TECHNICAL AND BUSSINESS WRINTING

TECHNICAL AND BUSSINESS WRINTING
PRESENTATION
ON
TECHNICAL WRITING
STYLE
Write Clear Sentences for your Reader

Submitted By:
Mohsin Shoaib
Roll# 917
BS(SE) 2
nd
Semester

Submitted To:
Miss Saira
To Write Clear Sentences you should follow the following steps:
Place The Main Idea First
To put the main idea first is the key principle for writing sentences
that are easy to understand. Place the sentence’s main idea first
i.e. its subject. The subject makes the rest of the sentence accessible.
Use Normal Word Order
The normal word order in English is subject-verb-object. This order
makes reading easier, because it reveals the topic first and then
develops the idea for the reader.
Normal Modems transmit data between two computers.
Inverted Data between two computers is transmitted by modems.
Use Active Voice
The active voice emphasizes the performer of the action rather than
the receiver. The active voice helps readers grasp ideas easily
because it adheres to the subject-verb-object pattern and it puts the

performer of the action first.
Employ Parallelism
Using parallelism means to use similar structure for similar elements. Careful
writers use parallel structure for coordinate elements. Coordinate elements are connected
by coordinating conjunctions (and, but, or, nor, for, yet, so) phrases or clauses that appear
in a series.
Write Sentences of 12 to 25 Words
An easy-to-read sentence is 12 to 25 words long. Shorter and longer sentences are
weaker because they become too simple or too complicated
Use There are Sparingly
Over use of indefinite phrase there are and its related forms (there is , there will be
and so on) weaken sentence by burying the subject in the middle of a sentence. Most
sentences are more effective if the subject is placed 1st.
Ineffective There are 22 different container sizes that lie in this
range.
Effective This range includes 22 different container sizes.
Avoid Nominalizations
Avoid using too many nominalizations ---- verbs turned into nouns by adding suffix
such as –ion, -ity, -ment or –ness. Nominalizations weaken sentences by presenting the
action as a static nouns rather then as an active verb.
TECHNICAL AND BUSSINESS WRINTING
PRESENTATION
ON
TECHNICAL WRITING
STYLE
Revise For Clarity

Submitted By:
Mohammad Azhar
Roll# 907

BS(SE) 2
nd
Semester

Submitted To:
Miss Saira
During Revising you should keep in mind the following guidelines:
Avoid Strings Of Choppy Sentences
A string of short sentences results in choppiness. To avoid this combine the short
sentences to make a single sentence to make it clear.
Avoid Wordiness
Ideas are most effective when they are expressed concisely. Try to prune excess
wording by eliminating redundancy and all unnecessary intensifiers (such as very),
repetition and prepositional phrases.

Avoid Redundant Phrases
Here is a list of some common redundancies. A better way to express the ideas
follows each.
Redundant Phrase More concise word or phrase.
due to the fact that Because
employed the use of Used
in a few words as Possible Concisely etc.
Avoid Noun Clusters
Noun clusters are three or more nouns joined in a phrase.
Try to break them up.
Use You Correctly
Do not use you in formal reports. Use you to mean ”the reader”; it should not
mean “any one” or “I”.
Avoid Sexist Language
Language is considered sexist when the word choice suggests only one sex even

though both are intended. Avoid such phrases as he/she.
TECHNICAL AND BUSSINESS WRINTING
PRESENTATION
ON
TECHNICAL WRITING
STYLE
Write Clear Paragraphs For Your Reader

Submitted By:
Adnan Ahmad
Roll# 914
BS(CS) 2
nd
Semester

Submitted To:
Miss Saira