accounting

PB-Nr
: S10

Accounting


Issued by Date of release Version page
Hr. Kokot / Hr. Freiseisen 00
1/5



Process owner: Invoicing : Hr. Prok. Kokot
Bookkeeping : Hr. Prok. Dr. Freiseisen
Process purpose and
target:
Correct Invoicing and payment pursuit

Interfaces


Supplier: Document Process input
R06 – Delivery
supply clerk ion CH or
EDP

delivery note number

Customer Payment

Customer: Document Process output
Customer Calculation
Customer Reminder

monitoring/characteristic numbers

Quality: Credit notes with credit note reason of 16 (= internal
cancellation because of invoicing error)
Environment:



PB-Nr
: S10

Accounting


Issued by Date of release Version page
Hr. Kokot / Hr. Freiseisen 00
2/5



Flow/process documentation/competence


PB-Nr
: S10

Accounting


Issued by Date of release Version page
Printing of invoices
Responsibility
Documents
Send(incl. Customer
specific documents)
Check of totals
Book payment
Send remainder
Invoice
Invoice copy
IT
Billing
Billing
Sales
Accounting
Accounting
Accounting
Accounting
Remainder
R06
Customer
Customer
Working documents
Customs papers, ...
Sales

Make remainder

Hr. Kokot / Hr. Freiseisen 00
3/5





PB-Nr
: S10

Accounting


Issued by Date of release Version page
Hr. Kokot / Hr. Freiseisen 00
4/5







Printout of the calculations
With industrial articles must be released the printout by hand over the delivery note
number noted at the clerk ion banknote. With DIY articles the printout takes place
automatically.
Sending

Before sending must possible supplements (work papers, customs papers,..) be
created. Dispatching effected in accordance with the declarations/agreements with
the customers as individual invoice, collective invoice etc. (see customer master)
Austrian and German calculations directly of the invoicing are dispatched, which
becomes remaining dispatched by the responsible operator

Reminders
Effected every fourteen days with a EDV program after the reservation of the last
receipts of payment. After the printout possible ambiguity (in particular customer
deductions) is clarified with the responsible operator in the sales and corrected if
necessary.

Applicable documents

EDV documentation



PB-Nr
: S10

Accounting


Issued by Date of release Version page
Hr. Kokot / Hr. Freiseisen 00
5/5