Business communication building critical skill 3rd by locker module 21

PPT
PPT

Module
Module 21
21
Proposals
Proposalsand
and
Progress
ProgressReports
Reports

McGraw-Hill/Irwin

©2007, The McGraw-Hill Companies, All Rights


21-2

Proposals
Proposals and
and Progress
Progress
Reports
Reports
♦To learn how to
 Write purpose statements.
 Identify your audiences’ “hot
buttons.”
 Write proposals.

 Write progress reports.


21-3

Proposals
Proposals and
and Progress
Progress
Reports
Reports
Start by answering these questions:
 What is a “report”?
 How do I identify a problem to study?
 What should go in a proposal?
 What should go in a progress report?


21-4

Steps
Steps in
in Writing
Writing Any
Any Report
Report
♦Define the problem.
♦Gather necessary information.
♦Analyze the information.
♦Organize the information.

♦Write the report.


21-5

Types
Types of
of Formal
Formal &
& Informal
Informal
Reports
Reports
♦Information
 Sales and quarterly reports.

♦Analytical
 Annual, audit, and make-good reports.

♦Recommendation
 Feasibility, justification, and problemsolving reports.


21-6

A
A Good
Good Report
Report Problem
Problem is

is
♦Real.
♦Important enough to
be worth solving.
♦Narrow but
challenging.


21-7

A
A Good
Good Purpose
Purpose Statement
Statement Shows
Shows
♦The organizational problem or
conflict.
♦The specific technical questions
that must be answered to solve
the problem.
♦The rhetorical purpose of the
report.


21-8

Parts
Parts of
of aa Class

Class Project
Project
Proposal
Proposal
♦ Problem
♦ Feasibility
♦ Audience
♦ Topics to Investigate
♦ Methods/Procedure
♦ Qualifications/
Facilities/Resources
♦ Work Schedule
♦ Call to Action


21-9

Progress
Progress Reports
Reports
♦Are used to





Report progress.
Enhance your image.
Float trial balloons.
Minimize potential

problems.

♦Types




Chronological
Task
Recommendation