Business communication building critical skill 3rd by locker module 24

PPT
PPT

Module
Module 24
24
Long
LongReports
Reports

McGraw-Hill/Irwin

©2007, The McGraw-Hill Companies, All Rights


24-2

Long
Long Reports
Reports
 To learn how to
 Use your time efficiently when you
write reports.
 Set up the parts of a full formal
report.
 Reduce legal liability.


24-3

Long

Long Reports
Reports
Start by answering these questions:
 I’ve never written anything so long.
How should I organize my time?
 How do I create each of the parts of
a formal report?


24-4

Parts
Parts of
of aa Full
Full Formal
Formal Report
Report
 Cover
 Title Page
 Letter of
Transmittal
 Table of Contents
 List of Illustrations
 Executive
 Recommendations
Summary
 Notes or Works
 Report Body
Cited
 Conclusions

 Appendixes


24-5

To
To Write
Write Better
Better Reports
Reports
 Think about the parts of the report
before you start writing.
 Begin writing parts as soon as you
can—even out of sequence.
 Spend the most time on sections
that support your recommendation.


24-6

Format
Format for
for Transmittals
Transmittals
 Tell when and by whom the report was
authorized and its purpose.
 Summarize conclusions and
recommendations.
 Indicate how you solved minor
problems, if any.

 Point out any additional research.
 Thank the reader and offer to answer
questions.


24-7

Introduction
Introduction Sections
Sections
 Purpose
 Scope
 Limitations
 Assumptions
 Methods


24-8

Executive
Executive Summary
Summary
 Tells the reader what the document
is about.
 In the first paragraph, identify the
report’s recommendation or main
point.
 In the body, identify major supporting
points. Include all of the information
decision-makers need.

24-9

Executive
Executive Summary
Summary continued
continued
 If you have
conducted
surveys or
interviews,
briefly describe
your methods.


Conclusions
Conclusions and
and
Recommendations
Recommendations
 Conclusions
 Summarize points made in the body of the
report.

 Recommendations
 Are action items that would solve or
partially solve the problem.
 If a recommendation seems difficult or
controversial, give a brief paragraph of

rationale.

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