Autumn Finance Admin FINAL _ www.bit.ly/taiho123

Finance admin sessions
CFL Finance
13th & 14th November 2013


Guest inputs
Pensions - Teachers
• Diane Whyte
• Vicki Langston
Pensions – LGPS
• Freda Townsend
Audit and Governance
• Helen Garvey – Audit & Governance Manager
• Patrick Austwick – Deloitte Internal Audit
HR/Liberata Payroll
• Cathy Brearley
• Suresh Uppu
• Paul Fitzpatrick


•
•
•
•
•
•
•

Schedule AM 13/11/13
09.30 - 10.15 Finance Team
10.15 - 10.40 Pensions – Teachers/LGPS

10.40 - 11.00 Break
11.00 - 11.20 Audit and Governance
11.20 - 11.30 AOB
11.30 - 12.00 Croydon HR / Liberata Payroll

•
•
•
•
•
•
•

Schedule PM 14/11/13
13.30 - 14.15 Finance Team
14.15 - 14.40 Pensions – Teachers/LGPS
14.40 - 15.00 Break
15.00 - 15.20 Audit and Governance
15.20 - 15.30 AOB
15.30 - 16.00 Croydon HR / Liberata Payroll


Proposed finance agenda
•
•
•
•
•

Team update

Various
13/14
Funding 14/15
AOB


Update on the CFL finance team

• Restructure completed June 2013.
• In terms of the direct support to schools
there is a dedicated team under the
direct leadership of the Head of Finance.
• A senior schools finance advisor
• Two schools finance advisors
• Two finance officers


CFL Finance Team Structure – Autumn 2013
CFL
Head of Finance 1FTE
Lisa Taylor
Finance Manager 1FTE 0

Finance Manager 1FTE

Management
Accountant 1FTE
-CALAT and CSS
-Jan Elliott

Finance Officer
0.5FTE
-CALAT and CSS
-Lorraine Wallace

-SCFS, Learning and Inclusion *
– Janet Baidoo

-Educ Funding & Community and
Support Services (CSS)
-Ian Geary
Management
Accountant
1FTE
-Funding
-Ingrid Auguste
Finance Officer
1FTE
-Schools funding
-David Morris

Finance Support
Officer 0.22 FTE
-Systems
-Cathy Horne

Finance Officer
1FTE
-Schools funding
-Nicholas Vargas

Finance Officer
1FTE
-Schools
funding and
pensions
-Greg Boyce

Finance Support
Officer 0.36FTE
-Schools funding
-Sarah Pearce
Finance Support
Officer 1FTE
-Early Years
Celda Legister

Senior Schools
Finance Advisor
1FTE
John Fennell
Schools Finance
Advisor
1FTE
Jane Frith

Apprentice
1FTE
Jessica King

Management
Accountant 1FTE
-Social care &
family support
-Fatmata Mustapha
Finance Officer
1FTE
-Social Care and
Family support
-Tracey Pearson

Schools Finance
Advisor
1FTE
Patrick Leavy

Finance Officer
1FTE
Vanessa Newton

Finance Officer
1FTE
Louise Watts

Management
Accountant 1FTE
-Social Care and
Family support
-Kay Oshin
Finance Officer

1FTE
-Social care and
family support
-Bamidele
Akinfenwa

Management
Accountant 1
FTE –
consolidation
-Jude Mawanda

Finance Officer
0.4FTE
-Funding and
consolidation
-Shirley Cross

Management
Accountant 1FTE
-Learning and
Inclusion
-Margaret Oliso

Finance Officer
1FTE
- Learning and
Inclusion
Vera Ladega

Update on the CFL finance team – schools support
• John Fennell – appointed November 2013
• Jane Frith schools finance advisor
• Patrick Leavy schools finance advisor – appointed
November 2013
• Ingrid Auguste reverting back to her management
accountant role. Ingrid will be keeping a small
number of schools and will also be available to
provide back up and support when required.
• Vanessa Newton finance officer
• Louise Watts finance officer
• Martin Dean will be leaving us at the end of this term.


Update on the CFL finance team – funding
• Ian Geary is the finance manager leading the funding
and pensions processes
• The members of the team are
Greg Boyce, David Morris, Nick Vargas, Celda
Legister, Sarah Pearce and Cathy Horne.
• They will deal with teachers pensions, the
development of the funding formula for primary and
secondary schools and the allocation of funds to all
types of schools and PVIs.
• Apprentice – Jessica King.
• CIPFA Trainee – Don Robertson.


Update on the CFL finance team – high needs

• Janet Baidoo is the finance manager
leading the funding for high needs and
early years
• Janet will deal with development of the
changes in high needs and early years
funding formula to all types of provision


Funding
Presented by Ian Geary


Funding Sheets…1
• This is the remittance advice for our funding payment
to you each month
• It shows:
–
–
–
–
–

Capital funding
De-delegated monies (ie expenditure taken from gross funding)
Delegated funding (both Schools Block and Early Years Block)
SEN and High Needs funding
Other grants

Funding Sheets…2
• Schools Block
– This shows each formula factor for your school (AWPU + AEN +
lump sums + rates)
– This should not change during the year – it is based on pupils
counted in the preceding October census (Oct 2012)

• Early Years Block
– This shows the early years free provision for your school
– Free provision does change, based on the pro-forma returns
completed each period


Funding Sheets…3
• High Needs Block (HNB)
– For mainstream schools, this will be the top up amounts to meet
the needs of statemented pupils
– It is the cost over a £6,000 threshold, which is the 12 hours per
week at £12.55 per hour, and will be shown per pupil
– Notional funding is not extra funding: it is part of the Schools
Block sums on the previous slide
– Special Schools / PRUs get Place funding as well as top up
funding. This is because they don’t get AWPU + AEN in the usual
way
– Please check the names and hours of pupils!


Funding Sheets…4
• High Needs monies for Out of Borough pupils:
– The responsibility has now changed

– Schools need to contact the other LA to get the top-up funding
paid directly to the school

• Pupil Premium Grant (PPG)
– Again – responsibility has changed
– PPG for Looked After Children is paid to responsible LA – you
need to contact that LA to get funding for a CLA in your school
who is not a Croydon child


Schools block – growth fund
• This is a separate part of the schools block, agreed by
Schools Forum
• Provides revenue funding for:
- bulge classes
- expansion programmes
- amalgamations
- and similar instances where the funding formula
doesn’t cope well with structural changes to schools
• Most now funded in 2013-14, but let the team know if
you think you are owed it


Funding 2014/2015
• Consultation held during September & October
• Main changes:
- mobility
- prior attainment
- lump sum
• What is not changing is level of funding and MFG

reduction of -1.5%


Funding 2015/2016
• Expect a national formula for primary and secondary schools
and possibly some further convergence for early years and
high needs.
• I predict there will still be some local/regional differences but
these may only be for a transition.
• The Department for Education will launch their consultation
early in the New Year


Funding 2013/2014
• Any questions about
- funding sheet codes?
- early years?
- high needs?
• De-delegation – should be thought of as expenditure, rather
than lower funding
• New funding: sports grant – return needed


Various


January 2014

School submits Period 9 (quarter 3) return
and Analysis of Balances Proforma **

28 January 2014 or 14 January 2014 if school
is in deficit

February /
March 2014

School sets initial budget

Electronic version returned by 31 March
2014

March 2014

Schools Financial Value Standard (SFVS)
and
Assurance

SFVS due by 31st March 2014 and must have
been agreed by the governing body at a Full
Governing Body Meeting before that date

April 2014

School submits Period 12 (quarter 4) return
**

28 April 2014 or 14 April 2014 if school is in
deficit

April 2014

School submits the 2013/14 year end
schedules and
preliminary CFR return (SFVS due by 31 st
March and must have been agreed by the
governing body at a Full Governing Body
Meeting before that date)

The end of year returns are due by the 3 rd
Thursday in April 2014 - schools will be
notified of the actual date as part of the
closing of accounts instructions

April / May
2014

Scanned and signed initial budget

Signed version 1 May 2014

June 2014

School submits final CFR return

DfE set the date, but it is normally in late
June – once the date has been confirmed
schools will be notified

Timetable of returns

Balances/Deficits
• Schools Forum are looking at schools with apparent
excessive balances and reviewing the balance
analysis produced within the year end returns
• If in deficit then need to apply for a licensed deficit
and follow the procedure for deficit returns


3 year budgets

• Schools should be projecting balanced
budgets for the next 3 years
• Make estimates
• The HCSS FPS.web software is Croydon
personalised


Returns

• Electronic or active spreadsheet so we
can pull out the data from the cells
• Signed
• Confusion over quarterly returns
There are two
- a normal quarterly return
- an analysis of balances

Returns

• Dates need to be adhered to. This is an
Audit requirement and each school’s date
of return is recorded and will be checked
by Internal Audit.
• We do issue dates in advance and many
are also on the Fronter calendar and
Finance Matters.


Returns - SFVS
• Please encourage your Headteacher and Governing
Body to start looking at this NOW
• They must be:
- updated from March 2013 do not just submit last
year’s with no changes
- agreed by governing body
- fully signed before 31 March 2014
- received by 31 March 2014
• Internal Audit check every SFVS when you are
audited