Introductory visualizing technology 5th by debra geoghan chapter 3

PowerPoint Presentation to Accompany

Chapter 3

File Management


Objectives
1. Create Folders to Organize Files
2. Explain the Importance of File Extensions
3. Explain the Importance of Backing Up Files
4. Demonstrate How to Compress Files
5. Use Advanced Search Options to Locate Files
6. Change the Default Program Associated with a File
Type

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Create Folders to Organize Files

Objective 1

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A Place for Everything

Navigating Your Windows Computer
 File Explorer - Used to navigate your file system in a
Windows system
Search box
Ribbon
File list area
Address bar
Navigation pane

Objective 1

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A Place for Everything
Navigating Your Mac Computer
 Finder – used to find and organize files, folders, and
apps on a Mac
Sidebar
Toolbar
View options
Search field
Contents area

Objective 1

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A Place for Everything
Navigating Your Computer
 Folder – Containers used to organize files on your
computer
 Library – Helps organize content by gathering files
from different locations
Documents
Music
Pictures
Videos
Objective 1

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Creating and Using Folders
 Folders create a unique
organizational scheme
 Folders can be created in the
Save As dialog box
 Folders can be created on
flash drives and cloud
storage
 A good folder scheme
enables the quick retrieval of

a file
Objective 1

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Explain the Importance of File Extensions

Objective 2

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File Names and Extensions
 File names contain two parts: name and extension
 File names can be up to 260 characters long – this
includes the extension and path to the file
 File names may include spaces and special characters
 Characters not usable in a file name are:
\/?:*”><

Objective 2

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File Extensions and Default
Program Association

Objective 2

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File Properties
 Properties are used to:
Organize, sort, and find files more easily

 Properties automatically created include:
File type, Size, and Date

 Properties added by the user
include:
Title and Author

 To view properties:
 Right-click on the file and clicking Properties
Objective 2

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OS X File Properties
 To View and Modify Properties in OS X:
Open Finder
Select the file
Click Get Info

Objective 2

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Explain the Importance of Backing Up Files

Objective 3

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Back Up Your Files
 Backup – a copy of files stored in another location
 Backup storage options:
Internal hard drives
External hard drives
Optical drives

Flash drives
Networks

 Use backup utilities to make it easy
 Use online backup services for security
Objective 3

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Windows Backup Utility - File History
 The Windows backup utility is
called File History
 File History is off by default
 Access the File History through
the System and Security Control Panel
 You will need an external drive or network location to
store the back up

Objective 3

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OS X Backup Utility - Time Machine
 The OS X backup utility

is called Time Machine
 Access the Time
Machine from the
Launchpad
 You will need an
external drive or
network location to
store the back up
Objective 3

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Backup to the Cloud
 Cloud backup – the use
of Internet backup
services
Offer free personal
storage
• 1 or 2 GB

Unlimited storage for
monthly or annual
subscription
Objective 3

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Cloud Storage
 Microsoft OneDrive
(previously called
SkyDrive)
7 GB of cloud storage free
with a Microsoft account
Save files directly from
Microsoft Office apps
Windows computers
connect through OneDrive
app
Objective 3

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Cloud Storage
 OS X and iOS devices
include iCloud
5 GB of cloud storage free
Can be set to automatically
sync all of your personal files
on all your devices to the
cloud
Accesses through the iCloud

website
Objective 3

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Demonstrate How to Compress Files

Objective 4

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File Compression
 Process of making files smaller:
Conserves disk space
Easier to transfer

 Types of file compression algorithms:
Lossy
Lossless

Objective 4

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File Compression
 Windows uses ZIP format
 Popular file compression programs:
7-ZIP
WinRAR
WinZip
Stuffit

Objective 4

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File Compression
Lossy
 Contain more info than
a human can detect
 Substantial amount of
data is discarded

Objective 4

Lossless

vs

 For files that contain text
and numbers
 Takes advantage of
redundant information
 Can be decompressed
with no loss of data

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Use Advanced Search Options
to Locate Files

Objective 5

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Using Windows to Search for Files
 Help and Support window
 Control Panel window
 File Explorer window

Objective 5

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