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BQNQIVV

NGHIEP
VU• VAN THU

•
. TAp
. TAl LIEU
. GIANG DAY
.

DANH CHO LOP BOI DUONG NGHIEP VU

CHUC DANH CONG CHUC VAN PHONG-THONG KE xA

KHU \TVc TRUNG DU, MIEN NiJI vA DAN TQC

(Ban hanh kern thea Quyit ajnh s6: 348IQD-BNV ngay 19 thang 4 nam 2012
cua B(J trulmg B(J N(Ji v~)

-

......

HiJ N9i - 2012



.

.

.

MUC LUC TAp BM GIANG

Bai 1:

Nhtlng vAn de chung va nhi~m V\l cong tac van thu a UBND xa

Bai 2:

T6 chuc quan Iy, giai quy8t van ban va Quan Iy sir d\lIlg con ddu

02


11


trong ho~t dQng eua UBND xa


Bai 3:

T6 ehile l~p h6 sa va nQP h6 sa vao luu trU UBND .xii

26


Tai li~u tham khao

49


1



.......

Hili 1

....

?

NHirNG VAN DE CHUNG
CONG TAc

vA NHIEM
. VU.

vAN THU (1 UBND xX
....

I. Kbii ni~m, nQi dung va yeu cAu cong me van tbtl

1. Khii ni~m cong tac van thtr
Theo khoan 2, di~u 1 Nghi djnh 110/2004/ND-CP ban hanh ngay 08/4/2004
cua Chinh phu v~ cong tac van thu, khai ni~rn cong tac van thu duQ'c qui dinh:

"cong mc van thu bao g6rn cac cong vi~c ve so~ thao, b~ hanh van ban; quan

Iy van ban va tai li~u khae hinh thanh trong qua trinh hO~~~~Qng eua cae cO' quan,
t6 chuc; quim ly va sir d\IDg con ddu trong cong tac van thu".
Qua do, cong mc van thu 6 UBND xa khu \'\IC trung du, rni~n nui va dan tQc
duQ'c hi8u la ho~t dQng dam bao thong tin b§ng van ban I'h\lc V\l cong tac quan
" - . "
,..,
Iy, dieu hanh va bao gom toan bQ cae cong vi~c lien quan den xay dVng, to chue
~

quan ly va giai quyet van ban duQ'c hinh thanh trong ho~t dQng Clla UBND xa.
Cong tac van thu t~p trung vao 3 vdn d~ so~ thao va ban hanh vij,n ban;
quan ly va giai quy~t van ban (trong do bao. g6m:van.~~i; van ban den; l~p hd
sO' cong vi~c va giao nQp hd sO', tai li~u vao lUll trfr); quim ly va sir d\IDg con ddu
(ddu UBND xa va rnQt s6 ddu khac).
2. NQi dung va yeo cAu
2.1 Nqi dung cong tic van thtr
2.1.1 So,n thao, ban hanh van ban

- Thao van ban (so~ thao).
- Duy~t ban thao

(duy~t nQi

dung van ban)

- Danh may, sao (ill) van ban.

- ~y va ban hanh van ban

2.1.2 Quin Iy van ban va tai li~u khac hiob thanh trong qua trinh ho,t

dQng ciia UBND xi
- Quan ly, giai quyet van ban den.
- Quan Iy van ban die

2


- L~p h6 so cong vi~c va giao nQp h6 so, tai li~u vao lUll trlr UBND xa

2.1.3 Quan Iyva sir dy.ng con diu trong cong mc van thtr
- BilO quan con dAu UBND xa va cac lo~i con dAu khac.
- Sir d\lng con dAu UBND xii thea dUng quy djnh.
2.2 Yeu ciu cong tic van thtl
'D~ cong tac van thu UBND xa khu V\lC trung du, mien nui va dan tQc bao

dam ph\lc V\l cho ho~t dQng qulin ly, weu hanh d~t hi~u qua, cong tic Van thu
phai dam bao th\lc hi~n dugc 4 yeu cAu co ban: Nhanh chong - ChiOO xac - Bi
m~t

- Hi~n d~i.

- Nhanh chong:
Co nghia la qua trinh t8 chilc th\lc hi~n cac nQi dung C\l th~ cua cong tic
van thu

a UBND xa khu V\lC trung du, mien mn va dan tQc til khau

xay d\lIlg

van ban d~n khau t8 chuc quan ly, gi8.i quy~t van ban (di - d~n) dugc OOaOO
chong, kip thOi se gop phful dAy OOanh ti~n dQ gi8.i quy~t mQi cong vi~c quan ly,
dieu hanh a UBND xa. Trong van ban quan ly deu chua d\lIlg nhUng thong tin ve
mQt S\l vi~c ooAt dinh, n~u vi~c t8 chilc giai quy~t van ban ch~ se lam giam
ti~n d¢ giai quy~t cong vi~c cua UBND xa khu V\lC trung du, mien nui va dan

tQc, d6ng thai lam gia.m y nghia tiOO c~p OO~t cua OOUng S\l vi~c, thong tin neu
ra trong van ban.

- Chinh me: ve nQi dung, th~ thuc van ban va cac khau kY thu~t nghi~p
trong cong tac quan

V1)

ly van ban, tm li~u duQ'c hinh thanh trong ho~t dQng quan ly

cua UBND xa khu V\lC trung du, mien nui va dan tQc. C\l th~:

+ Nqi dung van ban: phai chiOO xac tuy~t d6i vS m~t phap lYe Cac dful .
chung ho~c trich

ddn trong van ban phai hoan toan chiOO xac v8 nQi dung thong

tin. sA li~u neu trong van ban ph8.i dAy du, chUng cil phai ro rang.

+ Th~ thu-c ~an bin:

Van ban ban hanh ph8.i co dAy du cac thanh phful do
Nha nu6c qui dinh. Ky thu~t trioo bay dUng theo Thong tu sA 01/2011nT-BNV

ban hanh ngay 19/01/2011 huang db the thuc va Ky thu~t trinh bay van ban
hanh chiOO (tham khao them Thong tu lien tjch 55/2005nTLT-BNV-VPCP
ngay 06/5/2005) .

+ Cac khan k.Y thu,t nghi~p vy.: Yeu cAu chiOO xac phai duQ'c th\lc hi~n

nghiem mc trong tAt ca cac khau nghi~p V\l cua cong tac van thu OOu: danh may,

3



sao (in) van ban; dang kY van ban; chuyen giao van ban; hru van ban... khong
sao (in) thira/thi€u s6 lugng; dangkY van ban phai dAy du~ang tin, -chuyen giao
van ban dUng thai gian va dSn t~ tay ngum nh~.
:.~

- Bi mpt: Nguyen tic miy duqc hieu: phai b6 tri phong lam vi~c rieng cho
cong chuc Van phong - ThBng ke va 19a chQn cong chuc hun cOllg mc lien quan
den van thu, van phong quem tri~t duQ'c tinh thAn giu gin bi m~ thea dung qui
dtnh cua Phap l~nh bao v~ bi m~t Nha nu6c s6 30/2000IPL-UBTVQHIO ngay

28/12/2000. Va trong rnQt khia

c~

m~t

khac cua quan ly cling phfli gift gin hi

ca nhUng nQi dung thong tin m6i chi dang ban b~c, chua thanh cac quy€t dinh
chinh thuc ho~c chua duqc ban hanh bbg van ban.
- Hijn i/(li: NQi dung cong mc van thu rAt phong phu, da d~g, phuc t~p, co

nhiing thao mc dugc l~p di l~p l~ nhiBu IAn theo chu

kY, c6 nhUng thao mc cAn

phai sir d\IDg cac phuong ti~n ley thu~t h6 trg de thuc dAy ti€n dQ giai quy€t va xu
ly van ban kip thai. Vi v~y, cong mc van thu gfut liBn v6i vi~c sir d\IDg cac
phuong ti~n ley th~t van phong hi~n d~i.
Yeu cAu cua hi~n ~i trong cong mc van thu dii tra thanh rnQt trong OOUng
tiBn dB bao dam tiOO hi~u 19c, hi~u qua cho ho~t dQng quan ly nha nu6c noi
chung va cua UBND xii n6i rieng.
Hi~n d~i h6a cong mc van thu dugc hieu la vi~c ung d\Ulg oong ngh~ thong

tin trong nghi~p V\l cong tac van thu va sir d\lng co hi~u qua cac trang thiet bi
van phong hi~n d~i. Hi~n 'd~i hoa cong tac van thu dang duQ'c coi IA rnQt nhu cdu
cAp bach nhung phai ti€n hanh timg bu6c, phil hQ'P v6i trinh dQ khoa hQc ley
thu~t chung cua dAt nu6c cling nhu diBu ki~n C\l the cua timg dja phuong.

II. Vi tri, y nghia coa cong tac van thll

.

1. Vi tri
DUQe xac dinh la rnQt

m~t ho~t

dQng eua bQ may quan

ly va la mQt nQi

dung

quan trQng trong h~~t d(>ng cua UBND xii khu Vl)'C trung du, mi~n nw va dan tQc.
Cong tac van thu imh huang tI'\lc ti€p d€n chAt lugng quan ly nha nu6c

a

UBND xii khu V\IC trung du, miBn nui va dan tQc.

2. Y nghia
- Cung cAp kip thm, dAy du, chinh xac OOUng thong tin cAn thl€t ph\lc V\l
OOi~m V\l qU3n ly OOa nu6c a UBND xii khu V\IC, trung du, miBn nui va dan t(>c.
4

~


- T6 chtrc va th\lC hi~n t6t cong bic van thu se g6p ph§n giai quy~t oong
vi~c

cua UBND xii dugc nhanh ch6ng, chinh xac,

hi~u

qua, dUng chinh sach,

dUng ch~ dQ; g6p ph§n gift gin bi m~t cua Dang, Nha nu6c va Clla UBND xli khu
V\lC trung du, mien nui va dan tQc, hl;Ul ch~ duQ'c b~nh quan lieu, giAy to va vi~c
19i d\lIlg sa h& trong qulin ly van ban d~ lam nhUng vi~c tnii phap lu~t.
- Gift l~i dAy du chUng ctr ve mQi ho~t dQng cua UBND xli khu V\lC trung
du, mi~n nui va dan tQc. N Qi dung thong tin trong cac van ban chua dl)l1g cac
thong tin phan anh ho~t dQng hang .ngay cua UBND xii eling nhu
cac ea nhan gift cac ehuc V\l, trach

nhi~m

khac nhau

a UBND

ho~t

dQng cua

xii. Trong qua

trinh ho~t dQng cua UBND xli, cac van ban dugc lUll gift dAy du, nQi dung van
°ban ban hanh chinh xac, phan cinh dUng cac ho~t dQng cua UBND xli, khi cAn
thi~t cac van ban se la bfutg chUng phap ly chUng minh cho cac ho~t dQng cua

UBND xii khu khu V\lC trung du, mi~n nui va dan tQc.
- T6 chirc th\lc hi~n cong tac van thu ne n~p se gift gin duQ'c dAy du h6 so,
tai li~u, ~o dieu ki~n thu~ 19i d~ lam t6t cong tac lUll ~ &UBND xli. Vi ngu6n
b6 sung chu y~u, thuOng xuyen cho lUll trii UBND xli khu khu V\lC trung du,
mien nlii va dan tQc la cac h6 so, tai li~u c6 gia trj tir van thu. N~u chAt lugng hB
so l~p khong t6t (khong dUng yeu cAu), van ban giU l~i khong dAy du thi chAt

lUQ1lg h6 sa, tai li~u nQP vao lUll trii UBND xli khu khu V\lC trung du, mien nw
va dan tQc khong d~t chAt IUQ1lg, gay kh6 khan cho cong mc lUll tm sau nay.

III. Trach nhiim thl1c hiin cac

nhi~m VI}

cong tac van thll UBND xi khu

v1fc trung du, mi~n nui va dan tqc

1. D~c thiJ cong tac van thll UBND xii
Khong c6 bien ch~ chuyen trach th\lc hi~n cong mc van thu nhu UBND
cAp huy~n, UBNp cAp tinh.
Theo Thong tu s6 02/201OnT-BNV ngay 28/4/2010 eua BQ NQi V\l huOng
dan chirc nang, nhi~m V\l, quyen hl;Ul va t6 chtrc cua t6 chtrc Van thu, LUll trii
BQ, co quan ngang BQ, co quan thuQc Chinh phil va Uy ban nhan dan cac cAp, ~i
dieu 9, chuang III t6 chtrc van thu, lUll tm t~i Uy ban nhan dan cac 6Ap, t6 chtrc
Van thu, LUll tm cAp xa duQ'c qui dinh nhu sau:

5


1. T~i UBND xii, phuOng, thi trAn bB tri ~ong chuc kiem OOi~m lam van
thu, lUll tm.
2. Nguai lam van thu, lUll trfr phai co dti tieu chuAn nghi~p V\l theo quy _
dinh cua phap lu~t va thgc hien OOiem V\l theo hu6ng dln chuyen mon cua SO'
NQi V\l.
~

Hi~n

nay, cong chuc kiem

OOi~m lam

van thu, lUll tm giao cho cong chuc

Van phong - ThBng ke xii dlnn OOiem va de dlnn duong cac mc nghi~p chllyen
mon cua nghi~p V\l van thu, lUll tm a UBND xa, cong chuc Van phong - Thang
ke cAn phai co du tieu chudn theo qui diOO ~i Nghl diOO 112/2011/ND-CP cua
ChiOO phu ban hanh ngay 05/12/2011 ve cong chuc xii, phuOng, thi trAn.
Ngoai tiOO

d~c

thil tren, Cong tac van thu a UBND xa con chiu aOO huOng

boi tiOO d~c thil cua h~ th6ng chiOO tri

acAp xir (HDND va cac t6 chuc doan thS

khong co van thu rieng; khong co cac phong ban rna chi co cong chuc cAp xii
dam OO~n cac linh \'\IC duQ'c giao). van thu UBND xii chi duQ'c b6 tri kiem
OOi~m OOung phiii thgc hi~n ca hai chuc nang giUp Chu tich quan ly cong tac van

thu va ttvc ti~p thgc hi~n OOi~m V\l cua cong mc van thu va lUll trfr !Ai li~u 6 cAp
xii, ben c~ do trinh dQ cong chuc cAp xii OOin chung con thAp, ngu6n OOan l\lc

dam OOiem chuyen mon ve cong bic van thu .~. UBND

xii khu trung
\:
nui va dan tQc thi~u.
.
­
2. Phin cong trach

nhi~m thl1c hi~n nhi~m

du,

mien

vI}. cong tac van thO'

T~i dieu 4, Thong til 14/2011nT-BNV ngay 08/11/2011 cua BQ NQi V\l

quy djnh quan ly h6 so", !Ai li~u hiOO th8nh trong ho~t dQng cua HDND va UBND
xa, phuOng, thj trAn, trach OOi~m th\Ic hi~n OOi~m V\l cong tac van thu t~i UBND
xa duQ'c qui diOO OOu sau:

.

- Trach nhi~m cua Chu tich UBND xii: chiu trach OOi~m quan ly h6 so, tai
li~u hlOO thanh trong ho~t dQng cua HDND va UBND cAp xa, chi d~o vi~c thgc

hi~n cac quy dpm Clla Nha nuac ve cong mc van thu, lUll trfr ~i dia phuong.

- Trach

nhi~m cua

Chu tjch IIDND xi: co trach OOi~m chi d~o vi~c quBn

ly

h6 so", tai li~u hiOO thanh trong ho~t dQng cua HDND theo Quy ch~ cong mc van
thu va lUll trfr cua HDND va UBND cAp xii.

6


.;


- Trach

nhi~m cua

cong chtlc lam cong tac van thtr, ItrU trir t,i UBND xii:
chiu trach nhi~m tni6'c Chli tich UBND cAp xii ve vi~c th\lc hi~n cac nhi~m V\l
duqc quy dinh t~i Di~u 5 Thong tu 14/2011m-BNV ngay 08/11/2011.
- Trach nhi~m cua can bq, cong chilc va nhirng ngtrOi ho,t dQng khong
chuyen trach (y xi: trong qua trinh theo d5i, giai quy~t cong vi~c c6 tI-ach nhi~m
th\lc

hi~n

cac quy dinh

t~i

thong tu 14/2011/TT-BNV ngay 08/11/2011 cua BQ

NQi V\l va cac quy djnh khac cua phap lu~t v~ cong tac van thu, luu trU.
Nghiem cAm vi~c chi~m giu, tieu huy trai phep, lam hu h~i h6 sa,. titi li~u
lUll tm ho~c sir d\lng tai li~u lUll trfr vao mvc dich trai v6'i 19i ich cua Nha nuac,
quyen va 19i ich hgp phap eua t6 ch(Cc, ea nhan.

D~ th'1c hi~n quy djnh tren, tnich nhi~m th'1c hi~n nhi~m vy. cong tac

van thtr it UBND xi khu v'1c trung du, mi~n mii va din tQc duQ'c phin cong
nhll sao:
2.1 Chii tich :
C6 trach nhi~m quan ly cong tac van thu trong ph~ vi cAp xii. De· thgc
hi~n duqc trach nhi~m, Chu tich UBND xii khu V\fC trung du, mi~n nui ~a dan

tQc giao cho cong chuc Van phong - ThBng ke xa phV trach va t6 chuc th\lc hi~n
cac nghi~p V\l cong tac van thu trong ph~ vi trach nhi~m quan lYe

. ..

Nhiem vu cu thi:

- TB chuc giai quy~t kip thai, chinh xac cac van ban d~n cua UBND xii. Tu)'
theo chuc nang, nhi~m V\l cua timg chuc danh chuyen mon nhu Tai chinh - K8
to&1; Tu phap - HQ tich; Dia chinh - Xay d\ll1g; Van hoa - Xii hQi; TruOng cong
an xii; Chi huy truOng quan sg trong UBND xii, Chu tich c6 the giao c~o Pha chu
tich giai quy~t nhung v§n phai chiu trach nhi~m chung v~ vi~c giai.
- Ky van ban theo dUng qui djnh cua Nha nuo-c. C\l the la nhUng van ban

quy ph~ phap hi~t va van ban hanh chinh cua chinh quy~n cAp xii.
Chu tich co the uy quy~n cho Ph6 Chu tich

kY thay nhUng van ban thuQc

thfun quyen ky eua Chli tich va nhUng van ban thuQc ph~ vi linh V\fC cong tac

da phan eong cho Ph6 Chli tich.
- Xem xet va cho

y kien d6i v6'i vi~c

phan ph6i, giai quyet van ban den

(ho~c c6 the giao cho Pho Chu tich dam nhi~m)
7


- Tn.rc tiep so~ thao van bim quantrQng, phuc t~p (neu cAn)
- Ki~m tra vi~c chAp h8.nh cac che dQ, qui dinh vS cong mc Van thu 6
UBND xii thea quy dinh cua co quan quan ly cAp,tren .
2.2 Can bQ, cong ch.rc·
Trong ph~ vi nhi~m V\l va quySn h~ Clla minh, cac can bQ, cong chuc cua
UB~ xii khu V\l'C trung du, mien nui va dan tQc dSu phai co trach nhi~m thgc
hi~n dAy du nhiing nQi dung cua cong mc van thu co lien quan den phfut vi~c cua

mlnh nhu:
- Co trach nhi~m giai quyet kip thm caevan bim thea yeu cAu cua Chu tich.
So~

-

thao cae van bim thuQe

ph~

vi traeh

nhi~m

ehuyen mon dii duQ'c

phan cong.
- L~p h6 so cong vi~c ph\l trach va giao nQp h6 so vao luu trii xii thea qui
dinh cua UBND xa.
- Bao dam gift gin hi m~t, an"tom nQi dung van bim.
- Thgc hi~n nghiem mc mQi quy dinh c\rth~ vS che dQ cong mc van thu.

2.3 Cong chuc Van phong - Th6ng ke
Theo Di8u 5, Thong tu 14/2011/TT-BNV ngay 08/11/2011 eua BQ NQi V\l,
nhi~m

V\l eua eong ehuc lam cong tao van thu, lUll trir t~i UBND xii duQ'c quy

dinh nhu sau:
1. Tham mUll cho Chu tich UBND xii th\le

hi~n

chue nang quim ly nha

nuac v8 eong tae vb thu, lUll trir t~i UBND xa, bao dam S11 th6ng nhAt quim ly
thea linh V\l'e ehuyen mon.

2. Tham muu cho Chu tich UBND xii trong vi~c quan ly h6 so, tai li~u cua
HDND

va UBND xii.

3. Quan ly van ban di, den; quan ly h6 so, tai li~u trong kho luu trU xii;
hu6ng

dfut can b~, cong chuc UBND cAp xii vS l~p h6 so cong vi~c; t6 chuc s§p

xep co h~ th6ng, bao quim h6 so, tc\i li~u an toan d~ ph\lc V\llau dai cho cong mc
Clla HDND va UBND cAp xii.

4. Ph\lC V\l nhu cAu khai thac, sir d\ll1g h6 so, ill li~u luu trir cua cac t6 chuc
va ea nhari.

8


I>~ dam nhi~m cae quy dinh tren, trong qua trinh th\lc hi~n cong chuc van

phong - Thdng ke xa khu VlJC trung du, mien nw va dan tQc cAn chu y:

* lJai vUi vi'e qudn lj va giai quyit van ban din
- T6 chuc tiep nh~ van ban den.
,- Ki~m tra, phan lo~i, boc. bi, dong dAu d~n.

- Trinh Chli tieh van ban den.
- Dang ky van ban d~n de quan ly, thea doi.
- Chuy~n giao van ban den: Chli tich, Pha Chli tieh, cae uy vien va cac cong
chuc chuyen mon a cAp xa.

* 1J8i vUi vi'e quan Ij van ban di
- Ki~m tra l~i th~ thuc van ban; ghi sd, ngay, thang; ta chuc trinh

kY, nhan

ban va dong dAu vao van ban die
- Dang ky van ban die
- Bao g6i va lam thli 1\1c gUi van ban die
- s~p xBp, bao quan va ph\lc V\l nghien CUu sir d\lIlg van ban hru.
Can cu vao nhu cAu C\l th~: hang ngay cong chuc Van phong - Thdng ke
co trach nhi~m thea doi quan ly va cAp giAy gi6i thi~u, giAy di dUOng cho can bQ,
cong chue cAp xa di eong tac thea phan cong clia Chti tieh ho~c Pho Chli tich

UBNDxa.
- L~p va bao quim cac lo~i sa sach cua Van phong UBND xa (sa dang

kY

van ban di - den; sa chuy~n giao van ban; sa dang ky dan thu va sa thdng ke cac
lo~ thea yeu cAu cua Chu tich va cua cAp tren; quan ly phAn mem trong cong tic

van thu va th6ng ke

* lJai vUi vi'e IQ-p ha St1 va giao npp ha St1, tai

Ii'"

- Giup Chu .tich ki~m tra, don ddc vi~c l~p h6 sa va giao nQp h6 sa: tm li~u
vao lUll trU.
- Roan chinh vi~c l~p h6 sa luu ~i van phong UBND cAp xa.

* 1J8i vUi vi'e quan Ij va sir dl'ng eon dau
- Co trach nhi~m bao quan an toan cac lo~i con dAu Clla chinh q~yen cAp xa
(bao g6m dAu quAc huy cua chinh quyen xa, dAu chuc danh; dAu chi muc dQ

khAn, m~t).
9


- Trvc tiep d6ng dAu vao van bim, tiLi li~u do UBND xii ban harm.

.

..

NOI DUNG THAO LuAN - THue HANH BAIl
1. Phan ttch khai ni~m, nQi dung, yeu cdu cua cong tac van thu.
2. Phan ttch vi tn,

y nghia cua cong tac van thu 6 UBND xa.

3. T~ sao phai phan cong trach nhi~m dBi vOi vi~c thvc hi~n cac nhi~m V\l
cua cong tac van thu 6 UBND xii khu V\lC trung du, mien nui va dan tQc .
4. Lien h~ th\lc tr~g cong tac van thu

a UBND

cAp xii (nai cong chuc

Van phong - Th6ng ke dang cong tac). NhUng vb d~ cAn phai kh~c ph\lc. Giai
phap nang cao chAt luqng, hi~u qua cua cong tac van thu d6i v6i ho~t dQng quan

ly 6 chinh quySn cAp xii.

~

10



Bai2

TO CHUC QuAN LY, GIM QUYET VAN BAN VA

QUAN LY SUnVNG CON nAu TRONG HO~T DQNG

CUA UBNDxA


I. Khii ni~m, yeo c.iu va nguyen tic

.

.

1. Mot sA khii niem
1.1 Van ban di:

TAt ca cac lo~i van ban, bao gam van bim quy ph~ phap lu~t, van bim
hanh chiOO va van bim chuyen nganh (ke ca bim sao van bim, van bim lUll chuyen
nQi bQ va van bim m~t) do co quan, t8 chuc phat hanh duqc gQi chung la van bim

die
1.2 Van ban d~n:
TAt ca cac lo~i van bim, bao gam van bim quy ph~ phap lu~t, van bim
hanh chinh, van bim chuyen nganh (ke ca bim Fax,- van bim duqc chuy~n qua
m~g va van bim (m~t) va dan, thu giri den co quan, t8 chuc duqc gQi chung la

van bim den.

1.3 Quin Iy, giii quy~t vin bin:
- Quin Iy: T8 chuc th\lC hi~n cac thao Mc nghi~p V\l trong qui triOO quim 19
va giai quyet van bim di - den; phAi hqp va phan cong trach OOi~m tham gia giai
quyet de dam bao tiOO khoa hQc va chiOO xac.

- Giii quy~t: Nghien CUu, de xuAt OOUng chu truang, bi~n phap de. xu 19 nQi
dung van ban dUng qui diOO.

1.4 Dang kY van ban:
Dang kY viin bim la vi~c ghi chep ho~ c~p OO~t nhiing thong tin cAn thiet
ve van bim OOu: sA, kY hi~u; ngay, thang, nam ban hanh ; ten lo~i va trich yeu nQi
dung; nai nh~ v.v... vao

s6 dang kY van ban ho~c co sa dfr li~u quim lyvan bim

tren may vi tiOO de quan 19 va tra tim van bim.

2. Yeu cAu va nguyen tic chung:
11


Qmin ly t~p trung, th6ng ~~t (t~ van thu/van phong UBND xii); dUng qui
diOO; dam bao triOO t\l' logic khoa. hQc; kip thOi; khong de quen ho~c b6 xot;
dung trach nhi~m.
II. Ky Dang quan Iyvan baD di

De th\IC hi~n vi~c quan ly van ban di ~i UBND xii khu V\lC trung du, mi~n
nui va darl tQc khoa hQc, hi~u qua ph\lc V\l cho ho~t dQng quan ly, di~u h3nh,
trong qlla triOO th\lc hi~n tac nghi~p chuyen man thuQc liOO V\lC nghi~p V\l van
thu, cong chuc Van phong - Th6ng ke xii khu V\lC trung du, mi~n nui va dan tQc
cAn ~p trung vao cae kY nang:
1. Ki~m tra tb~ tbtrc, binb tb..rc va

kY tbUft

trinb bay
- Myc dicb: Dam bao van ban cua UBND xii khu VlJC trung du, mi~n nui

va dan tQc ban hanh chinh xac, dUng thea qui diOO cua nha nuac; khang sai s6t,
t~o diSu ki~n thu~n Igi cho vi~c tri~n khai.

- NQi dung cong vifc ti~n banb:
+ Ki~m tra: DQC, ra soat kY tom bQ nQi dung van ban,

kY thu~t triOO bay,

thfun quy~n ban hanh sau do ghi s6 va ngay, thang van ban de quan ly tom bQ
van ban di cua UBND xii khu V\lC trung du, mi~n nui va dan tQc ban hanh.
eua van b~an:
+ GhI so,,~
e

"'"

TAt ca van ban di Clla co quan, t6 chuc, trir tnrOng hgp phap l~t co quy dinh
khac, d~u dugc danh sB thea h~ th5ng s6 chung Clla co quan, t6 chuc do van thu
.
th6ng nMt quan lY.
D6i v6i van ban hanh chinh UBND xii khu V\lC trung du, mi~n nui va dan
tQc: lAy s6 chung (tAng hgp) dB thea doi do s6 lugng van ban ban harm khong
OOiSu.

....

:-

D6i v6i van -ban quy ph~ phap lu~t dugc danh s6 thu 1\f va kY hi~u thea
quy dinh t~ Di~u 7 Clla L~t ban harm van ban qui ph~ phap lu~t cua HDND
va UBND ban hanh ngay 14/12/2004: Van ban quy ph~ phap lu~t do HQi d6ng
nhan dan, Dy ban nhan dan ban hanh phai dugc danh s6 thu 1\f eimg vpj. nam ban
hanh va ky hi~u eho timg lo~i van ban. Vi~c danh s6 thu 1\f phai bilt dAu ill s6 01
thea tUng lo~i van ban cimg vOi naro ban harm lo~i van ban d6.
12

Ky hi~u eua van ban quy ph~ phap 1u~t eua HDND, UBND duge sip

x€p nhu sau: sA thu t\f eua van b8n/nam ban hanhlten vi€t tit eua lo~i van ban ­

ten viet t~t cua cO' quan ban hanh van ban.

Vi tri trinh bay: 0 s6 3 thea Thong tu s6 01/2011!fT-BNV ngay 19/01/2011

cua BQ NQi V\l huOng

dan th8 thue va kY thu~t trinh bay van ban hanh ehinh.


van ban m~t di dugc danh s6 va dang kY rieng.


+ Ghi ngay, thing, nam ban hanh van ban:
Vi~'c

ghi ngay, th8.ng, nam ban hanh van ban dugc thgc hi~n thea quy·dinh ~


diem b, khoan 1, di8u 9 Thong tu sA 0l/2011nT-BNV ngay 19/01/2011 ella BQ

NQi V\l hu6ng dfut the thue va ky thu~t trinh bay van ban hanh ehinh.

+ Nhful ban: du, dung s6 lugng van ban cAn gui di, dung thai gian quy dinh.

+ Trach nhi~m th\lc hi~n: eong chtce Van phong - Th6ng ke xa.
DAi vOi van ban m~t khi nhan ban th\Ie hi~n theo quy dinh ~ khoan 1, Di8u 8,

Nghi dinh sA 33/20021NI>-CP ngay 28 thang 3 nam 2002 eua Chinh phu quy

dinh


chi ti€t thi hanh Pluip l~nh Boo v~ bi m~t nha nuoe.


.t'

2. Bong diu CO' quan va diu muc d9 khin, mit (n~u co)

- Ml}C

dich:

Dam bao tinh phap ly tru6c khi ban hanh


- Trach nhifm dong diu: eong ehue Van phong - ThAng ke; Truoe khi

dong cAn kiem tra ky lo~i dAu cAn sir d\IDg

a) Bong diu CO' quan,
chuc (UBND xi)


ta

- Vi~e dong dAu tren van ban duge th\Ie hi~n theo quy
khoan 3, Di8u 26, Nghi

dinh sA

dinh ~ khoan 2 va

110/20041NI>-CP ban harm ngay 08 th8.ng 4 nam


2004 ella Chinh phu v8 eong me van thu va qui djnh ella phap l~t co lien quan.

- Dong dAu giap 1ai dAi vOi van ban, tai li~u ehuyen ngarm va ph\ll\le kern theo .

th\Ie hi~n theo quy

dinh ~ khoan 4, Di8u 26, Nghi djnh sA

110/20041NI>-CP ban


h3.nh ngay 08 th~g 4 nam 2004 ella Chinh phu v8 oong me van thu.

- DAu ella UBND xli duge trinh bay ~ 0 sA 8 (theo Thong tu 0l/2011nT­


BNV ngay 19/01/2011 eua BQ NQi V\l hu6ng dfut thS thuc va ky th~t trlnh bay van

ban hanh ehinh); dAu giap 1ai duge dong van khoang giila rnep phili eua van ban

. ho~e ph\ll\le van ban, triun len rnQt phAn cae to giAy; m6i dAu dong tAr da 05 trang
van ban.

b) Bong diu d9 khAn, mit
13



.

, d0 kh an:
" Ch"I mllC
- n au
Vi tri dong con dfuI dQ khAn ("Roil Wc" (k~ ca "Roil t6c" h~n gia), "Thugng
A

A

khAn" va "KhAn") tren van ban: 0

sa lOb, dimg m\Ic mau do tum (th\IC hi~n thea

quy dinh t~ di~m b, khoan 2, dieu 15 Thong tu 01/2011fIT-BNV cila BQ NQi "\1'
ban hanh ngay 19 thang 01 nam 2011 hucmg dAn th~ thuc va ky th~t trinh bay van

~1
I

i
~

ban,hanh chinh).
A

: 1

m, :

, dQ At
" Ch"I mtre
- n au
Con dAu cac dQ m~t ("Tuy~t ~t", "T6i m~t" va "M~t"), dAu "Tai li~u thu hBi"
dugc kh~ s~ theo qui dinh ~ M\lc 2, Thong tu s6 12/2002nT-BCA ngay
13/9/2002 hucmg dAn th\IC hi~n Nghi dinh 33/2002/NI)-CP Clla Chinh phil quy

sa

dinh chi tiSt thi hanh Phap l~nh Boo v~ bi m~t nha nu6c.
Theo quy dinh t~ di~m a, khoan 2, dieu 15 Thong tu 01/2011fIT-BNV ella
BQ NQi V\l ban hanh ngay 19 thang 01

nam 2011 hucmg dAn th~ thuc va kY thu~t

trinh bay van ban hanh chinh: Ddu dQ ~t dugc dong vao 0 s6 lOa, dAu thu hBi

dugc dong vao 0

"I

sa 11.

3. Bing kY Van ban di:
- My.c dich, yeu cAu: Quan ly, thea doi s6 lugng van ban UBND ~a khu

V\IC trung du, mien nui va dan tQc da ban hanh. Vi~c' dang ky v~ ban di ti8n
hanh ngay sau khi da dong ddu phat hanh.
- Phuong phap ti@n banh: Dang kY vao sA - nh~p cO' sa du li~u vao may vi

tinh.
a) Bing kY vin ban di bing

sa

sa

- Lip ding kY vin ban di:
.
Can cu tAng s6 va s6 lugng m6i lo~i van ban di hang nam UBND xa khu V\IC

trung du, mien nui va dan tQc quy dinh C\l th8 vi~c l~p sA dang kY van bin di cho
phil hgp. Khong Ilen l~p nhieu sA, cO the sir d\lI1g mQt va chia thanh nhieu phfut

sa

d~ dang kY cac lo~ van ban. Tuy theo phuang phap danh s6 va dang kY van ban di

ap d\lI1g theo hucmg dAn m\lC 3, cong van s6 425NTLTNN-NVTW ngay 18/7/2005
Clla C\lC Van thu va LUll trU nha nuO'c.
- Bing kY vin ban di: Mau

sa va vi~c dang kY van ban di, ke ca ban sao van

ban va van ban m~t th\Ic hi~n thea hucmg d§n ~ Ph\ll\lc Vll, sA dang kY van ban di
14



kern theo Cong van sA 425N1LTNN-NVTW ngay 18/712005 Clla C\lC Van thu va
LUll trU nha nu6c v~ vi~c hu6ng d§n quim ly van ban di, van ban den.
b) Ding kY vin ban di bing may vi tinh: sir dl)l1g chuang trinh phan mem
quan lyvan ban, dugc th\lC hi~ theo Cong van sA 139NTLTNN- TITH C\lC Van
thu va LUll trU nha nu6c ngay 14/3/2009 hu6ng d§n quan ly van ban di, van ban
d~n

va l~p h6 sa trong moi tnrOng m~g.

4. Lam tho t1Jc, chuy~n phat va theo doi vi~c chuy~n phat vin ban di

- Lam thil 1:\lc phat himh van ban di: xae dinh noi can girl.
- Chuy~n phat van ban di:
+ Chuy~n giao tIvc tiep trong nQi bQ UBND xa.
+ Chuy~n giao trgc tiep cho UBND huy~n hay cae co quan, tA chuc khac.
+ Chuyen phat van ban di qua bUll di~n: phai th\lc hi~n ki~m tra, kY nh~ va
d6ng dAu vao sA (neu 00).
+ Chuy~n phat van ban di b~g may Fax, qua m~g
Trong tnrOng hQP cfin chuy~n phat nhanh van ban di c6 th~ dugc chuy~n cho
noi nl$l b~g may Fax ho~c qua ~g, sau d6 phai girl ban chinh dAi v6i nhUng
van ban co gia tIl luu trU.
_- Chuy~n phat van ban m,t:

Th\lC hi~n theo quy dinh ~ Dieu 10 va Dieu 16 Nghi di.nh sA 33/2002/NI)­
CP ngay 28/3/2002 Clla Chinh phil quy dinh chi tiet thi hanh Poop l~nh Bao v~ bi
m~t nh8. nu6c va quy dinh ~ khoan 3, Thong tu sA 12/2002/ TI- BCA (All)
ngay19/9/2002 ella BQ tnrCmg BQ Cong an.
- Theo doi vite chuy~n phat vin ban di
Cong chuc Van phong - thAng ke xa c6 tnich nhi~m theo d5i vi~ chuy~n phat
van ban die NhUng cong vi~c C\l the can th\lc hi~n:
- L~p phieu.giri d~ theo d5i vi~c chuy~n phat van ban di theo yeu cAu Clla
nguai kY van ban. Vi~c xac dinh nhUng van ban di can l~p phi8u gUi do cong chirc
chuyen mon Clla UBND xa trvc tiep so~ thao van ban de xuAt, trinh nguOi kY van
ban quy~t dinh.
- DAi v6i nhUng van ban di 00 d6ng dAu "Tai li~u thu h6i", phai theo doi thu
h6i dUng thOi gian; khi nh~ l~, phai ki~m tra, dAi chieu d~ boo dam van ban khong
bi thi~u ho~c thAt l~c;
15


- DBi v6i bi van bim gfri di vi 19 do nao do (khong co ngum oo~ thay dAi dja
ehi,.v.v...) bUll di~n trill~i thi ph8.i ehuyen eho don vi ho~e ea OOan 1r\le tiep theo
doi va so~ thao van bim do; dBng thai ghi ehu vao sA gfri van bim di bUll di~n d~
kiSm tra, xac minh khi cAn thiSt;
- TruOng hgp phat hi~n van ban bi thAt l~e phili kip thm bao ngum duge giao
traeh, nhi~m xem xet, gi8.i quyet.
5. LU'U van ban di, sAp x~p phl}C VI} nghien Ctlu sir dl}ng
5.1 LU'U va sAp x~p van ban di:

- Nguyen tAc IU'U: M6i van ban di phai lUll hai bim, bim gBe lUll ~ Van thu
HDND, UBND xii va 01 bim ehinh lUll trong hB so eong vi~e etia can bQ, eong ehue
1r\le tiep gi8.i quyet eong vi~ do.
- SAp x~p: bim luu van bim di ~i Van thu HDND, UBND cAp xii ph8.i duge

dong dAu va s!p xep theo thu 1\l dang kYo
(theo Dieu 9, Thong tu 14/2011m-BNV ngay 08/1112011 ella BQ NQi V\l)
5.2 Phl}c VI} nghien cUu:

Cong ehuc Van phong - ThBng ke xii cO tnieh OOi~m quan 19, ph\lc V\l ~p
lUll va l~p sA theo doi; kip thm ph\le V\l yeu cAu sir d\lIlg bim luu ~i van tliu etia
UBND xii theo quy diOO etia phap l~t va quy dinh C\l th~ Clla UBND xii khu V\l'e
trung du, miSn nui va dan tQc.

viec

Mdu sA va
ghi sA th\l'C hi~n theo huang d§n ~ Ph\ll\le XI - sA sir d\lIlg
bim luu (Coog van sB 425N1LTNN-NVTW ngay 18/712005 Clla C\lC Van thu va
LUll t:rU OOa nuO'e ve vi~e huang d§n quan 19 van bim di, van bim den).
Vi~c lUll gift, bao v~, bao quim va sft d\lIlg bim lUll van bim di co dong dAu cac
dQ m~t duge th\l'c hi~ theo quy dinh ella phap h$ ve bao v~ bi m~t OOa nuO'e.
UBND xii can trang bi dAy dti cae phuong ti~n cAn thi8t d~ bao v~, ba~ quan
an tom bim lUll ~i van thu.
lli. Ky nang tA ~hlfc quan Iy va giai quy~t van ban d~n

Hang ngay, ngoai van bim di con co s6 lugng khong 006 van bimw cae noi
khac chuy~n den eua UBND xii. D~ quim 19 van him den UBND xii khu V\l'e trung
16



du, mi~n nui va dan tQc khong bi thdt l~c, ~o di~u ki~n th~ lQi cho ho~t dQng
quan ly, di~u hanh, trong qua trinh th\lC hi~n me nghi~p chuyen mon, cong chuc
van phong - ThBng ke xa ~p trung van cac ky nang quan ly va giro quyet van ban

dSnnhu sau:
1. Ti'@p nh,n, dang kY van ban d~n
·~ n hA
~ b'"
A~
a )T lep
,n van
an uen:
Khi ti~p nh~ van ban dugc chuySn den til cac ngu6n, cong chuc Van ·phong ­

ThBng ke xa co trach nhi~m t6 chuc 1iep nl$l van ban den va khong dugc d~ thdt
l~c. Truang hgp van ban dugc chuy~n den ngoai gia lam vi~c ho~c van ngay nghi,
phai ki~m tra sa bQ v~ sBlugng, tinh ~g bi, nai nh~, ddu niem phong (neu co),
v.v...; dBi vOi van ban m~t den, phai ki~m tra, dBi chieu vOi nai girl truac khi ~
vakYnh~.

Neu phat hi~n thiSu ho~c m~t bi, tinh tr~g bi khong con nguyen vc;n ho'~c van
han duqc chuy~n d~n mUQn hon so v&i thOi gian ghi tren bi (dBi vOi hi van han co
dong biet, trong truang hgp can thiet, pha.i l~p bien ~an vOi ngum dua (chuy~n) van ban
tai UBND xa d~ lam bAng chUng cho qua trlnh thea doi.
. "aBi vOi van ban den dugc chuy~ phAt qua Fax ho~ qua ~g, can bQ cong
chuc Van phong - ThBng ke xa phai ki~m tra v~ sA lugng van ban, sB lugng trang
cua m6i van ban, v.v..., wCmg hQ]> phat hi~n co sai s6t phai kip thai -thong bao cho

nai girl ho~ boo coo nguOi dugc gioo trach nh~~m xem xet, giai quyet.
b) Phan lo,i sa bq, boc bi van bin (J@n

Sau khi tiep nh~, cac bi van ban den dugc phan l~i sa bQ va xU lY.nhu sau:
- Lo~i khong b6c bi: bao gAm cac hi van ban girl cho· t8 chuc Dang, cac dofut

th~ trong ca quan, t6 chuc va cac bi van ban girl wch danh nguOi nl$l.
D8i vOi nhftng hi van han giri wch danh nguOi nh~, neu la van ban lien quan
den oong vi~ chung Clla ca quan, t6 chuc thi ca nh3.n nh~ van ban co trach nhi~m
chuy~ l~ cho van phong UBND xa dang kY.

- Lo~ dugc hOc bi: boo gAm tAt

ca cae lo~ bi con l~, trir nhUng bi van ban

tren cO dong ddu chi! kY hi~u cac dQ ~t (hi van ban m~t);

17



- D8i vm hi van han m~t: viec hoc hi thgc hien theo quy

dinh ~ Thong tu 88

12/2002m-BCA(Al1) ngay 13 thang 9 natn 2002 cua BQ Cong an huOng dful
thgc hien Nghi djnh s8 33/2002/NI}-CP ngay 28 thang 3 natn 2002 cua Chinh phil
quy dinh chi tiet thi hanh Phap lenh Bao ve hi m~t nha nuac va quy dinh C\l the cila
co quan, t6 chilc.

,Khi boc bi van ban cAn 11111 y:
- NhUng hi co dong cae &u dQ khAn cAn dugc hOc truac de giai quyet kip thm;
- Khong gay hu ~ d8i vm van han trong hi; khong lam mAt s8,

kY hi~ti van

han, dia chi 00 quan girl va &u huu dien; cAn soat l~i hi, tninh de sot van han;
- D8i chieu sB, kY hieu ghi ngoai hi vm s8, kY hieu Clla van ban trong bi truOng
hgp phat hien cO sai sot, thong bao cho noi gfri hiet de giai quyet;
- N~u van ban d~n cO kern thea phi~u gui thi phiii d6i chi~u van ban trong bi
vai phi~u girl; khi nl$l xong, pruu kY xac nh~ dong dAu vao phieu girl va girl tra
l~i

cho noi girl van ban;
- D6i vm don, thu khi~u n~i, t6 cao va nhUng van ban cAn duQ'c ki~m tra, xac

minh IDQt diem gi do ho~c nhUng van han rna ngay nl$l cach qua xa ngay thang
coo van ban thi cAn gift l~ hi va dinh kern vm van ban de lam b~g chimg.

c) Dong diu "D~n", ghi S&V3 ngay tt~n
Van ban d~n cua UBND xa phai dugc dang kY ~p trung ~i van thu UBND xa,
trir nhUng lo~i van ban duQ'c dang kY rieng thea quy dinh coo phap lu~t va quy dinh
C\l the Clla co quan, t6 chuc nhu cae hoa don, chimg til k~ toan v.v...
TAt ca van ban den thuQc dien dang kY ~i van thu UBND xa phai dugc dong
&u "Den"; ghi s8 den va ngay d~n (ke ca gia den trong nhUng truOng hgp cAn
thiet). DBi vm han Fax thi

cAn ch\lp l~ truac khi dong dAu "Den"; dBi v¢i van ban

den dugc chuyen phat qua m~g, trong truOng hgp cAn thiet, co the in ra va him thu
1\lc dOng &u "D~n".
DBi vm nhUng van ban d~n khong thuQc dien dang kY ~ van thu UBND xa
thi khong phai dong dAu "D~n" rna dugc chuySn cho dan

vi ho~c ca nhan co trach

nhi~rn thea doi, giiii quy~t.

nAu "D~n" dugc dong ro rang, ngay ngfuJ. vao khoang giAy trBng, du6i s8,

kY

hieu (dBi vm nhUng van ban co ghi ten lo~), dum trich yeu nQi dung (dBi vm cong
van) ho~c vao khoang giAy trBng phia dum ngay, thang, nam ban hanh van han.
18


Mdu dAu "Den" va vi~c ghi cac thong tin tren dAu "Den" th\lC hi~n theo huang
ddn ~ Ph\ll\lc I - DAu "Den" kern theo Cong van s6 425NTLTNN-NVTW ngay
18/7/2005 cua C\lC Van thu va LUll trU nha nu6c.

d) Ding kY vin bin d@n
Van ban den duQ'c dang kY vao sA dang kY van ban ho~c co sO' dfl li~u van ban
den tren may vi tinh.

* Ding kY vin bin d@n bing sA:
+ L~p s6 dang kY van ban den: Tu)' theo s6 luQ11g van ban den hang nam, cae
coo quan, t6 chilc quy dinh C\l the vi~e l~p cae lo~ s6 dang kY cho phil hgp. (Theo
di~m d m\lc 1 cong van s5 425NTLTNN-NVTW ngay 18/7/2005 clla Cvc Van thu
va LUll trU nha nuac).
+ Dang kY van ban den: Mdu s6 va vi~ dangkY van ban den, ke va van ban
m~t den, th\lC hi~ theo huang ddn t¢ Ph\ll\lc IT - 86 dang kY van ban den kern thea

Cong van
nhanuac.

s6 425NTLTNN-NVTW ngay

18/7/2005 cua Cvc Van thu va LUll trU

+ D6i vOi don, thu khieu n~, t6 cao: l~p s6 dang kY don, thu rieng (ph\ll\lc ill
cong van

s6 425NTLTNN-NVTW ngay

18/7/2005 cua Cvc Van thu va LUll trU

nha nuo-c ). Mdu s6 va vi~c dang kY don, thu dugc th\lc hi~ thea huang ddn ~i Ph\l
l\lc ill - 86 dang kY don, thu kern theo Cong van s6 425NTLTNN-NVTW ngay
18/7/2005 clla evc Van thu va Luu trU nha nu6c.

* Ding kY vin ban d@n bing may vi tinb: su d\IDg chUang trlnh quim ly
van ban thea Cong van s5 139NTLTNN -TITH ngay 14/3/2009 clla Cvc Van thu
Luu trU Nha nuo-c. Vi~c dang kY (c~p nh~t) van ban den vao coo sa dfr 1!~u van ban .

den dugc th\lC hi~n theo huang dfu1 su d\IDg chuang trinh phdn rn~rn quan ly van
ban clla coo quan, t6 chilc cung cAp chuang trinh phan rn~rn.
Khi dang kY'van ban den, can boo diun ro rang, chinh xac; khong viet b§ng but

chi, hut m\lc do; khong viet tAt nhUng Ur, C\llll til khong thong d\IDg.


2. Trinh va chuy~n giao vin bin d~n

a) Trinh van bin d@n

19

~


~~~~~~~~~~~~~~~~~

tich) UBND xii xem.xet va cho y kien phan ph8i, chi ~o giai quyet.
Chu tjeh (pho chu tieh) UBND xa: can eu vao nQi dung eua van ban d~n; quy

ch~ lam vi~c eua UBND xa; ehue nang, nhi~m V\l va k~ ho~eh eong mc d~ eho
kien phan ph8i van ban; cho

y kien

y

chi ~o giai quyet (neu co) va thm ~ giai

quyet van ban (trong wOng hqp cAn thiet), giao cho

cae bQ ph~ ho~c

cong chuc

chuyen mon trong UBND xii giai quyet.
D8i vo; van ban den lien quan den nhi~u bQ ph~ cimg tham gia giai quyet cAn
xac djnh ra bQ ph~ ho~ ea nhan c~u tri (ehiu trach nhi~m ehinh).

Ykien phan ph8i van ban dugc ghi vao m\lc "chuyen" trong dAu "Den".
YkiSn chi d~o giai quySt (n~u co) va thOi h~ giai quy~t van ban dSn (nSu co)
dugc ghi vao phi€u rieng. Miu phieu giai quyet van ban den do cac co quan, tA
chuc quy djnh C\l the (co the tham khao mlu "Phieu giai quyet van ban den" ~i Ph\!
l\lc IV ~em thea Cong van 425NTLlNN-NVTW ngay 18/7/2005 eua C\le van'thu
va Luu tril nha nuae).
Sau khi co

y ki€n phan ph8i, y kien chi ~o giai quy€t (n€u 00) Clla Chu tich

(pho Chu tich), van ban den dugc chuyen

tra l~i van thu UBND xii de cong chuc

van phong - Th8ng ke xii dang kY bA sung vao

sA dang kY van ban den, sA dang kY
don, thu (trong wOng hqp don thu dUQ'e vao s6 dang kY rieng) ho~c vao cae wOng

tuong img trong co

so dft li~u van ban den theo qui dpm cua UBND xii khu \'\IC

trung du, mien nui va dan tQc.

b) Chuy@n giao van ban (J@n:
van ban den dugc chuyen giao cho cac bQ ph~ ho~c cong chuc chuyen mon
giai quy€t. Vi~c chuyen giao van ban den cAn boo dam nhUng yeu cAu sau:
- Nhanh chong: van ban cAn dugc chuy&1 trgc ti€p cho cac bQ pl$1 ho~c cong
chuc chuyen mon co tnich nhi~m giai quy€t trong ngay, cl$n nhAt la trong ngay

lam vi~c ti€p theo~
- DUng d6i tugng: van ban phai duge ehuy~n cho dUng ngum nh~;
- Ch~t che: khi chuyen giao van ban, phai ti€n himh kiem tra, d8i chi€u va
nguOi nh~ van ban phai kY nl$l; d8i vo; van ban den co dong dAu "Thugng khfut"
va "Roo. t8c" (ke ca "Roa t8c" h~n gio) thi cAn ghi ro thOi gian chuyen. :

20



can bQ, cong chuc chuyen mon dUQc Chu tich (Pho chu tjch) UBND xa giao
trach nhi~m, sau khi tiep nh~ van ban den, phcli van sA dang kY theo doi va triSn
khai giai quy~t.
Khi nh~ dUQc ban chinh cua ban Fax ho~ van ban chuy~n qua m~g, phai
dong dAu "Den", ghi s6 va ngay den (s6 den va ngay den la s6 thu tg va ngay,
thfulg, nfun dang kY ban Fax, van ban chuyen qua m~g) va chuy~n cho b<) ph~
ho~c cong chuc chuyen mon da nh~ ban Fax, van ban chuyen qua m~g.
Tuy theo s6 lugng van ban den hang nam, cae co quan, tA chuc quyet dinh
vi~c l~p sA chuySn giao van ban den cho phil hQ'P.

Theo huOng d§n cua Cong van 425NTLTNN-NVTW ngay 18/7/2005 cua
C\lC van thu va LUll trU nha nuoc:
- TruOng hqp tiep nh~ dum 2000 van ban den mQt nam thi nen sir d1)l1g ngay
s6 dang kY van ban d~n d~ chuy~n giao van ban;
- TruOng hqp tiep nh~ tren 2000 van ban den mQt nam cAn l~p sA chuySn
giao van ban den
(M!u sA va cach ghi dugc th\Cc hi~n theo huang d§n ~i Ph\ll\lc V - sA chuySn
giao van ban den kern theo Cong van s6 425NTLTNN-NVTW ngay 18/7/2005 cua
C\lc van thu va LUll trU nhs. nuo-c).
3. Giii quy~t, theo doi va don dac vifc giai quy~t van ban d~n

a) Giii quy~t van ban d~n:

Khi nh~ duQ'c van ban den, tirng bQ ph~ ho~c cong chuc chuyen mon co
trach nhi~m gicli quyet kip thm theo thm ~ dugc phap l~t quy dinh ho~c theo quy
dinh C\l thS Clla UBND xa; d6i vOi nhtmg van ban den co dong cac ~u dQ khful, .
phcli gicli quyet khAn truong, khong dugc ch~ tr8.

Khi trinh Chli tich UBND xa cho y kien chi ~o giai quyet, cae bQ pl$l ho~c
cong chuc chuyeri rnon dinh kern Phieu gicli quyet van ban den va co y kien de xuAt
C\l thS (rn!u phieu tham khao Ph\ll\lc IV kern theo Cong van s6 425NTLTNN­
NVTW ngay 18/7/2005 Clla C\lC van thu va LUll trU nha nuo-c.).
D6i vOi van ban den co lien quan den nhieu bQ ph~ va cong ohuc chuyen
mon khae. BQ ph~ chu tri giri van ban ho~ ban sao van ban (kern theo phieu giai
quyet van ban den co y kien chi ~o Clla Chu tich UBND xa) dS lAy y kien dong
21



~

gop, ph6i hgp. Khi trinh Chu tfch UBND xii xem xet, quyet dinh, bQ ph~ chu tri
phai trinh kern van ban tham gia y kien Clla cac bQ ph~ co lien quan.
b) Thea doi, don dac vi~c giii quy~t vinbin d~n:
TAt ca van ban den co An diM thai h~ giai quy~t theo qlly diM cua phap lu~t
ho~c, quy

dinh cua UBND xa deu phro duQ'c thoo doi, don d6c ve thOi

~ giro

quyet. Tmch nhi~m theo doi, don d6c vi~ giai quyet van ban den:
- NguOi duQ'c giao tnich nhi~m cO nhi~m V\l theo doi, don d6c cae bQ ph~ giro
quyet van ban den thea thOi h~ da dugc quy djnh;
- Can cu quy dinh C\l the cua UBND xa, cong chuc Van phong - Th6ng ke co
nhi~m V\l tAng hgp s6 li~u ve van ban den, bao gBm: tBng s6 van ban den; van ban
den da duQ'C giro quyet; van ban den dii den h~ nhung chua duQ'c giai quyet v.v...
dS bao cao cho Chu tich UBND xa.
TruOng hgp UBND xii chua img d\ffig tin hQc (pMn men) de theo doi vi~c
giro quyet van ban den cong chuc Van phong - Th6ng ke co trach nhi~m 1~p sB
thea doi vi~c giili quyet van ban den (mdu s6 va each ghi s6 duge th\le hi~n theo
hu6ng d!n ~i Ph\l1\lc VI - SB theo doi giai quyet van ban den kern thoo Cong van
s6 425NTLTNN-NVTW ngay 18/7/2005 Clla C\lC Van thu va Luu t:rU nha nu<1c).
D6i v6i van ban den co dong dAu "Tai li~u thu hBi", Cong chuc Van phong­
Th6ng ke co trach nhi~m theo doi, thu hBi ho~ girl tril1~ nai girl theo dUng thOi
h~

quydiM.
Chii Yquin lyvin bin mit: Thoo Dieu 8, Thong tu 14/2011nT-BNV ngay

08/11/2011 vi~e quan ly van ban m~t dugc quy dinh nhu sau:
Van ban, tai li~u co nQi dung bi m~t nha nU<1c (gQi t!t 1a van ban m~t) duQ'c
dang kY, quan ly theo quy diM eua ph3p lu~t hi~n hanh ve boo v~ hi m~t nha huac.
Can cu vao Danh m\lc bi ~t nha nU<1C da duQ'c cAp cO thAm quyen quyet
dinh, Chu tjch UBND cAp xa quy diM 1o~i tli li~u mang nQi dung thuQc bi m~t nhil
nU<1c thuQc dQ Tuy~t m~t, T6i ~t, ~t.
Tren bi van ban ~t dong cac dAu chii kY hi~u dQ m~t: Tai li~u "M~t" dong
dAu chii "e"; !Ai li~u "T6i m~t" dong dAu chu "B"; tli li~u "Tuy~t m~t" dong dAu
22

..


chu "A". Tai li~ m~t gUi dich danh ngum co rich nhi~m giai quy€t dong dAu "Chi
nguai co ten mai duQ'c boc bi".
Bi van ban m~t dugc lam bing lo~ giAy dai, kho thfun nuac, khong nhin thAu
qua dugc; khi cfut thi€t phai niem phong bi theo quy djnh; co phuong ti~ v~
chuyen bao dam an toan trong mQi tinh huang; tI'Uemg hgp xet tMy cfut thi€t thi
phai bA tri ngum boo v~ vi~c v~ chuy8n van ban m~.
MQi truemg hgp giao nh~ van ban m~t gifra nhiing ngum co lien quan d~u
phirl vao sA, co kY nl$l giua ben giao va ben nl$l.
Trong wOng hgp truy8n nQi dung bi m~t Nha nuac bing phuong ti~n vi€n
thong va may tinh thi nQi dung bi

m~t

nhil nuO'c phai dugc rna hoa thea quy diM

Clla poop l~t v8 CO' y€u.

IV. Quao 11 va sir d1}og coo diu
1. Khai ni~m:
DAu lil th8nh phfut bi~u hi~n tinh hgp phap va tinh chan th\Ic cua van ban. Ddu
the hi~n tinh quy8n l\lc nha nuac trong van ban Clla cO' quan nh3. nuac.
2. Nguyeo tic dong diu:
- Chi dong len van ban, giAy to khi da co chu kY Clla cac cAp cO thfun quy8n.
- Khong dong ddu kh8ng chi (van ban, gidy to chua hoan chinh nQi dung)
- nAu dong ngay ngful ro rang. Trum len chu kY ill 1/3 den 1/4 l~ch v8 phia
ben trai chit kY
- Ngum giu'dAu trgc ti€p dong (ngum giu dAu phai la can bQ trong bien ch€

chinh thuc Clla UBND xa. Hi~n nay giao cho cong chuc Van phong - Thang ke diun
nhi~m)

- nAu cO' quan chi dong vao van ban do CO' quan xay d'~mg va ban h3.nh
- Khong do~g dAu thm gian ngoai gio harm chinh (dai v6i cac

CO'

qiIan nha

nuac). Truemg hgp ~ bi~t Chil tich UBND xii quy€t djnh (cho phep) th\lC hi~n
thea qUi djnh.

3. Qui dinh qUaD 11 va sir d1}og coo diu:
Theo di8u 6 Nghi djnh 31/2009/ND-CP ban h3.nh 01/4/2009 cui Chinh phil
sua dAi

bA

sung mQt

s6 di8u Clla Nghi dinh 58/2001/ND-CP ngay 24/8/2001

quan ly va su d\lllg con dAu dugc qui diM· nhu sau:
23

v8


- M6i co quan, t6 chuc va cac chuc danh Nha nuac chi dugc sir d\lIlg mQt con

<.tAu. Trong wang hQP cAn co them con <.tAu thu hai cimg nQi dung nhu con <.tAu thil
nhAt phili co kY hi~u rieng de phan bi~t vm con <.tAu thil nhAt.
- Cae co qUaIl, t6 chuc co chuc nang cAp van bfutg, chUng chi, the, chUng minh
nhan dan, thi tll\lC, visa co dan 3nh thi dugc kh~c them <.tAu n6i, dAu thu 006 d~ ph\lc
V\l qho cong mc, nghi~p V\l, nhung phai dugc co quan, t6 chuc da ra quyet dinh
thanh l~p co quan, t6 chuc do cho phep, nQi dung con dAu phai gi6ng con dAu thu

ooAt.
- Con <.tAu lam xong phili dugc. dang kY mau ~ co quan Cong an va chi du<}C
sir d\lI1g sau khi da dugc cAp GiAy chUng nl$l da dang kY mau <.tAu. Co qUaIl, t6
chuc bi mAt GiAy chUng nl$l da dang kY mau dAu, phai de nghi ooquan Cong an
noi da cAp, cAp l~i. Vi~c dang kY mau <.tAu phili nQp l~ phi thea quy dpm Clla BQ Tai
chinh. Nghiem cAm vi~c tg sUa chua nQi dung con <.tAu sau khi da dang kYo Co quan,
t6 chilc khi b~t diu sir d\lIlg con <.tAu mm phili thong bao gi6i thi~u mau con dAu
, ."

mOl .

..

.

NOI DUNG THAO LuAN - TRUe HANH BAI 2
I. DAi vOi quan

Iy van ban di cho hQc vien th1}'c hilDh cac khau

nghi~p VI}

trong qui trinh t6 chuc :

1. ChuAn bi triOO kY.
2. Dong dAu (sir d\lI1g thanh th~o cac lo~i con dAu).
3. Dang kY van b~ di (s6lugng 1 Quy khoang 70 - 100 van ban).

4. Bao goi lam thu 1\lc chuyen giao (vm cac tiOO hu6ng van ban di thuemg

va van ban di co cac milc dQ "M~t", "KhAn" de hQC vien d~ phan bi~t ·cac t8 chilc
th\lc hi~n.
5. S~p x8p

van ban luu, t8 chilc ph\lc V\l nghien cUu sir d\lIlg van ban luu

(luy~n vi8t bia hB so ~p luu, l~p s6 thea doi sir d\lIlg van ban luu).

(Mugn Uii li~u 1 quy cua UBND xii noi
hom canh C\l th~

atimg dia phuong).

24


rna

lap de hQC vien de v~ d\lI1g vao