Project management final assignment

COURSE TITLE:

PROJECT
MANAGEMENT

Student:

ID:

COURSE CODE
FIN 601

_Final Assignment

Lecturer:

1


Project Established Subsidiary Huwe Vietnam

Submitted by:

Viet Nam
August 2016
Table of Contents

Executive Summary
As a large company, headquartered in China, Huwe is planning reached out across the world. In
particular, Viet Nam is the perfect choice for this strategy. Vietnam has political regimes and

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cultural similarities, have large numbers of employees in the industrial park. In addition, the
geographical location is also convenient for the choice to open branches in Vietnam.
The company in Vietnam with its own legal, called Huwe Vina, business specializing in cheap air
conditioning. The project established Hawee VN will have time 65 months, include: preparation
of legal procedures, preparation of systems, personnel, resources ... the time taken is 5 months
and operating activities within 5 years
This article refers to the work to be done to implement Huwe Vina company effectively,
including:
Project Overview
The requirements of the project
The project's resources
Duration of the project
The cost of the project
Project Quality Management
Project Risk Management
Completion and delivery projects
Conclusion and recommendation.
Corporate background
Huwe Vina Company, a subsidiary of Huwe group, has headquartered in China, specializing in
manufacturing cheap air conditioning, is studying the market to invest in Vietnam ... The market
has been competitive intense by the formidable opponents as Dien May Cho Lon, Dien May
Xanh, Nguyen Kim electronics. The opponents are very strong, have perennial business, brand,
and are present at most key locations nationwide. The challenges that CEOs face:
The strategic location in the city is the perennial giants of electronics industry.
Residents are favored and buying used Japan

The level of competition is very high in urban areas
Project Overview
After 5 months of research and deliberation, be the advice of legal consulting firm Bao Tin. CEO
Huwe Vietnam has proposed the establishment of Huwe ViNa Ltd., headquartered in Tan Thuan
Export Processing Zone, the target customers are more than 100,000 workers and employees
working here.
This project has two phases:
Construction Phase: CEO has 5 months to build and put into operation projects, including
drafting model operation, operational goals, evaluation of the feasibility of the project on

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the original financial, human the deployment licensing company founded Huwe ViNa
Ltd., recruitment, business processes, KPIs ...
Operation phase: the project will run for 60 months to assess the effectiveness.
Project charter
After being allowed BOD, the CEO announced the project, detailed as follows:
Project Name: Project established company Ltd. Huwe ViNa
Location: Line 1, Tan Thuan Export Processing Zone
Operating time: 65 months
Build: 5 months, from 07/07/2016 to 07/12/2016
Operating activities: 60 months, from 12/08/2016 to 08/12/2021
The budget must be spent on the project: 1,000,000,000VND
The name of the project manager (project manager): William Nguyen
The plan for the project: evaluating the feasibility and licensing activities, space,
decoration, design space, modeling activities, recruitment activities and official opening .
Detailed information concerning the personnel project, according to the following table:

The role
The project sponsor
Present project
Project Manager

Name
Nguyen Tri Tuan Loc
William Nguyễn
William Nguyễn

Position
Chairwoman
CEO
CEO

Permit, the project is

Nguyen Quoc Viet

Sale manager

handed
Rent, design

Nguyen Tri Nam

CFO

Note
and director of the

Huwe Vina

Finally, the signatures of the participants
Project scope and benefits
The project was implemented on the basis of the parent company. Input product produced by the
parent company. With operational experience over 50 years, plentiful financial resources and
senior management team with experience is a big advantage for Huwe Viet Nam
The project, after completion, if operators can successfully expanded into a separate supply chain
to serve industrial customers, with more than 150 points across the country. Estimated sales of
this series is worth about 1,500 billion VND.
Key element of success
Sourcing of inputs available, the parent company brand
To meet compliance with the trend and target customer needs
Board of Directors have extensive experience.
Strong financial capacity
Large scale customers.
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Assumption
The financial parameters of the project is calculated as follows expectations:
Product sales 1st year
Growth rate / year
Operating time period 1
The average sale price
Price Growth rate
Cost
Inflation rate

Operating Expenses
VAT
Corporate tax
License tax
Other expenses
The cost of fixed assets and working
tools
Advertising and marketing costs
Equity investment
Discount rate of investors
Loans
Loan period
Fixed interest rate loans

950
25%
5

units
Years

6,000,000
7%
88%
6%
5.5%
10%
20%
1,000,000
0.8%

VND
Year
Sale price
Year
Revenue

100,000,000
0.40%
600,000,000
17%
400,000,000
5
12%

VND
Revenue
VND
Year
VND
Year
Year

VND
Revenue

Deliverable
The objective of this project is the company developing Viet Nam Huwe good, profitable. Is the
handover of the project corresponds to the second phase:
Build: complete legal company, prepare all the necessary resources to the company officially put

into operation on 08/12/2016
Operating activities: the effectiveness of the project, ie profitability, ability to develop and
expand business
Project requirement (and Budget summary)
Total cost of the project (based on the data sheet referred to in paragraph assumption)
Build: 100,000,000 VND
Operating activities: The total cost for 5 years of operation: 3,817,897,362 VND
Total investment of the project is 1,000,000,000 VND. In particular, equity: 600 million VND,
400 million VND loans.

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Project management office / communication
HR organizational chart of the project are as follows:
CEO
Purchasing dept, HR & Accounting
Consulting dept, sale and marketing
CFO
Sale manager
PM (Project management)

Project timeline (work breakdown structure)

Phase
1. Definition

2. Planning

3. Execution

_Final Assignment

Work
1.
2.
3.
4.
5.
1.
2.
3.
4.

Cause established project
Kick-off project
Do Project Charter
Do Scope Statement
Review & Approve
Evaluation of financial performance
Evaluation of customer segments
Evaluation of the ability to meet HR
Evaluation of the financial capacity of the
owner, the ability to borrow
5. Evaluation of conformity than stipulated by
law
6. Evaluation of project risks and risk mitigation
plans

7. Evaluation of the current resources of the
company
8. Review & Approve
Build
1. Establishment of project HR
2. meetings, assign tasks
3. Rent premises and design, decoration
4. Getting a permission on operation
5. Signing of contracts for electricity, water,
telephone, internet, cable television,
garbage ...
6

Persons
Project
performed
timeline
PM – Willam 07/06/2016
Nguyen
07/07/2016
PM

15/06/2016

BOD
25/06/2016

PM

07/07/2016

Nguyen Quoc 07/08/2016
Viet
10/08/2016
Nguyen Tri
Nam
07/10/2016
PM
07/12/2016


4. Delivery

6. Recruitment HR Consulting division and
parts warehouse
7. Determine the type of goods sold
8. Develop customer policy
Operating activities
1. To assign KPIs for the company targets
2. Monitoring activities, the level of
performance KPIs daily routine, weekly,
quarterly and annual
3. Recruit HR if necessary
4. Synthesis, reports, recommendations
Build
1. Handing over the business license, the
company seal and legal records
2. Handing over the lease premises, premises
design documents, detailed tools and supplies
3. The contract for electricity, water,

telephone ...
4. Handover costs
5. Hand over the minutes of the meeting, the
problems, the difficulties, the proposed
requirements of the stakeholders in the
process of establishment

CEO

08/12/2016
End year
annual
financial

PM

07/12/2016

CEO

07/12/2021

Operating activities
1. Handing over the business results of the
project
2. Handing over of personnel, the personnel
decisions, the personnel policy during 5
years of operation
3. Information base handover of travelers
4. Handing over the minutes of the meeting,

the minutes of the delivery and review of
annual KPIs.
5. Handing over the petition, the idea to help
companies improve and develop better.
Gantt Chart
Allocate time in the project life cycle

No

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Stage

Total times work
(Unit: day)

7


1

Definition

2
3

Planning
Execution
Stage 1
Stage 2

Delivery
Build
Operating activities

4

30
150
1,976
150
1,826
13
3
10

Cost Management. (Harrin, 2007)
Total cost expenses of project = Operation expense + Ads and marketing expense+ The cost of
fixed assets and working tools + License tax expense+ Other expense.
Item

0

Year 1
313,500

Year 2
419,482

Year 3
561,0

Year 4
750,3

Year 5
1,003,54

,000
22,800,

,800
30,507

58,245
40,804

14,337
54,5

5,425
72,98

900,807
221

000
100,000,

,840

,236

68,315

5,122

,665,513
100,

000
1,000,

1,00

1,00

1,00

1,000

000,000
5,

000
45,600,

0,000
61,01

0,000

81,60

0,000
109,1

,000
145,97

000,000
443,

000
482,900,

5,680
512,006

8,472
684,47

36,631
915,0

0,244
1,223,50

331,026
3,817,

001

,322

0,956

19,287

0,796

897,362

Operation expense
Ads and marketing expense
The cost of fixed assets and
working tools
License tax expense
Other expense
Total cost expenses of project

Some items of the project costs
1.1.1

Start-up Expenses

1.1.2
1,000,

License tax expense

000

4,000,

Others expenses for company
establishment

000
5,000,

Total Start-up Expenses
1.1.3

000

Start-up Assets
95,000,

Assets

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000

8

Year 6

Sum
3,047,

95,000,

Total Assets

000
100,000,

Total Requirements

000

EMPLOYMENT
COST
Position
Manager
Accountant and

Quantity
1

purchasing
Sale and cashier
Security and dilivery
Cleaner
Total

Assets Table
Fixed assets

Monthly salary

20,000,000

1
2
1
1
6

8,000,000
9,000,000
7,000,000
4,000,000

Acquisition cost

Useful life

30,000,0
00
30,000,0

Deco the face
Selling & Administrative fixed

00
65,000,0

assets

00

10,000,0

2 Samsung air conditioners

00
10,000,0

5

00
3,500,0

5

00
35,000,0

5

Computer (4 unit)

00
3,000,0

5

Telephone (4 unit and FAX)
Table display products

00

3,500,0

5
5

Table and chairs (6 packages)
Cashier machine - Casio SE-S10

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9


00
Rental and other cost
Item
Rental cost
Start-up Expenses
Electric, water … cost

Month expenses
20,000,000
416,667
3,000,000

Quarterly promotion and advertising expense
Expenses
Amount

Web design
10,000,000
Web maintenance
3,000,000
Promotion expenses
3,500,000
Total
16,500,000
The cost control measures
For procurement of fixed assets: implementation of public bidding to select the most suitable
supplier.
For personnel costs: clear assignment of tasks, regularly monitor and supervise work to achieve
the highest efficiency
About input goods: imported directly from the parent company
Building savings culture: internal regulations issued on the use of work tools and supplies,
regular training, reminders, pasted slogans "to be rewarded save more" at the desk, public
positions in the company.
Quality management. (Heilman, 2011, p. 182)
Managing the quality of contracts signed
The contract concluded as: labor contracts, leases contractors, goods import contracts, leasing
contracts, contract design ... are accredited by the consulting firm PWC law, then CEO
personally verified and signed.
Quality management and surface construction progress
Examining the quality of drawings and textures in drawings, including:
Construction drawings showing the total surface solutions, architectural, structural, systems
engineering and technical infrastructure works for the size and volume of major construction;

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Drawings prevention systems fire and explosion.
The requirement in the design process
Must have high feasibility, utility response and the legitimate requests of the investors, comply
with construction standards and regulations, use of materials and construction technologies
appropriate to the conditions of the area planning area.
Design works should be examined and approved by the CEO.
Business acquisition, transportation of materials, equipment, goods
This work requires close supervision to ensure raw materials are sufficient and properly to
avoid affecting the progress of the project. CEOs will examine the offer price, the prestige of
the supplier to obtain raw materials, high-quality equipment with the most reasonable cost. All
information on costs should be reported to the accounting department for timely updates and
respond immediately to any costs incurred beyond the company.
Regular inventory minimum inventory, ensuring stockpiles sufficient for 1 month of sales,
avoid insufficient supply of goods to the market
Effective Project Management
Periodically, week, month, quarter or year. The relevant departments will report the progress of
completing the plan in terms of revenue, expenses and profit to the CEO review, assess and plan
adjustments
Organizational assignments
Develop a clear organizational chart, with modern test systems, precision and use workers
efficiently, solve timely policy regime. Job evaluation criteria are standardized, fair remuneration
policy, human resource planning, ensuring the right people, the details are as follows
Mr William Nguyen - CEO and PM, the main charge: Project Browser, recruitment policy
customers, cash flow management, daily operations ... Contact Phone: 0913.77.99.xx
Mr Nguyen Quoc Viet - business manager: responsible for finding space, decoration, design,
business begins, construction and implementation of business strategy and marketing. Phone
contact: 0905.11.55.xx
Mr Nguyen Tri Nam - CFOs, accountants responsible for licensing activities, procurement of

tools and supplies business, accounting and storage of accounting documents, Phone contact:
0908.06.86. xx
Consulting department, directly under the sales manager, in charge of sales Consulting, business
promotion
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Warehouse department, directly under the director, responsible sourcing, warranty charge,
perform assigned KPIs,
The general rule is that each divisions, each member of the company have a job description and
clear KPIs, not overlap with each other
Risk factors. (Heilman, 2011)
Risk

Risks

code
R001

Staffing

Measure
Decline in
staff
numbers

Cause

Workarounds

- Disagreements
- Inappropriate

- Require members to set

Capacity
- Objective reasons

- Upgrade team members to

up daily work diary.

force majeure

members.

- Take

circumstances
R002

Delay

late deadline

progress

replace or recruit new

the

project

objectives to guide main.
not Cause analysis,

- Members

on - If so subjective, it must be

complete

schedule assigned

timely correction, there

tasks
- Slow progress due

are sanctions depending

on the severity.
external - If so objective , because

to

stakeholders: state

the subject is outside of

agencies,

contracts signed to settle

partners ...
and extend deadline
- The force majeure - To supervise and control
by

natural

deadlines, daily, weekly to

disasters,

enemy

capture

sabotage
R003

and

provide

appropriate solutions.

Declining

Reduced

revenues

sales

- Customer Policies - Improved customer policy
- Improved sales policy and
are inappropriate

than

volume,

- The

planned

revenue
decreased

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policy

of

customer care
- Review of pricing policy

unsuitable sales
- Pricing policy is - Change the selected
position, enhance brand
inappropriate
- Position trading is
positioning

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not appropriate
Purpose of RFP (Request for Proposal)
Information about the investor
Name of company
Activities Areas
Brand promotion needs
Target customers
The message transmitted to
View of the image / Positioning of

HuweViNa
Business on air conditioner
Huwe
People work at Tan Thuan Export Processing Zone
Air conditioning for industrial employees

marks
Current Situation
Information of bidding

Simple, friendly, close to the employees
investment to expand new markets

Name of work
Start time
Period ended
Locations
Items of work required
Request of company

Design, construction business premises
07/07/2016
07/11/2016
Facade, Road No. 1, Tan Thuan Export Processing Zone
Design, decoration, Signage ...

Complete the premises in accordance with the standard
The objective of the work
The subject of work

format of company brand Huwe, project deadlines
Serve target customers
This is a friendly place, meet the telecommunication needs

The message from the work

of workers
Have experience in design, decorating small commercial

Requirements for contractors

premises. Funding for a maximum of 100 million VND
The more specific information, we will discuss with the successful bidder in the contract
Sincerely thank,
Recommendation and conclusion
This is a project of low investment value, but the idea of it can extend throughout the territory of
Vietnam and can even extend to the world.

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With financial strength and experience of corporate management as well as financial
performance brought by the project, Huwe fully confident in the viability of this project.

References
Harrin, E. (2007). Project Management in the Real World Shortcuts to success. UK: British
Informatics Society Limited (BISL).
Heilman, K. (2011). Project Management Jumpstart. In T. Tate, Project Management Jumpstart
(p. 144). Indiana: Wiley Publishing, Inc.

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