COST AND MANAGEMENT ACCOUNTING MODULE i PAPER 2
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STUDY MATERIAL
EXECUTIVE PROGRAMME
COST AND MANAGEMENT
ACCOUNTING
MODULE 1
PAPER 2
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EXECUTIVE PROGRAMME
COST AND MANAGEMENT ACCOUNTING
Finance and accounting have assumed much importance in today’s competitive world of business
wherein corporate organisations have to show the true and fair view of their financial position. Thus,
the application of accounting in the business sector has become an indispensable factor. Company
Secretary has to provide the complete and accurate information about the financial operations of the
company to management for decision making. This emphasises that the books of account are to be
maintained accurately, up-to-date and as per the norms.
The subject ‘Cost and Management Accounting’ is very important and useful for optimum
utilisation of existing resources. These are branches of accounting and had been developed due to
limitations of financial accounting. It is an indispensable discipline for corporate management, as the
information collected and presented to management based on cost and management accounting
techniques helps management to solve not only specific problems but also guides them in decision
making. Keeping in view the importance of this subject, various topics on Cost and Management
Accounting have been prescribed in the syllabus of CS Executive Programme with the objective of
acquainting the students with the basic concepts used in cost accounting and management
accounting having a bearing on managerial decision-making.
The entire paper has been discussed in twelve study lessons. In starting four study lessons we
have discussed about the basic of cost accounting, material, labour and overheads costing. Further
we have highlighted the concept of activity based costing, cost records, different costing systems.
Thereafter study focuses on the marginal costing, standard costing, budgeting & its applications for
decision making in business. At last we have discussed about cost accounting records, cost audit and
analysis & interpretation of financial statements.
In this study every efforts has been made to give a comprehensive coverage of all the topics
relevant to the subject. In all study lessons the requisite theoretical framework for understanding the
practical problems in the subject has been explained and wherever necessary practical illustrations
have been given to facilitate better understanding. At the end of each study lesson a brief about the
lesson have been given under the caption ‘Lesson Round Up’ as well a good blend of theoretical and
practical questions have been given under the caption ‘Self Test Questions’ for the practice of
students to test their knowledge. In fact, this being a practical paper, students need to have good
theoretical knowledge and practice to attain the requisite proficiency and confidence.
This study material has been published to aid the students in preparing for the Cost and
Management Accounting paper of the CS Executive Programme. It is part of the education kit and
takes the students step by step through each phase of preparation stressing key concepts, pointers
and procedures. Company Secretaryship being a professional course, the examination standards are
set very high, with emphasis on knowledge of concepts, applications, procedures and case laws, for
which sole reliance on the contents of this study material may not be enough.
Therefore, in order to supplement the information/contents given in the study material, students
are advised to refer to the Suggested Readings mentioned in the study material, Student Company
Secretary, Business Dailies and Journals.
In the event of any doubt, students may write to the Directorate of Academics and Professional
Development in the Institute for clarification at
Although due care has been taken in publishing this study material yet the possibility of errors,
omissions and/or discrepancies cannot be ruled out. This publication is released with an
understanding that the Institute shall not be responsible for any errors, omissions and/or discrepancies
or any action taken in that behalf.
Should there be any discrepancy, error or omission noted in the study material, the Institute shall be
obliged if the same are brought to its notice for issue of corrigendum in the ‘Student Company Secretary’.
(iv)
EXECUTIVE PROGRAMME
SYLLABUS
FOR
MODULE 1 - PAPER 2: COST AND MANAGEMENT ACCOUNTING (100 Marks)
Level of Knowledge: Working Knowledge
Objective: To acquire knowledge and understanding of the concepts, techniques and practices of cost
and management accounting and to develop skills for decision making.
Detail Contents:
1. Introduction to Cost and Management Accounting
•
•
•
•
•
•
•
•
•
•
•
Cost Accounting: Evolution, Meaning, Objectives and Scope
Concepts of Costs , Classifications and Elements of Cost
Cost Centre and Cost Unit
Methods and Techniques of Costing
Cost Accounting Standards
Installation of a Costing System
Practical Difficulties in Installing a Costing System
Role of Cost Accountant in Decision Making
Management Accounting: Evolution, Meaning, Objectives and Scope
Tools and Techniques of Management Accounting
Relationship of Cost Accounting, Financial Accounting, Management Accounting and
Financial Management
• Conflicts in Profit versus Value Maximisation Principle
• Role of Management Accountant in Decision Making
2. Material Cost
• Materials Control – Concept and Techniques
• Procurement Procedures and Documentation: Methods of Purchasing; Procedure of
Purchases, Stores and Issue of Material; Stock Verification
• Methods of Pricing of Material: FIFO, LIFO, Simple Average, Weighted Average
• Accounting and Control of Material Losses, Wastage, Scrap, Spoilage and Defectives
• Inventory Management: Techniques of fixing of minimum, maximum and reorder levels,
Economic Order Quantity, ABC Analysis ; Stock Verification and Perpetual Inventory
3. Labour Cost
•
•
•
•
•
•
Meaning and Classification of Labour Costs
Accounting and Control of Labour Costs
Time Keeping and Time Booking
Attendance and Payroll Procedures, Time Recording, Overtime and Idle Time
Labour turnover and Remedial Measures
Efficiency Rating Procedures; Remuneration Systems and Incentive Schemes
(v)
4. Direct Expenses and Overheads
• Direct Expenses: Meaning, Nature, Collection, Classification and Treatment of Direct and
Indirect Expenses
• Overheads: Meaning, Nature, Collection and Classification Functional Analysis: Factory,
Administration, Selling, Distribution, Research and Development
• Behavioural Analysis: Fixed, Variable, Semi variable and Step Cost Allocation,
Apportionment, Absorption and Control of Overheads
• Preparation of Cost Sheet
5. Activity Based Costing (ABC)
•
•
•
•
Meaning, Importance, Characteristics
Elements and Steps involved
ABC vs. Traditional Costing
Uses and Limitations
6. Cost Records
• Cost Ledgers – Integrated Accounts and Non-Integrated Accounts
• Reconciliation of Cost and Financial Accounts
7. Costing Systems
• Unit and Output Costing
• Job Costing: Job Cost Cards, Collecting Direct Costs, Allocation of Overheads and its
Applications
• Batch Costing: Features and Applications
• Contract Costing: Features, Distinction between Job and Contract Costing, Progress
Payments, Retention Money, Escalation Clause, Contract Accounts, Accounting for
Material, Accounting for Plant Used in a Contract, Contract Profit and Accounting Entries
• Process Costing: Features, Applications and Types of Process Costing,Process Loss,
Abnormal Gains and Losses, Equivalent Units, Inter-Process Profit, Joint Products, ByProducts and Accounting
• Service Costing: Features and Applications, Unit Costing and Multiple Costing,
Application, Identification of Cost Unit and Cost Determination and Control
8. Marginal Costing
•
•
•
•
•
•
•
•
Meaning, Advantages, Limitations and Applications
Breakeven Analysis
Cost-Volume Profit Analysis
P/V Ratio and its Significance
Margin of Safety
Absorption Costing: System of Profit Reporting and Stock Valuation
Difference between Marginal Costing and Absorption Costing
Income Measurement under Marginal Costing and Absorption Costing
9. Standard Costing
• Definition, Significance and Applications
• Various Types of Standards
• Installation of Standard Costing System-for Material, Labour, and Overhead
(vi)
• Variance Analysis for Materials, Labour and Overheads and Accounting Treatment of
Variances
• Benchmarking for Setting of Standards
• Variance Reporting to Management
10. Budget, Budgeting and Budgetary Control
•
•
•
•
•
•
Budget Concept, Manual
Fixed and Flexible Budgets
Preparation and Monitoring of Various Types of Budgets
Budgetary Control System: Advantages, Limitations and Installation
Zero Base Budgeting
Programme and Performance Budgeting
11. Cost Accounting Records and Cost Audit
•
•
•
•
•
•
•
Nature and Scope of Cost Audit
Cost Accounting Records and Cost Audit under Companies Act,1956
Purpose, Scope and Advantages of Cost Audit
Implementing Authorities of Cost Audit
Cost Audit Techniques and Programmes
Cost Audit Report
Cost Auditor – Appointment, Rights and Responsibilities
12. Analysis and Interpretation of Financial Statements
•
•
•
•
•
•
•
•
Financial Statements: Nature, Attributes, Objectives, Importance, Limitations
Recent Trends in Presenting Financial Statements
Financial Statements Analysis: Types, Methods, Objectives, Limitations
Ratio Analysis: Accounting, Uses, Classification, Advantages, Limitations
Cash Flow Statement
Fund Flow Statement
Difference between Cash Flow and Fund Flow Statement
Management Reporting
(vii)
LIST OF RECOMMENDED BOOKS
MODULE I
PAPER 2: COSTAND MANAGEMENT ACCOUNTING
Recommended Readings and References:
1.
S.P. Jain & K.L. Narang
:
Cost and Management Accounting;
Kalyani Publishers, 23, Daryaganj,
New Delhi-110 002.
.2.
V.K. Saxena& C.D. Vashist
:
Cost and Management Accounting;
Sultan Chand & Sons, 23, Daryaganj
New Delhi -110 002.
3.
M.N. Arora
:
Cost and Management Accounting (Theory and
Problems); Himalaya Publishing House,
Ramdoot, Dr. BhaleraoMarg, Kelewadi,
Girgaon, Mumbai-400 004.
4.
S.N. Maheshwari
:
Cost and Management Accounting;
Sultan Chand & Sons, 23, Daryaganj
New Delhi -110 002.
5.
I.M. Pandey
:
Management Accounting;
Vikas Publishing House (P) Ltd.
A-22, Sector 4, Noida – 201 301
6.
Ravi M. Kishore
:
Advanced Management Accounting;
Taxmann’s, Taxmann Publication (P) Ltd.
59/32, New Rohtak Road, New Delhi – 110 005.
7.
M.Y. Khan & P.K. Jain
:
Theory and Problems of Management and Cost
Accounting; McGraw-Hill Education (India) Ltd.
B-4, Sector 63, Gautam Budh Nagar,
Noida – 201 301.
8.
JawaharLal
:
Cost Accounting; McGraw-Hill Education (India) Ltd.
B-4, Sector 63, GautamBudh Nagar,
Noida – 201 301.
9.
C.T. Horngren
:
Cost and Management Accounting - A Managerial
Emphasis; Pearson Education Asia,
482, F.I.E. Patparganj, Delhi-110 092.
B.M. Lall Nigam & I.C. Jain
:
Cost Accounting Principles and Practice;
Prentice Hall of India, M-97, Connaught Circus,
New Delhi-110 001.
10.
(viii)
11.
Drury Colin
:
Management and Cost Accounting; International
Thomson Business Press, London.
12.
K.S. Thakur
:
Cost Accounting – Theory & Practice;
Excel Books, A-45, Naraina, Phase-I,
New Delhi-110028.
13
B.M. Lall Nigam and I.C. Jain
Cost Accounting Principles and Practice - PHI
Learning Private Limited
14
Ashish K. Bhattacharyya
Principles and Practice of Cost Accounting- PHI
Learning Private Limited
(ix)
ARRANGEMENT OF STUDY LESSONS
PAPER 2: COSTAND MANAGEMENT ACCOUNTING (100 Marks)
Lesson No.
Subject
1.
Introduction to Cost and Management Accounting
2.
Material Cost
3.
Labour Cost
4.
Direct Expenses and Overheads
5.
Activity Based Costing (ABC)
6.
Cost Records
7.
Costing Systems
8.
Marginal Costing
9.
Standard Costing
10.
Budget, Budgeting and Budgetary Control
11.
Cost Accounting Records and Cost Audit
12.
Analysis and Interpretation of Financial Statements
TEST PAPERS
EXECUTIVE PROGRAMME
COST AND MANAGEMENT ACCOUNTING
CONTENTS
LESSON 1
INTRODUCTION TO COST AND MANAGEMENT ACCOUNTING
Page
Learning Objectives
…
1
Concepts of Cost
...
2
Evaluation of Cost Accounting
…
3
Costing, Cost Accounting and Cost Accountancy
...
3
Objectives of Cost Accounting
...
4
Importance of Cost Accounting
...
5
Scope of Cost Accounting
…
6
Classifications of Costs
...
7
Cost Centre and Cost Unit
...
15
Methods of Costing
...
16
Techniques of Costing
...
18
Cost Accounting Standards
…
19
Installation of a Costing System
...
21
Practical Difficulties in Installing a Costing System
...
23
Role of Cost Accounting in decision making
…
24
Management Accounting
...
25
Objective of Management Accounting
...
27
Nature of Management Accounting
...
28
Scope of Management Accounting
...
28
Tools and Techniques of Management Accounting
...
29
Difference between Financial Accounting and Cost Accounting
...
31
Difference between Financial Accounting and Management Accounting
...
32
Difference between Cost Accounting and Management Accounting
...
33
Limitations of Management Accounting
...
34
Conflicts in Profit versus Value Maximization Principle
…
35
Role of Management Accountant in Decision Making
...
36
LESSON ROUND-UP
...
37
SELF-TEST QUESTIONS
...
37
(xi)
LESSON 2
MATERIAL COST
Page
Learning Objectives
…
41
Inventory Control
...
42
Objectives of Inventory Control
...
42
Techniques of Inventory Control
...
42
Procurement Procedure & Documentation
…
61
Methods of Purchasing
...
62
Purchase Procedure
...
63
Pricing of Stores Receipts
...
65
Store-keeping
...
68
Functions of Store-keeping
...
69
Classification and Codification of Materials
...
69
Issue of Materials
...
70
Material (Stores) Requisition Note
...
70
Bill of Materials
...
70
Stock Verification
…
71
Method of Pricing of Material Issues
...
72
Pricing of Material Returns
...
88
Material Transfer Note
...
89
Accounting of Material Losses
...
89
Control of Material Losses
...
92
Inventory Management
…
96
LESSON ROUND-UP
...
96
SELF-TEST QUESTIONS
...
97
Learning Objectives
…
103
Labour Cost
…
104
Classification of Labour Cost
…
104
Accounting and Control of Labour Cost
…
105
Time Recording
…
106
Time Keeping
…
106
Time Booking
…
107
Attendance and Payroll Procedure
…
108
LESSON 3
LABOUR COST
(xii)
Page
Overtime
...
109
Idle Time
...
110
Labour Turnover
...
112
Labour Remuneration System
...
117
Basic Methods of Remuneration
...
118
Incentive Schemes
...
121
Classification of Incentive Schemes
...
122
Indirect Monetary Incentive Schemes
...
128
Other Non-monetary Incentive Schemes
...
130
Miscellaneous Topics
...
142
LESSON ROUND-UP
...
144
SELF-TEST QUESTIONS
...
144
Learning Objectives
…
147
Direct Expenses
...
148
Indirect Expenses
...
149
Overheads
...
150
Collection of Overheads
...
150
Classification of Overheads
...
151
Procedure for Accounting and Control of Overheads
…
158
Allocation of Overheads
...
159
Apportionment of Overheads
...
160
Absorption of Overheads
...
166
Methods of Absorbing Production Overheads
...
167
Over or Under Absorption of Overheads
...
176
Treatment of Factory Overheads
...
177
Treatment of Administrative Overheads
...
178
Treatment of Selling and Distribution Overheads
...
180
Control of Overheads
...
183
Preparation of Cost Sheet
…
185
LESSON ROUND-UP
...
186
SELF-TEST QUESTIONS
...
187
LESSON 4
DIRECT EXPENSES AND OVERHEADS
(xiii)
LESSON 5
ACTIVITY BASED COSTING
Page
Learning Objectives
…
189
Introduction of Activity Based Costing
…
190
Meaning of Activity Based Costing
…
190
Basics of Activity Based Costing
…
191
Evolution of Activity Based Costing
…
191
Distinction between traditional absorption costing and Activity Based Costing
…
192
Objectives of Activity Based Costing
…
192
Terminology of Activity Based Costing
…
193
Stages in Developing Activity Based Costing
…
193
Different Types of Activities
…
195
Importance of Activity Based Costing
…
195
Uses of Activity Based Costing
…
196
Limitations of Activity Based Costing
…
197
LESSON ROUND-UP
...
203
SELF-TEST QUESTIONS
...
203
…
207
Introduction
…
208
Non-Integrated Accounting System
…
208
— Principal Ledgers
…
208
— Control Accounts
…
209
— Entries to record transaction
…
209
Advantages of non-integrated accounting
…
211
Limitations of non-integrated accounting
…
212
Integrated Accounting System
…
212
Benefits of Integrated Accounting System
…
212
Pre-requisites for an Integrated Accounting System
…
212
Essential features of Integral Accounting
…
213
Need for Reconciliation
…
218
Causes of Difference
…
219
LESSON 6
COST RECORDS
Learning Objectives
Cost Ledger
Reconciliation of Cost and Financial Accounts
I.
Items Shown only in Financial Accounts
…
219
II.
Items Included in Cost Accounts Only
…
220
III.
Over or Under Absorption of Overheads
…
220
(xiv)
Page
IV. Adoption of Different Basis of Valuation of Stock
…
220
V.
…
220
…
221
Preparation of Reconciliation Statement or Memorandum Reconciliation Account
…
221
LESSON ROUND-UP
...
230
SELF-TEST QUESTIONS
...
230
Learning Objectives
…
237
Single/Output/Unit Costing
…
238
Cost Sheet
…
238
Production Account
…
240
Job Costing
…
246
— Meaning
…
246
— Features
…
246
— Basic Principles & Special Terms
…
247
— Applications
…
249
— Advantages and Limitations
…
249
…
252
— Features
…
252
— Difference between Job Costing and Batch Costing
…
252
— Applications
…
253
…
254
— Distinction between job and contract costing
…
254
— Specific aspects and recording of transactions of contract costing
…
254
— Profits on Incomplete Contract (Based on AS-7-Revised 2002)
…
262
…
266
— General Principles of Process Costing
…
266
— Features of Process Costing
…
266
— Applications of Process Costing
…
267
— Comparison between Job Costing and Process Costing
…
267
— Advantages and Limitations of Process Costing
…
268
— Accounting for Element of Cost
…
269
— Cost of Process
…
270
— Process Losses
…
271
— Inter Process Profit
…
278
— Valuation of Work in Progress (Equivalent Production)
…
280
— By-Products and Joint Products
…
290
Different Methods of Charging Depreciation
VI. Abnormal Gains and Losses
LESSON 7
COSTING SYSTEM
Batch Costing
Contract Costing
Process Costing
(xv)
Page
— Accounting for By-Products
…
290
— Accounting for Joint Products
…
291
— Co-Products
…
293
…
295
— Features of Service Costing
…
296
— Applications of Service Costing
…
296
— Unit Costing and Multiple Costing
…
296
— Cost Unit
…
297
— Transport Costing
…
297
— Bailer House Costing
…
300
— Canteen Costing
…
301
— Hospital Costing
…
302
LESSON ROUND-UP
...
313
SELF-TEST QUESTIONS
...
314
Learning Objectives
…
321
Marginal Costing
...
322
Features of Marginal Costing
…
322
Advantages of Marginal Costing
…
322
Limitations of Marginal Costing
…
323
Break-even Analysis/Cost-Volume-Profit Analysis
...
324
Objectives of Cost-Volume-Profit Analysis
...
325
Advantages of Break-even Analysis
...
326
Limitations of Break-even Analysis
...
326
Uses of Cost Volume Profit Analysis
…
327
Contribution
...
327
Marginal Cost Equation
…
328
Profit-Volume Ratio
...
328
Margin of Safety
...
329
Methods for Determining Break-even Points
...
330
Break-even Chart
…
337
Profit-Volume Chart
…
338
Applications of Marginal Costing
...
339
Composite Break-Even Point
...
349
Absorption Costing
…
358
System of Profit Reporting
…
358
Difference between Absorption Costing and Marginal Costing
...
359
Service Costing
LESSON 8
MARGINAL COSTING
(xvi)
Page
Income Measurement under Marginal and Absorption Costing
...
360
Pricing Decisions (Discriminating Price and Differential Selling)
...
364
LESSON ROUND-UP
...
371
SELF-TEST QUESTIONS
...
373
Learning Objectives
…
377
Standard Costing
...
378
Definition and Meaning of Standard Costing
...
378
Significance/Advantages of Standard Costing
...
379
Applications Standard Costing
…
380
Various Types of Standards
...
381
Standard Costing System
…
382
Installation of a Standard Costing System
…
382
Functions of a Standard Costing System
…
382
Features of a Standard Costing System
…
383
Standard Cost for Material, Labour and Overhead
…
383
Direct Materials Standards
...
383
Standard Cost for Direct Labour
...
384
Standard Overhead Rates
...
384
Standard Administration Costs
...
385
Standard Costs for Selling and Distribution
...
385
Variance analysis
...
385
Material Cost Variance
...
389
Labour Cost Variance
...
398
Overhead Cost Variances
...
405
Variable Overhead Variance
…
406
Fixed Overhead Variance
…
408
Accounting Treatment of Variance
…
413
Bench Marking for setting of a standards
…
414
Reporting of Variances to Management
...
415
LESSON ROUND-UP
...
415
SELF-TEST QUESTIONS
...
417
Learning Objectives
…
419
Budget
...
420
Budgeting
…
420
LESSON 9
STANDARD COSTING AND VARIANCE ANALYSIS
LESSON 10
BUDGET, BUDGETING AND BUDGETARY CONTROL
(xvii)
Page
Budgetary Control
...
420
Forecast and Budget
...
421
Objectives of Budgetary Control
...
422
Advantages of Budgetary Control
...
422
Limitations of Budgetary Control
...
423
Preliminaries for the Adoption of a System of Budgetary Control
...
424
Installation of Budgetary Control System
...
424
Preparation and Monitoring of various types of Budgets
…
429
Zero Base Budgeting
...
443
Difference between Traditional Budgeting and Zero-base Budgeting
…
444
Advantages of Zero Base Budgeting
…
444
Programme Budgeting
…
445
Performance Budgeting
...
445
LESSON ROUND-UP
...
446
SELF-TEST QUESTIONS
...
447
Learning Objectives
…
449
Cost Audit
…
450
Provisions of Companies Act, 1956 pertaining to Cost Accounting Records
…
450
Provisions of Companies Act, 1956 pertaining to Cost Audit
…
450
Purpose of Cost Audit
…
452
Scope of Cost Audit
…
453
Advantages of Cost Audit
…
453
Appointment of Cost Auditor
…
454
Rights and Responsibilities of Cost Auditor
…
455
Implementing Authorities of Cost Audit
…
456
Cost Audit Techniques
…
456
Cost Audit Programme
…
457
Cost Audit Report
…
458
LESSON ROUND-UP
…
459
SELF-TEST QUESTIONS
…
459
LESSON 11
COST ACCOUNTING RECORDS AND COST AUDIT
LESSON 12
ANALYSIS AND INTERPRETATION OF FINANCIAL STATEMENTS
Learning Objectives
…
461
Financial Statements
...
462
Nature of Financial Statements
...
462
Attributes of Financial Statements
...
463
(xviii)
Page
Objectives of Financial Statements
...
465
Importance of Financial Statements
...
466
Limitations of Financial Statements
...
467
Recent Trends in Presenting Financial Statements
...
468
Analysis of Financial Statements
...
469
Objectives of Financial Statement Analysis
...
470
Limitations of Financial Statement Analysis
...
470
Types of Financial Statement Analysis
...
471
Methods of Analysing Financial Statements
...
472
Ratio Analysis
…
479
Accounting Ratios
...
479
Uses of Ratio Aalysis
…
480
Classification of Ratios
...
481
Advantages of Ratio Analysis
...
496
Limitations of Ratio Analysis
...
496
Cash Flow Statement
…
514
Classification of Cash Flows
...
515
Special Items
...
516
Preparation of a Cash Flow Statement
...
518
Reporting of Cash Flows from Operating Activities
...
518
Format of Cash Flow Statement
...
523
Usefulness of Cash Flow Statement
...
525
Fund Flow Statement
…
537
Meaning and Definition of Fund Flow Statement
…
538
Steps for Preparation of Fund Flow Statement
…
539
Difference between Cash Flow and Fund Flow
…
551
Management Reporting
…
551
Role of Management Information System
…
552
LESSON ROUND-UP
…
553
SELF-TEST QUESTIONS
…
553
Test Paper 1/2013
...
561
Test Paper 2/2013
...
565
Test Paper 3/2013
...
570
TEST PAPERS 2013
Lesson 1
INTRODUCTION TO COST AND
MANAGEMENT ACCOUNTING
LESSON OUTLINE
LEARNING OBJECTIVES
•
Concept of Cost
•
Evolution of Cost Accounting
•
Costing, Cost
Accountancy
•
Objectives, Importance and Scope of cost
accounting
•
Classifications and Elements of Cost
•
Cost Centre and Cost Unit
•
Methods and Techniques of Costing
•
Cost Accounting Standards
•
Installation of a Costing System
•
Practical Difficulties in Installing a Costing
System
Accounting
and
Cost
Accounting information is important for every
business which will serve the needs of variety of
interested parties. To satisfy the needs of all
interested parties a sound accounting system is very
necessary. Accounting may be divided into three
parts i. financial accounting ii. cost accounting iii.
management accounting.
Financial accounting is mostly concerned to record
the business transactions in books of accounts so
that final accounts can be prepared.
•
Role of Cost Accountant in Decision
Making
•
Management Accounting and its Evolution,
Meaning, Objectives, Nature and Scope
•
Tools and Techniques of Management
Accounting
•
Relationship of Cost Accounting, Financial
Accounting, Management Accounting and
Financial Management
•
Limitations of Management Accounting
•
Conflicts
in
Profit
Maximisation Principle
versus
•
Role of Management
Decision Making
Accountant
•
Lesson Round Up
•
Self-Test Questions
Value
in
Cost accounting developed to help the internal
management in decision making. The information
provided by cost accounting acts as a managerial
tool so that business can utilise the available
resources at optimum level.
Management accounting is an extension of
management aspects of cost accounting. It provides
the information to management so that planning,
organizing, directing and controlling of business
operations can be done in an orderly manner.
Therefore the objective of the lesson is to enable the
student to understand the meaning and purpose of
cost and management accounting. What are the
various methods and technique of cost accounting so
that various information can be provided to
management for decision making.
After going through this lesson the students will be
able to
1. Understand the nature, scope and utility of cost
accounting, management accounting and cost
accounting standards.
2. Understand how cost accounting arises out of the
need to make business decisions.
3. Difference between cost accounting, management
accounting and financial accounting.
4. To familiarize with costing terminology.
Management Accounting is concerned with the information which is useful to Management.
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CONCEPTS OF COST
Cost is the amount of resource given up in exchange for some goods or services. The resources given up
are money or money’s equivalent expressed in monetary units.
The Chartered Institute of Management Accountants, London defines cost as “the amount of
expenditure (actual or notional) incurred on, or attributable to a specified thing or activity”.
This activity of a firm may be the manufacture of a product or the rendering of a service which involves
expenditure under various heads, e.g., materials, labour, other expenses, etc. A manufacturing organisation
is interested in ascertaining the cost per unit of the product manufactured while an organisation rendering
service, e.g., transport undertaking, canteen, electricity company, municipality, etc., is interested in
ascertaining the costs of the service it renders. In its simplest form, the cost per unit is arrived at by dividing
the total expenditure incurred by the total units produced or the quantum of service rendered. But this
method is applicable if the manufacturer produces only one product. If the manufacturer produces more than
one product, it becomes imperative to split up the total expenditure between the various products so that the
cost of each product can be ascertained separately. Even if only one product is manufactured, it may be
necessary to analyse the cost per unit of each item of expenditure that goes to make up the total cost. The
problem becomes more complicated where a multiplicity of products is produced and it is necessary to
analyse the cost per unit of each product into various items of expenditures that make up the total cost.
For a consumer cost means price. For management cost means 'expenditure incurred' for producing a
particular product or rendering a particular service. The process of ascertaining the cost is known as
costing. It consists of principles and rules governing the procedure of finding out the costs of goods/
services. It aims at ascertaining the total cost and also per unit cost. For instance, in transport companies the
total cost for the period is ascertained and used to find out the cost per passenger/mile. i.e. the cost of
carrying one passenger for one mile. It provides for analysis of expenditure in such a way that the
management gets complete idea about even the smallest item of cost.
It is necessary to specify the exact meaning of “cost”. When the term is used specifically, it is modified with
such terms as prime cost, fixed cost, sunk cost, etc. Each description implies a certain characteristic which is
helpful in analysing the cost. It helps cost accounting in achieving its three basic objectives namely-cost
ascertainment, cost control and cost presentation.
A cost must always be studied in relation to its purpose and conditions. Different costs may be ascertained
for different purposes and under different conditions. Work-in-progress is valued at factory cost, while stock
of finished goods may be valued at cost of production. Even if the purpose of the study of cost is the same,
different conditions may lead to variation in cost. The cost per unit of a product is sure to vary with an
increase in the volume of output since the amount of fixed expenses to be borne by each unit of output
decreases.
It is also important to note here that there is no such thing as an exact cost or true cost because no figure of
cost is true in all circumstances and for all purposes. Most of the costing information is based on estimates;
for example, the amount of overheads is generally estimated in advance; it is distributed over cost units,
again on an estimated basis using different methods. Many items of cost of production are handled in an
optional manner which may give different costs for the same product without going against the accepted
principles in any way. Depreciation is one such item, the amount of which will vary in accordance with the
method of depreciation being used. Thus, to arrive at an absolutely correct cost may be quite difficult unless
one waits for a long time by which time the costing information may lose all its value.
Lesson 1
Introduction to Cost and Management Accounting
3
EVOLUTION OF COST ACCOUNTING
The history of accounting is as old as civilization. It is the process of identifying, measuring, recording and
communicating economic information, capable of being expressed in terms of money. The utility of
accounting information lies in its ability to reduce uncertainty. The information has to be relevant, verifiable,
quantifiable and free from bias.
Prior to the industrial revolution, businesses were small and characterized by simple market exchanges
between individuals and organizations. In those times there was a need of accurate book keeping though not
that much of cost accounting.
th
However, the industrial revolution in the 18 century brought large sized process industries performing single
activities (e.g. textiles, railways etc.). During this period, there was a lack of market for intermediary products
because of which cost information gained importance as a tool for measuring efficiency of different
processes. But the concept of prime cost was used around 1875 by some Industrialists. The period, 1880 AD
-1925 AD saw the development of complex product designs and the emergence of multi activity diversified
corporations like Du Pont, General Motors etc. It was during this period that scientific management was
developed which led accountants to convert physical standards into cost standard, the latter being used for
variance analysis and control. In 1913 J.L. Nicholson published a book “Cost Accounting Theory and
Practice” from New York.
During World War I and II the social importance of cost accounting grew with the growth of teach country's
defend expenditure. In the absence of competitive markets for most of the required to fight war, the
Governments in several countries placed cost-plus contracts under which the price to be paid was the cost of
production plus an agreed rate of profit. The reliance on cost information by the parties to defence contracts
continued after World War II as well. Even today, most of the government contracts are decided on a cost
plus basis.
COSTING, COST ACCOUNTING AND COST ACCOUNTANCY
Costing
Costing is the techniques and processes of ascertaining costs. These techniques consist of principles and
rules which govern the procedure of ascertaining cost of products or services. The techniques to be followed
for the analysis of expenses and the processes of different products or services differ from industry to
industry.
The main object of costing is the analysis of financial records, so as to subdivide expenditure and to allocate
it carefully to selected cost centers, and hence to build up a total cost for the departments, processes or jobs
or contracts of the undertaking.
Cost Accounting
Cost accounting may be regarded as ``a specialised branch of accounting which involves classification,
accumulation, assignment and control of costs.
The Costing terminology of C.I.M.A. London defines cost accounting as
``The establishment of budgets, standard costs and actual costs of operations, processes, activities or
products, and the analysis of variances, profitability or the social use of funds”.
`Wheldon defines cost accounting as “classifying, recording and appropriate allocation of expenditure for
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determination of costs of products or services and for the presentation of suitably arranged data for purposes
of control and guidance of management”. It is thus, a formal mechanism by means of which costs of products
or services are ascertained and controlled.
Cost accounting is different from costing in the sense that the former provides only the basis and information
for ascertainment of costs. Once the information is made available, costing can be carried out arithmetically
by means of memorandum statements or by method of integral accounting.
Cost Accountancy
Cost Accountancy has been defined as “the application of costing and cost accounting principles, methods
and techniques to the science, art and practice of cost control and the ascertainment of profitability. It
includes the presentation of information derived there from for the purpose of managerial decision making”.
REVIEW QUESTIONS
State whether the following statement is “True” or “False”
Costing and Cost Accounting are the same thing:
•
True
•
False
Correct answer: False
OBJECTIVES OF COST ACCOUNTING
Cost accounting aims at systematic recording of expenses and analysis of the same so as to ascertain the
cost of each product manufactured or service rendered by an organisation. Information regarding cost of
each product or service would enable the management to know where to economise on costs, how to fix
prices, how to maximise profits and so on. Thus, the main objects of cost accounting are the following:
(1) To analyse and classify all expenditures with reference to the cost of products and operations.
(2) To arrive at the cost of production of every unit, job, operation, process, department or service and
to develop cost standard.
(3) To indicate to the management any inefficiencies and the extent of various forms of waste, whether
of materials, time, expenses or in the use of machinery, equipment and tools. Analysis of the
causes of unsatisfactory results may indicate remedial measures.
(4) To provide data for periodical profit and loss accounts and balance sheets at such intervals, e.g.,
weekly, monthly or quarterly, as may be desired by the management during the financial year, not
only for the whole business but also by departments or individual products. Also, to explain in detail
the exact reasons for profit or loss revealed in total, in the profit and loss account.
(5) To reveal sources of economies in production having regard to methods, types of equipment,
design, output and layout. Daily, weekly, monthly or quarterly information may be necessary to
ensure prompt and constructive action.
(6) To provide actual figures of cost for comparison with estimates and to serve as a guide for future
estimates or quotations and to assist the management in their price-fixing policy.
Lesson 1
Introduction to Cost and Management Accounting
5
(7) To show, where standard costs are prepared, what the cost of production ought to be and with
which the actual costs which are eventually recorded may be compared.
(8) To present comparative cost data for different periods and various volumes of output.
(9) To provide a perpetual inventory of stores and other materials so that interim profit and loss account
and balance sheet can be prepared without stock taking and checks on stores and adjustments are
made at frequent intervals. Also to provide the basis for production planning and for avoiding
unnecessary wastages or losses of materials and stores.
(10) To provide information to enable management to make short-term decisions of various types, such
as quotation of price to special customers or during a slump, make or buy decision, assigning
priorities to various products, etc.
IMPORTANCE OF COST ACCOUNTING
The limitations of financial accounting have made the management to realise the importance of cost
accounting. Whatever may be the type of business, it involves expenditure on labour, materials and other
items required for manufacturing and disposing of the product. The management has to avoid the possibility
of waste at each stage. It has to ensure that no machine remains idle, efficient labour gets due incentive, byproducts are properly utilised and costs are properly ascertained. Besides the management, the creditors
and employees are also benefited in numerous ways by installation of a good costing system. Cost
accounting increases the overall productivity of an organisation and serves as an important tool, in bringing
prosperity to the nation. Thus, the importance of cost accounting can be discussed under the following
headings:
(a) Costing as an Aid to Management
Cost accounting provides invaluable aid to management. It provides detailed costing information to the
management to enable them to maintain effective control over stores and inventory, to increase efficiency of
the organisation and to check wastage and losses. It facilitates delegation of responsibility for important
tasks and rating of employees. For all these, the management should be capable of using the information
provided by cost accounts in a proper way. The various advantages derived by the management from a good
system of costing are as follows:
1. Cost accounting helps in periods of trade depression and trade competition - In periods of
trade depression, the organisation cannot afford to have losses which pass unchecked. The
management must know the areas where economies may be sought, waste eliminated and
efficiency increased. The organisation has to wage a war not only for its survival but also continued
growth. The management should know the actual cost of their products before embarking on any
scheme of price reduction. Adequate system of costing facilitates this.
2. Cost accounting aids price fixation - Although the law of supply and demand to a great extent
determines the price of the article, cost to the producer does play an important role. The producer
can take necessary guidance from his costing records in case he is in a position to fix or change the
price charged.
3. Cost accounting helps in making estimates - Adequate costing records provide a reliable basis
for making estimates and quoting tenders.
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4. Cost accounting helps in channelising production on right lines - Proper costing information
makes it possible for the management to distinguish between profitable and non-profitable activities.
Profits can be maximised by concentrating on profitable operations and eliminating non-profitable
ones.
5. Cost accounting eliminates wastages - As cost accounting is concerned with detailed break-up of
costs, it is possible to check various forms of wastages or losses.
6. Cost accounting makes comparisons possible - Proper maintenance of costing records provides
various costing data for comparisons which in turn helps the management in formulation of future
lines of action.
7. Cost accounting provides data for periodical profit and loss account - Adequate costing
records provide the management with such data as may be necessary for preparation of profit and
loss account and balance sheet at such intervals as may be desired by the management.
8. Cost accounting helps in determining and enhancing efficiency - Losses due to wastage of
materials, idle time of workers, poor supervision, etc., will be disclosed if the various operations
involved in the production are studied carefully. Efficiency can be measured, costs controlled and
various steps can be taken to increase the efficiency.
9. Cost accounting helps in inventory control - Cost accounting furnishes control which
management requires in respect of stock of materials, work-in-progress and finished goods.
(b) Costing as an Aid to Creditors
Investors, banks and other money lending institutions have a stake in the success of the business concern
and are, therefore, benefited immensely by the installation of an efficient system of costing. They can base
their judgment about the profitability and future prospects of the enterprise on the costing records.
(c) Costing as an Aid to Employees
Employees have a vital interest in their employer’s enterprise in which they are employed. They are
benefited by a number of ways by the installation of an efficient system of costing. They are benefited,
through continuous employment and higher remuneration by way of incentives, bonus plans, etc.
(d) Costing as an Aid to National Economy
An efficient system of costing brings prosperity to the business enterprise which in turn results in stepping up
of the government revenue. The overall economic development of a country takes place as a consequence
increase in efficiency of production. Control of costs, elimination of wastages and inefficiencies led to the
progress of the industry and, in consequence of the nation as a whole.
SCOPE OF COST ACCOUNTING
The Scope of Cost Accounting Is Very Wide and Includes:
(a) Cost Ascertainment: The main function of cost accounting is the ascertainment of cost of product or
services rendered. It includes collection, analysis of expenses and measurement of production at
different stages of manufacture. The collection, analysis and measurement requires different
methods of costing for different types of production such as Historical costs, Standard costs,
Process cost, Operation cost etc.
Lesson 1
Introduction to Cost and Management Accounting
7
It can be done in two ways, namely
(i) Post Costing, where the ascertainment of cost is done based on actual information as recorded
in financial books.
(ii) Continuous Costing, where the process of ascertainment is of a continuous nature i.e. where
cost information is available as and when a particular activity is completed, so that the entire
cost of a particular job is available the moment it is completed.
(b) Control of Costs: In the era of competition, the goal of every business is to sustain; in costs at the
lowest point with efficient operating conditions. To sustain, It is essential to examine each individual
item of cost in the light of the services or benefits obtained so that maximum utilisation of the money
expended or- it may be recovered. This requires planning and use of standard for each item of cost
for locating deviations, if any, and taking remedial measures.
(c) Proper matching of cost with revenue: In cost accounting manager prepares monthly or quarterly
statements to reflect the cost and income data identified with the sale of that period.
(d) Aids to Management Decision-making: Decision-making is a process of choosing between two or
more alternatives, based on the resultant outcome of the various alternatives. A Cost Benefit
Analysis also needs to be done. All this can be achieved through a good cost accounting system
CLASSIFICATION OF COSTS
The different bases of cost classification are:
(1) By time (Historical, Pre-determined).
(2) By nature or elements (Material, Labour and Overhead).
(3) By degree of traceability to the product (Direct, Indirect).
(4) Association with the product (Product, Period).
(5) By Changes in activity or volume (Fixed, Variable, Semi-variable).
(6) By function (Manufacturing, Administrative, Selling, Research and development, Pre-production).
(7) Relationship with accounting period (Capital, Revenue).
(8) Controllability (Controllable, Non-controllable).
(9) Cost for analytical and decision-making purposes (Opportunity, Sunk, Differential, Joint, Common,
Imputed, Out-of-pocket, Marginal, Uniform, Replacement).
(10) Others (Conversion, Traceable, Normal, Avoidable, Unavoidable, Total).
1. Classification on the Basis of Time
(a) Historical Costs: These costs are ascertained after they are incurred. Such costs are available
only when the production of a particular thing has already been done. They are objective in nature
and can be verified with reference to actual operations.
(b) Pre-determined Costs: These costs are calculated before they are incurred on the basis of a
specification of all factors affecting cost. Such costs may be:
(i) Estimated costs: Costs are estimated before goods are produced; these are naturally less
accurate than standards.
