PROJECT MANAGERMENT ASSIGNMENT

PROJECT MANAGERMENT ASSIGNMENT

I. Openning
Vietnam's economy is gradually opening up to welcome the integration of all
developed countries around the world,the constant volatility of the stock market,
gold price and foreign currency exchange rates are increasingly hampered step of
all investors. In order to make an informed decision, whether to invest and which
areas are areas that are the problem should be solved in times of tough market and
try this challenge,many investors went bankrupt or are at a loss is still a huge
number makes the economy more. In addition, avoide to face these challenges
requires investors need to be wise market analysis, project analysis whether
needed or not. when to take a capital for investment in the project then whether
project was successful or not and whether to invest in projects effective or not, this
is the question for investors and answer the following are some information on
project management I've ever as project manager.
II. The importance of project management
Project management is a key factor determining the success of an organization.
Those are a clock potential risk and find solutions to overcome them. Project
management is essentially a plan to create a firm position for an organization to
climb the ladder of success; each organization must chalk out its own plan to
accomplish your goals and target predetermined. There is not one size fits all plan
be followed blindly. That is the difference in the planning and implementation of
project management to bring the desired results.
- Cost effectiveness
Project Management provides a roadmap for the journey of success, it is the
largest resource for managers to understand the resources available and the
methods they use needs. Therefore, with a plan in hand, it is easy to use resources
in the optimal way possible. Project Management, before launching a project,
determine the costs not related, thus reducing wastage of resources and thus ensure
cost effective in the long term.
1

- Risk Reduction
Every business faces different risks, however, with a strategy in place, the risk
assessment is easier and reduce risk is lower, good project management to help
determine the hole vulnerabilities and potential threats, once we found a
vulnerability, it risks restricting even eliminated the risk is entirely possible
- Completion of targets available
each group outlines goals and objectives of it. Project management is an important
tool to achieve predetermined objectives in a structured way; it determines the
strategy will use to achieve the goal quickly. Project Management go through the
initial stage of planning and design, implementation, monitoring and control,
control system. After allocation of tasks, project manager responsible for drawing
up a project management plan in the order mentioned above
Project management is a branch of management and use of management tools such
as budget allocation and performance optimization to determine a target for a short
period. The importance of project management in organizations are seen through
the product quality, customer satisfaction, employee satisfaction, business
efficiency, risk mitigation and related a successful business in the overall
. Positive nature of all the elements of an organization explains why project
management is important; a real leader will always know it. Stephen Covey said
proper management is effective in climbing up the ladder of success, leadership
determines whether the ladder is based on the right wall.
III. The basic elements of project management
1.

Define the project
Due to the increasing demand in governance requires the application of high

tech jobs, even though management tried to sing from the development costs but

require more demanding types of reports are increasing board Governor. I have
decided to project accounting software installation
Before the project, I had to have a year to learn very well this kind of project by
researching products on the market and consult friends who have had experience
2


using this software to analyze the strengths and weaknesses for it. In addition,
after a long time to find out very carefully in scale as well as time to invest in
projects our company decided to implement a new investment project on
accounting software named "Accounting Sunsystem project”
- Time to complete the project four months from the date 01/04/2011 to
01/08/2011
- Project Cost: Project scale is very small, just a Finance department in the room,
but the amount invested 1,231,077,000VND
Including:
description
Initial installation fee
License fee
VAS Module
Manternace fee 1

Unit
4
4
8

year
Implementation fee
Total project

Price
127.680.000
67.200.000
10.500.000

Amount
510.720.000
268.800.000
84.000.000
172.704.000

Discount
188.966.000
99.456.000
25.200.000
62.725.000

714.000.000 142.800.000
1.750.224.00 519.147.000

Total (VND)
321.754.000
169.344.000
58.800.000
109.979.000
571.200.000
1.231.077.000

- Human resources: staff accounting department

- Results of implementation: It will provide the kind of report requested by the
administrator.
-Local project: at COMIASIA LTD with address 351/31 Nơ Trang Long, 13 ward,
Bình Thạnh district. HCM
- Investmentor: TRG company company address: No. 5, Center Plaza, 17 Le
Duan, District 1.HCM
2.

The need for investment in projects

Currently the entire accounting department to excel in accounting, the amount of
work very much, so the company must increase the amount exceeds the specified
level, exceeding the company's budget but cannot complete reports on time, no
time making a decision at the time of the Board of Directors met many difficulties.
3


Management accounting in excel brings huge risks because we can not lock the
data so on, other parts can easily access and edit and generally invisible to our
report was false data, but it is difficult to detect the cause, or if found, it would
take considerable time. Now are using advanced tech and high tech style that still
use this excel file unprofessional and ineffective because by too many entries as
journalism should report. It will take months before completion into a report so it
can not meet the requirements for the decisions of the board of directors, even
after a few months to make decisions and when the economic situation and
financial resources should have been different if problems identified by its nontimely, proactive, leadership can not make judgments in the future vision.
For urgent needs today requires appropriate software to meet all necessary reports
to the board may decide the right time. To improve the current situation, after
carefully studying the market and the real needs of the company plus our company
decided to implement a project to install new software automatically, modern

accounting department, and the person in charge of this project is my finance
director
3.

The role of the key personnel working in projects

When I deploy the project in collaboration with your colleagues, your co-head of
tax supervisor, audit supervisor, supervisor AR, AP Supervisor, 4 you will be the
key to human resource base for I do free to join the project leader.
First I plan the project, with a relatively small scale software sun system installed
in the accounting department, so I will need about 4 people who support the
supervisor, a period of 4 months, total investment is over 1.2 billion, so the first
job I do is viewing the contract to job classifications so that reasonable.
The role of key personnel
* Organization: 4 you I assigned supervisor in charge of AR, AP, Tax, Audit plan
to turn in contact with the programming software ccac1 to present them with the
work they are doing everyday and sua company that provides software to send me
a schedule, they will proceed in like 4 months, and I also sketch out a time as
follows:
4


+ The first month: Software companies will be sending people to my company to
learn the process. They will in turn contact you with my supervor to learn the job
and the report they are daily. After completing this step, the software company
will send me the direct management of projects of their report, if I agreed I would
sign this report, otherwise, I would ask them to correct some of the action to match
the essential needs of the company
+The second month: the software company will make a draff and they proceeded
to do the demo for me to see. They have been outlined or not, were in line with

company size or not, after viewing the demo, if any problems need to edit them
will write back to me on demand, however they also suggest me the way in which
other companies they make me see, if I have the same needs other companies.
They will write more on the programs so that reasonable and software companies
also to update the tax policies for my company to ensure two things: in accordance
with law and in accordance with my company.They also issue agreement for me.
+The third month: this is the test, they will install the server software and start
copying the data, after completion of work to get the ending balance of the year
before they will start input data and get access to collect report. Moreover, they
issue an acknowledgment of the work
+The fourth month: this is last month to fix the key word all errors in the operation
to avoid any potential risks if have any. At the same time they deploy short cut
data from the server to the clients, and continue to monitor the input until the
contract ends, the software company will send me a test records and both parties
sign it, this is considered quite important part of the job because it was important
to finish the project.
* Control: in the course of my project as a project manager so I have to strictly
control the stages as well as review all of the expenses incurred if any, and
supervise the expenditure of money for project budget does not pass to the allowed
limit. Because my company was divide into four sections to make the two projects
should transfer process will be divide into 4 times based on delivery records as
part of work on
5


*Leader: I am the captain drove the boat to climb to overcome interference from
the beginning to the end. I had to direct the software companies have to report
weekly to tell me where they have done to it and any difficulty arises from the
company. I need not deal with the two sides together to resolve. I also have on
their side direction, leadership staff something important, I'll have to do anything

before but not to the urgency level will leave tomorrow to do, because you also
know the work of accounting is often busy with the daily report on the activities of
the documents related to the amount so declared will, work arrangement is
reasonably required for each employee, I here a diagram of the simulation work to
do to track my employees, I have three lines drawn on the table for my employees
look, the red priority, no priority is green and yellow past, the work was finished,
the work of this diagram I updated late in the afternoon to next morning the staff
together you know.
*Decision-making: During the project I have, a little trouble in my contract does
not mention repair problems some reports has been completed in Phase 1 and is
now in Phase 3. The need to change the form template accordingly if the repair
will cost additional 7 million cost incurred, that means that this money over my
company budget rules. Therefore, I decided to accept the costs incurred in addition
to but as you know in addition to the professional skills of project managers must
also have communication skills, ability to communicate well with his convincing
them I was not included in the additional costs incurred.
* Communication: This is an important step of the project. I transmit information
to other departments as support from the stage. I also ask the hepl from the other
department from beginning to the end as tke care them in their job; I also notified
the relevant departments to work together as their administrative office personnel,
other departments concerned.
The project management skills
+ Skill integration: Coordination multiple components involved in the project,
with part of his I know coordinating the work of staff in the room will be
6


priorities, to allocate the work accordingly with ongoing projects delayed to avoid
work.
+ People skills: in the course of the project, I have to convince the two sides

together. And use both hard skills and soft skills, as you well know in the process
of implementing two projects conflicting parties are often, if we do not know how
to interpret the results will not be able to complete projects on time, which means I
must have very good diplomatic ability to be able to negotiate the
+Technical Skills: I am a finance director so that I have good knowledge. When
the project I was involved in administration, first software companies will be
exposed to areas of to avoid a tax accountant but trouble later when samples from
a disqualification in accordance with, the next will be involved in the internal
affairs such as receivables, payable, bank…
+Management skills: In his position as leader of the project I have to be
knowledgeable about the accounting issue, I might not be good at engineering, but
certainly must be aware of management skills how the new process is effective.
+ Knowledge of the organization: culture, politics… when carrying out the project
I have taken steps to market research, researching complex projects or not, it is
under control professional or not and what are the priorities for this project, the
Risk risk or not, whether the software is the best ...., then make a decision.
4.

Stakeholders and their roles

The project installed new software sunsystem the stakeholders is the
administrative office personnel, who will link to the payroll accounting software
for accounting costs. In addition to sale and marketing office, room operaton, and
all other departments within the company are stakeholders because, the accounting
department will take all of the costs, to collect or pay for accounting bookkeeping,
during implementation project, I will inform them and ask for their help for the
project to be implemented easily.
The role of this department is to support the finance and accounting office when issues
arise, related to his room and other stakeholders to work together to share each other so

7


all departments my company in this very important project, they helped and cooperated
with the accounting department very well.

5.

The results of the project

The results of the project very well after 4 months of implementation of new
accounting software sunsytem and now over a year testing and trial, we can
conclude. This is the software companies expect, base on this software which
employees work significantly reduced my room, rather than before an employee at
the control documents. Another employee entered the data into excel file locally,
then the other a tax re-enter the data on tax and finally will have a staff of internal
audit department to control. So instead I have used before four people doing the
same job and now with the new accounting software. I just use an accountant is
able to do a job, one account will input into sotfware then machine will automatic
internal division and a second part is this is a tax and accounting lead to a full
check of work and will be adjusting entries if wrong somewhere. What is about
the cost savings have also have significant savings due to demand no more use, I
selected and the decision to transfer the idle staff in my department to other
departments if they need.
Therefore, the financial terms of the session, the project is effective, cost savings
for the company, in terms of management software to provide timely reports to the
leaders out of critical decisions when necessary. Overall, this is quite successful
project I have ever done the project management.
III. Ending
Project Management is the art of translation data and processes from the

specific work into useful information for decision making based information. The
scope includes focusing range project scale, execution time, and cost for the entire
project. The sequence analysis of logic in a project included: one is specified
targets, two given the necessary decisions, and three is the analysis and
interpretation of data. Finally give a system conclusions and recommendations
based on these data, but we also need to look at another aspect such as inflation,
8


seasonal factors, and exchange rates, environmental and climatic factors as well as
directly affect the quality of project management, same time managers have to
face what called "triple constraint". As time and scale, these are cost mutual friend
during the long way with the project, project management is successful or not
depends on subjective factors or objective, so successful the project will stimulate
growth step not only for business but also for the whole economy. Thus, good
project management is essential and decisive for the success of the enterprise.
References

9