CC unit 4, cover letters of offers TẢI HỘ 0984985060

Commercial Correspondence
Unit 4
Offers and
Cover Letters of Offers


What is a cover letter of an offer?
It is a business letter enclosed with an offer
(usually in a printed or tabulated form) to
explain what are not said, make everything
clearer, and add some favourable comments.

2


Opening
Express thanks for the enquiry
Express pleasure in enclosing the offer
• We thank you for your enquiry of … for … and
are pleased to enclose our offer for the said
goods.
• … and take pleasure in enclosing our offer for…
• … and please find enclosed our firm offer No. …
3


Main message
Repeat important terms
• We would like to make clear the following points.
• We would like to draw your attention to the
following points.

• We would like to emphasize the following terms
and conditions.
Give explanation, comments or more information:
prices, delivery, samples, discounts, other goods…
4


Prices
•

•

•

The net price of this article is £100.00, to which VAT
must be added at 17.5%, marking a gross price of
£117.50.
We can quote you a gross price, inclusive of delivery
charges, of £347.50 per 100 items. These goods are
exempt from VAT.
We can offer you a price of £5,200.00 per engine, firm
21 days, after which the price will be subject to an
increase of 5%.

5


Delivery time
•

•

As there are regular sailings from Liverpool to
New York, we are sure that the consignment
will reach you well within the time you
specified.
As there is a heavy demand for fans at this
time of year, please allow at least six weeks
for delivery.
6


Discounts
Trade discounts
Quantity discounts
Cash discounts
Loyalty discounts
•The prices quoted are CFR Yokohama, but are
subject to a 20% trade discount off net prices. We
can offer a further 10% discount off net prices for
orders of more than 2,000 units.
7


Discounts
We allow a 3% cash discount for payment
within one month.
• We do not normally give discounts to private
customers, but because of your long
association with our company we can offer

you 12% off the retail price.
Note: Remember to mention the offer and
other documents you want to enclose at the
end of the letter (Enc.)
•

8


Practice 4

Dear Mr Smith
We thank you for your enquiry of 20 September
20__, in which you asked for children’s woolen
sweaters and children’s jackets. We are pleased to
enclose our firm offer No. OF09/09 for children’s
jackets, code 876/NQ, as illustrated in our winter
catalogue already sent to you.
In addition, we would like to draw your attention to
the following points:

9


Practice 4

Payment is to be made in pounds sterling, by an
irrevocable letter of credit, to be opened through the
Bank of Lloyd, London, 20 days before (prior to) the
shipment, to the account of Vietcombank, in the

seller’s favour for 100% of the value (the total value)
of the goods to be shipped.
We are willing (pleased) to offer you a 2.5% quantity
discount for orders of up to £150,000.00.

10


Practice 4

The goods are to be delivered (shall be delivered) in
one lot in mid November in time for Christmas rush
(for sales at Christmas).
We are sorry (regret) to inform you that the woolen
sweaters, code 421/GL, you asked for, are no longer
in production. However, we can offer the substitutes,
code 521/GL, which are in a wider and better range
of colors and flowery patterns but cheaper than the
421/GL.

11


Practice 4

This offer will only be valid (subject to acceptance)
until 20 October 20__. After this time, the prices,
terms and conditions stated in this offer may be
subject to change.
Yours sincerely

(Signed)
Nguyen Nam
Sales Manager
Enc. Firm Offer No. OF09/09
12


Practice 5

Thang Long Garment Company
245 Minh Khai Street, Hai Ba Trung District, Hanoi
Tel: 0438633745 Fax: 0438652337
Your ref: MJ/rm
Our ref: TH/mh
23 November 20__

F. Lynch & Co. Ltd
Nesson House
Newell Street
Birmingham B3 3EL
United Kingdom

13


Practice 5

Dear Mr Johnson
We thank you for your enquiry of 18 November 20__
for men’s shirts and we are pleased to enclose our

offer No. OS/05 together with our summer catalogue
and current price list as you asked for.
We are confident that our products will be popular
with the UK customers and will all be selling well in
your market. The specifications, sizes, colours as well
as designs of the shirts are as per samples sent to
you by air. The prices offered are quoted CIF London
port including packing.
14


Practice 5

We are willing to offer you a 5% quantity discount off
net prices for orders of over £20,000.00 and an extra
5% cash discount for prompt payment. As we have
all the goods in stock, delivery can be made as
requested.
Payment is to be made in pounds sterling, by an
irrevocable letter of credit at sight to be opened at
Northminster Bank, Birmingham, 15 days prior to the
shipment, to the account of Thang Long Garment Co.
Ltd with Vietcombank for the total value of the goods
to be delivered.
15


Practice 5

In addition to the products you asked for, we also

make goods to customers’ orders with their own
designs, sizes and materials, and delivery can be
made as promptly as requested.
We look forward to receiving your order soon.
Yours sincerely,
Signed
Le Thi Thanh Ha (Mrs)
Export Manager
Enc. 1.Offer No. OS/05
2. Summer catalogue
3. Price list

16


Practice 6

Dear Mr Smith
Re: Enquiry for tea sets
We thank you for your enquiry of 23 November 20__,
in which you asked for tea sets. We are pleased to
enclose our offer No. CH/09 and the latest catalogue.
We would like to draw your attention to (emphasize)
the following points:
The price offered (the quoted price) is fixed £10.00
per set, CIF London port, including packing charges,
valid within one month.
17

Practice 6

We are willing to give (offer) you the usual trade
discounts of 5%, and an additional 10% quantity
discount for orders of over 1,000 sets at one time.
The goods you ordered can be supplied from stock
and we can deliver the goods within two weeks from
receipt of your official order if the quantity ordered is
less than (under) 1,500 sets. For larger quantities
(orders), delivery time may be longer.

18


Practice 6

Payment is to be made in pounds sterling by an
irrevocable letter of credit at sight to be opened
through a first-class bank in the UK 15 days prior to
the shipment to the seller’s account with VietinBank,
Hanoi Branch, in favour of the seller for 100% of the
value (for the total value) of the goods to be shipped.
We are confident that our products will be very
popular in your market thanks to their fine designs
and reasonable prices.

19


Practice 6

We look forward to your early order and can assure
you that your order will be completed (processed/
executed) to your satisfaction.
Yours sincerely,
(Signed)
Do Xuan Bac
General Manager
Enc: 1.Offer form No. CH/09
2. Catalogue
20