RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT JOINT STOCK COMPANY

RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY

PREFACE
I declare that this report is my own unaided work. It has not been submitted
before.
If violated, I am solely responsible for and bear the punishments of the Institution and
University.

Student Name and Signature

Ngo Minh Hung

Ngo Minh Hung

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY

ACKNOWLEDGE
Firstly, I would like to express my sincere gratitude to my advisor M.S Tran
Hai Viet for the continuous support of my dissertation and related research, for his
patience, motivation, and immense knowledge. His guidance helped me in all the time
of research and writing of this thesis. I could not have imagined having a better
advisor and mentor for my study. Secondly, In process of internship study, I was
helped and instructed by officers, staffs of company and teachers of my university. My
dissertation was completed fully and well by this help. I want to give my dramatic

thanks to all officers, staffs of company and teachers of my university whom helped
me in that time.

Ngo Minh Hung

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY

Table of content
PREFACE....................................................................................................................................................i
ACKNOWLEDGE.....................................................................................................................................ii
LIST OF TABLE AND FIGURE...............................................................................................................v
INTRODUCTION......................................................................................................................................1
CHAPTER 1: LITERATURE REVIEW...................................................................................................4
1.1

Introduction about CFS warehouse...........................................................................................4

1.1.1

Definition of CFS warehouse............................................................................................4

1.1.2

Function of CFS warehouse.............................................................................................4

1.1.3

Role of CFS warehouse.....................................................................................................5

1.2

Introduction about the forwarding activity and receiving activity of imported cargoes..........5

1.2.1

Definition of forwarding activity......................................................................................5

1.2.2

The receiving activity of imported cargoes.......................................................................5

CHAPTER 2: SITUATION OF THE RECEIVING ACTIVITY OF IMPORTED CARGOES AT CFS
WAREHOUSE OF HAI PHONG 128 NEWPORT JOINT STOCK COMPANY...................................8
2.1

Introduction about Hai Phong 128 Newport Joint Stock Company.........................................8

2.1.1

Overall information...........................................................................................................8

2.1.2

History................................................................................................................................8

2.1.3

Fields of business...............................................................................................................9

2.1.4

Organization.....................................................................................................................10

2.1.4.1

The organization structure diagram.................................................................................10

2.1.4.2

Introduction about departments.......................................................................................12

2.1.5

Personnel..........................................................................................................................16

2.1.6

Facility.............................................................................................................................18

2.1.7

CFS warehouse................................................................................................................19

2.1.8

Situation of business operation........................................................................................21

2.1.8.1

Business operation of Hai Phong 128 Newport JSC in 2012, 2013 and 2014...............21

2.1.8.2

Business operation of Hai Phong 128 Newport JSC in the first 6 months of 2015.......22

2.2
Description of the receiving activity of imported cargoes at CFS warehouse of Hai Phong
128 Newport Joint Stock Company.....................................................................................................23
2.2.1

Receiving document........................................................................................................24

2.2.2

Exchange of delivery order.............................................................................................25

2.2.3

Customs procedure..........................................................................................................26

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
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JOINT STOCK COMPANY
2.2.4

Transporting the container from port to CFS warehouse...............................................27

2.2.5

Appraising container at CFS warehouse yard.................................................................28

2.2.6

Unstuffing and storage.....................................................................................................28

2.3
Evaluation of the receiving activity of imported cargoes at CFS warehouse of Hai Phong
128 Newport Joint Stock Company.....................................................................................................29
2.3.1

Indicator...............................................................................................................................29

2.3.2

Advantages...........................................................................................................................31

2.3.3

Disadvantages......................................................................................................................32

CHAPTER 3: RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAI PHONG 128 NEWPORT JOINT STOCK
COMPANY..............................................................................................................................................36
4.1

Suggestion for problem about delay of document..................................................................36

4.1.1

Suggestion for lack of employees implementing documents after receipt and delivery...
..........................................................................................................................................36

4.1.2

Suggestion for lack of employees implementing Customs clearance............................36

4.2

Suggestion for problem about damage of cargoes..................................................................37

4.3

Suggestion for problem about untuffing time of imported cargoes........................................37

4.3.1

Suggestion for equipment issue.......................................................................................37

4.3.2

Suggestion for lack of handling workers........................................................................38

4.4

Suggestion for waiting time of containers to be operated......................................................38

CONCLUSION........................................................................................................................................39
REFERENCE...........................................................................................................................................40

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JOINT STOCK COMPANY

LIST OF TABLE AND FIGURE
Figure 2.1: Organization structure diagram of 128 Newport company……………..11
Table 2.2: The quantity of personnel according to level of education………...…….16
Table 2.3: The quantity of personnel according to departments and gender..……….17
Table 2.4: The quantity of personnel according to gender…………………..………18
Table 2.5: the quantity of cargoes are received and stored in CFS warehouse….…..20
Table 2.6: The business operation of 128 Newport from 2012 to 2014………….….21
Table 2.7: The business operation of 128 Newport in the first 6 months of 2015.….22
Figure 2.8: The receiving activity of imported cargoes at CFS
warehouse of 128 Newport company JSC………….………...….…….…23
Table 2.9: The claim of customers about activity of CFS warehouse….………....….29
Table 2.10 Time for unstuffing imported cargoes at CFS warehouse………………..30

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JOINT STOCK COMPANY

INTRODUCTION
Internship is a practical journey by a group of people to a place away from their
normal environment. For student, the internship plays an important rule to their
knowledge. It is a practical activity that outside classroom.
The purpose of the internship is usually observation for education, nonexperimental research or to provide students with experiences outside their everyday
activities, such as going camping, companies, enterprises with teachers and their
classmates. The aim of this research is to observe the subject in its natural state and
possibly collect the fact experiences.
During internship, student can collect many information, knowledge,
experiences which they don’t see or learn in their school. They may be different from
what student study in classroom. On the other hand, internship gives student
opportunity to practice knowledge, theory that they learn in their class. And practical
activities are the best method to understand clearly what students learn from book and
school. In my opinion, internship is very important and necessary to every student. It
helps students better understand what they are learning in your university. They can
determine their future work. And the practical knowledge will help them not
crestfallen when the first day they come out to work.
From 1/10/2015 to 31/10/2015, I had an internship at Hai Phong 128 Newport
Joint Stock Company. Specifically, I had opportunity to learn and study at CFS
warehouse of company, which is one of the most important departments of Hai Phong

128 Newport JSC. In there, I learned and understood a lot of knowledge of this CFS
warehouse, such as duties, services, activity, procedures or processes and so on.
Finally, I chose the receiving activity of imported cargoes at CFS warehouse as the
topic of my dissertation. The first reason is that it is suitable for my knowledge and
the department, where I chose to study and work at. Secondly, during the process of
work, study and analysis, I realized that there are some several disadvantages of this
activity, beside the advantages. So I want to give some of my suggestions to improve
the situation of the receiving activity of imported cargoes at CFS warehouse.

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY
Necessity
CFS warehouse plays an essential part in the flow of exporting and importing goods.
In the growing trend of containerized service, CFS is estimated to be an important
factor in the development of maritime industry in the next years.
So, in one months of internship, with a wish to study the CFS warehouse activities, I
have chosen this topic: "The receiving activity of imported cargoes at CFS
warehouse of Hai Phong 128 Newport Joint Stock Company". This research will
give an insight to the CFS activities at Green Port. And from that, give proper
solutions to increase the development of company.
Research object
This study is conducted to study the CFS warehouse operation at Hai Phong 128
Newport JSC and find the possible ways to improve the CFS services of warehouse
Methodology of the research

For study, this dissertation is gathered information from both primary and secondary
sources. From primary source, information is gathered by: visiting CFS warehouse at
Hai Phong 128 Newport JSC and learn information about the receiving activity of
imported cargoes at CFS warehouse. From secondary source, information is found and
gathered in documents related to CFS warehouse operation, especially the imported
goods process; dissertations, journals, books related to CFS warehouse operation,
services and activities in CFS warehouse.
Limitation of the research
During the process of studying this topic, there are some limitations in conducting the
paper. Firstly, studying and evaluating a specific activity at CFS warehouse of a
particular company need an amount of time. Due to the time limitation, this report is
conducted with the urgency. Information is gathered mostly by the process of
observation and studying in the appointed time. Therefore, it may lack some
information. Secondly, there are some problems in observing the real receiving
activity of imported cargoes at CFS warehouse of Hai Phong 128 Newport JSC.
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JOINT STOCK COMPANY
Because this report is conducted in the busy time of the company, it is not easy to
supervise CFS activities and collect data. Besides, some information about the
company is kept in secret for security.
Research Findings
This dissertation provides the understanding of CFS operation, specifically the
receiving activity of imported cargoes at CFS warehouse and giving out some
recommendations to improve this activity of CFS warehouse.

Structure of the research
Chapter 1: Literature review
Chapter 2: Situation of the receiving activity of imported cargoes at CFS warehouse of
Hai Phong 128 Newport Joint Stock Company
Chapter 3: Recommendations to improve the receiving activity of imported cargoes at
CFS warehouse of Hai Phong 128 Newport Joint Stock Company

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JOINT STOCK COMPANY

CHAPTER 1
LITERATURE REVIEW
1.1 Introduction about CFS warehouse
1.1.1 Definition of CFS warehouse
-

C.F.S is container freight station: Shipping term meaning that goods will be
packed into container(s) at the port of origin and unpacked at the port of
destination at the carrier's risk and expense. Besides, CFS warehouse is a place
that concentrates, checks and consolidates exported cargos, and operates
imported cargoes with same bill of lading of many shipper.[ CITATION
Gri98 \l 6153 ]

-

Some advantages of CFS:[ CITATION Ola11 \l 6153 ]

 If enterprises have many bales of LCL cargo, and want to sell to many different
customers in a same nation destination, CFS can help them to collect LCL
goods to be an enough big bale stuffing into container fully to do export
procedure, and save cost.
 CFS is the place where many importing shippers use or operate the same bill of
lading of imported cargo. This will help to decrease cost of transportation, and
make activitys easier.
1.1.2 Function of CFS warehouse
-

Receiving: receiving cargo from transportation system to warehouse. The
driver has to deliver goods on right schedule to rise productivity. Cargo is
moved to delivery area and checked perishing of goods (if any). These
perishing of goods will be reflected on delivery note of driver. The ware house
receipt is made in this stage.[ CITATION Anu01 \l 6153 ]

-

Put-away: moving cargo to specific positions in warehouse. This stage can
implement some professional competences: identification of goods (scan of
goods code), determining the position of reserve, moving cargo to position of
reserve. Finally, system of inventory must be updated to notify receipt of goods
and their position in warehouse.[ CITATION Anu01 \l 6153 ]

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-

Consolidation service: when cargoes or materials are imported from many
different sources, warehouse plays the role being concentrating place to
combine to be a big bale. This will make advantages by scale when they are
continued to transport to company or market by vehicles as truck, ship,..
[ CITATION Anu01 \l 6153 ]

-

Order picking: choosing the specific groups of cargo for bill of customer.
Sending information of bill to responsible employees, optimizing the move to
take cargo, transferring cargo to transporting area.[ CITATION Anu01 \l 6153 ]

-

Handling: when vehicles come to receive goods at delivery door, cargoes must
be handled to vehicles for transportation.[ CITATION Anu01 \l 6153 ]

-

Reserve and store: ensuring cargo to be whole about quantity, quality during
process of work, taking full advantage of warehouse area, caring and
conserving goods in warehouse.[ CITATION Anu01 \l 6153 ]

1.1.3 Role of CFS warehouse
-

Warehouse has the important role and position for production and circulation to
serve for continuous production and normal circulation of cargo. Warehouse is
infrastructure of fields of production, service for economy, play role to rise the
productivity of society.[ CITATION Anu01 \l 6153 ]

-

The operation of warehouse has a close connection with many aspects of
operation of economy and society. The more economy develops, the more
warehouse system meets demand of the national economy.[ CITATION
Anu01 \l 6153 ]

-

In fact, warehouse is not natural product, abstraction. It is entity of matter,
which is made by human to serve human. So it always exist value and using
value. In the condition of commodity production in many sectors, warehouse is
product of many sectors, need to be traded. So, warehouse need to be
preferential for investment and development.[ CITATION Anu01 \l 6153 ]

1.2 Introduction about the forwarding activity and receiving activity of imported
cargoes
1.2.1 Definition of forwarding activity
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-

The forwarding is the commercial activity, specifically, the people who work
forwarding service receive cargoes from shipper, organize transportation,
storage, open storage, implement document and other related services to deliver
cargoes to consignee under the delegation of shipper, transporter, or forwarder
(general name is customer). [ CITATION Ngu10 \l 6153 ]

-

Basically, cargo forwarding is works relating process of transportation to
execute moving cargo from shipper to consignee.

1.2.2 The receiving activity of imported cargoes
- The receiving activity is a part of the forwarding activity, which can help to
decrease the cost of imported cargoes as well as saving the time of circulation
of cargoes. Specifically, the receiving party has responsibility to implement all
of activity, including related documents, Customs clearance, appraisement,
storing imported cargoes, and so on. The details of this activity have to be done
carefully and strictly. If the troubles are happened, the receiving party has to
stop the activity and report to related partied (importer, forwarder,..) to resolve.
[ CITATION Kat12 \l 6153 ]
- Receiving activity of imported cargoes at CFS warehouse: in this situation,
the CFS warehouse is the receiving party. In the other work, this department
will implement all of works and duties relating to the receiving activity of
imported cargoes.[ CITATION Gri98 \l 6153 ]

- Some necessary documents in the receiving activity of imported cargoes:
Arrival notice, Bill of lading, Cargo manifest, Authorization letter, Delivery
order,…
Arrival notice: This notice includes voyage number, container number, seal
number, number of packages, gross weight and measurement of cargoes. The
CFS warehouse needs this information to plan implementing customs
procedures, arranging the vehicles as truck to transport cargoes from port to
warehouse and arranging the position in warehouse for storage.[ CITATION
Tho99 \l 6153 ]
Bill of Lading (B/L): In the commercial field, Bill of Lading is seen as the soul
of cargoes. It is a legal document between the shipper of particular goods and
the carrier detailing the type, quantity and destination of the goods being
carried. The bill of lading also serves as a receipt of shipment when the good is
delivered to the predetermined destination.[ CITATION Joe08 \l 6153 ]
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Cargo manifest: Is the detailed summary of cargoes loaded on vessels to
transport to different ports, which is made and provided by carriers based on
Bill of Lading. This is necessary for customs authorities to control exported
and imported goods in international trade. The cargo manifest must be
completed immediately after loading cargo on board of vessel and before vessel
implementing procedure to leave port.[ CITATION Joe08 \l 6153 ]
Authorization Letter (Cover Letter): The function of this document is
confirming the party’s authority and this party will have right to implement

works, which are written in the document. In the case of CFS warehouse, the
forwarder will give an authorization letter to document officers and CFS
warehouse will have right to run and operate works relating to imported
cargoes.[ CITATION Tho99 \l 6153 ]
Delivery Order: This document is issued by carriers with the purpose is that
guiding or ordering port authority of departments managing cargo to transfer
the right to keep cargo for the confirmed party (example: importer, consignee).
The delivery order is signed by carriers after receiver presenting bill of lading
and paying fully all fees relating to transporting cargo.[ CITATION Joe08 \l
6153 ]

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CHAPTER 2
SITUATION OF THE RECEIVING ACTIVITY OF IMPORTED
CARGOES AT CFS WAREHOUSE OF HAI PHONG 128
NEWPORT JOINT STOCK COMPANY
2.1 Introduction about Hai Phong 128 Newport Joint Stock Company
2.1.1 Overall information
-

The name of company is HaiPhong 128 New Port Joint stock company –
Branch of Saigon New Port Logistics

-

Year of Establishment: 2010

-

Forms of ownership: Navy High Command

-

The address of HaiPhong 128 New Port Joint stock company: 128 Ha Doan
street, Dong Hai II ward, Hai An urban district, HaiPhong city

-

Telephone number: 0313.614.38844

-

Fax: 0313.769.686

-

Email:

-

Website:

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2.1.2 History
-

Sai Gon New Port Logistics was established on 11/05/2006, over 6 years, with
the growth and development of different types of continuous services, facilities
and people, New Port Logistics has created strong position, a prestigious and
valuable brand in the port logistics industry in Vietnam.[ CITATION Tổn12 \l
6153 ]

-

HaiPhong 128 New Port Joint stock company is one of subsidiaries of Saigon
New Port Logistics, which are operating in the northern region of Vietnam.
HaiPhong - 128 Newport Joint Stock Company was established under Decision
No: 10479 / QD-BTL-Kte, November 13, 2008 of the Navy Commander. It
opened on May 6, 2010 and officially went into operation from July 1, 2010.
The port is located on the arterial road traffic system (National Highway 5)
connecting the key industrial zones of the North such as Hanoi, QuangNinh,
VinhPhuc, BacNinh ...; and within countries flows into the port of Haiphong
area; adjacent to the South Dinh Vu Industrial Area, linking to the area of
QuangNinh port by inland waterways; ... This is favorable for the company to
may be willing to cooperate with business partners at home and abroad for the

purpose of strong development.

-

In 2013 after the restructuring of the strategic shareholders, 128 Newport Joint
Stock Company has created a new breakthrough in the oriented development
company with business sectors including cargo handling, freight forwarding
agent import and export; container handling and general merchandise; agents of
trucking, waterways; business warehousing, storage of goods, lifting services,
customs duty service, full-stages logistics service, and providing maximum
utility to the customer.

-

Nearly 5 years from the date of establishment, Hai Phong 128 Newport Joint
Stock Company has constantly grown. It always completes the tasks of
production and business, preserves capital, profits, year by year, and ensure
good jobs and stable incomes for workers. In addition, the company is also a
destination for customers, partners, which is more firm on the path of
integration and development.

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-

In the first days of 2014, with the synchronization from infrastructure, handling
equipment and modern management system, with the lively and youthful
atmosphere of youth, leader group and employees of the company are willing
and confident to welcome the first ships. This is also the first solid step and
foundation to raise the handling capacity and strive to international standards
par with ports in northern country, creating a firm trust for customers, bringing
the company to become the customer's destination and growing steadily on the
path of integration and development.

2.1.3 Fields of business
-

ICD (Inland Container Depot) services: cargo handling; forwarding agent
import and export goods, goods in transit, diplomatic goods, trade fair goods,
worked goods (for building), personal items, donated goods, samples and
documents from by the sea, river, rail, road and aviation in Vietnam to other
countries and vice versa.

-

Warehousing business and Logistics services.

-

Freight business by car, by inland waterway crossing Vietnam border. Multimodal transport business.

-

Operation of ports, docks, piers.

-

Loading and unloading containers and other cargoes, container cargo packing
services and other goods.

-

Customs brokerage services.

-

"Opened port" services: sale, sorting, storage, preservation, repair, packing,
packing of goods.

-

Mechanical engineering services: repair, vehicle maintenance, cargo handling
equipment.

-

Saving freight consolidation agent, dividing retail cargo agent for forwarders,
shipping lines, airlines, operating container dealer, consignment agent, testing

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conditions, checking, inspection, and buying insurance of inport and export
goods under regulations of government
-

Consulting services in freight forwarding, import, export, market information at
the request of organizations and individuals at home and abroad, joint ventures,
investment cooperation with international organizations inside and outside
countries to develop business activities in logistics, transport of company.

-

Ship supply services, receiving and storing goods, machinery and providing
every service repair, replacement machinery and ships, the company returns the
damaged equipments which are replaced or excess-demand of carriers in the
process of repair and upgrade.

-

Rental vehicles, equipment, trailers.

-

Bonded warehouse services, cold storage.

2.1.4 Organization
2.1.4.1The organization structure diagram

Board of director

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Operation
department

Business
planning
department

Technical and
machanical
department

Financial and
administrative
department

CFS warehouse
Machanical
and handling
team

Marketing
department

Production watch
center

Pier
operation

Gate
operation

Planning,
commercial,
general
department

Technial and
material
team

Container
repairing and
cleaning team

Labour and
salary
department

Financial and

accounting
department

Yard
operation

Delivery
department

Board of directors:
Department manager:

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Security
department

Director:
Trinh Van Tuyen
Deputy director: ĐoànHảiTuấn
NgôĐức Du
Operation:
ĐoànHảiTuấn (concurrently )
Business Planning:NgôĐức Du (concurrently )
Financial & administrative: Nguyen XuanHuy
Technical&machanical:
Nguyen Viet Ngau

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
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JOINT STOCK COMPANY

Figure 2.1: Organization structure diagram of 128 Newport company

2.1.4.2Introduction about departments
Board of directors:
-

Board of directors includes one director and vice directors.

 The director leads, manages, runs generally all of works of company and has
responsibility with decisions of vice directors which relate to implementing
allocated jobs from director.
 The vice directors support director to run each specific fields, have
responsibility to report regularly or unexpectedly to director the content of
works which needs to be solved. In specific situations with executive works,
they are allowed to use authority of director to solve allocated jods and
responsible with director. The vice directors have to report works that exceed
their authority to director to solve.
Business planning department:
-

This department is leaded, managed directly and totally by director. It’s the
staff for board of directors, director about below fields:

 Built and develop annual plans of production and business; plans of
procduction and business that are required by board of directors.

 Advise and follow operation of investment and development; business
operation; make plan running and managing port, contract, trade affair,
investment, train, office and legislation.
 Marketing and deplomacy
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 Check, supervise and support production teams to do missions of production
and business under regulation of law, finish well allocated jobs from company.
Marketing department
-

It is a department directly under business planning deparment, leađe, managed
directly and totally by board of directors, leader of business planning
deparment. It’s a neutral department, reflects fully, accurately, objectively
happenings, arising in deploying process of services of company. It has
consultative function for department, board of directors about guidelines,
orientation and plan of Marketing – diplomacy operations; implement works
from superior.

Planning – Commercial – General department
-

It is a department directly under business planning deparment, leađe, managed
directly and totally by board of directors, leader of business planning

deparment. It has consultative function and responsibility directly to operate
and and implement planning production, develop market and port, collect and
classify result of production and business and report to leader.

Operation department
-

It is leaded, managed directly and totally by Executive committee, board of
directors of company; directly advises for Executive committee, board of
directors solutions to run and exploit optimally all resources, equipment to
increase productivity, business and competition of company. Operation center
leads, combines to run the production chain of company. Advising methods on
management, operation, business, and exploit port’s works.

Production watch center
-

It is junior unit, leaded, managed directly and totally by operation center. It has
consultative function for deparment’s leader to make solutions to run and
exploit optimally all resources, current equipment to increase productivity,
business. It leads, combines to run the production chain of company. It builts

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directly plans and deploy to do methods of handling, forwarding, transporting
cargo and finish other tasks.
Operation staff at yard
-

That is the person who directly implements forwarding operations, runs loading
and unloading container of import/export cargoes under right process,
combines related parties to solve congestions in process of container
forwarding,..

Operation staff at gate
-

These people are junior and leaded by captain of dispatch team, have
responsibility with captain about skilled works that are allocated.

Operation staff at pier
-

These people are junior and leaded by captain of dispatch team, have
responsibility with captain about skilled works that are allocated.

Delivery department
-

This department is leaded directly by production watch center, has
responsibility to update fully database and accurately container number, seal
number, vehicle number,... under process of production.

CFS warehouse

-

This is directly under operation center, leaded, managed directly by senior
cleck of operation center, has responsibility with senior cleck, board of
directors about management and exploitation of CFS warehouse.

Technical and mechanical deparment
-

This is junior department, leaded, managed directly and totally by Executive
committee, board of directors of company. It’s the staff for board of directors,
director about below fields:

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY
 All operations relate technic, material, machine, loading and unloading,
repairing and cleaning services.
 Run and exploit optimally all resources, current equipments to increase
productivity, business and competition of company.
 It builds directly plans and deploy to do methods of handling, forwarding,
transporting cargo and finish other tasks.
Technical and material team
-

This team is directly under technical and mechanical deparment, leaded,
managed directly and totally by board of directors, senior cleck, has
consultative function for senior cleck, leaders of company about ensuring
technic, buying material, equipment to serve operations of production of teams
in company.

Mechanical and handling team
-

This team is directly under technical and mechanical deparment, leaded,
managed directly and totally by board of directors, senior cleck, has
consultative function for senior cleck, leaders of company about running,
operating and exploiting optimally all resources, current equipments.

Container repairing and cleaning team
-

This team is directly under technical and mechanical deparment, leaded,
managed directly and totally by board of directors, senior cleck, has
consultative function for senior cleck, executive board of company about
running, operating and exploiting effectively and increasing quality of repairing
and cleaning services.

Financial and administrative department
-

This department is leaded, managed directly and totally by Cell, director of
company, has consultative function for Cell, board of directors and directly

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY
implements skilled works to manage, conserve and develop capital of
company; build a stable finance, financial – accounting operations under law
and accounting system serving tasks from company.
Labour and salary department
-

This department is directly under Financial and administrative department,
leaded, managed directly and totally by Cell, board of directors, senior cleck,
has consultative function senior cleck, executive board of company about
recruitment, disposing personnel, operating labour and salary, policy, contest
for labours.

Financial and accounting department
-

This department is directly under Financial and administrative department,
leaded, managed directly and totally by Cell, board of directors, senior cleck,
has consultative function senior cleck, executive board of company in works
relating financial management and book keeping operation.

Security department
-

This department is directly under Financial and administrative department,
leaded, managed directly and totally by Cell, board of directors, senior cleck,
has consultative function senior cleck, executive board of company about
managing, operating to supervise equipments, vehicles and ensuring safety of
company’s areas

2.1.5 Personnel
The total number of personnel of HaiPhong 128 New Port Joint stock company
is 144 people. The three tables below show the division of the quantity of
employee based on: level of education, department, and gender
Level of education
University degree and
postgraduate

Quantity

College degree

17

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY

Intermediate degree

19

Primary degree
Total

41
144

Table 2.2: The quantity of personnel according to level of education

-

The above table shows the distribution of human resources of 128 Newport
JSC according to level of education. It is apparent from the information
supplied that the number of personnel having university degree and
postgraduate is highest at 67 people, followed by primary degree, with 41
people. In addition, the numbers of personnel having intermediate degree and
collage degree are 19 people and 17 people, respectively.

Department
Board of directors
Business planning
department
Operation department
Technical and mechanical
department
Financial and

administrative department
Total

Quantity
Male
04
12

Female
0
8

15
43

40
0

12

10
144

Table 2.3: The quantity of personnel according to departments and gender

-

The above table describes the distribution of human resources of 128 Newport
JSC according to departments and gender. It is apparent from the information
supplied that there is no female working in board of directors and technical and

mechanical department. Specifically, the number of men working in board of
directors and technical and mechanical department are 4 people and 43 people,
respectively. In addition, in business planning department and financial and
administrative department, the numbers of male employees are more than
female employees. Particularly, there are 12 men and 8 women in business
planning department; 12 men and 10 women in financial and administrative

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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY
department. Last but not least, operation department is the only one, in which
the number of male employees is less than female employees, with 15 people
for male and 40 people for female.
Gender
Male

Quantity
86

Female
Total

58
144

Table 2.4: The quantity of personnel according to gender

-

The above table shows the distribution of human resources of 128 Newport
JSC according to gender. It is apparent from the information supplied that that
the number of male staffs is more than female. To be more specific, the
quantity of men working in 128 Newport JSC is 86 people. And this number
for female is 58 people.

2.1.6 Facility
-

Wharf 2000T: 230m and has ability to accept 2000 DWT vessel

-

In 2013, adding 225m wharf 10000T in operation, and having ability to accept
10000 DWT vessel (full-cargo 800 TEUs) and 15000 DWT vessel off-load.

-

Total area: 16 ha

-

Area of empty container yard: 5.1 ha

-

Area of cargo container yard: 6.0 ha

-

Area of warehouse: there are 2 warehouses

 Inland depot: 700 m2
 C.F.S: 5000 m2
-

Loading and unloading equipment:

 Liebherr quay crane: 04
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RECOMMENDATIONS TO IMPROVE THE RECEIVING ACTIVITY OF
IMPORTED CARGOES AT CFS WAREHOUSE OF HAIPHONG 128 NEWPORT
JOINT STOCK COMPANY
 Mijack gantry crane: 04
 25ton Kato crane: 02
 Reach stacker: 02
 Empty container handlier: 04
 11Ton forklift: 01
 Dedicated forklift: 04
 Trailer-truck: 10
In the next time, the port will have an investment plan and put into use
additional 10,000 Tons 70m stretching jetty, 02 Liebherr quay cranes, 02 gantry cranes

and 15,000 m2 Mijack empty container yard.
2.1.7 CFS warehouse

The CFS warehouse system in HaiPhong 128 Newport JSC was established
and has operated on February of 2014 with two import and export warehouse systems.
This is the Modern high – Dock warehouse system and has total area more than 5.000
m2 with over 1.000 pallets and 8.000m2 stuffing and unstuffing cargo’s area.

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