Tài liệu bồi dưỡng kiến thức và kỹ năng công nghệ thông tin cho cán bộ công chức xã khu vực trung du, miền núi và vùng dân tộc – Chuyên đề 2

BONOlVU

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•
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CHUYENDEII

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TIN HOC
VAN PHONG

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TApTAILI£UGMNGDAY
DANH CHO LOP D()I DU(JNG


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KIEN THUC vA KY NANG C()NG NGHE THONG TIN

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DQ, CONG CHUC xA KHU v\fC MIEN NtH, TRUNG DU

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vA VUNG DAN TQC

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HaNoi-2012
•

2012


BAIl: MICROSOFT OFFICE WORD 2003
1.

DE MVC 1: GiOi thi~u Microsoft Office Word 2003 (Word).
Sau khi hoan thinh nQi dung nay, ngtrOi sir d\lng nim duq'c:

• each khai dQng va thoat kh6i chuang trinh Word.
• Cac thanh phftn trong man hinh chinh cua Word bao g6m:

-

Thanh tieu de.

-

Thanh th\lc dan chinh.

-

Thanh cong C\l chudn.

-

Thanh tr~ng thai.

-

Thu6c do.

-

Thanh cuQn.

-

Thanh dinh

d~ng.

1.1. GiOi thi~u Microsoft Office Word 2003.
Phftn mem Microsoft Office Word 2003 (trong tai li~u nay se gQi t~t la Word),
la mQt cong C\l so~n thao van ban ph6 biSn hi~n nay cua cong ty phftn mem n6i tiSng

Microsoft. No cho phep nguai dung lam vi~c v6i van ban tho (text), cac hi~u (mg nhu
phong chit, mau s~c, cung v6i hinh anh d6 hQa (graphics) va nhieu hi~u (mg da
phuong ti~n khac (multimedia) nhu am thanh, video khiSn cho vi~c so~n thao van ban
duqc thu~n ti~n han. Ngoai ra Word cling co cac cong C\l nhu ki€m tra chinh ta, ngit
phap v6i nhieu ngon ngit khac nhau d€ h6 trq nguai sir d\lng. Cac phien ban cua Word
thuOng lUll ten t~p tin v6'i duoi la .doc hay .docx d6i v6'i Word 2007. Hfru hSt cac
phien ban cua Word deu co th€

rna duqc cac t~p tin van ban tho (.txt) va cling co th€

lam vi~c v6'i cac dinh d~ng khac, ch~ng h~n nhu xir ly sieu van ban (.html), thiSt kS
trang web.

1.2. KhOi dQng va thoat khoi chuang trinh Word.
1.2.1. KhO'i dQng chuO'Dg trinh Word.

Co rdt nhieu cach d€ khai dQng duqc phfrn mem Word. Tuy vao m\lc dich lam

vi~c, So' thich ho~c S\l ti~n d\lng rna nguai sir d\lng co th€ chQn mQt trong cac cach sau

day d€ khai dQng:

1


Cach 1: ChQn

l~nh

Start cua Windows: Start \ Programs \ Microsoft Office \

Microsoft Word 2003, thao tac nhu hinh 1.
~'n;j<~e-,· l/Iet".a!r.ese l~t ~e!hc-d

~

'i~'~,RAA

~

~ I\-l,icrosoft Office El(::el 2:Xl3

:!"\terr..et Dowftlc.ad l>1i!lr'.age<"

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S'fm-a!"l~

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Ci:e::t $ec...r:tr

~ ~'.::-c-soft Of'f:;:e Access 2r..~)3

f<~O"c-soft Off.re Por;erf'OiIlt 21;':;3

'iideoLAN

Nhay Chuqt yao: St~rt \AII
Pr~;r~gts_.·_~·. ·1~5~~~·~~!_ •. Utlif;~ . .\
.C:MicrosoftWDrd::Z003~: .

ffinh 1: Mil chuang trinh Microsoft Office Word 2003.
Cach 2: Nhay dup chuQt trai vao bi€ u tugng cua phdn m€ m Microsoft Office
: tren thanh tac V\l (task bar) ho~c tren man hinh n€ n desktop cua

Word 2003.
Windows,vv...

Cach 3: N u€ mu6n

rna nhanh mQt t~p

van ban vila so~n thao gdn day nh~t tren

may tinh dang lam vi~c, co the chQn Start \ Documents ho~c

a cac thu m\lc luu trit

khac hay trong thu m\lC cua cac 6 luu trfr nhu 6 (D:), (E:) trong My Computer, chQn
t~p van ban (Word) cdn

rna.

Khi do (Word) se kh&i dQng va

rna ngay t~p van ban

vila chi dinh.

1.2.2. Thoat khoi chuang trinh Word.

Khi khong lam vi~c v&i Word, nguai sir d\lng co the th\lc hi~n thoat kh6i chuang

trinh b~ng cac cach sau:

- Ma m\lC chQn File \ Exit. Hoq,c
- Nhay chuQt trai vao bi€u tUQ11g

-ben goc phai tren cung cua man hinh lam

vi~c d€ thoat khoi chuang trinh. Hoq,c

- Nhdn t6 hQP phim t~t Alt + F4

~ Llfu

y:

Tru&c khi thoat khoi chuang trinh (Word), nguai sir d\lng nen lUll l~i

(Save) van ban ho~c tai li~u, truOng hQP chua lUll

l~i

thi chuang trinh se tv hoi co lUll

l~i

(nut Yes) ho~c khong lUll l~i (nut No), con nut Cancel d€ thoat khoi cira s6 nhu hinh 2.

Do you want to save the changes to iai ~u moo mhoc va.'lphong o1-15-20 ltdoc!

ffinh 2: Hf}p thot;li hoi truac khi thoat khoi chuung trinh co luu tai li~u hay khong.
2


1.3. Giao

di~n

ch-iJlh ciia Word.

.


Sau khi khOi dQng xong, man hinh lam vi~c cua Word thuOng co

d~g

giao

di~n

nhu

hinh 3.

At 1­

In 1

Col 1

English (U.S

ffinh 3: Giao di~n chinh chuang trinh Microsoft Office Word 2003.
Moi truOng lam vi~ tren Word gam cac thanh ph~n chinh nhu sau:

- Cfra sa so~n tb.ao van ban: La nai d~ ch€ ban tai li~u. Nguai sir dVng co th~
go van ban, dinh dl;lng, chen cac hinh anh len day. NQi dung tren cira s6 nay se dugc
in ra may in khi sir dVng l~nh in.

- Thanh th\fc d(1D (menu): Chua cac l~nh d~ gQi t&i cac chuc nang cua Word
trong khi lam vi~c. Nguiri sir dVng dung chuQt ho~c sir dVng t6 hgp phim d~

ma cac

mvc chQn nay.
-V Luo

y:

f)~ rna menu l~nh b~ng ban phim, dung t6 hQ"P phirn ALT + chit cai

dugc gl;lch chan (vi dv: ALT + F d~ rna menu File).

- Thanh cong cl} chuin: Bao gam r§t nhi~u thanh cong

cv,

rn6i thanh cong C\l

bao gam cac nut l~nhd€ phvc vv mQt nhom cong vi~c nao do.
Vi dv: Khi sOl;ln thao van ban, nguai sir d\lng phai sir dVng d€n thanh cong cv
chudn Standard va thanh cong

cv

dinh dl;lng Formating ho~c khi ve hinh c~n d€n

thanh cong cv Drawing d€ lam vi~c.

3


- ThuO'c ke: G6m 2 thuac (ruler) bao vi€n trang van ban. Sir d\lng thuac nguai
sir d\lng co th€ di6u chinh dugc 16 trang van ban, cling nhu thi€t l~p cac di€m dich

.(tabs) mQt cach don gian va trvc quan.
- Thanh qng thai: Giup nguOi sir d\ll1g bi& dugc mQt vai 1I1IDg thai cin

thia khi lam vi~.

Vi d\l: Nguai sir d\lng dang lam vi~c &trang m~y, dong bao nhieu,.v.v.

- Thanh cuqn: G6m 2 thanh cUQn, thanh cUQn dQC va thanh cUQn ngang dung d€
di chuy€n van ban trong khi so~n thao.

- Thanh djnh d,ng (Formatting Toolbar): Chua cac bi€u WQ11g dinh d~ng,
dung d€ dinh d~ng nhanh trong khi so~n thao van ban.

- Thanh tieu d~ (Title): Hi€n thi ten t~p van ban.
N€u van ban chua ghi se hi€n thi vai ten (Document?).
N€ u van ban ghi r6i, se hi€n thi vai ten van ban (Vi d¥: Baocao.doc).

1.3.1. Thanh tieu d~ (Title).
Thanh tieu d6 la thanh n~m ngang tren cung cua cira s6. Tren thanh tieu d6 til trai
qua phai co nhiing chuc nang sau.

Menu Control:

d phia ben tnii thanh tieu de chua nut l~nh 11!, khi nhay chuQt

vao nut nay se hi€n thi hQp l~nh (Menu Control Box) nhu hinh 4. Bao g6m cac chuc
nang sau:

- Restore: Khoi ph\lc kich thuac ban dAu.

- Move: Di chuy€n cira s6.

- Size: Thay d6i kich thuac cira s6.

- Minimize: Thu nh6 cira s6 thanh bi€u tuQ11g.

- Maximize: Phong to cira s6.

- Close: Dong cua s6.

iii

Resto:re

Size

Minimize

x

Close

AIt+F4

ffinh 4: H6p thoqi (Menu Contro!).
4


- Minimize: Thu nho cua s6 thanh bi€u tuqng.

- Maximize: Phong to cua s6.

- Close: Dong cua s6.

1.3.2. Thanh th'!c dan (Menubar).

a. Th'!c don File.

Thanh th\lc don File (nhu hinh 5) chua t~t cac l~nh lien quan d€n file.

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cau w

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ffinh 5: Thanh th1!c aan (menu) file .

.- New:

T~o

mQt van ban m6i.


- Open: M& mQt t~p van ban cli da co tren ma.

- Close: Dong t~p van ban hi~n hanh.
- Save: Ghi t~p van ban.

- Save As: Ghi t~p van ban du6i d';lng mQt t~p van ban m6i \ ten m6i.

- Save as Web Page: Ghi t~p van ban du6i d';lng trang web.

- File Search: Tim ki€m t~p van ban.

- Web Page Preview: Hi€n thi van ban du6i d';lng web.

- Page Setup: Dinh d';lng kh6 gi~y, canh l~, khoang cach dong .....

- Print Preview: Xem van ban tru6c khi in.

- Print: In van ban.

- Send To: Chuy€n d6i van ban sang dinh d';lng khac (mail, PowerPoint....).

- Exit: Thoat khoi chuang trinh.

5


- Trong menu file cling hi~n thj nhUng t~p van ban rna nguai sic d\lng da: rna
trong khoang thai gian wac do.

b. Thl1C don Edit.
Thanh th\lc don Edit (nhu hinh 6) chua cac l~nh dung d~ c~t, sao chep, dan, ... cac
d6i tuqng trong van ban. NhUng l~nh lien quan d~n chinh sica trong menu Edit.

.J'ii.t&.~
~

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.. &rm f.4Jae.~d :1:::4

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Thanh th\lC . . j~

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::··qun•• Eilit·,

ctr!"..~,


easte
Paste

SPeC'a.:t ••

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Se~e=:t

a

At

Ctrl+A


End...

Ctrl+F


R~~:::.e...

Ctri~

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ffinh 6: Thanh th1!c dan (menu) Edit.

- Undo Typing: Huy thao tac vila th\lc hi~n.
- Repeat Typing: L~p l~i thao tac vila huy.

- Cut: C~t lTIe)t d6i tllqng.

- Copy: Sao chep rne)t d6i tuqng.

- Office Clipboard: Cdt d6i tuqng vao vUng nha d~lTI.

- Paste: Dan d6i 1uqng.

- Paste Special: Dan d6i tuqng vai thue)c tinh d~c bi~t.

- Clear: Xoa cac khoang tr6ng khi t~o van ban.

- Select All: ChQn toan be) van ban.

- Replace: Thay th~ ffie)t c\lrn til trong van ban.

- Go to: f)~n nhanh lTIe)t trang van ban.


6

.~I

~ frl

:..::. ~


C.

Th\fc don View.

.


Thanh thgc don View (nhu hlnh 7) chua cac l~nh lien quan d€n hi~n thj.
... x

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ffinh 7: Thanh thl!c dan (menu) View.


- Normal: Hi~n thj van ban a ch€ dQ blnh thuOng.

- Web Layout: Hi~n thj van ban du6i d~ng trang web.

- Print Layout: Hi~n thj van ban d~ng trang in.

- Outline: Hi~n thj v6i dftu hi~u t~i m6i dfru dong.

- TaskPane: Hi~n thj hQp tho~i Getting Started.

- Toolbars: Lam hi~n thj cac thanh thgc don (menu).

- Ruler: Hi~n thj cac thanh thu6c canh chinh.

- Document Map: Hi~n thj van ban du6i d~ng cftu truc fi\lC l\lc.

- Thumbnails: Hi~n thj danh sach cac trang cua van ban.

- Header and" Footer: Hi~n thj tieu d~ tren va du6i d~ nguai su d\lng chinh sua.

- Full Screen: Hi~n thj van ban ra toan bQ man hlnh rna khong co cac thanh cong C\l.

- Zoom: Hi~n thj phong to, thu nh6 van ban.


7


d. Th1!c d01l Insert.
Thanh thlJc dan Insert (nhu hinh 8) chua cac l~nh giup ~gu(yi sir d\lng co

th€

chen cae d6i tUQllg khac van van ban cua rninh nhu anh, cae file AutoCAD,

photoshop, videoclip...
~djt

1:1

!ilell1

I Insert l: FQrmat

Normal

::T:;

Iools

T2.~le

EJndO'i~tieJp

Page Nymbers .••

[~:::::L1

I
!

.~

Ione .•.

Ejeld ...

~ymbol ..ã

I';~

Comrnent


i

Referen.ce

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E,icture

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Diagram. . .

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Hinh 8: Thanh th1!c dan (menu) Insert.


.- Break: Ng~t trang t~i vi tri con tro.

- Page number: Chen s6 trang van van ban.

- Date and tinte: Chen ngay thang h~ th6ng van van ban.

- Symbol: Chen cae kY tlJ d~c

bi~t

van van ban.


- Comment: Chen cae dong ghi chil.

- Reference: Chen cae (eng d\lng d~c bi~t.

- Picture: Chen tranh, anh.

- Diagram: Chen cae d6i tUQllg co s~il trong chuang trirlh nhu sa d6, bi~u d6...

rna nguai sir d\lng co th~ them cae ghi chil cling nhu chinh sua no.

- Text Box: Chen rnQt 6 text van van ban.

- File: Chen rnQt file van van ban.

- Object: Chen cae d6i tUQllg d~c bi~t van van ban.

- Hyperlink: Chen duOng sieu lien k~t van ban v6'i mQt d6i tUQllg khac.


8


e. Th\fc don Format.
Thanh th\1c don Format (nhu hinh 9) chua cac

.


l~nh

dinh

d~ng

van ban nhu

phong chil, ki~u chil, co chu, khoang cach dong, ki~u dong...

__

•.

~olumns.

Tabs....
Qrop cap•..

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Change cas~...
Ba&~

~

Theme•••
FLames

';jl AutoFQfI'IJat...

4t

~'t't'les 'I1nd Formatting .•.

p.~

Re~eat:For"matbng. •.

Shift+F 1

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Page 1

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Ln 1

Col 13

H'mh 9: Thanh th1!c dan (menu) Format.
- Font: Dinh d~ng v~ font chil, ki~u chit, co chil....
- Paragraph: Dinh .f4ng do~n van ban.
- Bullets and Numbering: Dinh d~ng t\1 dQng danh dftu va s6 dftu dong.
- Borders and Shading: Djnh d~g cac ki~u duOng vi~n, n~n va bong cho bang.
- Columns: Dinh d~g van ban thanh cQt.
- Tabs: Dinh d~ng khoang cach cac tabs.
- Drop cap: Dinh d~g ki~u chil dftu dong.
- Change case: Thay d6i ki~u chil.
- Background: Dinh d~ng mau s~c n~n cua van ban.
- Frames: T~o, dinh d~ng cac trang viet khac d~ ghi chu trong khi so~n thao van
ban.

- AutoFormat: Dinh d~ng cac (mg d\lng cua chuang trinh.

- Style and Formatting: Thi~t l~p cac ki~u dinh d~ng t6ng hqp.

9


f. Th\fc don Tools.

Thanh th\lc dan Tools (OOu hinh 10) chua cac ti~n ich ~ua Word: ki~m tra 16i
chfnh ta, ngfr phap (tiing Anh), l\Ta chQn ngon ngfr ...

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1·3

Hinh 10: Thanh thifc dan (menu) Tools.

- Spelling and Grammar: Ki~m tra 16i chfnh ta va ngfr phap (tiing Anh).

- Language: ChQn ngon ngii.
- Word Count: Hi~n thi tr1:IDg thai, s6 trang, s6 do~n, s6 til trong van ban.
- AutoSummarize: T~o cae ki~u danh dAu cho van ban.
- Protect Document: Thi€t l~p ch~ dQ bao m~t cho van ban.
- Options: Thi~t l~p cac tien fch khac...
g. Th'!c don Table.


Thanh th\lc don Table (OOu hinh 11) chua cac ti~n fch d~ chen va hi~u chinh

bang bi~u vao van ban. D~n chuong bang bi~u nguai sir d\lng se tim hi~u sau han v~
bang bi~u (Table).

:d:]

Teble 4s,,;(~E.Q.>~"l"r.~t•••
~'to"'·"~

Pgrn~",.l:~.••

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Hinh 11: Thanh thifc dan (menu) Table.
10


h. Th'!c don Windows.
Thanh th\lc dan Windows (nhu hinh 12) th6 hi~n cac ~ira s6 van ban dff rna. T~p

van ban rna nguai su d\lng dang thao tac hi~n hanh se duQ'c danh ddu d~ng truac d~
bao cho nguai su d\lng bi~t nguiri su d\lng dang thao tac tren t~p van ban nao khi co
nhi~u t~p van ban duQ'c rna.

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ffinh 12: Thanh th1!c dan (menu) Window.

1.3.3. Thanh cong Cl} (Toolbars).
Thanh cong C\l Toolbars (nhu hinh 13) n~rn

angay phia ben tren Clla cua sf, giao

di~n chuang trinh, chua cac bi~u tuqng d~ thgc hi~n cac chuc nang thao tac vai cac

d6i tuqng clla van ban.

l

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ffinh 13: Thanh cong Clj, (Too/bars).
f)~ su d\lng cac chuc nang tren thanh cong c\l, nguai su d\lng chi cdn nhay chuQt

trai len bi~u tuqng Clla cong C\l do. Cac chuc nang Clla thanh cong C\l nhu sau:

- New (Q ): T~o mQt van him m6i
- Open (

):

Ma rnQt t~p van ban cli da co tren rna.

- Save (L;;I ): Ghi t~p van ban dang th\lc hi~n.
- Permission ( [¢ ): Bao v~ nhfmg thong tin nh~y cam truac S\l troy c~p trai phep
tir xa (Information Rights Management).

- E-mail ~€f;): Ma cira s6 chu- Print (~ ): In t~p van ban hi~n hanh.
11


- Print Preview (G4 ): Xem trang van ban tru6'c khi in.
- Spelling and Grammar (':? ): Ki€m tra 16i chiOO ta va ~gfr phap (ti€ng Anh).
- Research (11 ): Troy c~p ill di€n, tim tir d6ng nghia, dich, tim tn,rc tuy~n.
- Cut (J' ): Chuy€n mQt

do~ van ban dang chQn vao bQ 006' d~m

Clipboard,

chi hi~n len khi nguai Slr d\lng boi den mQt do~n van ban nao do.
- Copy

(~):

Sao chep m{lt dOl).n van ban dang chQn vao bQ nh6'

Clipboard, chi hi~n len khi nguai sir d\lng boi den mQt

do~n

d~m

van ban nao do.

- Paste (i2. ): Dan d6i tuQllg da: duQ'c 100 trfr trong Clipboard vao vi tri rna
ngmJi s~ dVng mu6n. Bi€u tuQllg nay chi hi~n len khi nguiYi sir dVng da: th\lc hi~n I~OO

Cut ho~c I~OO Copy.
- Format Painter ( . :• ; ): Chep ki€u djnh dl).ng, th\lc

hi~n khi nguiYi sir dVng

mu6n mQt do~n van ban ch9n gi6ng ffiQt do~n van ban da co tru6'c.
- Undo (

iIt') ):

Huy b6 thao tac vira th\lc hi~n.

- Redo (p ): Khoi phvc ll).i
- Insert Hyperlink (I.

l~nh Undo.

): Chen sieu lien k~t d~n cac d6i tuQllg khac (Hyperlink).

- Table and Border (l,i ): Hi€n thi thaOO cong cv Table and Border. Co chuc

nang ke bang trong Word.
- Insert Table (ni ): Chen bang bi€u.
- Insert Microsof Excel Worksheet (Ui ): Chen bang bi€u duQ'c th\lc

hi~n trong

chuang triOO Microsof Excel vao van ban.
- Columns (== ): DiOO d~ng van ban du6'i d~ng cQt.
- Drawing ( .. ):

Hi~n ho~c An thanh cong cv Drawing.

- Document Map (Q!J ): Th€

hi~n cira s6 van ban du6'i dl).ng cAu truc thea cach

trinh bay cua van ban.
- Show/Hide (-u ): Hi~n ho~c An cac kY t\1 khong in.
- Zoom Control C. 90%
12

..,):

Phong to hay thu 006 man hiOO van ban.


- Microsoft Offce Word Help (G ): Trq giup trong khi sir d\lng Word.
- Read (GiJ ): Th~ hi~n van ban giup nguai sir d\lng dQc duQ'c d~ dang va nguai
sir d\lng bi8t duQ'c van ban co bao nhieu trang va dang atrang nao.
- Style aDd Formatting (44 ): Djnh d~ng ki~u trinh bay cua trang van ban.
- F on t ( Troles Ne\N Roman

. ) n·nh

: v!

d ~ng k·leu
~
. . . b?an.

ch-u ch 0 van

- Font Size (12 . . '): ChQn kich thuac cho cO' chit.

•

- Bold (

?

): The hi~n chit trong van ban la chit in d~m.

- It~lic (I ): Th~ hi~n chfr trong van ban la chfr in nghieng.

- Underline (Y ): Th~ hi~n chfr trong van ban la chfr g~ch chan.

- Align Left (- ): Canh th~ng l€ ben trai.


- Center (-== ): Canh vao chinh giita dong.

): Canh th~ng l€ ben phai.


- AliglD Right (

): Canh th~ng l~ d~u hai ben.

- Justifted (.

+=

- Line Spacing (+= ): Khoang cach giita hai dong.

- Numbering (i= ): Ki~u dinh d~ng li~t ke la sf, th(r t\1.

- Bullets (:=

): Ki~u dinh d~ng li~t ke la kY t\1 d~c bi~t.

- Decrease Indent (i'~ ): Giam l€ trai cua trang gi~y.

- Increase Indent (~~ ): Tang l~ tnii cua trang gi~y.
- Outside Borders (ill ): Hi~n ho~c
- Highlight (~ ): Danh d~u
- Font Color (14

Nguai

An khung duang vi~n.


do~n van ban b~ng mau.


): ChQn mau cho chfr.


su d\lng co th~ fin, hi~n cac thanh cong C\l thuOng (cdn) dung b~ng cach:

ChQn View \ Toolbar, danh d~u chQn (v") vao thanh cong C\l rna nguai sir d\lng cdn
gQi thea nhu binh 14.
13


Controi Toolbox

Ptcture

Revie·.......· ing

Tables and Borders

ffinh 14: Chrn View \ Too/bars dJ hidn thi thanh cong C1;l.

1.3.4. Thanh

tr~ng thai

(Status Bar).

Thanh trl;lng thai (Status Bar) (nhu hinh 15) n~rn

a dum day cua s6 SOl;ll1 thao, nhin

vao thanh nay nguai su d\lng se bi€t vi tri eua con tro va tinh trl;ll1g hi~n tl;li cua van ban.
Page 1

Sec 1

111

At l'

English (U.S

Ln 1 Col 1

ffinh 15: Thanh tr(lng thai (Status Bar).

Cho bi€t trl;lng thai cua van ban (trang,

s6 trang,

trang hi?n tgi, chi df)). Thanh

trl;lng thai n~rn a duai cung cua cua s6 lam vi~c g6rn cac thong tin sau:

IP~161

Vi tri trang van ban dang th\lc hi~n.

~

DOl;ln van ban hi~n hanh.

~

Vi tri trang hi~n hanh tren t6ng s6 trang cua van ban.
Vi tri hi~n hanh cua con tro tinh til dftu trang.

~

Vi tri dong hi~n hanh (con tro dang dinh vi).

I colli

Vi tri C9t hi~n hanh.

~

Hi~n thi ch€ d9 ghi (chen chit ma, de chit n6i).

IErgjish (u.s I

Hi~n thi ngon ngfr

sa d\lng (Anh - My).

D~ b~t/tAt ch€ d9 hi~n thi thanh trl;lng thai vao Tools \ Options \ View \ danh d~u

chQn (V') vao 0 Status Bar.

14


I

(-­

1.3.5. Thmc do (Ruler).
a. Thuac do ngang.
Thuac ngang (nhu hinh 16) hi€n thi

atftt ca cac ch€

dQ hi€n thi van ban Normal,

Printer Layout, Outline. Thuac do co th€ hi€n thi duai d~ng Centimeters ho~c
Inches, tuy thuQc vao nhu c~u sir d\lng cua nguai dung.

0 Vi~t Nam thuOng sir d\lng

don vi do luang la Centimeters. Khi cai d~t l~n d~u, ch€ dQ ng~m dinh la Inches, d€
thay d6i ch€ dQ vao Tools \ Options \ General \ Measurement Units, chQn dan vi do
luOng tuong thich. D€ b~t/ta.t ch€ dQ hi€n thi thuac vao View \ Toolbars \ Ruler, danh
dftu chQn ( v") h~c b6 dftu chQn.
. ' •• 1 ... 'd ~ 2 '

~. ' 3 '

.1

',4 '

J •

5<' • ' 6 "

1 '

7 ' I,' 8 ' I ' . ? '

1

'10,'

1 •

11

','d '.1:2'

I:

13 '

.1

•

~4'

I • 15:

d

ffinh 16: ThuGe ito (Ruler).

Tren thuac do ngang co nhUng d~c di€m sau:


IG]

Left Tab: DAu Tab de chinh van ban thAng l~ trai.


fG]

Right Tab: DAu Tab de chinh van ban th~ng

[;J

Center Tab: DAu Tab de chinh van biin vao gifra.

i2l

First Line Indent: Dong dAu tien lui vao mQt Tab.


I!3J

Left Indent: Diem canh thAng hang l~ trai.


l~ phai.


b. ThlftYC do dQc.

Thuac do dQc n~m dQc theo l€ trai cira s6 van ban, chi hi€n thi khi chQn ch€ dQ
hi€n thi Print Layout. Khi d~t ch€ dQ b~t/ta.t thuac do se co tac d\lng d€n thuac do ngang
va thuac do dUng. Trong wOng hqp dii b~t ch€ dQ hi€n thi thuac do dUng nhung khong
hi€n thi tren

man hinh thi vao Tools \ Options \ View \ danh dftu chQn (v") vao Vertical

Ruler (Print Layout Only) (nhu hinh 17).

..~.

·:::Of","'!e;'.l t.o r~:":'ro:'5ll':lft. ("'ffi~~


..•

~..~~~~ '~te5":..

-:-

A ....,to;"':... ~t))=~~~y t..cp:d~t-e
fi'on" +j,e ....·. .: ·eo


OJ~~a-:e


ne....:;$

oc3C:cC4 'Ut ).;$(~.~
th~s

Hst


Open

ffinh 17: Ch(Jn View \ eh(Jn thuGe ito (Ruler) it~ hi~n thi thuGe.
15

1.3.6. Thanh cuQn.
a. Thanh cUQn dQc (Vertical Scroll Bar).

N~m dQc thea l~ phili cira s6, co cac d~c di~m sau:


I;;l

Phful ehia trang thanh 2 ph~n, phfut tren dung d~ eUQn, phfut dum e6 djnh.


[d

Di

~

Keo re tr6 ehuQt d~ eUQn nhanh van ban len tren ho~e xu6ng duai.


[I]

Di ehuy~n ehuQt v~ eu6i van ban.


III

Di ehuy~n ehuQt v~ trang truae (ngu(1c chiJu - trang sau).

~.

ChQn d6i tUQTIg eua trinh duy~t (Select Browse Object).

ehuy~n ehuQt v~ d~u van ban.


b. Thanh cUQn ngang (Horizontal Scroll Bar).
Tharm cUQn ngang (nhu hinh 18) n~m a day cira s6 so~n thilo va bao g6m cac
bi~u tUQTIg sau:

lJl

ffinh 18: Thanh cu6n ngang.

I I

Normal View: Hi~n thi trang van ban d,;mg thong thuOng.

llil

Web Layout View:

Hi~n thi van ban d~ng trang Web.

~

Print Layout View:

Hi~n thi van ban d~ng trang in.

I:: I

Outline View:

[]]

Di ehuy~n sang trai d~ xem ph~n van ban ben trai.

W

Di ehuy~n sang phai d~ xem ph~n van ban ben phai.

Hi~n thi van ban d~ng danh ddu d~u dong.

Keo re chuQt tren hQp trugt d~ di chuy~n nhanh sang trai/phili.
Trong truOng hqp thanh cUQn dung va ngang khong hi~n thj tren man hinh, vao
Tools \ Options \ View \ danh dfru vao 0:
- Vertical Scroll Bar: Thanh cUQn dUng (dQc).
- Horizontal Scroll Bar: Thanh cUQn ngang.

16


1.3.7. Thanh djllh d~ng (Formatting Toolbar).
Thanh cong Cl)

dinh d~ng (nhu hinh 19) dung d€ dinh

d~ng nhanh van ban, bao

g6m cac bi€u tUQ11g chinh sau:
Q.a19.
w
.' _A.

ffinh 19: Thanh t1jnh dgng (Formatting Toofbar).
Style: Ki€u trinh bay van ban.
Font: Lva chQn phong chfr.


[[3

Font Size: LlJa chQn co chii'.


~.

Bold: B,t1t~t ch€ dQ chfr d~m.
Italic: Bjt/t~t ch€ dQ chfr nghieng.

'111

1

Underline: B~t/t~t ch~ dQ chit g~ch chan dan.


,';

Align Left: Canh th~ng Ie ben trai.


.:.

Center: Canh vao chinh gifra dong.


;;:
.;>

i~
...........


Align Right: Canh th~ng Ie ben phai.

Justify: Canh th~ng Ie deu hai ben.

Numbering: Danh s6 tv dQng.


:=

Bullets: f)~t chi ml)c.


~~

Decrease Indent: Lui ve ben trai 1 Tab (ng6m t1jnh fa 1.27cm).


~~

Increase Indent: Ti€n sang phai 1 Tab.

Outside Border: ChQn hQP cong Cl) ke khung.


[Z3

Highlight: ChQn mau to nen van ban.

Font Color: ChQn mau chfr.

Thi€t

I~p ch€

dQ b~t/t~t thanh cong C\l dinh d~ng: Vao View \ Toolbars \

Formatting, danh d~u chQn ( ¥,) ho~c b6 d~u chQn.

17


2.

BE MVC 2: So,n thio va luu van ban.

Sau khi hoan thinh nqi dung nay, nguOi sir dl}.ng nim duqc:

• Cach t~o t~p van ban m6i, rna t~p van ban,

so~n

thao va luu van ban.

• Cach thi~t l~p ch~ dQ moi twOng lam vi~c.
• Cach thao tac v6i kh6i van ban (ChQn kh6i, sao chep, di chuy€n, xoa, khoi
phvc, huy I~nh khoi ph1)c kh6i).
• Cach

so~n

thao dugc rnQt vai

lo~i

van ban cua co quan dan vi rninh cong

tac.

T~p

2.1.

van ban.

2.1.1. T,o t~p van ban moo.

Lam vi~c v6i Word la lam vi~c tren cac tai li~u (Document). M6i tai li~u phai
dugc lUll len dia ctmg cua may tinh v6i t~p tin co phdn rna rQng .DOC; thuOng thi cac
t~p

tai

Ii~u

cua nguai sir dVng dugc lUll vao thu rnvc C:\My Documents tren dia ctmg.

Tuy nhien, nguai sir dVng co th€ thay d6i l~i thong s6 nay khi lam vi~c v6i Word.
Thong thuOng khi nguOi sir dVng ch~y chuang trinh Word, rnQt man hinh tr~ng se
xudt hi~n.

Do cling la tai li~u m6i cua Word t1J dQng t~o rae Tuy nhien d€

t~o rnQt tai

li~u rn6i, nguai sir dVng co thS chQn rnQt trong cac cach sau:

- Ma rnvc chQn File \ New;
Hoq,c
- Bdrn nut New

Ll

tren thanh cong cv Standard;

Hoq,c
- Nhdn t6 hgp phirn t~t Ctrl + N.

2.1.2. Ma t~p van ban co sin.
Tai

li~u

sau khi da

so~n

thao tren Word dugc luu tren ilia du6i

d~ng t~p

tin co

phdn rna rQng la .Doc; de rna tai li~u Word da co tren dia, nguai sir dVng co th€ chQn
rnQt trong cac cach sau:

- Ma rnvc chQn File \ Open.
Hoq,c
- Nhdn t6 hgp phirn Ctrl + O.
18


HQP tho~i Open xudt hi~n nhu hinh 20.
Look in:
~~~~~~~;~~=~====~~~~~~~,~~~~~~~~:~~~~=fi] @ • La Q)< OJ [j1 • Toots.
r~:~l~=f~---~-_·_---_·_·~_·~··_-----~·-I
Documents

IIi rv'ly 'v'ideos
11• 1backgroun vd 1. htrrd

l

i llil cd 2.k 11.mdi

fI :. cd2.kl1000 1.mdi
1
II _ ; ;:-.-.:.;;..-."-J."-',1.lA; II
Don
. Giovanni_ overture - r"ozart.mp3
~

Desktop

I :..:& .flil p
I
I

i.'."".;,,t.'

hieUKT4.k4cdn ..mdi

My DOOJments

.­

fl.1yN~vt.NOrk

AU Files

{~. ~)

ffinh 20: H(Jp thogi Open.

Tim d€n thu m\lc nai chua t~p tai li~u cdn

rna tren rna, chQn t~p tai li~u, cu6i
cimg bAm nut 1~ t~;~I~ d€ ti~p tl)C. T~p tai li~u se dUWord.

Nguai sit d\mg cling co th€ thlJc hi~n

rna t~p tai

li~u dii so~n thao gdn day nhdt

mQt cach rdt nhanh b~ng thanh thlJc don File, ti€p thea nhay chuQt len ten t~p tai li~u
hay van ban cdn rna nhu hirth 21.
~

LUll

y: Ma tai li~u hay van ban b~ng cach nay lUll t6i da duQ'c 9 van ban.

Nguai sir dl)ng cdu hinh nhu sau: Vao Tools \ Options \ General va sau do chQn
vao

~ Recentiy used file list:

~ntries

w

tie'.·;.....

CiJ;

Qpe.n ..

Ctd+O

Qose
Ctrl+S

Save 6.s, ..
t~

Seve ~s ""leo Pa~e ...

c;:t1

Flle 5e.an:b. •.

Nhay chuQt len
t~p tai li~u cfut

Vel;.sions •.•

rna

Page Setyp ..•

,;~

Er~nt ...

Ctd+P

Send. To

Z E: \HLlong t'Jarn\)ich giang dC!'Jv\TH II,.doc

.J. E: \Huong

Nam'>,.•• -,Jich gfang day.doc

:2 E: ~J-iLlong f'~am\.• _\}ich giang dav2.doc
EKrt

ffinh 21: Mil t?P tiJi li?u.
19


2.2. LU1I

t~p

van ban.

2.2.1. LU1I t~p van baD lin diu.

De ghi tai li~u dang lam vi~c len rna, nguai su d\lng co the chQn nhiing cach sau:


- M6' m\lc chQn File \ Save;

Hoi;lc

- Bfrm nut Save i!I tren thanh cong C\l chuAn (Standard);
Hoi;lc

- Nhfrn t6 hqp phim t~t Ctrl + S.
Hoi;lc

- ChQn duang d~n d~n thu m\lc: Files \ Save \ My Computer \ chQn d~n 6 rna
chua thu m\lC

dn lUll (Vi d\l: 6 (D:), (E:)).

2.2.2. LU1I

t~p

van ban vOi mQt ten khac.

My Recent
Documents

•,.

D esktop

Go ten t~p

Mv Documents

tin vao day

"'&._'
~'

Bfun nut
Save

My Computer

File !lame:
My NetNork

places

Save as type,

Docunlent (""".doc)

Hinh 22: Hf}p thogi Save As.
De lUll t~p van bim v&i rnQt ten khac se co hai kha nang xay ra:
N~u day hi tM li~u m&i, hQp tho(;li Save As xufrt hi~n nhu hinh 22, cho phep ghi

tai

li~u

nay v&i

t~p

tin m&i:

Hay xac djnh thu m\lC (Folder) noi chua t~p tin mm r6i go t~ tin vao m\lC File name.
Vi d\l: Go vao m\lC File name: van ban] r6i bfun nut Save de k~t thuc vi~c ghi tai li~u.
N~u tai li~u cua nguai su d\lng da duqc ghi vao mQt t~p, khi ra l~nh lUll tfrt ca

nhfing SlJ thay d6i tren tai li~u se duqc ghi len rna.

20


-v Lifo y: Nen thvc hi~n thao tac ghi tai li~u thuOng xuyen trong khi so~n thao tai
li~u, d€ tranh mdt du li~u khi g~p sv c6 mdt di~n, hay OOUng tf\lC tr~c cua may tiOO.

D€ d~t cdu hiOO luu tv dQng trong Word, nguai sir d\lng vao Tools \ Options \
Save

va chQn

luu tai

rl] ~ave AutoReeover info every:

li~u ho~c

Van ban.

2.3. Dong t~p van ban.

Sau khi so~n thao xong mQt van ban, d€ ti€t ki~m khong gian 006', t~o di€u ki~n
cho may ho~t dQng OOaOO, cAn phai dong cac t~p van ban da so~n xong l~i. Co th€ thvc
hi~n

mQt trong cac phuong phap sau:
- B~ng menu I~OO: Vao Files \ Close.
- B~ng ban phim: Nhdn t6 hqp phim Ctrl + F4.
- B~ng chuQt: Nhay chuQt trai vao bi€u tUQllg (X) tren goc phai tren cira s6.
2.4.

So~n

thao van ban.

2.4.1. MQt sa lifo y trong so~n thao van ban.


- Khong go phim Enter khi xu6ng dong, khi dAy dong, chuang triOO se tv dQng

chuy€n xu6ng dong.
- Khi mu6n ng~t dO(;ll1, go phinl Enter (paragraph) se n.r dQng chuy€n xu6ng dong dum.
- V6'i do~n van ban co tiOO chdt di~u khi€n phai dung phim Tab d€ dinh vi.

2.4.2. MQt sa phim di~o khi~n thong dl}ng trong so~n thao van ban.


Dung chuQt may tiOO trong so~n thao van ban.

- Nhay chuQt

vao miii ten Eil iii tren thaOO cUQn dUng d€

dich chuy€n

van ban


len xu6ng.
- Nhay chuQt vao mlii ten ~ W tren thanh cUQn ngang d€ dich chuy€n van ban
sang trai, sang phai.
- D€ dich chuy€n len xu6ng nhaOO tung trang van ban, nhay chuQt tren thaOO
cUQn dUng thea tUng IAn mQt.
- D€ dich chuy€n OOaOO van ban sang trai, phai OOay chuQt tren thaOO cUQn ngang.
- D€ dich chuy€n OOaOO v~ dclu van ban nhay tro chuQt vao:l (mUi ten kip).
iiIiiiiiiiiiI

- D€ dich chuy€n OOaOO v€ cu6i van ban nhay tro chuQt vao

1;·I.i.1

(mi1i fen kip).

21

2.4.3. Ch~ dq so~n thao van ban.

Trong so~n thao van ban, co hai ch~ dQ la chen va de.
a. Ch~ dq chen (Insert).

Trong ch~ dQ chen khi nh~p nlQt kY t\1 til ban phim, ky t1J nay se hi~n t~i vi tri
con tro (Insert Pointer) d6ng thai con tro dai qua vi tri m6'i ngay k~ ben phai, day la
ch~ dQ m~c dinh cua Word.

b. Ch~ dq de (Overtype).

Trong ch~ dQ de, khi nh~p mQt kY t\1 til ban phim,

kY t1J se hi~n len t~i vi tri con
tro. N8u t~i vi tri con tro co kY t\1 thi kY t\1 m6'i se ghi de len kY t\l cu. D€ chuy€n d6i
tr~ng thai til ch~ dQ chen sang ch~ dQ de, dung phim Insert va ngugc l~i, ho~c nhay

chuQt

vao bi~~ tuQllg (OVR) tren thanh tqmg thai. Khi a ch~ dQ chen, t~i dong tr~ng

thai kY hi~u Overtype (OVR) se rna die
2.5. T~o them va lo~i bo cac bi~u tlfC}1lg tren thanh cong c¥ (Toolbars).

Trong qua trinh lam vi~c, mQt s6 bi€u tUQllg tren thanh cong C\l co th€ khong
dung d~n ho~c mQt s6 bi€u tuQllg luon cdn d~n l~i khong co. D€ t~o di~u ki~n thu~n 19i
cho nguai sir d\lng, Word cho phep nguai sir d\lng d~t them, lo~ bo cac bi€u tUQllg
tren thanh cong C\l. Trong tai li~u nay khong d~ c~p sau d8n vi~c t~o cac bi€u tUQllg

cua rieng nguai sir d\lng rna chi d~ c~p d~n vi~c them va lo~i bi) mQt s6 bi€u tUQllg da
duqc chuong trinh cung cfip nhu hinh 23.
Phuong phap th\1c hi~n Them \ Lo~i bo duqc ti~n hanh theo cac bu6'c sau:

To add a cot'llmand t.o a toolbar: select: a cabegoP/ and drag the

comtnand out: of this dialog box 'to a too!bar.

E:=~
....

§.ave in: ,

ffinh 23: Them

t

!·~~l!!tfr~,R9~0'1~!~~~,

,,-.w ,,~.

I

L·~:yi;p~fEi;:·~·~:·····l

~:

_~~

va logi b6 biiu tUlJng tren thanh cong c¥.

Bu6'c 1: Vao Tools \ Customize \ Commands.
Bu6'c 2: T~i m\lc Categories, bfim chQn Menu d€ hi€n thi cac bi€u WQllg cdn chQn.
Bu6'c 3: Dung ky thu~t Drag and Drop, nhay chuQt chQn bi€u tUQllg cdn chQn va
keo len thanh ghi d€ them vao, til thanh ghi keo xu6ng d€ lo~i bo.
Bu6'c 4: Bfim vao nut Close d€ dong l~i.
22


2.6. Thi@t l~p ch@ dQ moi trtr(mg lim vi~c.
2.6.1. Thi@t l~p ch@ dQ hi@n thi (View).
D€ thiet l~p che dQ hi€n thi vao menu l~nh Tools \ Options \ View, nguai sir
d\lng khai bao cac tham s6 nhu hinh 24.

She'N
r:~] Sta!:hJp Task. Pane

[~] Smart ~s

r~] tiighlight

[~J Animated text:

[(~::J Bookmarks

F~]Horii:..'DOt.a1scroll bar

t~J ~ertical sero,'. bar
~cture piaceholders

G£] Staty,s bar

LJ

U~J Screeo.Tips
Formatting marks

U

I a b characters

IT:.-:J
Fc'' ' ' !

~aces

U
E:J

Optional h:'l;Phens

Paragr-aph marks

0

All

H[dden text

Prin't and \-Neb Layout options

Drav-.oings

[~] V'v'hlt:e space bettA'een p;eges {Print vieVI.' only}

Obiect: anchors

E:=:J

Te~t: boundaries

~ Vert::iQal ruler (Print: vieYrll' only)

Ou1:line and Normal options
Wrap 1:0 OA"ndo.....l

c:J
U ~raft: rnnt:

aackground colors and irnages {Print vie\N only)

Sty'e arc:.a w'dt:h:

r'~afne: [~.~~:~~:~~~:~:~~;~:

fo'';;; . . .

::::::::::::::::::::::::I::::~:::r~;t?e:

_ _ _ _ _ _ _ _ _ _ _ _J

,<·OK. .",<·;'1

[~;~~~:=~]

ffinh 24: Thiit ltjp chi a(J hiJn thi (View).

- Show: Hi€n thi.

0Startup Task Pane: B~t/t~t ch€ dQ kh6i dQng truac thanh tac V\l.


o Highlight: B~t/t~t che dQ hi~n thi danh dfru d6i mau.
D Bookmarks: B~t/t~t che dQ hi~n thi danh dfru trang.

o Status bar: B~t/t~t che dQ hi€n thi thanh tr~ng thai.
o Screen tips: B~t/t~t che dQ hi€n thi chi dfrn.
o Smart tags: B~t/t~t the che dQ hi€n thi thong minh.
D Animated text: B~t/t~t che dQ hi€n thi kY tv ho~t hinh.

o Horizontal scroll bar: B~t/t~t ch€ dQ hi~n thi thanh cUQn ngang.
o Vertical scroll bar: B~t/t~t che dQ hi~n thi thanh cUQn dQc.
D Picture placeholders: B~t/t~t ch€ dQ hi€n thj tranh, anh.

o Windows in Taskbar: B~t/t~t che dQ hi€n thi nut Windows.
o Drawings: B~t/t~t che dQ hi~n tbj cong C\l vee
D Field codes: B~t/t~t che dQ hi~n thi rna truOng.
Field shading: Che dQ hi~n thi hi~u (mg to bong tnrOng.
23

- Formatting marks: Dinh d~ng danh dfru.

o Tab characters: B~t/t~t ch€ dQ hi€n thi dfru Tab.
o Spaces: B~t/t~t ch€ dQ hi€n thi dfru cach tr6ng.
o Paragraph marks: B~t/t~t ch€ dQ hi€n thi danh dfru do~n.
o Hidden text: B~t/t~t ch€ dQ hi€n thi van ban.
o Optional hyphens: B~t/t~t ch€ dQ hi€n thi dfru g~ch n6i ru.
o All: B~t/t~t ch€ dQ hi€n thi toan bQ van ban.
(Kh6ng aanh dt1u chf)n vao nhfmg mlj,C pht1n Formatting).

- Print and Web Layout options: Ch€ dQ hi€n thi ki€u trang Web.

0' Drawings: B~t/t~t ch€ dQ hi€n thi cac hinh vee


o Object anchors: B~t/t~t ch€

dQ hi€n thi bo neo d6i tllgng.


0' Text Boundaries: B~t/~t ch€ dQ hi€n

thi duOng vi€n trang.


0' White spaces between pages: B~t/t~t ch€ dQ hi€n thi khoang tr6ng.

0' Vertical ruler: B~t/t~t ch€ dQ hi€n thi thu&c dQc.

- Outline and Normal options: Hi€n thi bao quanh va binh thuOng.

o Wrap to windows: B~t/t~t hi€n thi duOng bao quanh cira s6.
o Draft font: (Normal View va Outline View): Hi€n thi cac

ki€u dinh d~ng

phong chfr.
2.6.2. Thi~t I~p ch~ dQ tang th~ (General).

- General Options: Thi€t l~p chung nhu hinh 25.

0' Background repagination: T\l dQng danh l~i s6 trang.


o Blue background, white text: Hi€n thi n€n cira s6 mau xanh, chfr mau den.
o Provide feedback with sound: Phan h6i b~ng am thanh.

0'Provide feedback with animation: Phan h6i b~ng hinh anh dQng.


o Confirm conversion at Open: Xac nh~n qua trinh chuy€n
0' Update automatic link at Open: T\l dQng c~p

nh~t

d6i khi rna t~p.


thong tin.

0' Mail as attachment: G~n kern t~p tin khi giri thu di~n tire

0' Recently used file list: D~t ch€ dQ hi€n thi s6 t~p lam vi~c gfrn nhfrt.

24