chief function absolute compliance:
The quota is allocated
Type, origin, quantity, quality approved
Save costs and combat waste, loss
Effective management of work by members of the board
Daily Report for the project director of the costs incurred
Project Quality Management
To be able to manage the quality of the project well, we need to make good management criteria:
time to complete work; Explicitly assigning functions to each committee, to each employee;
standardization of equipment investment; clarity and transparency in the allocation and
management of the budget. As follows:

Quality standard name
Timeline

Evaluated by
Absolute compliance timetables
according Gantt Chart
Clear division of tasks to Every
employee,
every
each board functions and committee assigned functions
staff

clearly written KPIs

Approved by
Project Manager

Standardization
equipment investment

Head of function,
Project Manager

of The equipment investments are
purchased from companies
certified by "Vietnam high
quality goods", with clearly a
VAT invoice and a minimum
warranty of 12 months
Clarity and transparency in The budget will be allocated in
the
allocation
and accordance with the approved
management of the budget budget table. Daily periodic

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Head of function,
Project Manager

Head of financial,
Project Manager


Project Management

Training, meeting

finance chief will report the
situation project manager of the
project budget.
Every week, will take place the Head of function,
meetings, trainings for the staff, Project Manager
the board functions shared,
unified way of working, to help
complete the project on time set

Project Director is the direct supervisor of the quality standards based on the report and take
direct responsibility for the company's CEO Hiep Phuoc. For example, time management will be
based on the project Gantt chart.
In addition, to timely exchange and sharing of information, project manager communications
prescribed manner, information of the members of the project will follow in the following ways:
Formulate a table project progress at the project office
Phone number, e-mail all members of the project team
Reports weekly and extraordinary (in the standard form for all members)
Organization of weekly meetings of the project team and can have an extraordinary meeting at
the request of a member
Project Risk Management
The risks and how to prevent and handle to minimize the damage as follows
Occupational accident (electrocution, falls ...); Long power failure, short-circuiting.

For two risks above, the environment committee will be responsible for ensuring the wire is
placed neatly, right place, to have notice signs of danger. If prolonged power failure or shortcircuit the battery must be replaced.
Shoddy equipment, malfunctioning; Stolen property.
Management and procurement of equipment will be responsible if purchased substandard goods,
to exchange, return or claim discount. In addition, care must be protected to prevent material
losses and theft.
Personally budget deficit; Spending exceeds budget
To solve the above two risks, the project manager at the start of divided board, the project team
must choose the most reliable, the most honest, the most experienced in financial management.
Progress is slower than expected

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Project Management
Project Promotion Committee will be responsible to supervise the project can be completed
sooner than expected if progress has been slow to allocate overtime, increased labor, equipment
rental or purchase additional support . But do not be burning phase
Fire risks: some ways to minimize this risk
Basic guidelines for how to fire
Require non-flammable furniture to the library
Turn off the power to the electric
Cleaning clean the excess combustible waste
Completion and Delivery Projects
After finishing the project, the project team has carefully checked to make sure that all the work has
been fully completed.
The chief project report writing after his initial work has been completed. Project Group listed assets
handed over to the Company Hiep Phuoc

Acceptance of work.
After reviewing the entire interior library, Hiep Phuoc Company documents confirming the
acceptance of the final to avoid disputes later.
Hiep Phuoc Company approved the project team has completed projects including the
settlement of arising.
Hiep Phuoc Company received the full set of tools and equipment for the project has been
leased or borrowed.
Conclusion and Recommendation
Holding meetings once again the project committee to review and learn from experience what
they do well and less well.
Reward or discipline for those individuals completing the work assigned excelled personal and
neglected his work..
Can not deny that, for human knowledge is endless and extremely important in the integration
process. In addition to television, radio, newspapers, and employees always to the library to
study, read and additional knowledge. The implementation of the project: to establish libraries in
Hiep Phuoc Industrial Park is the desire of many of the current employees. Along with the
construction company Hiep Phuoc more modern, more comfortable, investment in full
equipment for the library is essential than ever.

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Project Management

References
Harrin, E. (2007). Project Management in the Real World Shortcuts to success. UK: British
Informatics Society Limited (BISL).
Heilman, K. (2011). Project Management Jumpstart. In T. Tate, Project Management Jumpstart

(p. 144). Indiana: Wiley Publishing, Inc.

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