Kế hoạch xây dựng hệ thống thông tin nhằm nâng cao hiệu quả quản lý và kinh doanh của tổng công ty sông đà 6 e

Kế hoạch xây dựng hệ thống thông tin nhằm nâng cao hiệu quả
Quản lý và kinh doanh của Tổng công ty Sông Đà 6
Plans to build information systems to enhance business efficiency and
management in the five-year period from 2012 -: -2016 and Vision 2020 in the
Song Da Corporation 6 - Ministry of Construction.
I/ About enterprise:

Song Da Joint Stock Company 6 Hero units during renovation,
formerly the company is building
Water Company - a member of
Song Da Corporation established
on 01/05/1983.
Company

shares

goods

converted

into

joint

company

from

a

and

stock

01/01/2006;

business registration certificate 3903400072 by the Department of Planning of Gia
Lai Province on 03/01/2006.
The main task of the Company: Construction of the main items of the Hoa
Binh hydropower projects; Yaly hydropower; Song Hinh Hydropower, Sesan 4, Se
San 4a, Hua Na Hydropower, Son La hydropower, water Nam Chien, Huoi Quang
hydropower, hydropower Lai Chau, Dong Lai hydroelectric 5 ... Apply roller
compacted concrete dam construction, concrete water, plants spillway, water
channels, producing building stone, concrete production; Join construction of bridges,
roads, construction of the main items of construction stone production and mining
projects Sweden SêKaMan 3 People's Democratic Republic of Laos, including the
construction of soil, rock, concrete work items intake gate, spillways, dams, tunnels,
water, hydroelectric power plants, production of stone materials, concrete and prepare
to invest some projects such as: Building apartment CT2, mixed commercial
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buildings TM in Van Khe urban Ha Dong - Hanoi, develop a high-end residential
projects HH6 Nam An Khanh, Hanoi, Trade constructed Parliament House and
hydropower projects, civil construction, industrial construction, tourism companies
currently participating Pacific thermal power plant construction, railway construction
capital Marketing Cat Linh - Ha Dong Ha Noi, Bac Lieu wind power projects and
many other projects.
* Head Office: Building TM Van Khe urban La Khe ward, Ha Dong district, Hanoi.
* The units:
The company has six units, two companies associated with a wide range of activities
both within the country and abroad. Include:

a, Ha Noi area.
b, Northeast - Quang Ninh Province
c, Northwest Region, Son La, Lai Chau province
d, The Central Highlands area - Nghe An province - Gia Lai
e, Southern Zone, Dong Nai Province.
f, Mekong Delta region: Bac Lieu Province.
g, in the Democratic Republic of Laos: Sekong; Attapue
II / Situation analysis:
Due to the scope of activities spread over the country and abroad, local activities
mostly located in remote areas difficult to transport traffic. The regularly updated,
information capture became a vital requirement for all operating activities, the
production and the operation of the Song Da Corporation 6 (Songda 6). Clearly
defined requirements, special care company leaders and thoroughly implement the
application of information technology in all activities of doan now. Companies set up
their own IT department, one investment administrator with the necessary equipment
to operate the system.

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The company has invested in building your own website and set up a direct charge by
a deputy general director of the operating company. The mission of the organization is
looking for business information, post news about the activities of the company and
attached units, the problems related to production activities ... At this Web site,
customers mind will find full information about the company including development
history, organizational structure, business departments, information about company
leadership, official information about the company's business results from time to
time, the business plan each time period ....
Web site address:
1.

Information technology applications in operating production:
As early as 2009, after moving

the company headquarters from Se
San 4 Hydropower works on Hanoi
company also plans to build the
foundation of modern information
technology for production. Song Da 6
have invested the money to buy
software products Portal Office of
Public

Ltd.

software

solution

Vietnamese (VSS) and put to successful use in the management of the company. Song
Da 6 currently use Office Portal 7 - Enterprise Edition.
All the leaders and employees of Song Da 6 are created one account on their
internal network and have access to the internal network at any place at any time.
With this account, they have the right to send and receive information from anyone in
the organization, download the information and documents needed. Posting functions
and remove permission for the necessary objects such as leadership, the editorial staff
Website. Can say from being put to use P-office network, office expenses for printing
documents, sending mail internally within the company reduced by about 2/3.
Currently the only made for printing documents, official reports need to send the
superior agencies, government agencies ... internal documents completely crazy use

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of network information element. In the function of P-0ffice network, the most useful
for managers of two modules: the report and work.
With the functions
assigned to: Head of the
company can communicate
economic

policies

sustainable
development

for
human

for

their

subordinates is not only
those who are in companies
that are based in in Dong Nai schools need to do what, never finished, it should
coordinate with whom to do, who will supervise this, leaders need to be reported. This
function allows warning signals at specific time for delivery, the recipient .... also
allows the head to know exactly their employees have read the message delivered at
the time point to urge the appropriate measures ....

4


Report on function:
This function is especially
useful

for

operating

in

Module

companies
leadership.
construction

ordered separately. Every
day at school, the staff
units will aggregate data
on each block of concrete
was poured, how many
blocks of rock excavation report form. Module will synthesize data on a companywide common reporting. At the end of the day, the general director of the company
will know exactly today at work in Laos has poured many concrete blocks in the
category, the company has done what and production done in days how, accumulated
from the beginning of the week, the month is, the plan has set out there, each school
should have more equipment, machines ... and this data can quickly made Word, Exell
to serve the management report ...

2,

IT applications in professional activities:

The entire operations of the staff rooms are done on the computer. In addition to
software service of offices usually Microsort Word; Exell; Powerpoint ... with the
operation of each vertical division companies use different specialized software:
Technical: AutoCad software: This software is used to set up the basic design
drawings. Software Microsort Project: Software establishment and project
management.
Economic: Software estimation, bids ACITT: The company has licensed and widely
used in the payment and settlement, up bids. management costs.
Accounting: Software SAS - Songda Account System: specialized accounting
software by the Informatics Center of the Song Da Corporation write are used

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uniformly throughout the entire engine system of accounting throughout the total
company.
The company encourages staff to thoroughly use the free utilities on the internet as
Skypee; Yahoo Mesenger in exchange of work, document transmission. For leaders
wishing to use the phone, the company supports and requires the use of smart phone
features voice calls over the network (Viber) to reduce the cost of enterprise
management.
The division management companies have huge database of technical information,
unit price and works, accounting data, personnel data, device data, but not the way to
together in a system. When you need to use will have to revise a lot of time.
III/ Strategic application of information technology of the Song Da 6:
With industries operating characteristics, the application of information

technology of the Song Da 6 mainly serve the local administrator.
1. Strengths, Weaknesses, Opportunities, and Threats:
Strengths

Opportunities

1. Company leaders realize correct 1.
and clearly see the effect of the
application
of
information
technology in corporate governance 2.
activities.
2. The company has sufficient
financial resources needed to
implement investment projects for
Information Technology.
3.
3. Officials and employees with
background
in
information
technology
to
meet
the 4.
requirements in using information
technology tools.
4. Informatics systems and equipment
of the company is fully equipped

and upgraded regularly. The
company specializes in the
management department intranets,
employees at the company and the
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Access to and use of advanced
management methods and modern.
high efficiency.
Facilitating make good use of the
opportunity to find more jobs,
expanding the market by the
management and effective use of
information and updates.
Update the advanced technology of
the world in the field of
construction.
Meet the special requirements of
the investor for the project to work
with foreign partners.


units are supported buy laptops, the
division is equipped with office
machines Scan, camera ... For units
based in remote areas do not have
cell phone waves (region Laos) are
fitted with a satellite phone base
stations.
5. Investment to build one internal

information technology systems
synchronized
to
meet
the
administrative requirements in the
new stage of development with
many new areas not yet
constructed.
6. Synchronize data across the
company,
under
a
unified
management system, a unified data
processing.
7. Reduce the cost of management
(management staff costs, office
expenses, etc.), reduce costs and
increase competitiveness.
8. Build an integrated software
functions entire production process
from the measure stripping
drawings, making cost estimates,
estimates
of
supplies
and
equipment; price, payment and
settlement work.

Weaknesses

Threats

1. Some of the software used in the
operation of the company is the
software copy, stability is not high.
2.

3.

Officials and employees with
knowledge
of
information
technology at just apply some
common features of the software,
at least take the time to explore in
order to take full advantage of the
investment.
The software applications in the
design and construction solutions
7

1.

Competitiveness
of
the
international

construction
business is the foundation
techniques based on better
information
technology
businesses in Vietnam.

2.

Human resource recruitment
implementation of management
information systems for business
difficult by requiring both to
excel in the field of IT to
understand
the
processes,
technology, management of


that force not to promote optimal
performance,
mainly
by
experience.
4. The data connection of discrete
division company, is delayed due to
each using a different software
system.
2.

construction enterprises .
3. Regular information system
equipment to upgrade and
supplement.

Vission:
Develop information systems to meet the following requirements:

a,

Continue to upgrade P-Office software features complete operating service
work online. Integrate the function call, the conversation (as Skypee) high
security guarantee conditions to conduct online meetings with the school.
Minimize their meeting at company headquarters. (Currently meeting all
corporate leaders and units 4 times / year; meeting at the headquarters of 1
times / year, meetings are held via the intranet). Equipped devices to the
company and the unit to perform.

b,

Established private network Management (now part network administrators
still room under the administrative organization), Recruitment adding 1 -: - two
engineers to operate information technology systems (currently 1 user).
Investment in equipment hardware powerful enough for internal network
management system to meet the development objectives of the company's
expected growth rate of 15% per year.

c,

Private Build 01 software company dedicated to meet the following
requirements:
- With Technical Working:
Automatic drawings in accordance with standard techniques while providing
the necessary data (geodetic data, topographic data, environmental data, etc.);
+ Calculate the impact force, the structural weaknesses in the risk of insecurity.
+ Manage the mass implementation progress.

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+ Dissection demand using all kinds of materials: oil, explosives, cement, steel,
etc.; removing the need for human resources, construction equipment (drills,
cranes. etc.) according to the internal norms of the company.
- For financial and economic work:
+ Update all data collection, unit price, and in the works.
+ There is a specific database on the internal norms of the company.
+ Updated full financial regulations, the ability to integrate the system
accounting data in SAS software for general use.
+ Calculate the exact price on the basis of the receiver, volume measured
shelled above, the internal unit, the financial cost.
+ Settlement salaries and bonuses with each team.
+ Update the salary of each worker divided automatically for each person.
+ Extract detailed report on the work of each department and business
management reports to management.
- For the Organization and Staffing:
Automatic management details all the information about employees in the
company: trades training, working time ... Automatically updated list of
officers and employees to the duration of wage increase , school grade transfer
wage increase; automatically update and report on the implementation of sleep

mode with employees, reward regime ...
+ Automatically calculate the cost of insurance should pay to employees in
accordance with each month.
- For the management of the world:
+ Updated complete information on all of the company's existing equipment:
production, power ... consumption, device status.
+ Plan periodic overhaul, inspection time.
+ Biography equipment.
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- Other functions.

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3. Planning:
No

A

Work content

Execution time

Investment projects operating service

Form of

Owner / Partner service

implementation

providers

Q I, II-2013

Songda 6

online

Cost (USD)

142.675

1

Software Upgrade P - Office

Q I/2013

Sourcing

VSS

15.000

2

Mua thiết bị phục vụ giao ban trực tuyến

M 4/5-2013

Sourcing

Partner service providers

87.500

-

Webcam

2.650

-

General broadcast equipment

27.250

3

Instructions, operation

6/2013

Self-made

Songda 6

6.025

4

Testing, evaluation, amended

12/2013

Self-made

Songda 6

4.250

B

Investment project to upgrade air network

QIII - 2013

Songda 6

administrator
1

Engineers

recruitment

information

6/2013

Self-made

Songda 6

technology

29250

0

0

2

Hardware investment

-

Server

26.750

-

Other equipment

2.500

C

Integrated project management software

2013 - 2014

1

Investment Planning

1/2013

2

Search software unit written

3

Songda 6

39500

Self-made

Sôngda 6

0

2/2012

Self-made

Partner service providers

0

Software design; integrated data

3/2013 -:- 8/2014

Sourcing

Partner service providers

25.000

4

Buy, equipped with the necessary hardware

6/2014 -:- 8/2014

Sourcing

Partner service providers

6.000

5

Training manual operation

8/2014 -:- 9/2014

Sourcing

Partner service providers

3.500

6

Assessment, amended

10/2014 -:- 12/2014

Sourcing

Partner service providers

5.000

7

Uniformly applied throughout the company

1/2015

Self-made

Songda 6

----Finish----References:
1)

Management Information System - Dr Nguyen Van Thoan.

2)

/>
3)

Other Documents.

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