XÂY DỰNG CHƯƠNG TRÌNH đào tạo CHO 150 NHÂN VIÊN mới e

BUILDING A TRAINING PLAN FOR 150 NEW HIRED STAFF

20/8/2012

PROPOSAL
TRAINING PROGRAM FOR 150 WORKERS

From:
To:

Training Manager
Plant Director

Content:
1. Background and Training objectives
2. Training Program Overview


2.1. Time and Venue
2.2. Training Content and Duration
2.3. Training Classes
2.4. Trainers Appointment
2.5. Training Schedule
3. Training Cost
4. Training Execution
4.1.1. Preparation for Trainers and training content
4.1.2. Getting trainees ready
4.1.3. Preparation for Logistics
4.1.4. Class and trainees management
4.1.5. Post training review
5. Potential Risks and Mitigants

1. BACKGROUND AND TRAINING OBJECTIVES
1.1.

Background:


The plant is going to operate from 1.11.2012, thus 150 new hired staff
must be trained to be fully capable and ready to work at production
lines from that date.

1.2.

Training objectives:

After the training program, every employee will:
- Have an overview of production line and it’s processes
- Be fully aware of job requirements at every process and be well
equipped with knowledge and necessary skills so that they can work
at any process
- Be experienced in real process so that they can work right after the
training program
- Have good awareness of occupational Hygiene
- Have good awareness of working regulations and occupational heath
and safety, and fire fighting.

2. TRAINING PROGRAM OVERVIEW
2.1.

Time and venue:

From 1/10/2012 to 19/10/2012, equivalent to 15 full days
At zone A, C, and D of plant and in production line

2.2.

Training content and duration:


No.

Content

1

Working regulations
Fire fighting

Duration

Time

1 day

2/10

Occupational Health and Safety
2

Occupational Hygiene

0,5 day

1/10

3

Introduction of production line

0,5 day

1/10

4

Skills for working at production line

4.1

Skills to work at Raw Material Processing

3 days

3/10 to 5/10

Theory

0,5 day

3/10

Exercise at production line

2,5 days

3/10 to 5/10

3 days

8/10 to 10/10

4.1.
1
4.1.
2
4.2

Skills to work at Juice Extracting
Processing

4.2.
1
4.2.
2
4.3
4.3.
1
4.3.
2

Theory

0,5 day

Exercise at production line

2,5 days

Skills to work at Canning Process

3 days

Theory

0,5 day

Exercise at production line

2,5 days

11/10 to 15/10


5

Post training exam

2,5 days

5.1

Theory exam

0,5 day

5.2

Skill check at production line

2 days

6

Additional training for poor trainees

1 day

18/10

7

Program review ceremony and

0,5 day

19/10

outstanding trainees recognition

2.3.

16/10 to 18/10

Training Classes

150 trainees will be divided into 3 classes, 50 trainees per class. This
classification serves for the purpose of helping trainer easily to support and
manage trainees and helping trainees to more focus to what delivers by the
trainer and have more time to exercise at real production line and get more
experience to be more capable to work.
Training at 3 classes will be delivered at the same time and the training
contents will be scheduled differently among the classes to maximize the
training time.
2.4.

Trainers Appointment

2.4.1.

Occupational Hygiene và Fire fighting: It is proposed to invite

trainer from local authorities to of Department of Health and Fire
fighting police to make sure the training content is closely aligned


with local regulations and to enhance the good relationship with the
local authorities.
2.4.2.

For contents of Working Regulations and Working skill at

production line: It is proposed to appoint from 3 to 5 internal
trainers from high qualified engineers who are experience in
production line setting up and were trained by the plant partner.
2.5.

Training Schedule

Time

Class A

Morning

Occupational

1/10

Hygiene

Class B
Working
regulations

Class C
Production line
introduction

Fire fighting
Occupational
Health and Safety

Afternoon

Production line

Occupational

1/10

introduction

Hygiene

Working regulations
Fire fighting
Occupational
Health and Safety

Morning
2/10

Working

Production line

Occupational

introduction

Hygiene

Theory test

Theory test

Skills to work at

Skills to work at

Skills to work at

Raw Material

Juice Extracting

regulations
Fire fighting
Occupational
Health and Safety

Afternoon

Theory test

2/10
3/10 to 5/10


Processing

Processing

Canning Process

8/10 to 10/10 Skills to work at

Skills to work at

Skills to work at

Juice Extracting

Canning Process

Raw Material

Processing

Processing

11/10 to

Skills to work at

Skills to work at

Skills to work at

15/10

Canning Process

Raw Material

Juice Extracting

Processing

Processing

3. TRAINING COST
No. Items
1

Explanation

Cost

Gift for external trainers
Occupational Hygiene

1 person * 2,000,000đ

2,000
,000

Fire fighting

1 person * 2,000,000đ

2,000,000

3,000,000

2

Training handout

150 sets * 20,000đ

3

Rent of projectors for the

3 sets * 7,500,000đ

whole program
4

22,500,000

Lunch
Trainees

150 people * 15 days *
20,000đ

Trainers

3 people * 15 days *
20,000đ

Total Cost

45,000,
000
900,000
75,400,
000


Buffer (10%)

7,540,000

Total Cost including provision

82,940,
000

4. TRAINING EXECUTION
No.

Tasks

From

To

Person in
charge

4. 1.

Preparation for Trainer and Training

4.1.1

content
Send out appointment letter to

.

internal trainers

4.1.2

4/9

4/9

Bùi Thị Lý

Send invitation to external trainers

4/9

4/9

Bùi Thị Lý

4.1.3

Agreed with trainers of training

5/9

7/9

Bùi Thị Lý

.

outline and schedule

4.1.4

Finalize the training handout

5/9

20/9

Bùi Thị Lý

4.2.

Get trainees ready

2.1.

Send meeting notification to

11/9

11/9

Diễm Hương

.

trainees
2.2.

Having trainee list of each class

12/9

12/9

Diễm Hương

2.3.

Meet with trainees to inform of the

18/9

18/9

Diễm Hương

4/9

4/9

Diễm Hương
Diễm Hương

training plan and schedule
4.3.
3.1.

Preparation of logistics
Take money advanced from
Finance

3.2.

Sign contract with vendors

5/9

10/9

Diễm Hương

3.3.

Book lunch for trainers and trainees 5/9

10/9

Diễm Hương


3.4.

Complete printing training handout

20/9

22/9

Diễm Hương

3.5.

Prepare training stationery

23/9

24/9

Diễm Hương

3.6.

Check training venue and facilities

25/9

27/9

Diễm Hương

4.4.
4.1.

Class and trainees management
Class A

1/10

19/10

Diễm Hương

4.2.

Class B

1/10

19/10

Cẩm Tú

4.3.

Class C

1/10

19/10

Bùi Thị Lý

4.5.
5.1.

Post training review
Summary trainees feedbacks

19/10

19/10

Diễm Hương

5.2

Score examination

19/10

19/10

Cẩm Tú

5.3.

List down name of outstanding

19/10

19/10

Bùi Thị Lý

4/9

4/9

Bùi Thị Lý

20/10

22/10

Bùi Thị Lý

trainees
5.4.

Invite Plan Director to make a
speech at the ceremony

5.5.

Complete training report and send
to Plant Director

5. POTENTIAL RISKS AND MITIGANTS
No. Risks

Impact

Mitigants

Person
in

1

Trainees do not Impact to

Send notification through e-

charge
Diễm

receive the

number of

mail, SMS and ask for

Hương

training

trainees and

confirmation.

notification

training quality In case there is no response,
ring them to make sure 100%


trainees are informed of the
training program prior to
2

commencement.
Appoint 2 backing up

Trainer cannot

Impact to

delivery

training quality internal trainers

training

Bùi Thị
Lý

Request the local authority to

incidentally
3

have back up plan
Production line Time for doing Request maintenance
stop

practice is

department to provide with 1

incidentally

shortened

technician stand by with the

Cẩm Tú

training and ready for any
4

Vendors do not Impact to

issues or problem.
Sign contract at least before

Diễm

commit with

quality of

5 days. Advance maximum

Hương

the contracts

training

30% value of contract to

program

increase vendor
responsibility.

After receiving Plant Director’s approval for training content, schedule, and
cost, training manager will be responsible for executing the training program
and will have report sent to plant director.
I look forward to receiving your approval soon.
Training Manager
Bùi Thị Lý