Tiếng anh thương mại Commercial correspondence

Commercial correspondence

Vũ Thị Diễm Phúc
Khoa Tiếng Anh Thương Mại

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Letter layout 1


Sender’s address

• Top right-hand corner
• No punctuation
• Blocked style

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Letter layout 2


•
•
•
•

•
•

Company’s name (type)
Address
Telephone
Fax
Email / Website
Postal Code

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• Initial of Company
• Initial of Division /
Deptartment
• Initial of writer
• Initial of typist (in lowercase)
• Year issued
• Filing reference number

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– In full type of date

US standard : month, date, year

Europe standard : date, month,
year

– Avoid date in figures
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• Below sender’s
address
• On the left-hand side

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– With official title

– Addressing personally

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• Very Formal Salutation
• Dear Sirs
• Dear Sir or Madam / Dear Sir/Madam

• Single or Married woman
• Dear Madam

• Partnership
• General acceptance
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Letter layout 3


• The addressee is the only reader
• Put also on the envelope

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• To a particular member of an
organisation
• Above the salutation

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• Announce the main business of the

letter
• Use for a letter identification

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• The main part of the letter
• 4 points:

Opening
Purpose
Action
Closing / polite expression

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A polite way of bringing the
letter to close
• Suit with the occasion
• Match with the salutation

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•
•
•
•
•

After complimentary close (4-5 spaces)
Type the name of the sender
Sender’s designation/department
Must not carry a title *)
If signed by other, add:
for
Pp (per procurationem = on behalf of)

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Attachment/
Enclosure

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Carbon Copy/
Courtesy Copy /
Copy Circulated

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Blind Carbon
Copy

the recipient doesn’t know that the third
person is receiving a copy
Should be shown only on the file copy
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and bcc copy/ies


• Mr, Mrs, Miss
• Messrs, Mmes (abbreviation of Messieurs &
Mesdames)

• Special title : use the title only

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A woman writing to a stranger

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