Business communication building critical skill 3rd by locker module 28

PPT
PPT

Module
Module 28
28
Job
JobApplication
Application
Letters
Letters

McGraw-Hill/Irwin

©2007, The McGraw-Hill Companies, All Rights


28-2

Job
Job Application
Application Letters
Letters
 To learn how to
 Organize job application letters.
 Catch the reader’s interest even
when the company isn’t planning to
hire.
 Show that you have the
qualifications for the job.

28-3

Job
Job Application
Application Letters
Letters
 To learn how to
 Persuade the employer that you’re
in the very top group of applicants.
 Use information about the company
effectively in your letter.


28-4

Job
Job Application
Application Letters
Letters
Start by answering these questions:
 What kind of letter should I use?
 How are the two letters different?
 What parts of the two letters are the
same?
 Should I use T-letters?


28-5

Job
Job Application
Application Letters
Letters
Start by answering these questions:
 How long should my letter be?
 How do I create the right tone?
 The company wants an e-mail
application. What should I do?


28-6

In
In the
the Letter,
Letter, Focus
Focus on
on
 Major requirements of the job.
 Points that separate you from
other applicants.
 Points that show your knowledge
of the organization.
 Qualities that every employer
values.


28-7

To
To Make
Make the
the Letter
Letter Professional
Professional
 Use a standard font.
 Address your letter to a specific
person.
 Don’t mention relatives’ names.
 Omit unnecessary personal
information.
 In general, use a conservative
style.
 Edit and proofread carefully.


28-8

Types
Types of
of Application
Application Letters
Letters
 Solicited




You know the company is hiring.

Jobs are likely advertised.
Sometimes you learn of openings through
word of mouth.

 Unsolicited
 You don’t know the company is hiring.
 These help you tap into the “hidden job
market.”


28-9

Solicited
Solicited Letter
Letter Pattern
Pattern
 State that you are applying for the job.
 Phrase the job title as the source
phrased it.

 Develop major qualifications in detail.
 Develop other qualifications, even if
the source didn’t ask for them.
 Ask for an interview.


2810

Prospecting
Prospecting Letter

Letter Pattern
Pattern

 Create a bridge between the
attention-getter and your
qualifications.
 Focus on what you know and can do.

 Develop your strong points in
detail.
 Ask for an interview.


2811

In
In Both
Both Letters
Letters continued
continued

 Show knowledge of the
company and position.
 Refer to your résumé and ask
for an interview.
 Use a full page.
 Use a second page if necessary.

 Use you-attitude.
 Use positive emphasis.

2812

For
For E-Mail
E-Mail Letters
Letters
 Tell what word-processing program
your scannable résumé is in.
 Put the job number or title in your
subject line and first paragraph.
 Create the letter in a word
processor, spell check, then cut
and paste into e-mail.


2813

For
For E-Mail
E-Mail Letters
Letters continued
continued
 Don’t use all capital letters.
 Don’t use smiley faces or other
“emoticons.”
 Put your name and e-mail address
at the end.

2814

T-Letters
T-Letters
 Use a T-letter if the employer prefers it.
 To create
 Determine job duties and how you
match them.
 Use bullet points to highlight duties
and your skills.
 Use a solicited or unsolicited
introduction.
 Ask for an interview.