Business communication building critical skill 3rd by locker module 14

PPT
PPT

Module
Module 14
14
Editing
Editingfor
for Grammar
Grammar
and
andPunctuation
Punctuation

McGraw-Hill/Irwin

©2007, The McGraw-Hill Companies, All Rights


14-2

Editing
Editing for
for Grammar
Grammar and
and
Punctuation
Punctuation
 To learn how to
 Use standard edited English.
 Fix common grammatical errors.

 Use punctuation correctly.
 Mark errors as you proofread.


14-3

Editing
Editing for
for Grammar
Grammar and
and
Punctuation
Punctuation
Start by answering these questions:
 What grammatical errors do I need to
be able to fix?
 Should I put a comma every place I’d
take a breath?
 How can I find sentence boundaries?


14-4

Editing
Editing for
for Grammar
Grammar and
and
Punctuation
Punctuation

Start by answering these questions:
 What punctuation should I use inside
sentences?
 What do I use when I quote sources?
 How should I write numbers and
dates?
 How do I mark errors I find in
proofreading?


14-5

Six
Six Common
Common Grammatical
Grammatical
Errors
Errors
 Subject-Verb Agreement
 Dangling Modifier
 Case
 Misplaced Modifier
 Parallel Structure
 Predication Errors


14-6

Incorrect
Incorrect Examples

Examples
The letter arrives last week. In a big, white
envelope with blue letters, I thought it looked
official. It was from Johnson Industries.
Shannon and me had been waiting for the
letter for a week. The company sends letters
like this one when hiring often. Nervous, I
opened it and found three things: a letter
offering a job, a brochure describing company
benefits, and a list of job duties in a memo. I
was thrilled! My employment goals would
begin immediately.


14-7

Correct
Correct Examples
Examples
The letter arrived last week. In a big, white
envelope with blue letters, it looked official. It
was from Johnson Industries. Shannon and I
had been waiting for the letter for a week. The
company often sends letters like this one when
hiring. Nervous, I opened it and found three
things: a letter offering a job, a brochure
describing company benefits, and a memo
listing job duties. I was thrilled! Implementing
my employment goals could begin
immediately.

14-8

Sentence
Sentence Concerns
Concerns
 Sentence Fragments
 Independent/Dependent Clauses
 Sentence Punctuation


14-9

Comma
Comma Concerns
Concerns

 Know how to use
 Commas in lists.
 Comma splices.
 Run-on sentences.

 And remember
 Commas are not breaths!


1410

Quoting

Quoting Research
Research Sources
Sources

 “Quotation Marks.”
 [Square Brackets.]
 Ellipses . . .
 Underlining and
Italics.


1411

Numbers
Numbers and
and Dates
Dates
 Spell out numbers from one to
nine.
 Exceptions: Money & numbers in a series
with at least one number 10 or greater.

 Use numerals for 10 and greater.
 Exception: Numbers at the beginning of
sentences.

 In dates, use numbers for the day
and year.