Báo cáo thực tập tốt nghiệp ngoại ngữ translation skills at an giang department of agriculture and rural development

ACKNOWLEDGEMENT
First, I considered myself lucky to have been given this opportunity to do the
internship in a professional working environment at the Department of Agriculture and
Rural Development. I really embrace my eight - week internship here as I got lots of
chances to work on my interpretation and translation skills, and improved my English. I
also gained so many working experiences and soft skills.
Second, I would love to express my deepest gratitude to Ms. Trang (my instructor
who works at the department) and my teacher (Ms. Hue). Although they were very busy
working, they always took some time to assign tasks for me and the other interns and
guided us to successfully complete the tasks. In addition, they gave me a lot of advice and
feedback on my work. They created environments which allowed me to put my English
into practice. I want to thank them for their precious guidance and instruction for me
throughout my internship.
I will put more effort to utilize my skills and knowledge in the best possible way,
especially when I apply for a job. I will constantly improve myself in order to attain the
desired career. Importantly, the internship helped me to be able to picture what I would
like to do in the future.


TABLE OF CONTENTS
ACK NOWL EDGEM ENT.................................................................................................................01
ABSTRACT...................................................................................................................................................05

PART A: OVERVIEW OF MY INTERNSHIIP HOST ORGANIZATION
06
BACKGROUND AND RECOGNITION.........................................................................06
OPERATING HOURS............................................................................................................07
I I I . CONTACT INFROMATION.................................................................................................07
IV. DUTIES...........................................................................................................................................07
1. FUNCTION..................................................................................................................................07

2. MISSION AND AUTHORITY.............................................................................................08
I.
II.

2.1 Submitting to the People's Committee of the Province 08
2.2 Submitting to President of the People's Committee

08

2.3 Obeying the provisions of the Law on Agriculture and Rural
Development..................................................................................................................................................08
V.

ORGANIZATIONAL STRUCTURE.................................................................................09
1. HEAD OFFICE...........................................................................................................................09
1.1 Directorates
1.2 Professional Units in the Head Office

09
09

1.3 Professional Sub-Departments in State Management 09
2. OTHER UNITS OF THE DEPARTMENT..................................................................09
- Chart of the organizational structure of the Depar tment of Agriculture and Rural
Development..................................................................................................................................................10
VI.
VII.

DRESS CODE............................................................................................................................11
LAYOUT.........................................................................................................................................12

PART B: INTERNSHIP ACTIVITIES.........................................................................................13
I.
II.
III.
IV.

TASKS...........................................................................................................................................13
MY EXPERIENCE WITH TRANSLATION AND INTERPRETATION
TASKS...........................................................................................................................................18
PRESENTATION, WRITING, AND ADVERTISEMENT POSTER
DESIGNING TASKS.............................................................................................................19
ADVANTAGES AND DISADVANTAGES DURING MY INTERNSHIP

20
1. Advantages
2. Disadvantages

PART C: CONCLUSION AND SUGGESTIONS...............................................................21
I.
CONCLUSION............................................................................................................21
II.
SUGGESTIONS
1. An Giang University and The Faculty of Foreign Languages.........................21
2. Students.........................................................................................................................................21

PART D: REFERENCES.....................................................................................................................23
PART E: APPENDIXES........................................................................................................................24
I.

II.
III.
IV.
V.
VI.

LETTER OF INTEREST......................................................................................................24
PROJECT PROPOSAL.......................................................................................................26
WORKSHOP PLAN...............................................................................................................29
POSTER......................................................................................................................................33
FLYERS........................................................................................................................................35
POWERPOINT.........................................................................................................................36


LIST OF PICTURES
Picture 1: An Giang Provincial Department of Agriculture and Rural Development

06
Picture 2: Dress Code at the Department......................................................................................11
Picture 3: Division of Technology, Science and Agriculture Engineering ...................12
Picture 4: Trip to Phan Nam Farm.....................................................................................................13
Picture 5: A visit at Uncle Ton Monument.....................................................................................13
Picture 6: Presentations at the Department.................................................................................14
Picture 7: Translation Tasks..................................................................................................................14


ABSTRACT
Internship provides students real life experiences that they may not have in their
university and it is also a valuable time for university students to get to deal with problems
at workplace, this also gives students the opportunity to apply knowledge they have

learned from books into real life situations. I am very delighted to have this opportunity to
do my internship at An Giang Provincial Department of Agriculture and Rural
Development, I really value this life time opportunity.
An Giang is famous for agriculture, and has successfully proved its strengths in this
sector compared to other provinces in the region. An Giang alone has brought substantial
economic value by its innovations in agriculture. However, An Giang is not recognized for
its agriculture wealth, which is such a disadvantage for our province. That was one of the
reasons why I was very excited to have this opportunity to work for An Giang Department
of Agriculture and Rural Development.
This report concerns my internship of a
s degree program in English
Language that took place at An Giang Department of Agriculture and Rural Development.
This report is divided into five parts and the purpose of this is to elaborate on what I did
and learned during my internship. The first part of this report is an overview of An Giang
Department of Agriculture and Rural Development, including the background, working
hours, function and system. The second part focuses on my internship experience. Finally,
with the other parts, I present the summary of my internship and some recommendations
for An Giang University to successfully implement internship programs, and also mention
references and appendixes.


(PART A)
OVERVIEW OF MY INTERNSHIP HOST ORGANIZATION
AN GIANG PROVINCIAL DEPARTMENT OF AGRICULTURE AND RURAL
DEVELOPMENT
I.

BACKGROUND AND RECOGNITION
DARD was established in the administrative center of An Giang province and
its office is 07 Le Trieu Kiet Street, My Binh Ward, Long Xuyen City, An

Giang Province.

Picture 1: An Giang Provincial Department of Agriculture and Rural
Development


II.

OPERATING HOURS
working hours starts from 7:30 to 17:00. Lunch break is between
11:00 and 13:00. On weekends and public holidays, the department is closed.
III . CONTACT INFROMATION
Telephone number: +842963954706
Fax: +842963856759
Email:
IV. DUTIES
th

Under The Joint Circular No. 14/2015/TTLT-BNNPTNT-BNV dated 25 of
March, 2015 of the Ministry of Agriculture and Rural Development, Minister of
Internal Affairs delegated function, mission, authority, and organization
structure of specialist departments of agriculture and rural developments which
belong to Peopl
1. FUNCTION
DARD is a specialized organization of the Provinc
and Cities under the jurisdiction of the central government, and in charge of
advising, assisting provinci
management of
agriculture, forestry, irrigation, rural development; food safety for products of
agriculture, forestry, aquaculture and salt; and public services which belong to

agriculture and rural development, prevention and control of natural disasters in
accordance with regulations of the law, divisions and delegation of the
ee.

DARD is pursuant to the guidelines, management, instruction and inspection
of the Ministry Of Agriculture And Rural Development in regard to the
specialist knowledge of the field.
2. MISSION AND AUTHORITY
2.1 Submitting to the People's Committee of the Province
Draft documents of decisions, directives, plans, programs, schemes and
projects on agriculture, forestry, aquaculture, irrigation, rural
development; food quality and safety for agricultural, forestry,
aquaculture and salt products; prevention and control of natural


disasters; programs and measures to execute the implementation of state
administrative reform tasks.
Draft documents defining the functions, duties, authority and
organizational structure of DARD.
Draft documents specifying conditions, standards, titles of leaders at the
level of head and deputy head of organizations which belong to the
Departments; Head Offices, Deputy Head Offices of Agriculture and
Rural Development at districts; leaders are in charge of guiding the
Departments of Agricultural Economics of districts, towns and
municipalities.
2.2 Submitting to President of the People's Committee
Draft documents for decisions on establishment, merger, division, and
dissolution of organizations which belong to the Department according
to the regulations;
Draft decisions and specific directives regarding the promulgating

competence of the President of the Provincial People's Committee;
To promulgate regulations on management and coordination, the
department reports information of organizations of the agricultural and
rural development at the level of province, and the district People's
Committees; technicians living in places at district level and the People's
Committee of the commune.
2.3 Obeying the provisions of the Law on Agricultur e and Rural
Development
Implementation on legal documents, planning, development plans,
programs, schemes, projects, national standards, national technical
regulations, economic-technical measurements in the assigned domain,
communication and propaganda, popularization, education and law
enforcement in the assigned domains which are under management scope
of the government.


V.

ORGANIZATIONAL STRUCTURE
The organization has 12 sub-departments, with one head office and
11 sub-departments.
1. HEAD OFFICE
1.1 Directorates
Mr. Nguyen Si Lam Director
Mr. Lu Cam Khuong Deputy Director
Mrs. Vo Thi Thanh Van Deputy Director
1.2 Professional Units in the Head Office
Professional Division
Inspection Division
Planning and Accounting Division

Technology, Science and Environment Engineering Division
Rural Infrastructure Building and Management Division
1.3 Professional Sub-Departments In State Management
Department of Cultivation And Plant Protection
Department of Animal Health
Department of Forest Management
Department of Irrigation
Department of Fishery
Department of Rural Development
Department of Agriculture Forestry Fishery Quality Management
2. OTHER UNITS OF THE DEPARTMENT
Centre of Agriculture Extension
Centre of Rural Water Supply And Environmental Sanitation
Centre of Fishery Breeding
Centre of Food Quality Testing And Certification For Agriculture,
Fishery And Forestry Products


The chart below shows the organizational structure of the Department of
Agriculture and Rural Development


There are seven people who are currently working at the division of
Technology, Science and Environmental Engineering. There is no doubt that the
chief and the deputy chief of the department are well trained in prestigious
agriculture institutes and highly experienced in agriculture and rural development.
They are in charge of solving all issues related to technology, science and
environmental engineering in agriculture in order to make sure the operation of the
department is efficient.
All the techinicians and staff in the department undertake different tasks and

they are all supervised by the deputy chief.
VI.

DRESS CODE

Pursuant to the decision approved by Prime Minister No. 1
nd

-TT

dated 2
of August, 2007, the Prime Minister enacted regulations on
administrative culture at Vietnam governmental institutions, except for diplomatic
missions. Regulations on attire for cadre employees are also included. Employees
must dress with a certain clothing style so as to make sure that they look neat,
polite, and respectful at their workplace.

Picture 2: Dress Code at the Department


VII.

LAYOUT
The division is divided into two offices with specialized functions. One is
regulating the whole division and also resolving administrative issues in relation
with technology, science and environmental engineering. The other part is mostly
responsible for tasks related to information technology. Each part is well-equipped
with technology facilities, and the operation of the office is ensured to run
smoothly by computer science and information technology technicians.

Picture 3: Division of Technology, Science and Agriculture Engineering


(PART B)
INTERNSHIP ACTIVITIES
I.

TASKS

In this section, I will give details about the activities that I participated in during
my internship, and the tasks that I was assigned to do. In addition, I will mention the
challenges I had to face, the experiences I have gained, and the skills I have learned.

Picture 4: Trip to Phan Nam farm

Picture 5: A visit at Uncle Ton Monument


Picture 6: Presentations at the Department

Picture 7: Translation Tasks


It was a worthwhile experience working at the Technology, Science and
Environmental Engineering Division of DARD. The internship helped me a lot to
enhance my language skills through many translation tasks, and get used to day to day
office tasks such as printing, and photocopying.
Below is the list of tasks that I did at the department:
Task 1: 24/02/2021: + Translation Tasks
English into Vietnamese: the name of the document is Memorandum of

Understanding between An Giang Department of Agriculture and Rural
Development and Ferroplan OY for Cooperation about the
implementation of Nam Kenh Lang water supply project in Tay Phu
commune, Thoai Son District, An Giang P
Vietnamese into English: the

quan

tâm s d ng Qu h tr
c a chính ph Ph n Lan (Letter
of Interest in using the Support Fund of Finnish Government).
Task 2: 25/02/2021
Writing a workshop plan on sharing and exchanging experiences about
agricultural development in the economic integration and giving a
presentation about it.
The workshop plan focused on the development of agriculture in the
current economic integration.
Making a PowerPoint and gave a presentation on this workshop plan
Task 3: 26/02/2021
Making posters to advertise the benefits of composting straws, and
collection and treatment of waste.
Task 4: 03/03/2021
Our team made an introduction video about An Giang University and
Agriculture in An Giang Province.
Task 5: 04 - 05/03/2021
Formatting Word and PowerPoint documents
Writing a CV


Writing a project proposal calling for foreign financial support for

community project (my project proposal was to call for support fund for
n School) and giving a presentation on it.
Writing a letter of interest in using international financial support to fund
community development projects. My letter was specifically to express
my intention to fund the project Support to Upgrade Sport Facilities for
Primary Schools i
Task 6: 16/03/2021
Translating documents regarding An Giang tourism.
Task 7: 17-18/03/2021
Translating documents regarding agricultural restructuring.
Translating magazine regarding Cloud Market on Cam Mountain.
Task 8: 23/03/2021
Making a poster to advertise honey product at Center Of Agricultural
Technology and Service.
Task 9: 24/03/2021
Visiting Phan Nam Farm with my instructor and my teacher, and did
interpretation for tours regarding greenhouses, fruits, and ect.
Task 10: 30/03/2021
Summarizing a document about agriculture in Vietnam
Making a PowerPoint about agriculture of Vietnam
Task 11: 31/03/2021
Visiting Uncle Ton Monument
Interpreting the tours (increasing my vocabulary in history, and culture)
Having lunch at a restaurant with the other interns, my teacher and my
instructor (learning communication skills)


Task 12: 01/04/2021
Giving presentation about Vietnam agriculture.
Discussing about gender inequality.

Task 13: 06/04/2021
Creating a Lookbook about myself
Discussing about social media etiquette
Task 14: 07/04/2021
Translating a PowerPoint document
Giving a presentation about green energy in Vietnam Interviewing
an employee at the department about green solutions
Task 15: 08/04/2021
Having meetings with the other interns
Playing role as a secretary for a meeting regarding plans to change the
teaching curriculum of English major at An Giang university Giving a
presentation about Biogas Plants
What I learned from these tasks:
I did a lot of designing with tasks of making posters and this required a lot of
creativity. I learned to film and did a lot of editing for videos. Through these
tasks, I have improved my software skills a lot.
I was asked to work in pairs and groups for those tasks most of the time, so I
have learned a lot from the other interns. Therefore I have been able to improve
my teamwork skills.
I was given a lot of opportunities to give presentations. I have got helpful
feedback and advice from my teacher and instructor on how to improve my
presentation skills.
I have learned to write workshop plan, letter, and project proposal. I have done a
lot of research about how to write these documents. I was able to complete
these writing tasks before the deadlines. I have also learned to deal with
deadlines and new tasks.
I have learned to write a CV. My instructor pointed out mistakes in my CV and
helped me to correct them.

It was an exhilarating experience to visit Phan Nam Farm, I have learned a lot
from my interpretation at the farm. I have learned more technical terms in
agriculture and have also learned communication skills.
II . MY EXPERIENCE WITH TRANSLATION AND INTERPRETATION TASKS
My main role at the department was to translate and interpret. I learned to
translate different types of documents from projects, plans to magazines. I had my
skills of interpretation improved significantly. When working on my translation
tasks, I have had to learn to format a lot of administrative documents. I have also
been able to practice working with software tools through editing videos, creating
content, designing posters that I had not done a lot at university.
There were so many specialized vocabulary words in the field of agriculture and
administration I did not know, so it took me so much time to do the tasks.
Translation tasks also required me to put on a lot of focus so that I could get the
tasks finished before deadline. These tasks trained me to become more agile,
focused and resilient.
Ms. Trang has many experiences in translating and interpreting in the field of
agriculture. As an intern, I found ways to learn from her as much possible. She
gave me lots of feedback on my translation and interpretation tasks. The first task
of translation was a bit challenging because I got to translate administrative
documents and they were so new to me. However, under
, I eventually got all of my translation tasks completed.
In addition, I was also given many opportunities to practice interpreting. I
participated in interpreting presentations, and tours to Phan Nam Farm and all was
great experiences. I met a lot of difficulties and obstacles during my performance of
interpretation tasks; for example, at first I was not able to memorize much
information at once in a short amount of time, so I asked the speaker to repeat what
they had just said for many times; I just made the same mistakes again and again,
which was considered unprofessional. After a few times practicing interpreting, I
was able to correct those mistakes and have gained so much confidence with my
interpretation. I have also enhanced my knowledge in English as I had to learn a lot

of technical terms about agriculture to finish the tasks and learn other related skills
such as interpersonal, communication and software skills.


Another memorable experience with interpretation was a field trip to Phan
NamFarm, the other interns and I practiced interpreting with our teacher and
instructor. As my instructor at the department wanted us to improve our
interpretation skills, she gave us this great opportunity.
III.

PRESENTATION, WRITING, AND ADVERTISEMENT POSTER
DESIGNING TASKS
First, I was assigned to write a lot of administrative documents such as
letters, workshop plans, and project proposals. Those tasks were very difficult for
me as I did not have any knowledge about it. Therefore, I have done a lot of
research for reference on the Internet to find similar formats and content to get the
ideas to write those documents. Even though those documents were not long but
they took me such a long time to complete.
Second, I was also asked to present my own written documents in front of
the other interns, my teacher, instructor and cadre employees at the department.
After each presentation, I received a lot of useful feedback from my instructor and
teacher. I was told that I was very nervous and less confident while giving
presentations, and my skills of giving presentations were not strong enough. The
feedback was very important to me, it helped me know what my strong points and
what are my weak points are so that I can work on them more.
I also performed a lot of tasks involving creating and writing content such as
letter of interest, projects proposals, and workshop plan. Moreover, I did a lot of
designing with advertisement posters. This is the most interesting task for me as I
love to work with things which require creativity. I met a lot of difficulties
designing these posters as I was not very good at softw are skills. So, every time I

had to use new tools on Word or PowerPoint documents, I googled it. Although it
was a bit difficult and frustrating, it was great that I have been able to improve my
computer skills a lot. The other interns and I were helped by two information
technology technicians at the department. I have learned so many skills about
designing and editing photos and videos. These tasks have helped me to improve
my creativity a lot, and learn to respond quickly and effectively to new tasks. I have
also learned to deal with deadlines and work with intense concentration, which I
was not able to learn at university.